HomeMy WebLinkAbout15.D.3. Soccer Facility Design, Construction, and Funding Changes
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CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Facilities and Recreation Director
Meeting Date: August28,2003
Subject: Soccer Facility Design, Construction, and Funding Changes
INTRODUCTION
City Council is asked to consider a change in the well field design that would involve locating
two additional wells on City property, and to allocate additional funding for the well field
design change and soil corrections.
BACKGROUND AND DISUCSSION
Well Field Location
As you know, the soccer facility, Sun Path Elementary property, and Shakopee Area Catholic
Education Center (SACEC) property are sites that have been identified by Shakopee Public
Utilities for a future water well field. The planned well field would entail two pumps with a
small pump house on both the City and SACEC property, and a single well and treatment
building on Sun Path Elementary property. (See Attachment A.)
On Monday, August 18th, the Shakopee Public Utilities Commission directed Utilities staff to
abandon the proposed wells on the Shakopee Area Catholic Education Center site, and
directed Utilities staff to work with the City to try to relocate these wells on City property. As I
understand, the Commission felt that they would not be able to negotiate an acceptable price
for use of SACEC property.
City staff met with Utilities staff on Tuesday, August 19th to determine the feasibility of this
request. It appears that the only way to add an additional set of wells on the City's property
would be to locate them on the east side of the soccer facility site. (Each pair of wells needs
to be separated by at least 1000' to avoid aquifer draw-down issues.) Attachment B shows
a preliminary drawing of where the new proposed wells and pump house could be located.
As you know, the design of the soccer complex has been a concern for area residents,
particularly those residents adjacent to the new proposed well site. Last week, I sent
notification of the proposed change to each of the adjacent residents, and invited them to
meet with Joe Adams from Shakopee Public Utilities and me on Wednesday, August 2ih at
the site. (A copy of the notification was included in your August 22nd Activity Packet.)
At that meeting the residents expressed concerns related to how the proposed pump house
would look, what type of noise is associated with wells, landscaping/irrigation, impact on
property values, and the fact that the well field was not represented on the master plan for
the site. During the course of discussion, they asked if the proposed pump house could be
located closer to the parking lot instead of adjacent to their property. Attachment C shows
this alternative. Shakopee Public Utilities is still analyzing whether or not this concept will
work without creating potential aquifer drawdown issues, and will have an answer at your
meeting on Tuesday along with cost estimates. (Shakopee Public Utilities will pay for any
additional costs). If feasible, Attachment C appears to be a more acceptable alternative that
will not impact the planned use of the site.
Parking Lot Soil Corrections
This week, we learned that the contractor ran into unacceptable soils in the area of the
proposed parking lot. Approximately 3' of additional black dirt had to be removed from the
area. They are also working to correct moisture problems in some areas of the parking lot.
During the design phase of this project, staff discussed whether or not soil borings would be
needed. Due to the overall characteristics of the soil in the area, we thought that the soil
would be good, and soil borings would be an unnecessary expense.
As it turns out, the soil borings would have helped us identify the problem in the design
phase, and we would have known the cost as part of the bid. However, the cost to do the
corrections is a standard line item in the contract, so the City would not be charged a
premium for this work. At this point, the cost for soil corrections is estimated at:
Sub-Grade Excavation of 6,000 yd3 @ $5/yd3 $30,000
Common Excavation of 6,000 vd3 ra>. $3.31/vd3 $19,860
Total $49,860
BUDGET IMPACT
Shakopee Public Utilities Commission would cover any costs associated with the proposed
well location change, but since this project is the City's contract, City Council would need to
approve the change and funding. The City would also receive additional revenue from the
use of City property for the additional wells, once the valuation is determined.
At this time, the estimated project budget is as follows:
Original Project Budget: 671,882
Total Bid, Including Alternates
5% Contingency 33,600
Engineering and Inspection (estimate) 25,000
Well Cost (estimate) 15,000
Survey Services (estimate) 15,000
Sub Total 760,482
Deduct Estimated SPUC Project Costs (97,250.50)
Original Project Estimate 663,231.50
Additional Funding Required:
Soil Corrections $50,000
Proposed Change Order to Relocate Wells TBD*
(Costs would be paid by Shakopee Public Utilities)
Contingency Previously Approved ($33,600)
Total TBD*
* Amount will be provided at Tuesday's meeting once determination on well location is made.
