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Home My WebLink About15.C.2. Authorize Remodeling Work for the Existing Public Service Building js-, c . 2., ., CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Authorize Remodeling Work for the Existing Public Service Building DATE: December 16, 2003 INTRODUCTION: Attached is a cost estimate and drawings for remodeling work for the existing Public Works Service Building in the area, which previously served the Police Department. This agenda item is to request Council authorization to proceed with the remodeling work for utilization by the Public Works Department until a new building is available. BACKGROUND: In the 2003 Budget, staff had included $175,000.00 for remodeling and $150,000.00 additional funding for remodeling in 2004 of the existing Public Service Building facility for use by the Public Works Department, once the Police Department vacates the building. Attached to this memo are drawings prepared by the Engineering Department and Public Works Department personnel showing the improvements needed to make the necessary offices for the Public Works Supervisors, lunch room, mapping and meeting area for Public works activities. At the current time the existing Public Works building is in need for locker room space, lunchroom space, meeting and training room, as well as offices for conducting the business and operation of the Public Works Department. This proposal includes that much of the work would be done by the Public Works personnel in the removal and replacement of walls, doorways and other such work as available within the expertise of the department. The extra cost proposed would be for materials, labor and services that are beyond the expertise ofthe Public Works Department. The remodeling of the previous Police Station area will allow the Public Works Department to have better offices, better work areas for mapping, computerization of pavements, signs and sewer management and more meeting and lunch room area for the Public Works personnel. Remodeling of this building will include additional insulation and removal of mold on the north and east walls of this building, as well as providing the spaces previously identified. Staff is requesting Council authorization to budget of $25,000.00 for materials and other contract labor that is necessary to complete the remodeling work. Other contract labor would include architectural service for structural design, if necessary, as well as electrical or taping of sheetrock. Staff would also request that the building permit fee be waived for this project, as it is a City building. It should be pointed that even if a new building is built, it would be two years to construct. Also, the remodeling would fit future use of the building, if a new Public Works building is built. ALTERNATIVES: 1. Approve a motion authorizing $25,000.00 out of the Building Fund for the purpose of remodeling the Public Service Building in the area that the Police Department has vacated, as shown on the attached drawings. 2. Do not authorize any funds for remodeling at this time. 3. Table for additional information. RECOMMENDATION: Staff would recommend Alternative No.1, to authorize $25,000.00 for use in remodeling the Public Service Building for materials and other contract labor, as necessary and as shown on the attached drawings. ACTION REQUESTED: Approve a motion authorizing $25,000.00 out of the Building Fund for the purpose of remodeling the Public Service Building in the area that the Police Department has vacated, as shown on the attached drawings. d~/ ~ .~ Bruce n Public orks Drrector BUpmp REMODELlNG-12/16/03 CIP Projects 2003 ~ 2008+ Project Manager Project Type: Project Title: Bldg. Remodeling Total Project Cost: Bruce Lone Facilities Work.Publlc Works/Pollee $175,000 A. Ex enditure Items: 2003 2004 2005 2006 2007 2008 Land & ROW 150,000 Construction Improvements Engineering/Admin. 25,000 Total 175,000 ~ ~ . . _ B. Fundin Source: General Fund Capital Improvement Funds Building Fund 175,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ...... I Storm Drainage Fund-Trunk ....., 0- Tax Levy Total 175,000.. _ ~ . Description: Remedial work of the existing Public Works/Police Station Facility f Remodeling Justification: The existing Public Works/Police Station facility needs to have remOdeling work to increase the offices, training room, locker room for the Public Works Department. Other Comments: This remodeling can occur once the new Police Station is built and would allow expansion of the office area, lunch room, locker room, training room to occur versus leaving the space empty. Operatina Costs: Estimate roughly twice the existing costs for utilities and maintenance. ~. "!l\"""""..""'...'-".. . ' ^_"",c,,\ ,-~ '.0,. ...>.. .' -c, ".." , '.,_ ^ '. ' ,. ., .,...- .-"- . . 0"''' -, - -_ ., "" ...1 . -4 L.. -' . _ .__" , ,_ .i CIP Projects 2004 - 2009+ Project Manager Project Type: Project Title: Bldg. Remodeling Total Project Cost: Bruce Lone Facilities Work-Public Works/Police $150,000 A. Ex enditure Items: 2004 2005 2006 2007 2008 2009 Land & ROW 130,000 Construction Improvements Engineering/Admin. 20,000 Total 150,000 - - - - - B. Fundin Source: General Fund Capital Improvement Funds Building Fund 150,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk Tax Levy Total 150,000 - - - - - Description: Remedial work of the existing Public Works/Police Station Facility , Remodeling t Justification: The existing Public Works/Police Station facility needs to have remodeling work to increase the offices, training room, locker room for the Public Works Department. Other Comments: This remodeling can occur once the new Police Station is built and would allow expansion of the office area, lunch room, locker room, training room to occur versus leaving the space empty. This budget amount is in addition to the $175,000 amount budgeted in 2003. OperatinQ Costs: Estimate roughly twice the existing costs for utilities and maintenance. POLICE DEPT REMODEL MATERIALS . LUMBER . SHEET ROCK . POLY . OAK TRIM . NAILS . INSULATION . SCREWS . PAINT TOTAL MATERIALS $2000.00 . SHEETROCK TAPING $2000.00 . STEEL BEAMS $ 750.00 . HEATING $ 700.00 . ELECTRICAL $ 1500.00 . ROLL OFF DUMPSTER $ 400.00 . REKEYING $ 600.00 . FLOORING $ 850.00 . RENTALS $ 600.00 . PHONES $3000.00 . MISC. $3000.00 . LABOR $12,480.00 POSSIBLE ADDITIONS . STRUCTURAL ENGINEERING/CONSULTANTS $? TOTAL ESTIMATE $27,880.00 TOTAL COST NOT INCLUDING PUBLIC WORKS LABOR $15,400.00 - ~r\1> . \? ----' -' - . 1>' V, 'I 1>' v 'I> . \?, . 1>' I> , - - - - - - I> " i --------1 n r J 'L f-' - IiiEaI &i;;i;d' I '. I / LI~ L I> r---~ oco; ~g 00 031 ii' .1 "r= r-:1"")> "z ' ::J r '---15 /!: ::J < " ^ ;;? 1\ f;1.,; ~ f;1:;} C ~ g;; I ~ ,I /" /' ,,~ ~ J I . ,/ L ~ ~o=< . -I 2 ~ ....!il~ \J I. 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