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HomeMy WebLinkAbout7. Approval of Minutes: July 14, and 15, 2003 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,NUNNESOTA JULY 14, 2003 Mayor Mars called the meeting to order at 7 :00 p,m, with Council members Lehman) Joos, Link and Helkamp present. Also present representing the Planning Commission was Gayle Madigan. Also present were: Mark McNeill, City Administrator; Bruce Loney, Public Works Director/City Engineer; Gregg Voxland, Finance Director; Mark Themig, Facilities and Recreation Director; Terry Stang, Fire Chief and Dan Hughes, Chief of Police, "--... ... .-"""'.' .."-,,. Mr. McNeill, City Administrator, noted that tonight the City Council would have a discussion of the 2004-2009 Capital Improvement Plan for the Fire Department and the Public Works Department along with some discussion on the FY04 budget. Terry Stang, Fire Chief, reported on the small number of projects that the Fire Department had in their 2004-2009 Capital Improvement Plan, Terry Stang reported on the Emergency Vehicle Preemption System. He noted that the five lights previously started would be done shortly. There was $30,000 in the 2003 CIP and $40,000 in 2004 for more emergency lights, Chief Stang thought that this amount would be adequate for the time being. The Police Department and the ambulance service also use the preemption system when they were in the area. Chief Stang noted there was a problem with the signal light at Scott and Hwy 69 (1 st Avenue) because that signal was so old. Chief Stang thought there would be some money carried over from 2003 into 2004 for signal light preemption. Cncl, Joos would like to get the LED upgrades from Shakopee Public Utilities Commission (SPUC) at the same time that the preemption systems were put in. Chief Stang addressed Fire Station 1.1 (the station to be constructed at Vierling Drive and County Road 15). Chief Stang noted that he thought it would be best if this fire station were pushed out to 2008 because there were some construction needs that needed to be done on Station 50 (downtown). Mr. McNeill gave an update on the construction needs for Fire Station 50. Mr. McNeill noted there were a couple of components to the construction needs that required bidding. It was suggested that the Public Works Department during the wintertime could possibly remove the exterior stucco so only quotes would be needed, A new roof would be needed and there were some additional improvements that needed to be done. These additional improvements could be proceeded with now. Mr, McNeill stated that the total project cost would be somewhere in the neighborhood of $134,000; but that would give life to Fire Station 50 for four (4) or five (5) years. Mr. McNeill noted that he spoke with the Public Works Department and they would be able to remove the stucco from fire station 50. Chief Stang discussed Fire Station 3 (this station was to be out in the Southbridge area). Chief Stang proposed that this Fire Station should not be built until 2009. He felt there would be problems with recruiting people and he wanted some time to figure out a solution to this recruiting problem, He also thought it might be a good idea to place the proposed fire station in the area of County Road 16 and County Road 18 rather than on the MnDOT parcel out in the Official Proceedings of the July 14, 2003 Shako pee City Council Page -2- Southbridge area. Chief Stang suggested that land be looked for. Mr. McNeill felt it was critical now to find and buy some land for Fire Station 3. Station 3 would be a satellite station and approximately I 1'2 to two acres would be needed for the site, Cncl. Lehman was concerned about putting up two fire stations in back to back years. Mr. McNeill addressed the change in State Law regarding cities issuing debt for certain types of buildings. Mr. McNeill stated there were a lot of needs coming in a short period oftime and the Council needed to be comfortable in what they did (possibly tax levies), The Public Works building needed to be done now! There was the ability to sell bonds now for some projects, Cncl, Joos was also concerned about everything coming at once and asked Mr. McNeill to put together a list of what buildings where going to be needed and when each building was needed. Cncl Link suggested checking with Shakopee Public Utilities Commission for a possible partnership between the Fire Department and SPUC, Cncl. Link wanted to move forward with a partnership or purchasing some land for Fire Station 3. Chief Stang addressed Fire Station 4. There was not a good site for this station, at this time, but the area around County Road 78 and County Road 79 was being looked at for site possibilities depending on growth. Chief Stang addressed the OSHA requirements for training. There needed to be one live bum per year and Chief Stang suggested a tower. Right now there was discussion with Scott County about doing a joint building. Some of the Commissioners were not too keen on this idea. The Old Annex in Jordan was a possibility. This tower could be used by several departments and be a universal building. Right now Chief Stang stated that he would like to