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HomeMy WebLinkAbout5.F.2. Approval of Minutes: February 10 and February 17, 2009 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 10,2009 Mayor Schmitt called the meeting to order at 7: 15 p,m, with Council members Steve Clay, Pat Heitzman, Terry Joos and Matt Lehman present, Also present were Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith S, Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; Gregg Voxland, Finance Director; Dan Hughes, Police Chief; Jeff Tate, Police Captain; Rick Coleman, Fire Chief; and Jamie Polley, Park, Recreation and Natural Resources Director. Also present were David MacGillivray and Sharon Klumpp of Springsted, Inc, Mark McNeill, City Administrator, introduced David Mac Gillivray and Sharon Klumpp from Springsted, Inc. Mr. McNeill gave background history as to the role Springsted, Inc. has assisted Council and staff with the prioritization of 69 optional services as brought forth by the city's department heads, Mr. McNeill also discussed the economic downturn and the core services the City should continue to provide or transfer to another provider or which services the City may not be able to continue, Mr. McNeill said that Springsted Inc" will provide services to help Council and staff determine important and necessary services the City provides for the public and which services that should be re-examined. David Mac Gillivray, Chairman, Springsted, Inc. presented Council and staff with a process for Shakopee's budget and tax decisions, Mr. Mac Gillivray presented objectives to focus on when considering the 2010 budget. Those objectives are: I, Identify how the national economy is affecting the City of Shakopee 2. Determine process that will be used to make budget decisions for Shakopee 3, Positioning the City over a multi-year term Mr. Mac Gillivray also discussed the impacts of the economy to the public sector. He provided several graphs of Shakopee' s budget trends from the last five years and the budget outlook for 20 10 and 2011 . Sharon Klumpp of Springsted, Inc, presented the second half of the presentation, She asked Council and staffto consider organizational outcomes, participant roles, types of decisions/criteria for decisions and Council information needs, Mr. McNeill suggested that Council will need to review what services and programs the City provides and which of those services and programs can be reduced or eliminated, He stressed that none ofthe decisions made during this process are going to be easy but focus will need to be made on what the City's goals and objectives are for the future, Joos/Lehman moved to adjourn to Tuesday, February 17,2009 at 7:00 p.m. Motion carried 5-0. The meeting adjourned at 9:30 p,m. <7J~ 0. O;c ~ Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 17,2009 Mayor Schmitt called the meeting to order at 7:00 p.m, with Council members Steve Clay, Pat Heitzman, Terry Joos and Matt Lehman present. Also present were Kris Wilson, Assistant City Administrator; R Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; Jim Thomson, City Attorney; Jamie Polley, Parks, Recreation and Natural Resource Director; and Jeff Weyandt, Assistant City Engineer. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda, Ms, Wilson asked to remove, at the request of the applicant, 13.F.l, Parking Hardship - 1006 Shawmut Street So, Joos/Heitzman moved to approve the amended agenda. Motion carried 5-0 In the Mayor's Report, Mayor Schmitt said that he will be attending a meeting with the Minnesota Department of Transportation Commissioner along with other communities to discuss 169 and 494, Mayor Schmitt asked if there were any additions or deletions to the consent agenda. Ms, Wilson stated that there were no additions or deletions but stated there were two amended memos, Lehman/Heitzman moved to approve the Consent Agenda, Ms, Wilson read the amended Consent Agenda, Motion carried 5-0, Lehman/Heitzman moved to authorize the extension of Huber Park hours past 10 p,m, on May 16, June 6 and 27, July 25, August 29, and Sept, 19,2009 at the proposed times outlined in the February 17,2009 memo from Brad Eller, Recreation Supervisor, in order to facilitate six 'Movie In The Park' community events in 2009, (CC Document No, 463) (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve 2009 Parks and Recreation budget improvement items: Additional Cameras and Memory Upgrade at the Community Center - $10,000 and Concrete Curb Work at SandVenture - $5,000, utilizing funds from the Recreation Fund