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Home My WebLink About15.B.1. New Police Building Contract Change Orders No. 5, 6 and 7 15 , b, l. o ~ City of Shakopee r,e.-v\ ~ec; Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Deputy Chief Poole Date: September 5, 2003 Subject: New Police Building Contract Change Orders No.5, 6, and 7 INTRODUCTION The City Council is asked to approve Change Order No.5 in the amount of $4,829.00, Change Order No.6 in the amount of$3,438.00, and Change Order No.7 in the amount of $4,256.00 in favor of C.M. Construction Company. BACKGROUND The new police facility is about 95% completed. This stage of construction has not been met without some changes that have resulted in unplanned costs. Some of the changes are related to items missed in design, others are related to state and local mandated changes, and still others are directly related to contractor discovered need for change to make the building functional. DISCUSSION Change Orders No.5, 6, & 7 costs are primarily related to items missed in the design phase of construction. These design corrections mean the project needed what was omitted to be whole and should have been included in the original bid had it been drawn into the bid plans. Coun0ilor Link and Mark McNeill did re'liC'tI each of the proposed items for need, pUipose and 005t and concur with the recommendation. BUDGET IMPACT The total cost of the change orders is $12,523.00, which consists of work described on the attachment. The amount ofthe police project contingency prior to this change order $313,333 Less Change Order Total $ 12,523 New contingency balance $300,810 RECOMMENDATION Staff recommends Change Orders No.5, 6, and 7 be approved. ACTION REQUESTED If Council concurs, it should, by motion, authorize execution of Change Order No.5 in the amount of $4,829, Change Order No.6 in the amount of$3,438, and Change Order No.7 in the amount of $4,256 for the Police building project, in favor ofCM Construction. City of Shakopee IS: (3. /, Memorandum To: Honorable Mayor, City Council COt~SENT Mark McNeill, City Administrator From: Deputy Chief Poole Date: September 5, 2003 Subject: New Police Building Contract Change Orders No.5, 6, and 7 INTRODUCTION The City Council is asked to approve Change Order No.5 in the amount of $4,829.00, Change Order No.6 in the amount of $3,438.00, and Change Order No.7 in the amount of $4,256.00 in favor of C.M. Construction Company. BACKGROUND The new police facility is about 95% completed. This stage of construction has not been met without some changes that have resulted in unplanned costs. Some.ofthe changes are related to items missed in design, others are related to state and local mandated changes, and still others are directly related to contractor discovered need for change to make the building functional. DISCUSSION Change Orders No.5, 6, & 7 costs are primarily related to items missed in the design phase of construction. These design corrections mean the project needed what was omitted to be whole and should have been included in the original bid had it been drawn into the bid plans. Councilor Link and Mark McNeill did review each of the proposed items for need, purpose and cost and concur with the recommendation. BUDGET IMPACT The total cost ofthe change orders is $12,523.00, which consists of work described on the attachment. The amount of the police project contingency prior to this change order $313,333 Less Change Order Total $ 12,523 New contingency balance $300,810 RECOMMENDATION Staff recommends Change Orders No.5, 6, and 7 be approved. ACTION REQUESTED If Council concurs, it should, by motion, authorize execution of Change Order No.5 in the amount of $4,829, Change Order No.6 in the amount of$3,438, and Change Order No.7 in the amount of $4,256 for the Police building project, in favor of CM Construction. CHANGE OWNER - ORDER ARCHITECT - CONTRACTOR - FIELD - OTHER - AlA DOCUMENT G70 THIS DOCUMENT HAS IMPORT ANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AlA DOCUMENT MAY BE MADE BY USING AlA DOCUMENT D401. PROJECT: CHANGE ORDER NO.: FIVE (5 ) Shakopee Police Facility 476 Gorman Street Shakopee, MN 55379 DATE: August 20, 2003 TO CONTRACTOR: ARCHITECT'S PROJECT #: 1536.02 CM Construction Co., Inc. 12215 Nicollet Avenue South Burnsville, MN 55337 CONTRACT DATE: August 8, 2002 CONTRACT FOR: General Construction The contract is changed as follows: I. ASI #15 Clarify elevation of borrow lite W.U. per drawing I/ASI-15 No Cost 2. ASI # 19-Rev Clarify light bollard and overflow drain placement. No Cost 3. ASI #21 Clarify detention cell sizes & locationof booking desk. Revised drawing from ASI #20 No Cost to show generator kill switch, generator annunciator and fire annuciator locations. 