see the east end Fire Station built before the west end Fire Station. Chief Stang noted that he would follow-up with SPUC to see if a partnership could be worked out and he would look at other areas also, There was consensus that the land for the Southbridge (east end) fire station needed to be purchased now and there needed to be some scaling out (saving) for the two satellite fire stations. Mayor Mars would like to see conversations re-engaged with MnDOT regarding the land out in the Southbridge area that MnDOT, at one time, was going to give the City. Mr. McNeill had tried calling several times but he was unsuccessful in getting conversations going again. Mayor Mars thought he might try to get the conversations going. Chief Stang noted that most of the projects had been in the CIP for the last three years. Mr, Loney, Public Works Director/City Engineer, reported on the proposed CIP for the Public Works Department for facilities, sanitary sewer, storm drainage and streets for the years 2004- 2009. Within these categories were reconstruction projects, major maintenance projects and Official Proceedings of the July 14, 2003 Shakopee City Council Page -3- some new construction. There were older infrastructure problems as well as new infrastructure problems. The problems were spread all over town. According to Mr, Loney, the City was starting to lag behind according to the pavement management program. Mr. Loney highlighted projects from each category, Mr, Loney addressed the facility construction, The first project noted was the remodeling of the old Police building when the Police Department moved into their new facilities. The Public Works Department was in dire need of more space for many reasons. Mr. Loney was requesting an additional $150,000 for the remodeling plus the $175,000 that had been budgeted for the remodeling in 2003. The architects hired for the remodeling did not think the remodeling could be done for $175,000. This $325,000 was for the initial remodeling and then in 2006-2007 the building would need to be expanded, Mr. Loney noted that he did look into leasing the SPUC building because there were a lot of storage possibilities there. Mr, McNeill noted that the largest value that the SPUC building had to the City was the site; the structure itself needed a lot of work. Mr. Loney brought up the idea of possibly bonding for the SPUC property, He thought perhaps the remodeling of the Public Works building and the old Police Station and the expansion to this newly remodeled building scheduled in two more years could be moved up. All of it could be done at once taking advantage of cheap money, Mr. Loney noted this was an option. Mr. Loney explained the remodeling contract. Mr. Loney wanted to know if the bonding issue should be pursued or should he come back with more information. Mr, V oxland advised the Council to seriously think about moving ahead on this project right now. He suggested issuing bonds early next year and going out for design and specifications right away. The total for the remodeling and the expansion was estimated to be $3,600,000. Mr, Voxland noted that the tax levy limit does not apply ifbonds are issued. Cncl. Lehman asked for a breakout for taxes of a medium priced house because he was concerned about the impact of bonding on the average person in today's economic climate. Mr. McNeil would like to get some information and figures from SPUC, as well. The Council would like to see this all done at once rather that in a staging process even though they recognized there would be some impacts on the taxpayers. Cncl. Joos felt this was an opportunity to relieve some of the stress from the general budget. Cncl. Link wanted to get the remodeling project going right now, Cncl. Lehman would like to see how the numbers come out before he moved ahead. Cncl. Helkamp was fine with moving this forward but he wanted to see what the tax impacts would be per household. He wanted to have the plan for the expansion already done before any remodeling was done so some things did not need to be done twice. Mr. Loney noted he would bring the plans back before there was much movement forward. Official Proceedings of the July 14,2003 Shakopee City Council Page -A- Mayor Mars would like to pursue bonding and the cheap money if possible. There was interest to get an appraisal done on the SPUC property. Mr. Loney discussed the sanitary sewer projects. Mr, Loney noted the sanitary sewer projects that he had listed were individual projects. Mr. Loney addressed the extension ofthe trunk sewer on County Road 83, Mr. Loney noted the extension of this line would bring the trunk line down to its low point just north of Valley View Road, There was some communication with the Shakopee Mdewakanton Sioux Community (SMSC) to see if they would be interested in this project and bringing the line from Pike Lake Trail through the SMSC property, These projects are paid for out of the Trunk Sanitary Sewer Fund. This project would be development driven. Mr. Loney spoke to the trunk sewer project extension to the A.C.C. Development. The first phase was being graded now and in 2004 another phase was anticipated. This trunk sewer was