The URL can be used to link to this page

Home My WebLink About5.D.1. Extension Agreement with WSB & Assoc. Inc.-Reimbursement Agreement with Shakopee Crossings Limited Partnership S. D. J. CITY OF SHAKOPEE Memorandum TO: Mayor & City Council CONSEf~T Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Extension Agreement with WSB & Associates, Inc. and Reimbursement Agreement with Shakopee Crossings Limited Partnership DATE: April 21, 2009 INTRODUCTION: Attached is an extension agreement with WSB & Associates, Inc. for design services on Hansen A venue, from CSAH 18 to Crossings Boulevard. Also attached is a reimbursement agreement with the developer to pay for those design services. BACKGROUND: Shakopee Crossings Limited Partnership has proposed to construct Hansen A venue, from CSAH 18 to Crossings Boulevard. For the best design and coordination with the County, it is being proposed to utilize WSB & Associates, Inc. for the design and for the developer to reimburse the City for those services. Staffhas allowed a developer to use a City consultant, in the past, particularly on design of major road connections such as 17th A venue. Hansen A venue will be a connector from CSAH 18 to Crossings Boulevard. After the design is done and when the developer proceeds to construction, a developer's agreement will be entered into for that construction. ALTERNATIVES: 1. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. for the design of Hansen A venue, from CSAH 18 to Crossings Boulevard. 2. Authorize the appropriate City officials to execute a reimbursement agreement with Shakopee Crossings Limited Partnership for the design fees by WSB & Associates for Hansen A venue design. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternatives No.1 and No.2 as WSB & Associates, Inc. did the design of CSAH 21 improvements and can provide better coordination with the County and City on these road connections. ACTION REOUESTED: 1. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. for the design of Hansen A venue, from CSAH 18 to Crossings Boulevard. 2. Authorize the appropriate City officials to execute a reimbursement agreement with Shakopee Crossings Limited Partnership for the design fees by WSB & Associates for Hansen A venue design. ~e'&i Public Works Director BUpmp ENGR/2009-PROJECTS/2009-COUNCILIHANSEN-A VENUE-EXTENSION-AGREEMENT .. WSB & Associates.lilc. Infrastructure. Engineering. Planning. Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763541-4800 Fax: 763541.1700 April 16, 2009 Mr. Bruce Loney, PE Public Works Director/City Engineer City of Shakopee 129 Holmes Street South Shakopee,~ 55379-1376 Re: Extension Agreement for Professional Services Estimate of Cost to Provide Engineering Services Hansen A venue Extension to CSAH 18 WSB & Associates, Inc. Proposal Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering services for the above-referenced project. Weare proposing to complete the work as detailed in the attached Scope of Services, Exhibit A. The attached work plan describes the approach and tasks proposed to be completed by WSB & Associates, Inc. (WSB) for the extension of Hansen Avenue to CSAH 18. It should be noted that the work plan includes engineering design services for roadway plans, erosion control plans, storm sewer plans, sanitary and water main adjustments, along with project coordination. It is WSB' s understanding that only field verification survey will be required and no Feasibility Report or soil borings will be required. Subsoils information will be utilized from previous adjoining projects in the area, and any additional soil borings will be considered additional services. WSB will collect previous topographic information from the adjacent developers for the development of base maps for design. It is further understood that the City of Shakopee will provide the construction observation and materials testing during construction. WSB is available, if requested by the City, to provide construction, surveying, construction management, and inspection. Weare proposing to complete the design portion of this work, as described in the attached scope of design services, on a cost-reimbursable basis in accordance with our current fee schedule. Engineering services for the design services phase are estimated not to exceed $18,930. It is proposed that all work under the design portion of the contract would be considered complete after the award of the contract. ACEC 2008 Firm of the Year . ~~. Minneapolis. St. Cloud Equal Opportunity Employer P:ILETJ'ER PROPOSALSlShakopeelHansonAvenuelLTR-HansonAve 041609.doc Mr. Bruce Loney, PE April 16, 2009 Page 2 We are available to begin work as soon as authorized by the City, and we anticipate we will complete the project according to the following schedule, assuming that we receive the notice to proceed on April 21, 2009. We propose to complete the project according to the following tentative schedule: Approval Extension Agreement.............................................................................. April 21, 2009 Commence Design W ork ........................................................................................ April 27, 2009 Submit Plans to Scott County and City for Review................................................. May 27, 2009 Receive Final Plans Approval............................................................................. Early June 2009 Approve Plans and Authorize Bids............................................................................ June 2, 2009 Begin Construction .................................................................................... Mid to Late June 2009 Complete Construction. .......................... ............................... ............... ................. . Late July 2009 The City of Shakopee agrees to reimburse WSB & Associates, Inc., for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, WSB & Associates, Inc. tUI /II .42r Donald W. Sterna, P .E. City Administrator Vice President Attachments City Clerk Mayor Date sm P:\LE'17ER PROPOSALSlShakopee'HansonAvenueILTR-HansonAve 041609.doc Exhibit A Scope of Design Right-of-Way Acquisition Services Hansen Avenue Extension to CSAH 18 City of Shako pee WORK PLAN 1. Project Management This task includes planning and coordination of all work tasks, establishment and monitoring of budgets, meetings, and correspondence with the City of Shakopee, Scott County, S.P .U.C., and Mn/DOT State Aid on an as-needed basis. The project manager will provide technical direction on all aspects of the project review, all work products, and prepare progress reports. The project manager will serve a primary role in the many design considerations. Don Sterna is proposed to manage the project for WSB & Associates, Inc. (WSB). 2. Data Collection Available data will be collected from the City of Shako pee, Scott County, Mn/DOT, private utility companies, and adjacent developers as necessary, to prepare the construction documents. 3. Soils Report Soils information will be utilized from previous adjoining projects and the adjacent mining to the south of the project. Any additional soil borings will be considered additional services. 4. Design Survey WSB has collected some topographic information from the adjacent CSAH 21 project which will be supplemented with additional field survey to create the base map for the final design. WSB has previously completed a field survey through the project corridor and anticipates some additional detail design survey will be needed to confirm critical design information. Vertical and horizontal control will be tied into the adjacent CSAH 21 extension project. 5. Construction Plans The construction plan phase involves the bulk of our final design effort. The plans will be developed meeting Mn/DOT State Aid standards and City standards. WSB will forward a copy of the final plans to Scott County, Mn/DOT State Aid, and City for review. It is WSB's understanding that Hansen A venue will be a two- (2) lane urban roadway with a right-turn lane on CSAH 21. The new intersection with future CSAH 21 will be a right-in/right-out. WSB will prepare a set of detailed construction plans for the grading, surface drainage, and paving in accordance with State Aid Highway and City standards. We will coordinate our work closely with Scott County and the City of Shako pee, along with S.P.U.C., during the design process to ensure that the County's and City's expectations are satisfied. Design meetings will be held as appropriate to discuss design elements and comments during the design process. A final set of plans will be submitted to the County, City, S.P.U.C., and Exhibit A Page 1 P:'lLElTER PROPOSALSIShakopee\]fansonAvenuelExA &ope Hanson Ave 041609.doc State Aid for their review and approval. The final construction plans will include the following: . Title Sheet and Index Map . General Layout . Estimated Quantities . Typical Sections . Miscellaneous Details . Traffic Control Plan . Alignment Plans and Tabulation . Construction Plan and Profile . Drainage Plan, Details, and Quantities . Water Main / Sanitary Sewer Adjustments . Turf Establishment / Erosion Control Plans . Signing and Striping Plans . Cross-Sections 6. Drainage Analysis It is assumed that Hansen Avenue will continue to be an urban design with storm sewer. An analysis of the drainage area will be conducted to determine if any adjustments to the previously constructed storm water ponds and storm sewer are needed. This analysis would include any additional catch basin spacing and pipe sizing for the storm sewer and CSAH 21 drainage ditches, as well as any pond modifications. 7. Intersection Traffic Analysis WSB will review the previous traffic analysis and reports for the area and prepare updated traffic projections for the intersection of Hansen Avenue and Southbridge Crossings. This analysis will be used to determine the type and location of traffic control devices for this intersection. 8. Permits Permits will be acquired as a part of the construction plan preparation. WSB will prepare and apply for the necessary construction permits. The cost of any required permit would be paid by the City of Shakopee. 