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Home My WebLink About8. City Bill List .. '" ~~ CITY OF SHAKOPEE Memorandum \' C.O\VS~O-r " TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance director RE: City Bill List DATE: October 16, 2003 Introduction and Background Attached is a print out showing the division budget status for 2003 based on data entered as of 10/16/03. Attached is a regular council bill list for invoices processed to date for council approval. Included in the checklist are various refunds, returns, pass through, etc. totaling $178,105.70. The actual net expense amount is $1,501,842.56. Action Requested Move to approve the bills in the amount of $1,679,948.26. . .. . R5509FDO L0"".:iOO7 CITY OF Sh. ...'>EE 10/1b.. ~J13:17:54 Expenditures by Co (pb). Division Expenditure Report by Company Page - 1 10/31/2003 Annual Current Month VTD Exp. Avail. Description Budget Actual Balance Balance % % - 01C{: 3ENERAlFUND 11 MAYOR & COUNCIL 78,710.00 1,308.45 i 59,819.41 18,890.59 76.0 24.0 12 CITY ADMINISTRATOR 512,780.00 21,065.83 362,868.36 149,911.64 70.8 29.2 13 CITY CLERK 290,025.00 8.743.09 171.923.07 118,101.93 59.3 40.7 15 FINANCE 598,680.00 21,121.64 461,535.15 137,144.85 n.1 22.9 16 LEGAL COUNSEL 422,200.00 204,477.44 217,722.56 48.4 51.6 17 COMMUNITY DEVELOPMENT 597,010.00 15,158.02 344.345.22 252,664.78 57.7 42.3 18 GENERAL GOVERNMENT BUILDINGS 336.980.00 8.341.18 181.562.60 155.417.40 53.9 46.1 31 POLICE DEPARTMENT 3,143,110.00 114.403.25 2,255,613.92 887,496.08 71.8 28.2 32 FIRE 995,570.00 11.225.79 572.579.93 422,990.07 57.5 42.5 33 INSPECTION-BLDG-PLMBG-HTG 576.250.00 23,479.67 479,724.71 96,525.29 83.2 16.8 41 ENGINEERING 668.550.00 20,723.12 466,895.33 201,654.67 69.8 30.2 42 STREET MAINTENANCE 1,033,200.00 22,869.07 606,895.37 426,304.63 58.7 41.3 44 SHOP 221,270.00 9,160.49 152,405.55 68,864.45 68.9 31.1 46 PARK MAINTENANCE 705,000.00 25,425.53 505,889.35 199,110.65 71.8 28.2 91 UNALLOCATED 320,000.00 85,736.45- 320,763.86 763.86- 100.2 .2- 01000 GENERAL FUND 10.499,335.00 217.288.68 7,147,299.27 3,352.035.73 68.1 31.9 Annual Current Month YTD Exp. Avail. DeScription Budget Actual Balance Balance % % 02140 TRANSIT 17 COMMUNITY DEVELOPMENT 634,732.00 285.63 207,466.17 427,265.83 32.7 67.3 02140 TRANSIT 634,732.00 285.63 207,466.17 427,265.83 32.7 67.3 Annual Current Month VTD Exp. Avan. Description Budget Actual Balance Balance 0/0 % 02150 TELECOMMUNICATION 00 N/A 304,590.00 2,993.25 177,699.04 126,890.96 58.3 41.7 50 TELECOMM 15.996.38 15,996.38- .0 .0 02150 TELECOMMUNICATION 304,590.00 2,993.25 193,695.42 110,894.58 63.6 36.4 Annual Currem Monm no Exp. Avail. Description Budget Actual Balance Balance % % 07500 RECREATION FUND 75 RECREATION PROGRAMS 1.589,470.00 46.440.48 1,203,773.41 365,696.59 75.7 24.3 07500 RECREATION FUND 1,589.470.00 46,440.48 1.203,773.41 385,696.59 75.7 24.3 , .......