designed to go west and south and to pick up some of Jackson Township and the Stonebrooke developments. Mr. Loney noted that in the River District he was proposing doing the second phase of the River District Sewer project and bring the sewer line to Rahr Malting. Mr. Loney noted the East River District sewer line (from Dangerfield's to the railroad tracks) had been televised and repair on that line needed to be done fairly soon. Mayor Mars noted doing repair to the River District (phase two and three) and repair to the East River District would complete and take care of all the River Front infiltration problems. The reconstruction might even save the City some money, Storm sewer replacements were discussed for Dominion Hills and Chateau Ridge south of Valley View Road. Mr, Loney stated that some of these areas had been identified for years in the stormwater management plan where some outlet controls needed to be put on some ponds and wetlands to enhance the storage of the stormwater facility and the flow down the hills needed to be regulated which would help the storm drainage system, The unregulated flow was the big problem and this was an important project that needed to be done, Mr. Loney addressed the Blue Lake Drainage area. He noted regional ponds and a lift station could be built here if the SMSC could not be worked with, This area would need to be worked with if development kept going that way. There were many factors involved with this improvement. It was tough to plan if not all factors were known. The Blue Lake Watershed Improvement consisted of upgrading the channel from County Road 83 to where it connected with the Prior Lake Channel. This improvement would cost $3,700,000, Mr. Loney noted that the City would get reimbursed for the improvement from developers as they developed the property in the area. However, much of the land belonged to Official Proceedings of the July 14, 2003 Shakopee City Council Page -5- the SMSC and an agreement would be needed if the land went into trust for the City to re-coup their money, This project necessitated a cost sharing agreement with the City of Shakopee (45%), Spring Lake Watershed District (45%) and the City of Prior Lake (10%), Cncl. Joos asked about negotiations with the SMSC and the City; it was noted that these negotiations were not high on the SMSC list of things to do, There was some movement but not much. They do recognize there is a need to plan now and that was a step forward. Mr. Loney discussed the Dean Lake outlet. This would be a permanent outlet at the end of Dean Lake so future flows would not wash out the Dean Lake Outlet. Mr. Loney explained what this permanent outlet might be. Mr. Loney discussed the Tollefson Development west of County Road 79. If this development were approved a trunk pipe would be installed to connect up with the Westchester, A.C.C. Addition and other developments in that area, The stormwater in this pipe would eventually get to the Upper Valley Drainage Way and to where the school property is. Right now there was a temporary ditch to handle the storm water. Mr. Loney noted this channel would have the ability to handle Glen Ellyn in the future. Mr, Loney noted that the stormwater management plan for the southwestern area really needed to be updated. If property continued to be annexed an updated stormwater management plan really needed to get done, Mr. Loney addressed the new street construction. Mr. Loney addressed the atUlexation area and noted the alignment of 171h A venue was pretty well set to go. The developer would like to see this part of 171h Avenue built soon because it was the only way to get access to the property, The 171h A venue East Extension was discussed, Mr. Loney noted that this road was going to get built in 2003 but just in case some things did not work out in 2003 he budgeted some money for 2004. The West Dean Lake infrastructure was discussed. It was always indicated that in the interior for the Dean Lake project the major portion of the street, the sanitary sewer, watermain and storm sewer would be a 429 project and that would be paid back over time with a $4 million assessment. Mr. Loney addressed opening up Fuller Street north of 151 A venue. The City's contribution would be $50,000 for a simple modification. Mr. Loney noted that Scott County wanted a letter regarding the Scott Street intersection and the reopening of Fuller Street and then the cost participation (if any) would be determined (that is - was the County going to participate). Official Proceedings of the July 14, 2003 Shakopee City Council Page -6- The completion of the reconstruction of Valley View Road all the way from County Road 83 was also in Mr. Loney's ClP, Mr. Loney noted it was anticipated that there would be enough interest and development to complete Valley View Road, This would provide a paved east/west road through that busy area. Mr. Loney noted that the Shenandoah Business Park would like to use the City's bonding ability to bond for some $2,000,000 in public improvements. Mr. Loney stated in his CIP the Pike Lake Trail Extension was shown for 2004 but he thought this extension should be shown for 2005. This was a developer