9. Project Bidding Upon approval of the bidding documents by the City, WSB will sell and distribute the necessary number of plan and specification sets to the contractors for bidding. Exhibit A Page 2 P:\LE1TER PROPOSAL8lShakopee\]fansonAvenuelE~ Scope HansonAve 041609.doc . Work Plan and Estimate of Cost WSB Project Design Hansen Avenue & ..4s3OCkltes, Ine. Estimated Hours Project Design Principal Engineer Engineer / Graduate Survey Total Engineer Associate / Cad Tech Engineer Crew Clerical Hours Cost Task No. Description 1 Design Kick off meeting 2 2 1 5 $582.00 Data Collection 2 2 4 $424.00 Topographical Survey 2 10 12 $1,652.00 Base Mapping 8 8 $896.00 Street Design 1 14 15 $1,702.00 CSAH 21 Access Design 2 12 14 $1,612.00 Storm Sewer Design 1 12 13 $1,478.00 Erosion Control 4 4 8 $792.00 Contraction Staging and Traffic Cont 2 2 4 8 $968.00 Intersection Traffic Analysis 2 14 2 18 $2,256.00 Coordination with County CSAH 21 Report 4 12 16 $1,880.00 Staff Review 2 2 1 5 $554.00 Cost Estimate 2 4 6 $716.00 Xcel Energy Encroachment Agreement 1 2 3 $358.00 Permitting: MuDot / Scott Co. / NPDES 1 2 3 $358.00 Specifications, Bidding Documents 4 16 6 26 $2,700.00 Total Hours 24 22 94 6 10 8 164 $ 18,928.00 abor Costs 134.00 126.00 112.00 86.00 140.00 62.00 Total Labor $ 18,928.00 Notes 1.) Assumes WSB will receive electronic files from Westwood Engineering 2.) Assumes all traffic study data ofthe are is provided to WSB C:\WSB\EXCEL\Hansen Ave Engr SNC Est 3-13-09 (2).xls 4/16/2009 REIMBURSEMENT AGREEMENT This Agreement is entered into as of April, 21, 2009 by and between the City of Shakopee ("City") and Shakopee Crossings Limited Partnership ("Shakopee Crossings"). RECITALS A. Shakopee Crossings has submitted a request to complete the construction of Hansen Avenue east of its existing location to a limited access point along CSAH 21. ("Proj ect") B. The purpose of the Project is to facilitate access to property that is being developed by Shakopee Crossings. C. The City Council has concluded that it is in the best interests of the City to allow Shakopee Crossings to construct the Project pursuant to Minnesota Statutes, Section 462.358, Subdivision 2a. D. Shakopee Crossings has requested that the City proceed with the engineering and design of the Project and Shakopee Crossings is willing to reimburse the City for the costs incurred by the City in the design of the Project. Shakopee Crossings acknowledges that but for its agreement to reimburse the City for these costs, the City would not be proceeding with the design of the Project. F. The estimated cost for the design work for the Project is $ 19,900.00. In consideration of the mutual covenants conditions and provisions in this Agreement, the City and Shakopee Crossings agree as follows: 1. The Recitals are true and correct and are incorporated by reference into this Agreement. 2. The City is authorized to retain WSB & Associates to design the Project. 3. Shakopee Crossings agrees to reimburse the City for 100% of the Project costs incurred by the City in designing the Project. For the purposes of this Agreement, the term "Project costs" includes all costs incurred by the City, including engineering and legal fees, and any administrative expenses. Shakopee Crossings shall make payment to the City within ten days after the City has provided a written invoice to Shakopee Crossings. 4. Simultaneously with executing this Agreement, Shakopee Crossings shall submit to the City $ 19,900.00 in cash or a certified letter of credit approved by the City Attorney made payable to the City upon which the City may draw if Shakopee Crossings defaults in any of its obligations under this Agreement. S. This Agreement is binding on the parties and their respective successors and assigns and shall be governed by the laws of the State of Minnesota. JJT-251836vl SHl55-23 1 6. Shakopee Crossings may terminate this Agreement for any reason by providing written notice of termination to the City, provided however that Shakopee Crossings will be responsible for reimbursing the City for all Project costs incurred up to the date that the City receives written notice of termination. 7. The invalidity or unenforceability of any provision in this Agreement shall not in any way affect the validity or enforceability of any other provision, and this Agreement shall be construed in all respects as if such invalid or unenforceable provisions had never been part of the Agreement. 8. This Agreement constitutes the entire agreement between the parties concerning the engineering and design of the Project, and unless otherwise provided in this Agreement, any other agreements or understandings, whether oral or written, with respect to such matters are superseded and revoked. This Agreement may not be modified or amended except by a writing signed by each party. CITY OF SHAKOPEE By Its Mayor By Its City Administrator By Its City Clerk SHAKOPEE CROSSINGS LIMITED PARTNERSHIP, a Wisconsin limited partnership By: NEV AC, INC., a Wisconsin corporation and its general partner By: Steven D. Soltau, its Vice President JJT-251836vl SH155-23 2