-. R55CKREG LOG22000VO CITY OF SHAKOPEE 10/16/200313:01 :23 Council Check Register Page - 1 10/3/200:}-10/16/2003 Check # Amount Vendor 1 Explanation Account Description Business Unit - - 78430 26.00 BLASCHKO,MARY YOUTH ACTIVITIES RECREATION PROGRAMS 78432 1,036.00 LAW ENFORCMT LABOR SERVICES UNION DUES PAYABLE PAYROLL CLEARING 78434 265,134.67 METRO COUNCIL ENVIRO SERVICES METRO SAC CHARGES SANITARY SEWER UTILITY FUND 78435 484.50 MN CHILD SUPPORT PAYMENT CTR OTHER DEDUCTIONS PAYROLL CLEARING 78436 8,834.49 MN STATE TREASURER BLDG PERMIT - SURCHARGE UTILITY CLEARING 78437 300.00 MN STATE TREASURER'S OFFICE FINES & FORFEITS FORFEITURE 78438 731.50 MN TEAMSTERS #320 UNION DUES PAYABLE PAYROLL CLEARING 78439 190.00 MUNICI-PALS CONFERENCE/SCHOOL/TRAINING INSPECTION MANAGEMENT 78441 600.00 SCOTT CO ATTORNEY'S OFFICE FINES & FORFEITS FORFEITURE 78442 29,899.46 SHAKOPEE PUC'" ELECTRIC ICE ARENA MANAGEMENT 78443 15.00 ST. MICHAEL, CITY OF CONFERENCElSCHOOL/TRAINING PERSONNEL-PAYROLL 78444 119.95 TIME WARNER CABLE COMPUTER ACCESS FIRE STATION NO 2 78445 2,175.00 W1NDWOOD HOMES RESID LANDSCAPE PAYABLE ESCROW FUND 78446 1,891.62 LAFAYETTE LIFE INSURANCE CO LIFE PAYABLE PAYROLL CLEARING 78447 61.70 MBA MBA INSURANCE PAYABLE PAYROLL CLEARING 78448 616.00 NCPERS GROUP LIFE INS LIFE PAYABLE PAYROLL CLEARING 78449 1,054.79 200 LEVEE DR APTS OTHER RENT SENIOR CENTER 78450 211.15 ACCLAIM BENEFITS OTHER PERSONNEL-PAYROLL 78451 63.90 ADAMS PEST CON INC BUILDING MAl NT. YOUTH BUILDING 78452 77.93 ADVANTAGE PAPER OPERATING SUPPLIES CITY HALL 78453 465.03 ALLEN HOMES C.O. CHARGE PAYABLE ESCROW FUND 78454 24,765.21 ALPHA VIDEO & AUDIO INC OPERATING SUPPLIES TELECOMMUNICATION MANAGEMENT 78455 17,640.00 AMES CONSTRUCTION INC IMPROVEMENTS CSAH 17 & CR79 PEDESTRAIN BRIO 78456 902.49 ANCOM COMMUNICATIONS INC EQUIPMENT MAINTENANCE CIVIL DEFENSE 78457 98.47 APPLE AUTO PARTS EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE 78458 15.00 ARC SAINT PAUL AREA CHAPTER CONFERENCElSCHOOL/TRAINING POOL MANAGEMENT 78459 1,043.56 ARDEA COMMUNICATIONS INC EQUIPMENT MAINTENANCE POLICE MANAGEMENT 78460 878.48 ARROW ACE HARDWARE OPERATING SUPPLIES POLICE STATION 78461 443.56 BIFFS INC OTHER RENT ATHLETIC FIELDS 78462 9,851.72 BITUMINOUS ROADWAYS INC PAVEMENT PRESERVATION STREET MAINTENANCE 78463 2,559.37 BOISE CASCADE CORP PRINTING/PUBLISHING UNALLOCATED 78464 30.00 BRANDT,STEPHEN YOUTH ACTIVITIES RECREATION