HomeMy WebLinkAbout15.A.4. Authorization to Purchase Additional Administrative Police Car
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CITY OF SHAKOPEE
Memorandum
CONSENT
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Dan Hughes, Chief OfPOliceN
Date: October 7, 2003
Subject: Authorization to Purchase Additional Administrative Police Car
Introduction
The police department is seeking authorization to purchase an additional administrative
staff car.
Backf!round
The 2003 Police Department budget identified $19,500 for the purchase of an additional
administrative staff vehicle. These funds were requested in anticipation of changes in the
number of personnel, both in the investigative division and the non-sworn community
service officer positions. Within the past week Finance Department personnel became
aware of some end of contract bargains on administrative vehicles available to cities. We
were unable to act quick enough and lost an opportunity to purchase a new 2003, full size
Chevrolet sedan, for $13,060. The dealer made us aware of additional contract pricing on
similar new 2003 Chevrolet Impalas (six) that are slightly more but still a bargain with
pricing ranging from $13,854 to $16,000. Unfortunately the contract (State of Minnesota
#430023) is expired, however, the dealer stated he would honor the contract prices.
In the past we have purchase used vehicles from the Northstar Auto Auction with some
success. The most recent, a 2001 Ford Taurus with 30,000 miles was purchased in 2002
by the City for $11,235. The disadvantage ofthese purchases is not knowing the history
of the vehicle, a limited or no warranty, additional expenses for a new battery and tires
after purchase and finding a car dealer willing to give up their interest in a particular
vehicle for the benefit ofthe City.
The City Attorney offered his opinion that because the contract is expired an additional
quote from another vendor is required for the City to be in compliance with state statute.
Shakopee Chevrolet graciously submitted a quote for a similar vehicle. Their price for a
similarly equipped 2003 Chevrolet Impala is $17,600 plus applicable tax and license fees.
Budeet Impact
The funds for the proposed purchase and additional support equipment required to make
the vehicle road ready exist in the 2003 Police Department Budget.
Recommendation
Staff recommends the purchase of a 2003 Chevrolet Impala administrative staff car from
Hinckley Chevrolet.
Action Requested
If Council concurs, they should, authorize the appropriate City staff to purchase a 2003
Chevrolet Impala administrative staff car from Hinckley Chevrolet for a price not to
exceed , 00.
Eileen
-----Original Message-----
From: Marc Kohl [mailto:marc@hinckleychev.com]
Sent: Tuesday, October 07,2003 10:04 AM
To: Eileen Klimek
Subject: 2003 lSF IMPALA
City of Shakopee.
Thank you for inquiring about vehicles from Hinckley Chevrolet. Your requests are as follows:
2003 Chevrolet Impala 4door Full size sedan Group 1 of State of Minnesota Contract #
430023 Price per unit:
$13,854.00
Price includes the following equipment.
3.4 V6
Automatic overdrive transmission
Driver and passenger air bags
AMlFM Cassette Radio
Power Locks
Cloth 60/40 power split bench seat
Engine block heater .
Air conditioning
Daytime running lamps
Rear window defroster
Cruise control with tilt wheel
Power windows
Power driver seat
. Remote key less entry
Remote trunk release
, Intermittent wipers
,
ADDITIONAL OPTIONS
1SD - PACKAGE: INCLUDES CUSTOM CLOTH SEATING, BUCKET SEATS, SPLIT FOLDING
REAR SEAT AND ONSTAR NET PRICE $595.00
UNO - SOUND SYSTEM, ETR AMlFM STEREO W/CD PLAYER. $307.05
JL9 - BRAKES, 4- WHEEL ANTILOCK, 4- WHEEL DISC $534.00
AP9 - CARGO CONVENIENCE NET, TRUNK $26.70
~-~--- .
A W6 - AIR BAG, SIDE IMP ACT, DRIVER $311.50
DELETE BLOCK HEATER CREDIT - $31.10
PRICE PER UNIT $15,597.15
-
PLUS DELIVERY @ $1.00 PER MILE IF NEEDED
Thank you,
Marc Kohl
General Manager
Hinckley Chevrolet
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SHAKOPEE
. CHEV-OLDS-PONTIAC
1206 EAST FIRST A VENUE
SHAKOPEEj MN.
55379
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FAX COVER SHEET
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Pages to follow: 3
From: Mark Willemssen
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Phone: 952,,233-1790
Fax: 952-445-8208
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