Funding is from the Park Reserve Fund.
Council would need to allocate additional funding since the soil correction alone exceeds the
previously approved contingency.
ALTERNATIVES
1. Authorize the design changes for the well field and allocate funding for well field design
changes and soil corrections.
2. Do not authorize the design change.
3. Table for additional information.
(As I understand, the contractor's continued work on the project is contingent on a decision
regarding the well location. If the City and Public Utilities are not able to come to a decision
on the well changes soon, the project would likely come to a stop.)
REQUESTED ACTION
By motion, direct staff to proceed with design change for the well field and allocate funding
for the well field design change and soil corrections in the amount of $ from the
Park Reserve Fund. (Amount to be determine~ ~ ~
Mark Themig
Facilities and Recreation Director
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SHAKOPEE PUBLIC UTILITIES
MEMORANDUM
TO: Mark Themig, Parks and Recreation
FROM: Joseph D. Adams, Planning & Engineering Director
SUBJECT: 17TH A VENUE WELL FIELD
DATE: August 20, 2003
As discussed, the Utilities Commission has directed staff to investigate the possibility of
locating multiple wells in the city's planned Soccer Complex along 17th A venue. We
have been working with the city and public school's staff to locate the wells so as not to
intrude on the existing and planned facilities on the public property.
In addition to the two wells previously sited on the west side of the soccer complex, we
are also interested in the locating two additional wells in the southeast part of the park. I
have attached a rough drawing of the locations.
In accordance with Minnesota Department of Health regulations, the operator of a
municipal water system must maintain control via ownership or permanent easement of
the land within 50 feet of the wellhead. "To enable the construction and maintenance of a
well, an area roughly 105 by 105 feet is required.
Per your request, I am preparing a rendering of a typical pump house and having some of
our existing pump houses and submersible wells photographed. I am available to meet
with you and the residents adjacent to the park to go over these plans and answer any
questions.
Thank you.
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SHAKOPEE PUBLIC UTILITIES
MEMORANDUM
TO: Lou Van lIout, Utilities Manager
FROM: Joseph D. Adams, Planning & Engineering Director
SUBJECT: 17th A VENUE WELL FIELD
DATE: August 29, 2003
Per Commission direction at their last meeting, I have made a request to the city to
consider allowing up to two additional wells in the city soccer complex. Attached is my
memo to the city, with the drawing of the proposed well locations (alternative 1). The
proposed well locations were selected to maximize the distance between planned wells,
while locating the satellite pump house so as not to encroach on the soccer fields.
City staff decided it would be best to inform the residents adjacent to the southeast side of
the park of our request and an informational meeting was set up for August27th. Mark
Themig and I met with the neighboring residents, along with Councilor Matt Lehman and
Parks Board member Jim porenkamp. The residents requested that we reverse the
location of the satellite pump house and submersible well to maximize the distance of the
pump house from their property. In response to that request, we re-sited the pump house
closer to the parking lot and the submersible well to the south. This arrangement would
be acceptable to the residents (alternative 2). .
I have asked Mark Janovec ofBonestroo & Associates to review both alternatives and
advise us qfthe expected pumping capacity from the well field. Mark will provide us
with a letter report on September 2nd, prior to the Commission meeting.
The Council is expected to review our request at their September 2nd meeting. I will
plan to attend the Council meeting after the Commission meeting.
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J:{. 03 .
ON TV10L~
Sun Path Soccer Complex Funding Update
Original Project Budget: 671,882
Total Bid, Including Alternates
5% Contingency 33,600
Engineering and Inspection (estimate) 25,000
Well Cost (estimate) 15,000
Survey Services (estimate) 15,000
Sub Total 760,482
Deduct Estimated SPUC Project Costs (97,250.50)
Original Project Estimate 663,231.50
Additional Funding Required:
Soil Corrections (7,000 yd3) $59,000
Dust Control 3,000
Proposed Change Order to Relocate Wells
Delete 12" water main (250') (3,000)
Add 10" water main (400') 9,600
(Costs would be paid by Shakopee Public Utilities)
Trail Oversizing 4,500
(Costs would be paid by Shakopee Public Utilities)
Contingency Previously Approved ($33,600)
Total 39,500
Recommend additional $45,000 funding allocation from the park reserve fund. These
costs could be off-set with revenue from the additional wells. (Actual amount for use of
land yet to be determined.)