driven project. This project would connect Southbridge with County Road 16. Mr. Loney noted the City's obligation for 4th Avenue and County Road 83 was to help pay for the signal and the developers have agreed to pay for the turn lanes. This project will happen if there is enough development by the Shenandoah Business Park and Opus. The rural road reconstruction was presented. One of the rural roads needed reconstruction now; there was a petition by the residents in Weinandt Acres to redo this road. Mr, Loney noted the Holmes Street mill and overlay to IOllt Avenue had been put off for a few years and this really needed to get done, He noted that there was some bad sanitary sewer lines in this area (6th Avenue to 10th Avenue) and it would be best to replace the sewer when the street was torn up and then do the patch and mill and overlay Holmes Street. Mr. Loney noted that there had not been anything done to Holmes Street for 24 years. Pierce Street too needed to have an overlay, Mr. Loney stated the City had not been keeping up with their overlays to streets and street reconstruction needs. Some of the projects he had in the ClP had been delayed for several years. The streets really needed to be done to preserve the streets. Pierce Street would actually be an inexpensive project to do with inexpensive assessments. Mr. Loney noted roadway reconstruction projects needed to be done on streets where the sanitary sewer needed to be fixed but he thought some of the other streets could get by with just an overlay. Mr. Loney should pursue this idea in the future. Mayor Mars thought getting 17th A venue all the way through to County Road 83 would be very beneficial to the City. Mr. Loney noted that a T-2l grant for approximately $500,000 had been received from the federal government for improvements at County Road 17 and 10th A venue. The County had been met with regarding County Road 17 and 4th Avenue. Mr. Loney stated the County was going to look at doing a feasibility report on County Road 17 from Hwy 169 to Hwy 101. The County would also take a closer look at Vierling Drive and County Road 17 to see what improvements could be done there. Official Proceedings of the July 14, 2003 Shakopee City Council Page -7- Mr, Loney noted that a school speed zone could be put on 17th A venue by Sun Path School. Mr. Loney noted there were suppose to be some state turn back dollars dedicated for the City for Trunk Highway 300. This project was programmed for 2006. Mr. Loney noted he would be applying for grants for some more pedestrian bridges and railroad signalization, Mr. Loney had some short street reconstruction projects for 2005. He noted Fuller Street was in bad shape. He noted that the Bluff Street area was in bad shape also. Mr. Loney was pushing this project back to 2006 (approximately) until he had a handle on what was going on in the Bluff Street area. Mayor Mars would like to see a good blend of new streets as well as fixing up some of the problem streets. Cncl. Joos addressed sidewalks. It was thought that sidewalks added value and safety to a neighborhood, Mr, McNeill stated that staff was following up on some of the changes to the erp that was discussed and these changes would probably be brought back to the August 14th City Council workshop. Staff would like some direction, however. Mr. McNeill did generate some ideas and timelines as suggestions for the FY04 budget discussion. Cncl. Lehman noted that there needed to be an 18% reduction in the budget. Due to the changes of some of the dates by the legislature Mr. McNeill did not think it would be necessary to have the August 7th workshop but he did suggest that the August 14th workshop be held. The August 14th workshop would be a summary of the erp and the equipment list would be gone through. Mr, McNeill noted some possible workshop meeting dates for August and he thought more workshops would be needed in September. Mr, McNeill thought that one of the workshops in August should be for a joint meeting with Jackson Township and Louisville Township. Mr. McNeill noted that he was still waiting for some information from the State so this timeline may not be completely accurate. The tax levy was discussed. There was a cap to whatthe levy could be and if the Council had specific concerns these concerns would need to be talked about. There were some items that staff would like to add (like more police officers) if a way could be found to handle these items. There were some possible fee enhancements and there would need to be some service cutbacks if the money remained status quo. The cutbacks to City services needed to be prioritized. Because this was a unique year, the rental expense for each building needed to be looked at. Mr. McNeill stated he and staff would take a look at the building rental expense. Cncl. Joos noted that he would like an appropriate growth rate identified for the City of Shakopee. He would like to see a manageable figure. Because of the hiring freeze and the state of the economy it was thought perhaps the growth rate needed to be curtailed at some point because of the drain on City services. Official Proceedings of the July 14,2003 Shakopee City Council Page -8 Mr. McNeill pointed out that having certain employees on staff generated more revenues than what it was costing the City. Employee positions needed to be looked at. Mr. McNeill stated that it was service that separated government from business. Mr. McNeill stated that Parks, Police and Fire would never pay for themselves. Cncl. Lelunan pointed out that even though some departments generated money, it was because of all the new growth that more services would be needed and the City would have the same amount of money then as now thus resulting in a reduction of service because the same service would need to spread over a larger pool. It was noted that the Planning Commission needed to be aware if the City Council decided to limit the number of building permits, Cncl. Joos was not in favor of limiting building permits per se but the City Council could control the use of MUSA. Cnc1. Link was in favor of watching the amount of new building permits. Mayor Mars noted there would be some prioritizing, staff would need to see where they could cut back and some fee increases. Mayor Mars also stated that he did think this was a rainy day and he would propose (little later) that now was the time to use some of the City's surplus funds. Helkamp/Joos moved to adjourn to Tuesday July 15,2003 at 7:00 p.m. Motion carried 5-0. The meeting adjourned at 9:15 p.m. rf~-~ Judith S. Cox City Clerk Carole Hedlund Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE,MINNESOTA JULY 15, 2003 Mayor Mars called the meeting to order at 7:00 p,m. with Council members Link, Joos, Lehman and Helkamp present. Also present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Dan Hughes, Police Chief; Gregg V oxland, Finance Director; Jim Thomson, City Attorney and Tracy Schaefer, Assistant to the City Administrator. Mayor Mars noted that the funeral for Private Edward James Hergott, who served his country with honor and fought for the freedom of others, was today. Private Hergott graduated from Shakopee High School and Mayor Mars asked for a moment of silence, The pledge of allegiance was recited, Joos/Link moved to approve the Agenda as written. Motion carried unanimously. Lehman/Link moved to approve the Consent Agenda as amended, Motion carried unanimously. Mayor Mars asked if there were any citizens present in the audience who wished to address any item not on the agenda, There was no response. LehmanlLink moved to approve the bills in the amount of$1,307,528.21 plus $197,449.01 for refunds, returns and pass through for a total of $1,110,079.20. (Motion carried under the Consent Agenda), [The list of bills is posted on the bulletin board at City Hall for one month following approval]. Mayor Mars opened the public hearing on the Scott County H.R.A. Multi-Family Housing Revenue Bonds, Mr. McNeill, City Administrator, noted that this public hearing was to see if the City would provide a financial guarantee for the sale of $7 million in general obligation housing revenue bonds for the Scott County H.R.A. project (for a 58 unit for senior housing - Northridge Court). The location is now a currently owned city parking lot located north and east of the intersection of Fuller Street and County Road 69. Mr. McNeill noted that in exchange for this lot (to Scott County HRA) the City would be receiving a lot where a 50 stall parking lot would be constructed by Scott County HRA to the south and west, and northeast of this lot would be constructed a 39 stall parking lot. The City would pay $36,000 towards this 39-stall parking lot and the Scott County HRA would pay the balance, if there was any. It was noted by Mr, McNeill that the revenues from rents charged for these apartments were anticipated to be sufficient to make the bond payment. If there was not enough rent charged for a bond payment the City would then become involved in the decision making process but the County would be the first person named to make the bond payment good and the City would be obligated to reimburse the County for their costs. Mr, McNeill stated that he thought not having sufficient rent monies would be a very Official Proceedings of the July 15, 2003 Shakopee City Council Page -2- unlikely scenario, Mr, McNeill noted that this funding mechanism had been used for other projects done by Scott County H.R.A. and the funding mechanism had worked very well. Cncl. Lehman asked if the property would become the property of the City in the worst-case event (lights out) like he had asked for previously. Mr. Bill Jaffa, Executive Director for the Scott County BRA, addressed the question. Mayor Mars noted the City was limited to pledge up to $6.3 million against the City's taxable market value and the resolution before the Council tonight was asking for an amount not to exceed $7 million, Mr. Jaffa addressed this question also. The $7 million figure was not an absolute figure. Mayor Mars noted that this project was subject to a livable communities grant application, The City of Shakopee would receive this grant money initially and then apply the grant money towards the project. Mr. Leek noted he submitted the application in the name of the City and the specific elements for this project for grant