Balance, (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No, 6873, a Resolution of Support for the Joint Submission to the Minnesota Pollution Control Agency (MPCA) of an Environmental Assistance Grant Request in the Amount of $40,000 for the Development of Model Sustainable Development Guidelines, Regulations and Incentives for Use by Scott County Communities, and moved its adoption, Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the purchase utilizing State Bid Pricing for one new Case 621 D Loader from St. Joseph Equipment, Inc, for the purchase price of $97,272,84, to be expended from the Capital Equipment Fund, (Motion carried under the Consent Agenda) Official Proceedings of the Shakopee City Council February 17,2009 Page -2- Lehman/Heitzman moved to authorize the appropriate City officials to execute the consultant extension agreement from WSB & Associates, Inc. for 2009 Geographic Information System and Computerized Maintenance Management Services (GIS/CMMS) in an amount not to exceed $14,928.00. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the hiring of Donna Brown as a Police Records Technician on a part-time, temporary basis at Grade 3, Step D of the 2009 Full-Time Pay Plan. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regret, the resignation of Andrew Brinkhaus from his position as paid-on-call firefighter with the Shakopee Fire Department. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate officials to enter into the modified labor agreement with the Minnesota Teamsters, Local No. 320, on behalf of employees in the Public Works Department. (Motion carried under the Consent Agenda) Lehman/Heitzman offered Resolution No. 6875, a Resolution Adopting a Policy on Employee Memberships to the Shakopee Community Center, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of $544,098.79. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of February 3, 2009. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to nominate Corey McGarness to the Telecommunications Advisory Commission. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to concur with the recommendations of the Interview Panel and offered Resolution No. 6874, a Resolution Appointing Individuals to Various Boards and Commissions, and moved its adoption, (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the transfer of$212,961.62 from the 2005 Capital Projects Fund to the 2006A Debt Service Fund, the transfer of $228,644.17 from the 2006 Capital Projects Fund to the 2006A Debt Service Fund, and the transfer of $18,917.48 from the 2007 Capital Projects Fund to the 2007B Debt Service Fund. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve Joe Helkamp to the Joint Airport Zoning Board for the Flying Cloud Airport. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize appropriate City Staff to purchase the first half of TimeScale CDP (Continuous Data Protection) in an amount not to exceed $43,480.00. (Motion carried under the Consent Agenda) Official Proceedings of the Shakopee City Council February 17,2009 Page -3- Lehman/Heitzman moved to establish a joint meeting with the Telecommunications Advisory Commission and City Council Workshop for Tuesday, March 24, 2009 at 7:00 p,m. in the City Council Chambers, (Motion carried under the Consent Agenda) Lehman/Heitzman moved to adopt the revised 2008-2009 goals and objectives, as outlined in the February 17,2009 memo from Mark McNeill, City Administrator. (CC Document No, 464) (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to be heard on a subject that was not on the agenda, No one responded, Heitzman/Joos moved to open the Public Hearing for the 2009 Street Reconstruction Project, Project No, 2009-2, Motion carried 5-0. Jeff Weyandt, Assistant City Engineer, presented Council with Resolution No, 6865,2009 Street Reconstruction Project, Project No, 2009-2, Mr. Weyandt said a feasibility report was completed for the proposed project of reconstructing the following streets: . Spencer Street, from Shakopee Avenue to 1 oth Avenue . Shakopee Avenue, from Clay Street to Pierce Street . Clay Street, From Shakopee Avenue to South of 10th A venue . Pierce Street, from 6th A venue to 10tl1 A venue Mr. Weyandt said staff held an informational meeting for the property owners being affected by the project. A number of residents expressed interest in completing additional sewer service and driveway improvements extending beyond the right-of-way line, The residents in attendance seemed to favor extending the sidewalk on both sides of Spencer Street. Mr. Weyandt