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Home My WebLink About15.F.3. Appointments to Boards and Commissions-Res. No. 6017 CITY OF SHAKOPEE /5:;--:3 . Memorandum TO: Mayor and City Council FROM: Judith S. Cox, City Clerk Mark McNeill, City Administrator RE: Appointments to Boards and Commissions DATE: February 25, 2004 INTRODUCTION: Attached for Council consideration is Resolution No. 6017, which would make appointments to expiring terms on various boards and commissions. After Council has determined the successful candidates by voting, this resolution should be adopted. BACKGROUND: Various terms on boards and commissions will be expiring February 29, 2004. On February 3rd, City Council made nominations to the boards and commissions, following the publication of the openings and receipt of applications, pursuant to Council policy. On February 24th and 25th an interview panel consisting of Councilors Menden and Helkamp and a representative from the boards and commissions interviewed a total of 14 applicants. After reviewing the qualifications, the committee is making the following recommendations: Police Civil Service Commission - Tom Steininger Park and Recreation Advisory Board - Robert Root, Brian Madden* Building Code/Housing Advisory and Appeals - Dave Limberg* Planning CommissionIBOAA - Mike Willard *, Mary Romansky* Telecommunications Commission - Michael Guncheon*, Benjamin Adams* Environmental Advisory Committee - Kate Lease* SPUC - Joan Lynch*, Terry Joos# *Incumbent #Note that Councilor Joos is being recommended as an interim appointment, pending a readvertisement of the availability of the vacancy. The panel chose not to recommend reappointment of the other incumbent. DETERMINING SUCCESSFUL CANDIDATES: A] According to Resolution No. 2206, if there is more than one person nominated for an opening, the City Clerk shall distribute paper upon which each Council member shall write his preference for the appointment to the opening and sign their name. Then the Mayor shall open the paper ballots and announce how the votes were cast. If the person receiving the most votes does not have a majority vote of the Council members present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. After a candidate has received a majority vote on a paper ballot, the Mayor shall announce his or her name and the fact that he or she has a majority vote. All ballots shall be turned over to the City Clerk for proper filing. After it has been determined who the candidates are that have received the majority vote, their names should be inserted into Resolution No. 6017. To expedite the process, in the past City Council members have filled out the ballot ahead of time and given it to the City Clerk just before the meeting. Votes are tallied with the first results presented to Council members when the matter comes up on the agenda. If additional voting is necessary it would take place at that time. Council may wish to follow this procedure to expedite the process. (BALLOT ATTACHED) B] In the alternative to the ballot procedure described above, City Council could concur with the recommendations of the interview panel and adopt Resolution No. 6017 incorporating the recommendations. BOARD OF REVIEW: The current Board of Review is comprised of five members consisting of three citizens and two Council Members. None of the terms of the three members are expiring this year. We have not received any additional applications for the Board of Review. If City Council is prepared, it would be desirable for two Council Members to be designated at this time to serve on the Board of Review this year. The Board of Review has been set for Tuesday, May 11 and Tuesday, May 25 at 7:00 p.m. (Board of Review is held in the Council Chambers). Note: the Board of Review has included two Council Members for a number of years in the past. (The governing body of any city may appoint a special board of review. This special board of review serves at the direction and discretion of the City Council. The Council determines the number of members, the compensation and expenses, and the terms of office. At least one member of the special board must be an appraiser, realtor, or familiar with property valuations in the assessment district. - from the League Handbook) For Your Information. RECOMMENDED ACTION: A (if determining appointees by voting): 1. Complete 1 st ballot 2. Conduct additional ballots as needed. 3. Insert the names of the top vote getters into Resolution No. 6017. 4. Adopt Resolution No. 6017. 5. Designate two Council Members to serve on the Board of Review. B (if concurring with recommendations of the interview panel): 1. Concur with the recommendations of the interview panel and offer Resolution No. 6017, A Resolution Appointing Individuals to Various Boards and Commissions, and move its Adoption. 2. Designate two Council Members to serve on the Board of Review for 2004. RESOLUTION NO. 6017 A RESOLUTION APPOINTING INDIVIDUALS TO V ARJOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKO PEE, MINNESOTA, that the following appointments are hereby made: 1. Joan Lynch and Terry Joos are appointed to the Shakopee Public Utilities Commission for three year terms expiring March 31, 2007. 2. Tom Steiningeris appointed to the Police Civil Service Commission for a three year term expiring February 28, 2007. 3. Robert Root and Brian Madden are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28, 2007. 4. Dave Limberg is appointed to the Building Code Board of Adjustments and Appeals and the Housing Advisory & Appeals Board for a three year term expiring February 28, 2007. 5. Mary Romansky and Mike Willard are appointed to the Planning Commission/BOAA for four year terms expiring February 28, 2008. 6. Michael Guncheon and Benjamin Adams are appointed to the Telecommunications Advisory Commission for three year terms expiring February 28, 2007. 7. Kate Lease is appointed to the Environmental Advisory Committee for a three year tenn expiring February 28, 2007. . Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 1st day of March, 2004. Mayor of the City of Shakopee ATTEST: City Clerk PLEASE VOTE PRIOR TO THE MEETING AND GIVE TO JUDY BEFORE THE ROLL CALL ON MARCH 1,2004 BALLOT FOR APPOINTMENTS TO BOARDS AND COMMISSIONS SPUC Telecommunications Advisory Commission (Vote for 2) (Vote for 2) Gary Ambach* Benjamin Adams* Joan Lynch* Michael Guncheon* Terry Joos Don McNeil Police Civil Service Commission Planning Commission/BOAA (Vote for 1) (Vote for 2) Douglas Forsman Mary Romansky* Joseph Schmidt Mike Willard* Tom Steininger Park and Recreation Advisory Board Environmental Advisory Committee (Vote for 2) (Vote for 2) Brian Madden* Kate Lease* Eric Nutter Robert Root Building Code BOAA & Housing Advisory and Appeal Board (Vote for 1) Dave Limberg* * Incumbent Councilmember . .""! il' ].. ! /5. I:. 3 b'} ell / see RESOLUTION NO. 6017 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. Joan Lynch and Terry Joos are is appointed to the Shakopee Public Utilities Commission for ~ three year terms expiring March 31, 2007,< and Terry Joos is appointed to the Shakopee Public Utilities Commission on an interim basis to the other three year term expiring on March 31, 2007. 2. Tom Steininger is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2007. 3. Robert Root and Brian Madden are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28,2007. 4. Dave Limberg is appointed to the Building Code Board of Adjustments and Appeals and the Housing Advisory & Appeals Board for a three year term expiring February 28, 2007. 5. Mary Romansky and Mike Willard are appointed to the Planning CommissionIBOAA for four year terms expiring February 28, 2008. 6. Michael Guncheon and Benjamin Adams are appointed to the Telecommunications Advisory Commission for three year terms expiring February 28,2007. 7. Kate Lease is appointed to the Environmental Advisory Committee for a three year term expiring ~ebruary 28,2007. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 1st day of March, 2004. Mayor of the City of Shako pee ATTEST: City Clerk