money consideration were: 1) Transit enhancements (parking lots), 2) Trail and sidewalk connections through the site, 3) A portion of under grounding the power lines, and 4) Part of the construction for the trail head parking lot. Mayor Mars asked for audience participation. There was none, Joos/Helkamp moved to close the public hearing. Motion carried unanimously, Joos/Link offered Resolution No. 5909, A Resolution Approving The Issuance By The Scott County Housing And Redevelopment Authority OfIts Multifamily Housing Revenue Bonds, Approving The Pledge Of The Full Faith And Credit Of The City In Connection With A Portion Of Such Bonds, And Authorizing The Execution And Delivery Of Related Documents, and moved its adoption. Motion carried unanimously. Mayor Mars opened the public hearing on the proposed vacation of an easement located west of Kelly Circle and north of County State Aid Highway 16. Mr, Leek, Community Development Director, reported this vacation was for Lots 9 and 10, Block 1 of Riverview Estates 2nd Addition. Mr. Leek oriented the site and noted the purpose of the vacation of the ten-foot wide drainage and utility easements between Lots 9 and 10 was for the construction of the Shakopee Utilities inground water storage tank facilities, Mr. Leek noted the Planning Commission did review this request and recommended approval to the City Council. Mr. Leek noted these two lots were currently owned by Shakopee Public Utilities and the site was currently being graded, Mayor Mars called for audience participation. There was none, Official Proceedings of the July 15, 2003 Shakopee City Council Page -3- Helkamp/Link moved to close the public hearing. Motion carried unanimously. LinklLelunan offered Resolution No. 5907, A Resolution Of The City Of Shakopee Vacating Easement North OfCSAH 16 And West Of Kelly Circle, and moved its adoption. Motion carried unanimously. Cncl. Lelunan noted that he attended the citizen fonned Task Porce for the Park and Recreation Survey. The Park and Recreation Advisory Board (PRAB) had directed him to work on the survey. Cncl. Lelunan thanked the Citizen Task Porce and the PRAB for their joint effort on this survey. Cncl. Lehman noted that on July 12th his block had their 11 th annual neighborhood watch block party. This was an outstanding program and he would like to see all neighborhoods involved in the watch. Cnc!. Joos noted he attended the School Board meeting in which "Leave No Child Behind" federal program was discussed, He noted there were some schools on the list that needed to have work done. He noted the School Board and District were addressing those issues. Cncl, Link noted he attended the Shakopee Public Utilities Commission (SPUC) meeting and a lengthy discussion was held on the new water connection charges. Cncl. Link noted Resolution #728 was passed earlier and a $2,035.00 per equivalent SAC unit for all service (plus 4.9 cents per square foot for industrial use only) would become effective August 7, 2003, As of May 7, 2003 thru August 6, 2003 the water connection fee would be $859 per equivalent SAC unit for all service (plus 4.9 cents per square foot for industrial use only). Some builders did not get the message of this huge price increase initially and therefore a 3-month reprieve was given but on August 7, 2003 the cost of $2,035.00 per equivalent SAC unit for all service (plus 4.9 cents per square foot for industrial use only) would be going into effect. Letters again would be sent to all developers explaining the new water connection charges. Mayor Mars noted that he talked with Lou Van Hout, Utilities Manager, regarding the possible acquisition ofthe current Shakopee Utilities Building when Shakopee Public Utilities moved into its new building. Mr. Van Hout stated that he would like to work with the City regarding this acquisition. Cncl. Link noted the driving force behind this huge water connection charge jump was all the development demanding water within the City of Shakopee and the anticipated treatment plants that would be needed, Lelunan/Link offered Resolution No. 5914, A Resolution Of The City Of Shako pee, Minnesota Approving The Preliminary And Pinal Plat of Audrella Addition, and moved its adoption. (Motion carried under the Consent Agenda). Official Proceedings of the July 15, 2003 Shakopee City Council Page -4- Mr. Leek reported on the Preliminary Plat for Eagle Creek Ponds, located north of Eagle Creek Boulevard and east of Pike Lake Trail Extended. Mr. Leek noted that the preliminary plat before the Council tonight was a proposed single-family plat for a portion of the property. Mr. Leek oriented the site and noted the single-family development would go up to the Prior Lake/Spring Lake Outlet Channel going through the property. Mr. Leek noted some ofthe history on this development. Mr. Leek noted staff was recommending denial of this preliminary plat for Eagle Creek Ponds because Mr. Noecker had not addressed specific areas as requested by staff, Scott County and the Watershed District. He also noted that the Planning Commission reviewed and denied approval of the plat with findings. Mr. Leek noted there had been some progress in the proposed