PROGRAMS 78465 54.68 C H CARP LUMBER OPERATING SUPPLIES POLICE MANAGEMENT 78466 6,478.00 CARABEC HOMES RESID LANDSCAPE PAYABLE ESCROW FUND 78467 1,795.78 CENTER POINT ENERGY GAS CIVIC CENTER 78468 302.10 CHOICE ELECTRIC INC OTHER CITY HALL 78469 1.043.40 CINTAS - 754 INC BUILDING MAl NT. POLICE MANAGEMENT 78470 109,665.15 CM CONSTRUCTION CONPANY INC ENGINEERING CONSUL TNTS POLICE STATION 78471 131.04 CONSTRUCTION BULLETIN PRINTlNGJPUBLlSHING SALT STORAGE SHED 78472 84.82 CUB FOODS SHAKOPEE OPERATING SUPPLIES POLICE MANAGEMENT 78473 1,500.00 CUB SCOUT PACK 916 OPERATING SUPPLIES TREE/SCAPE R55CKREG LOG22000VO CITY OF SHAKOPEE 10/16/200313:01:23 Council Check Register Page - 2 10/3/2003-10/16/2003 Check # Amount Vendor I Explanation Account Description Business Unit --"- --- 78474 19.18 DAKOTAH SPORT & FITNESS CONFERENCElSCHOOLlTRAINING POLICE MANAGEMENT 78475 43.84 DAVIS, JIM TRAVEUSUBSISTENCE INSPECTION MANAGEMENT 78476 20.86 DELBOW,SARA RECREATION SUPPLIES RECREA nON PROGRAMS 78477 49.10 DICK'S SANITATION INC REFUSE SENIOR CENTER 78478 30.00 DOCUMENT DESTRUCTION SERVICE.L OTHER POLICE MANAGEMENT 78479 787.40 DOODY MECHANICAUUNITED SHEETM PLUMBING PERMITS PLUMBIHEAT INSPECTION 78480 3,959.18 DRESSEN OIL CO MERCHANDISE SHOP MANAGEMENT 78481 273.41 EARL F ANDERSEN INC OPERATING SUPPLIES SIGN/STRIPING 78482 195.00 ECONOMIC DEVELOPMENT ASSOC. OF DUES EDA MANAGEMENT 78483 7.02 ELLER,BRAD RECREATION SUPPLIES RECREATION PROGRAMS 78484 429.42 FERRELLGAS MOTOR FUELS & LUBRICANTS ICE ARENA MANAGEMENT 78485 104.76 FLEXIBLE PIPE TOOL CO EQUIPMENT MAINTENANCE' SEWER EQUIP MAINTENANCE 78486 21.30 FLOYD TOTAL SECURITY BUILDING MAl NT SUPPLIES CITY HALL 78487 297.14 FRANCOTYP-POSTALlA INC EQUIPMENT RENT CNlC CENTER 78488 594.21 FREMONT INDUSTRIES INC OPERATING SUPPLIES ICE ARENA MANAGEMENT 78489 33,404.67 FS TECHNOLOGY GROUP LLC OTHER UBRARY-2002 78490 209.40 GENUINE PARTS CO MERCHANDISE SHOP MANAGEMENT 78491 530.50 GME CONSULTANTS INC ENGINEERING CONSULTNTS L1BRARY-2002 78492 1.212.19 GOPHER SPORT RECREATION SUPPLIES CIVIC CENTER 78493 35.65 GOPHER STATE ONE-CALL INC OTHER STREET MANAGEMENT 78494 300.00 HIGH SHINE CO INC BUILDING MAINT SUPPLIES CIVIC CENTER 78495 2,081.00 HOMES BY CHASE RESID LANDSCAPE PAYABLE ESCROW FUND 78496 413.06 HUEBSCH CO BUILDING MAl NT. CIVIC CENTER 78497 1.767.29 INGRAHAM & ASSOCIATES INC OTHER NATURAL RESOURCES 78498 425.60 INSTANT TESTING INC ENGINEERING CONSULTANTS SALT STORAGE SHED 78499 910.87 INTERTECHNOLOGIES GROUP TELEPHONE POLICE MANAGEMENT 78500 3,036.28 JEFFERSON FIRE & SAFETY INC OPERATING SUPPLIES FIRE MANAGEMENT 78501 66.32 JENNY,JOSEPH BUilDING PERMITS BUILDING INSPECTION 