said the total estimated project cost is $1,595.900,00, Thirty percent of the street improvements ($277,995,00) will be assessed to the benefiting properties, The remaining costs associated with the street improvements will be paid from General Tax Levy Funds ($503,840,00) and the State Aid Fund ($212,465,00), Storm sewer improvements ($81,900,00) will be paid from the Storm Sewer Fund, Water main improvements ($276,500,00) will be funded by Shakopee Public Utilities. Sanitary sewer improvements ($243.200.00) will be paid from the Sanitary Sewer Fund. Mayor Schmitt asked if there was anyone in the audience that wished to speak at the public hearing, Dave Menden, 904 S, Clay Street, addressed Council with his concerns about this project. Mr. Menden isn't convinced that the street project needs to be done on Clay Street. Mr. Menden also said he's not convinced that the sewer line is worn out that it needs to be replaced, Mr. Menden also said that he will be losing some trees as well as his driveway, which was replaced 5 years ago, which will be torn up during the project and replaced, Mr. Menden also said his wife does daycare and has concerns about how the parents are going to access their residence during construction. Mr. Menden is also concerned about the cost of the project. Official Proceedings of the Shakopee City Council February 17.2009 Page -4- Joos/Clay moved to close the public hearing, Motion carried 5-0. Lehman/Joos offered Resolution No, 6871, A Resolution Ordering an Improvement and Preparation of Plans and Specifications for the 2009 Street Reconstruction, Project No 2009-2, and moved its adoption, Motion carried 5-0, Joos/Heitzman moved to open the Public Hearing for the 2009 Bituminous Overlay, Project No, 2009-3. Motion carried 5-0, Mr. Weyandt presented Council with the 2009 Bituminous Overlay, Project No. 2009-3, Mr. Weyandt said a feasibility report was completed for the bituminous overlay project for the following streets: . Shenandoah Drive and 4th Avenue from Shenandoah Drive to the Certainteed property . 13th Avenue and Stagecoach Road . Boiling Springs Lane Mr, Weyandt said staff held an informational meeting for the proposed project. The residents in attendance had some general questions regarding the design, construction schedule and assessment payments, Mr. Weyandt said the total project cost is $1,038,948,00, $264,555,00 of the street improvements will be assessed to the benefiting properties, The remaining costs associated with the improvements will be paid from the tax levy ($228,000,00) and State Aid Funds ($546,393,00). Mayor Schmitt asked if there was anyone in the audience who wished to speak at the public hearing. Loren Gross, owner of the property on the corner of Shenandoah Drive and 4th Avenue, addressed Council with his concerns about this project. Mr. Gross said that his property is undeveloped, He said the project does not benefit him as much as it will benefit Canterbury Park because the road being reconstructed leads directly to Canterbury Park, Mr. Gross doesn't believe he should be assessed for an improvement that provides better access for Canterbury Park, Mr. Gross said that he will contest the assessment if the project doesn't some how include Canterbury Park, Mr. Weyandt explained that Canterbury Park does not have any front footage along Shenandoah Dr. so they were not assessed for the project. Mr. Weyandt said Canterbury Park has front footage along 4th A venue and will be assessed for the project. Joos/Clay moved to close the public hearing, Motion carried 5-0, Joos/Heitzman offered Resolution No, 6872, A Resolution Ordering an Improvement and Preparation of Plans and Specifications for the 2009 Bituminous Overlay, Project No, 2009-3, and moved its adoption, Motion carried 5-0, Official Proceedings of the Shakopee City Council February 17,2009 Page -5- Mayor Schmitt asked for the Council liaison reports. Cncl, Heitzman had nothing to report. Cncl, Lehman said he attended two Derby Day meetings, Cncl, Lehman said that he was impressed with what was accomplished during the two meetings, Cncl, Joos attended the Shakopee Public Utility Commission meeting, Discussed was the water injection by Shakopee Mdewakanton Sioux Community, Also discussed was an instance where a water pipe had burst in a foreclosed house because Center Point Energy had shut off the gas to the house, Cncl, Clay had nothing to report, Mayor Schmitt asked to defer the EDA meeting to later in the meeting, Michael Leek, Community Development Director, presented Council with the