4. ASI #22 Clarify interior paint soffit color to be P f unless noted on plan. No Cost 5. ASI #28 Clarify Room 142 SS-I piping. Clarify Room 143 Fixture MS-I. Clarify location and No Cost signage for cell water supply shut offs. 6. ASI #30 Drawing 4/A5.1: Change 12" dimension to 8" similar to drawing 8/A9.0 No Cost Drawing I/A8.0: Securty plank ceilings shall be mounted at 8'-0" AF.F. Drawing I/AI.O: Clarification: All projector screens shall be wall mounted. Drawing I/A 1.0: Move projector screen in 115 to north wall. Drawing I IA 1.0: Mount all TV brackets as high as possible within indicated spaces. Drawing I/AI.O: Projection screen in 102 is electric. Drawing I/AI.O: Room 155 evidence vault has door frame mounted within a wire mesh partition similar to the evidence bay (sim to 27/80) 7. ASI #3 I-Rev Coordiate lights, recessed floor mat, and vestibule equipment box at Vestibule 100. No Cost Relocate (8) lights under canopy outside vestibule to align similarly as described previously done for lights within vestibule in ASI 31. 8. PR # 20. Make holes in masonry for RA modifications to MAU's # I & # 2, clarify exhaust intake $ 1,647.00 at sally port 167. Modify the orientation of the radiant heat panels at vestibule # 100. 9. PR # 26. Add an RPZ valve to the domestic water service. $ 2,720.00 (Mechanical Engineer Requested) 10. GCPR 1t 12. Add soffit to enclose beam at room # 107. $ 462.00 (Architect Requested) Total of items # I - # 10 of e.O. # 5 $ 4,829.00 H:\PROJ\1536-02\BUS\CO-05.DOC The original Contract Sum was $ 4.405,000.00 Net change by previously authorized Change Orders $ 54,713.00 The Contract Sum prior to this Change Order was $ 4,459,713.00 The Contract Sum will be increased by this change order in the amount of $ 4,829.00 The new Contract Sum including this Change Order will be $ 4,464,542.00 The Contract time will be unchanged by this Change Order.. The date of Substantial Completion as of the date of this Change Order therefore is September 9, 2003 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Authorized: ARCHITECT CONTRACTOR OWNER Boarman Kroos Vogel Group, Inc. CM Construction Company, Inc. City of Shakopee Address 12215 Nicollet Ave. South 129 Holmes St. 222 N. 2nd Burnsville, MN 55337 Shakopee, Mn 55379 Minn - BY ATE <J/.L.f/46 DATE AlA DOCUMENT G70 I * CHANGE ORDER * 1987 EDITION * AlA - COPYRIGHT 1987 * THE AMERICAN INSTITUTE OF ARCHITECT'S. 1735 NEW YORK AVE.. N.W.. WASHINGTON. D.C. 20006-5292 WARNING; Unlicensed photocopying violates U.S. copyright law and is subject to legal prosecution. This document was electronically produced with permission of the AlA and cannot be reproduced without violation until the date of expiration noted below. 2 CHANGE OWNER - ORDER , ARCHITECT - CONTRACTOR - FIELD - OTHER - AlA DOCUMENT G70 I THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AlA DOCUMENT MAY BE MADE BY USING AlA DOCUMENT D401. PROJECT: CHANGE ORDER NO.: SIX (6) Shakopee Police Facility 476 Gorman Street Shakopee, MN 55379 DATE: August 20, 2003 TO CONTRACTOR: ARCHITECT'S PROJECT #: 1536.02 CM Construction Co., Inc. 12215 Nicollet Avenue South Burnsville, MN 55337 CONTRACT DATE: August 8, 2002 CONTRACT FOR: General Construction The contract is changed as follows: I ASI #32 Intended operation and functionality of parking lot access gates No Cost Porcelain tile grout colors 2. ASI # 33. Sheet M 1.0: Coordinate location of 3" RD in Sally Port 167 per Plumging Note #6 to avoid No Cost conflict with overhead door operation 3. PR#17 Add engraved plaque in detention WC closets, to describe how to shut off water to WC's. VOID (Architect's Suggestion) 4. PR# 18 Provide 2 hour rated const. To enclose bar joist at top of wall in detention hallway & 157. $ 1,499.00 (Unforeseen Condition) 5. PR #21. Revise OH chain link fence to cantilevered sliding type. VOID I. Change chain link fence fabric height from 7'-0'" to 6'-0" for an overall final fence height of 7'-0" including barbed wire. (Owner rejected) 2. Change overhead slide gate at north side of north parking lot entrance to cantelever style gate 6. PR # 23 Revisions to OFRD water leaders from mezzanine: (options "A" & "8"). $ 1,562.00 Remove & Relocate 4" overflow drain piping near Grids F-I (Architect Requested) 7. GCPR #10 Change steel angles at clerestory sill to aluminum "u" Channel No Cost 8. GCPR # II Provide and install ceiling angles at recessed walls per direction of the Architect. $ 377.00 (Architect Requested) 9. PR#29 Add hardwood trim at stepped walls. ~ Total of items # I - # 9 of e.O. #6 $ 3,438 .00 H:\PROJ\1536-02\BUS\CO-06.DOC , . The original Contract Sum was $ 4.405,000.00 Net change by previously authorized Change Orders $ 59,542.00 The Contract Sum prior to this Change Order was $ 4,464,542.00 The Contract Sum will be increased by this change order in the amount of $ -3,42MO jf,r~ The new Contract Sum including this Change Order will be $ 4,467,980.00 The Contract time will be unchanged by this Change Order.. The date of Substantial Completion as of the date of this Change Order therefore is September 9, 2003 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Authorized: ARCHITECT CONTRACTOR OWNER Boarman Kroos Vogel Group, Inc. CM Construction Company, Inc. City of Shakopee Address 12215 Nicollet Ave. South 129 Holmes St. ~~ Burnsville, MN 55337 Shakopee, Mn 55379 BY~- BY - DATE 8 -~q 'O} - DATE ~~ ~ AlA DOCUMENT 701 * CHANGE ORDER * 1987 EDITION * AlA - COPYRIGHT 1987 * THE AMERICAN INSTITUTE OF ARCHITECT'S. 1735 NEW YORK AVE., NW., WASHINGTON, D.C. 20006-5292 WARNING; Unlicensed photocopying violates U.S. copyright law and is subject to legal prosecution. This document was electronically produced with permission of the AlA and cannot be reproduced without violation until the date of expiration noted below. 2 CHANGE" OWNER - ORDER ARCHITECT - CONTRACTOR - FIELD - OTHER - AlA DOCUMENT G70 THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AlA DOCUMENT MAYBE MADE BY USING AlA DOCUMENT 040 I. PROJECT: CHANGE ORDER NO.: SEVEN ( 7) shakopee Police Facility 476 Gorman Street Shakopee, MN 55379 DATE: August 20, 2003 TO CONTRACTOR: ARCHITECT'S PROJECT #: 1536.02 CM Construction Co., Inc. 12215 Nicollet Avenue South Burnsville, MN 55337 CONTRACT DATE: August 8, 2002 CONTRACT FOR: General Construction The contract is changed as follows: I. PR 29 Void. Price included in GCPR lIon Change Order #6 Void 2. PR 31 Add Roof Curb; modify ductwork (Mechanical Engineer Requested) $ 1,970.00 3. PR 32 Add Armortex to Door 142 (Owner Requested) $1,063.00 4. PR 33 Modify Duty Lockers to accept owner supplied file drawers Void 5. GCPR 12 Add soffit to enclose beam at Room 107 $ 462.00 6. GCPR 13 Provide drywall corner wall for locker fit $ 761.00 Total of items # I - # 6 of C.O. #7 $ 4,256.00 The original Contract Sum was $ 4.405,000.00 Net change by previously authorized Change Orders $ 62,8900.00 The Contract Sum prior to this Change Order was $ 4,467,980.00 The Contract Sum will be increased by this change order in the amount of $ 4,256.00 The new Contract Sum including this Change Order will be $ 4,472,236.00 The Contract time will be unchanged by this Change Order.. The date of Substantial Completion as of the date of this Change Order therefore is September 9, 2003 H:\PROJ\1536-02\BUS\CO-07.DOC .. NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Authorized: ARCHITECT CONTRACTOR OWNER Boarman Kroos Vogel Group, Inc. CM Construction Company, Inc. City of Shakopee Address 12215 Nicollet Ave. South 129 Holmes St. ~~n0. Shakopee, Mn 55379 BY ~----- ~~ - DATE "1 utID~- .. DATE AlA DOCUMENT G70 I * CHANGE ORDER * 1987 EDITION * AlA - COPYRIGHT 1987 * THE AMERICAN INSTITUTE OF ARCHITECT'S, 1735 NEW YORK AVE.. NW., WASHINGTON, D.C. 20006-5292 WARNING; Unlicensed photocopying violates U.S. copyright law and is subject to legal prosecution. This document was electronically produced with permission of the AlA and cannot be reproduced without violation until the date of expiration noted below. 2