78502 17,306.00 KEYLAND HOMES RESID LANDSCAPE PAYABLE ESCROW FUND 78503 4,350.00 KNOBLAUCH BLDRS LLC RESID LANDSCAPE PAYABLE ESCROW FUND 78504 4,396.80 KROMINGA, TERRY OTHER INSPECTION MANAGEMENT 78505 2,454.35 KUNDE CO INC OTHER NATURAL RESOURCES 78506 29p.57 KUSTOM SIGNALS INC OPERATING SUPPLIES POLICE MANAGEMENT 78507 8,605.50 LAURENT BUILDERS RESID LANDSCAPE PAYABLE ESCROW FUND 78508 269.49 LINK LUMBER INC OPERATING SUPPLIES POLICE MANAGEMENT 78509 166.59 LMC INS TRUST WORKERS COMPENSATION FIRE MANAGEMENT 78510 71.48 LUBRICATION TECHNOLOGIES INC MERCHANDISE SHOP MANAGEMENT 78511 738.64 MACQUEEN EQUIP MERCHANDISE SHOP MANAGEMENT 78512 1,000.00 MATERIAL HANDLING GROUP INC OPERATING SUPPLIES POLICE STATION 78513 270.00 MN DEPART OF PUBLIC SAFETY OTHER POLICE MANAGEMENT 78514 100.00 MN DEPT OF PUBLIC SAFETY ERC OPERATING SUPPLIES POOL MANAGEMENT , ~. , ..0 R55CKREG LOG22000VO CITY OF SHAKOPEE 10/16/200313:01:23 Council Check Register Page - 3 10/3/2003-10/16/2003 Check # Amount Vendor / Explanation Account Description Business Unit -. - 78515 90.47 MN ELEVATOR INC BUILDING MAINT. CITY HALL 78516 140.00 MN FALL MAINTENANCE EXPO CONFERENCE/SCHOOLiTRAINING STREET MANAGEMENT 78517 45.00 MN GFOA CONFERENCE/SCHOOLiTRAINING FINANCE MANAGEMENT 78518 420.00 MN POLLUTION CNTRL AGNCY OTHER L1BRARY-2002 78519 36.74 MN VALLEY ELECTRIC CO-OP ELECTRIC STREET MAINTENANCE 78520 876.21 MOTOR PARTS MERCHANDISE SHOP MANAGEMENT 78521 275.00 MRCAC CONFERENCE/SCHOOLfTRAINING POLICE MANAGEMENT 78522 171.44 MUNICIPAL EMERGENCY SERVICES EQUIPMENT MAINTENANCE FIRE MANAGEMENT 78523 16,761.34 MW JOHNSON CONSTRUCTION RESID LANDSCAPE PAYABLE ESCROW FUND 78524 12,828.30 NORTHSHORE ADVISORS LLC OTHER FINANCE MANAGEMENT 78525 7.917.50 OERTEL ARCHITECTS OTHER SALT STORAGE SHED 78526 19.44 PETERSON,NICOLE CONFERENCE/SCHOOLfTRAINING PLANNING MANAGEMENT 78527 2,635.98 PIONEER PRODUCTS INC OPERATING SUPPLIES FIRE MANAGEMENT 78528 48.00 PRINTERS SERVICE INC EQUIPMENT MAINTENANCE ICE ARENA MANAGEMENT 78529 558.28 RAY O'HERRON CO INC OPERATING SUPPLIES POLICE MANAGEMENT 78530 2,002.33 RIVERFRONT PRESS OFFICE SUPPLIES POLICE MANAGEMENT 78531 24.20 ROBERT B HILL CO EQUIPMENT MAINTENANCE CIVIC CENTER 78532 2,253.28 RYLAND HOMES C.O. CHARGE PAYABLE ESCROW FUND 78533 926,388.75 S M HENTGES & SONS INC IMPROVEMENTS YOUTH SOCCER COMPLEX 78534 15.00 SALAS,JUAN YOUTH ACTIVITIES RECREATION PROGRAMS 78535 59.63 SBC PAGING TELEPHONE RECREATION PROGRAMS 78536 27.30 SCHAEFER,TRACY TRAVEUSUBSISTENCE TELECOMMUNICATION MANAGEMENT 78537 954.29 SCHILLING PAPER CO OPERATING SUPPLIES CIVIC CENTER 78538 20.00 SCOTT CO RECORDER FILING FEES CLERK MANAGEMENT 78539 