relocation ofthe drainage channel to the extent that the Watershed District Board felt the proposed design could meet the anticipated flows, Many of the details still needed to be worked out, however. Access was also a significant issue. Staff wanted to see a second access to the development in connection with the future alignment of Pike Lake Trail Extended. A number of alternatives had been brought forward but none were acceptable to the City because the applicant had been unsuccessful in securing easements from the neighboring property to do the Pike Lake Trail extension. Mr. Leek noted that according to Craig Jensen and Brian Sorenson, Scott County Highway Department, three of the proposals Mr. Noecker brought forward regarding a second access did not have County approval and did not meet the spacing guidelines. The ability to bring water to the property was a third significant issue. There was a question of where the water and sewer service would come from to service the northern portion of the site. The applicant indicated that he would be able to get easements for this purpose but there was no written evidence of this ability to get the easements as staff had requested. Mr. Leek noted that Mr. Noecker has been in litigation with the fee owner, Mr. Terry Hansen, on this property. He thought Mr. Hansen was trying to cancel the contract and regain control of the property; this was why this issue was being brought forward before Mr. Noecker had all the issues tied up. LehmanlMars offered Resolution No. 5912, A Resolution Of The City Of Shako pee, Minnesota Denying The Preliminary Plat Of Eagle Creek Ponds, and moved its adoption. Mayor Mars felt the City had been very fair and helpful to the developer identifying the issues and having him work through the issues. Cnd. Lehman noted there had been a couple of extensions made by the developer and still many of the issues were unresolved. Motion carried unanimously. Lehman/Link moved to authorize the Parks and Recreation survey questions and to authorize the survey. (Motion carried under the Consent Agenda). Official Proceedings of the July 15, 2003 Shakopee City Council Page -5- Lehman/Link offered Resolution No. 5910, A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For Valley View Road, From The East Plat Line Of Pheasant Run 6th Addition To The East Plat Line Of Greenfield, Project No. 2003-4, and moved its adoption. (Motion carried under the Consent Agenda). LelunanlLink offered Resolution No. 5911, A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For Vierling Drive, From County Road 15 To Orchard Park West, Project No. 2002-4, and moved its adoption. (Motion carried under the Consent Agenda). Mr. Loney, Public Works Director/City Engineer, reported on the reimbursement agreement that was between Tollefson Development me. and Plowshares Development LLC for the design of the extension of 1 ih Avenue east ofmdependence Drive to approximately ~ mile to the curved linear alignment of 17th Avenue (approximately 2000 feet). Mr. Loney noted there were two twenty-acre parcels currently going through the platting process, 1) The Thomas A. Phillip Addition proposed to be developed by Tollefson Development, Inc. (the westerly twenty acres) and Southern Meadows (the easterly twenty acres) that would be developed by Plowshares Development LLC. Mr. Loney noted both developments needed 17th A venue for a main access point. Mr. Loney noted staff was recommending that this collector street should be designed by the City Engineers, not the developer's engineers. Staff felt very strongly that the City should design collector streets not the developers in the future. Mr. Loney noted that Tollefson Development Inc. and Plowshares Development LLC. have signed letters stating that the developers would reimburse the City for WSB' s, City Engineer Consultant, for the engineering fees of approximately $30,500 for the design work. The two developers have agreed that they would like to proceed with this agreement. Mr. Loney noted that this agreement was quite similar to the agreement used for Independence Drive and 17th A venue for the Greenfield Development. The agreement spelled out what the developers would pay and what the City would reimburse. Mayor Mars and Mr. Loney discussed the sightlines for this section of 1 ih Avenue. Gary Wollschlager, with Tollefson Development, approached the podium and discussed the berming and sightlines of 1 ih A venue. The berming was still an issue for the preliminary plat. Mr. Wollschlager would like to see this project move forward quickly. Lehman/Link moved to authorize the appropriate City officials to enter into a reimbursement agreement with Tollefson Development, mc., Plowshares Development LLC and the City of Shakopee for the design of 17th A venue, from mdependence Drive to approximately ~ mile east of Independence Drive. Motion carried unanimously. Helkamp/Link moved to authorize the appropriate City officials to enter into an extension agreement with WSB & Associates, Inc. for the design of 17th Avenue, from Independence Drive to approximately ~ mile east of Independence Drive. Motion carried unanimously. Official Proceedings of the July 