Realignment of a Zoning Boundary, Mr. Leek said that ISD 720 has made application to realign a zoning district boundary on property that it owns located north of 1 ih A venue and east of CSAH 15 (Marystown Road), The property is currently zoned a combination of Medium Density Residential (R2) and Highway Business (B 1), ISD 720 is requesting that the existing boundary line between the R2 zone and B 1 zone be realigned, Mr. Leek said the Planning Commission reviewed the application and recommended approval of the zoning realignment request. Clay/Joos offered Ordinance No. 814, Fourth Series, An Ordinance of the City of Shako pee Approving a Request to Realign a Zoning Boundary on Property North of 1 ih Avenue and West of Marystown Road (CSAH 15), and moved its adoption, Motion carried 5-0, Mr. Leek presented Council with the Preliminary and Final Plat of 2010 Elementary School. Mr. Leek said that ISD 720 submitted an application for preliminary and final plat approval of a 2010 Elementary School. The preliminary plat proposes the creation of 4 lots and 1 outlot while the final plat proposes the creation of 3 lots and 2 outlots, The applicant does not intend to develop Outlot A but rather anticipates that the outlot would be sold at some point in the future for commercial development. Mr. Leek said the Planning Commission reviewed the preliminary plat and recommended approval of the preliminary plat application, subject to conditions, Scott McQueen, Wold Architects, addressed Council and said that many months of collaboration with City staff, Shakopee Public Utilities and Scott County lead to the current plat presented, Mike Burlager, ISD 720, stated how appreciative the School District is with all of the work that City staff has done with the district. Joos/Heitzman offered Resolution No, 6870, a Resolution of the City of Shakopee, Minnesota Approving the Preliminary and Final Plat of 20 1 0 Elementary School, and moved its adoption, Discussion followed, Official Proceedings of the Shakopee City Council February 17,2009 Page -6- Cncl. Lehman asked if the water flow issues were resolved on the proposed ball fields, Mr. McQueen stated that there are a couple of variations to the ball field that would resolve the issue, Mayor Schmitt asked if outlot B is going to be a storm water drainage pond, Mr. McQueen said it was going to be a wetland replacement, Mayor Schmitt asked for a vote on the motion, Motion carried 5-0. Mr. Leek presented Council with the Civil Defense Siren/Co-location of Telecommunication Services Text Amendment. Mr. Leek said at the direction of the Planning Commission, staff has prepared a text amendment regarding the co-location oftelecommunication services on civil defense sirens, Mr. Leek highlighted for Council the text amendments, Joos/Lehman offered Ordinance No, 813, Fourth Series, an Ordinance of the City of Shako pee, Minnesota, Amending Chapter 11 (Zoning) of the City Code, and moved its adoption, Discussion followed, Jim Thomson, City Attorney, asked Mr. Leek for clarification on the amended text. He asked Mr. Leek ifthe text change meant that the poles were permitted uses and a conditional use permit would not be required, Mr. Leek stated that was correct. Mr. Thomson asked if this only included replacement poles or new poles, Mr. Leek stated that the intent of the amended text was for the replacement of existing civil defense poles to accommodate telecommunications, Mayor Schmitt asked for a vote on the motion. Motion carried 5-0, Joos/Heitzman moved to recess for the Economic Development Authority Meeting, Motion carried 5-0. Mayor Schmitt re-convened the meeting at 8:35 p,m, Mayor Schmitt asked if there were any Council Concerns, Cncl. Heitzman said that on Sixth St. and Adams Street that there is a natural gas line that was being reworked on last fall. The shed was taken out and the fence was taken down at that time, Cncl, Heitzman said the fence has not been repaired and kids have been seen playing on the gas lines in that fenced in area, Cncl, Clay asked about the stop signs that are still up at different intersections that were discussed at a previous meeting about being removed, Mr. Loney said that his staff is working on that project and will be presenting C~)Uncil with the results of the study in a future meeting, Joos/Heitzman moved to adjourn to Tuesday, February 24, 2009 at 7:00 p.m. Motion carried 5- 0, Official Proceedings of the Shakopee City Council February 17,2009 Page -7- The meeting adjourned at 8:41 p,m, Q~x).~ City Clerk Kim Weckman Recording Secretary