215.50 SCOTT CO TREASURER OTHER POLICE MANAGEMENT 78540 75.00 SCOTT COUNTY COURT SERVICES CONFERENCE/SCHOOLfTRAINING POLICE MANAGEMENT 78541 95.60 SHAKOPEE SCHOOL DIST 720 PRINTING/PUBLISHING RECREATION PROGRAMS 78542 20.55 SHAKOPEE BAKERY OPERATING SUPPLIES FIRE MANAGEMENT 78543 2,125.26 SHAKOPEE PUBLIC UTILITY COMM ENGINEERING CONSULTANTS YOUTH SOCCER COMPLEX 78544 9.83 SHERWIN WILLIAMS CO OPERATING SUPPLIES BUILDING/APPARATUS 78545 3,410.89 SIMPLEX TIME RECORDER CO EQUIPMENT MAINTENANCE CITY HALL 78546 124.93 SNAP-ON TOOLS CORP TOOLS SHOP MANAGEMENT 78547 1,866.81 SOUTHWESTSUBURBANINC PRINTING/PUBLISHING CLERK MANAGEMENT 78548 143.50 SS DESIGN & PRODUCTION OPERATING SUPPLIES POLICE STATION 78549 111.80 STAR TRIBUNE INC SUBSCRIPTIONS/PUBLICATIONS ADMINISTRATION 78550 23.38 STREICHERS OPERATING SUPPLIES POLICE MANAGEMENT 78553 21,244.60 TOWN & COUNTRY HOMES C.O. CHARGE PAYABLE ESCROW FUND 78554 288.07 TRACKER MANAGEMENT MATERIALS SALT STORAGE SHED 78555 37.54 TRUTNAU, ANGELA TRAVEUSUBSISTENCE POLICE MANAGEMENT 78556 900.00 UNITED STATES POSTAL SERVICE POSTAGE POLICE MANAGEMENT 78557 80,750.00 WESTRA CONSTRUCTION INC OTHER LIBRARY-2002 R55CKREG LOG22000VO CITY OF SHAKOPEE 10/16/200313:01 :23 Council Check Register Page - 4 10/3/2003- 10/16/2003 Check # Amount Vendor / Explanation Account Description Business Unit - 78558 2,304.77 WM MUELLER & SONS MATERIALS ATHLETIC FIELDS 78559 1,960.28 WRIGHT LINE llC OPERATING SUPPLIES POLICE STATION 78560 65.66 XCElENERGY ELECTRIC STREET MAINTENANCE 78561 460.62 YARUSSOS HDWCO OPERATING SUPPLIES NATURAL RESOURCES 78562 25.00 MN STATE TREASURER'S OFFICE FINES & FORFEITS DWI FORFEITURE 78563 270.40 NEXTEL COMMUNICATIONS TelEPHONE POLICE MANAGEMENT 78564 270.92 QWEST TELEPHONE POLICE MANAGEMENT 78565 50.00 SCOTT CO ATTORNEY'S OFFICE FINES & FORFEITS DWI FORFEITURE 78566 3,952.70 TOWN & COUNTRY HOMES SA PREPAY 2002-117TH AV E CR 79-COLON S 78567 60.58 VERIZON WIRELESS - BELLEVUE TELEPHONE POLICE MANAGEMENT 1,679,948.26 Grand Total Payment Instrument Totals Check Total 1,679,948.26 Total Payments 1,679,948.26 , -'".. . - R55CKSUM LOG20000 CITY OF SHAKOPEE 10/16/200313:02:50 Council Check Summary Page - 1 10/3/2003 - 10/16/2003 Companr Amount - 01000 GENERAL FUND 93,722.37 02120 FORFEITURE 975.00 02140 TRANSIT 21.01 02150 TELECOMMUNICATION 407.72 02190 EDA 198.86 03033 2003A GO IMP BONDS 3,952.70 04020 PARK RESERVE 515,868.66 04021 CAPITAL IMPROVEMENT FUND 318,719.15 04055 2003 PROJECTS 120,481.93 07100 SEWER FUND 265,242.38 07300 STORM FUND 40.18 07500 RECREATION FUND 20,422.33 07810 BUILDING I.S. FUND 257,659.22 08040 ESCROW FUND 82,236.75 Report Totals 1,679,948.26