15, 2003 Shakopee City Council Page -6- Mayor Mars opened the public hearing on the Petitions of David Voxland and Tollefson Development for Annexation of Certain Lands in Jackson Township, continued from June 17,2003. Mr. Leek reported that this application to annex two properties had been continued to allow Jackson Township time to review and comment. Mr. Leek spoke with Mr. Wollschlager regarding this annexation and was informed that this item inadvertently had been left off ofthe Jackson Town Board meeting agenda for this evening but would be heard next week. Mr. Leek requested that this item be continued until the August 6th scheduled meeting of the City Council. JooslHelkamp moved to continue the public hearing on the Petitions of David Voxland and Tollefson Development for Annexation of Certain Lands in Jackson Township to the Wednesday, August 6, 2003 meeting. Motion carried unanimously. Ms. Schaefer, Assistant to the City Administrator, reported on the design of the City's new website. Mr. Schaefer noted that Matt Delvechio, web designer from Bluestem Systems assisting the City in designing the new website, was present in the audience. Ms. Schaefer noted that a staff committee and the Telecommunications Advisory Commission looked at and unanimously approved the design and now it was Council's chance to see the new design and comment. Ms. Schaeffer noted four (4) criteria were used for the new website. These criteria were: 1) be user friendly, 2) not be cluttered, 3) give a sense of community and 4) utilize community pictures, logos and symbols. Ms. Schaefer highlighted a few ofthe points to give the Council a general sense of what the web site would look like. Ms. Schaefer highlighted the header regarding the pictures, City flag, City logo, the City seal and links. The goal for the new website was to be a one stop guide of the City with one click and if more basic information was needed that goal was to have three clicks or less. Ms, Schaefer stated the web site would be updated at least quarterly ifnot monthly. Ms. Schaefer noted there would be public updates on this new website and there would be the ability to do official notices on line if that became a reality. The 15t phase of the website should be up and working in October. Ms. Schafer stated some video clips would also be included in the website for various type learners. Ms. Schafer noted that she would follow-up with Bluestems Systems to see what it would cost to have the website available in different languages, Cncl. Lehman asked that the buildings in the pictures on the main page be identified; he liked the City seal being incorporated into the official page. Mayor Mars questioned the color of the main page and what the website would provide for the residents to do on line. Cncl. Helkamp thought SPUC should be spelled out for newcomers. Cncl. Link would like to see area events listed on the web site. Mayor Mars felt this was a great step for the City in using new technology. Official Proceedings of the July 15, 2003 Shakopee City Council Page -7- Lehman/Link moved to authorize We Haul Moving & Storage to move the selected contents from the current police building to the new police facility for a fee not to exceed $2800,00. (Motion carried under the Consent Agenda). Lehman/Link moved to authorize the appropriate City officials to approve the First Amendment to Law Enforcement Mutual Aid Pact with the County of Scott and cities within Scott County, and moved its adoption. (Motion carried under the Consent Agenda). Lehman/Link moved to authorize the appropriate City officials to enter into a phone contract for the new police and library buildings with Eschelon Telecomm. Staff recommends that Council approve $15,000 from the building (police) fund and $38,216.98 from the Telecommunications Fund, (Motion carried under the Consent Agenda). Lehman/Link moved to affirm the replacement of the chiller #2 compressor at a cost of $7,460 by UHL Company mc" and fund this replacement from the Recreation Fund. (Motion carried under the Consent Agenda). Lehman/Link offered Resolution No. 5913, A Resolution Of The City Of Shakopee Authorizing Application For A Development Grant Through The Livable Communities Demonstration Program, and moved its adoption. (Motion carried under the Consent Agenda). Lehman/Link moved to accept Jon Sinnen's resignation from the Shakopee Fire Department with regrets. (Motion carried under the Consent Agenda), Lehman/Link moved to authorize the hiring of Timothy Baker as a probationary part-time, Community Service Officer at an hourly rate of $13.37, subj ect to the satisfactory completion of pre-employment medical and psychological examinations. (Motion carried under the Consent Agenda). Mayor Mars appointed Cncl. Joe Helkamp and Cncl. Terry Joos to be on the sub-committee to do the annual review of the City Administrator, Cncl. Helkamp and Cnc1. Joos accepted the appointment. Mr. McNeill explained the process. Joos/Lehman moved to adjourn to Wednesday, August 6,2003, at 7:00 p.m. at City Hall in the Council Chambers. Motion carried unanimously. The meeting adjourned at 8:00 p.m. ~~c: . Crs City Clerk Carole Hedlund Recording Secretary