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HomeMy WebLinkAbout5.F.3. Appointments to Boards and Commissions-Res. No. 6874 CITY OF SHAKOPEE s: F:3. Memorandum TO: Mayor and City Council CO~Uft\~tUT ' 'w',' ~,,..,,, " '1;<"'~ . , I'~m;" FROM: Judith S. Cox, City Clerk Mark McNeill, City Administrator RE: Appointments to Boards and Commissions DATE: February 12, 2009 INTRODUCTION: Attached for Council consideration is Resolution No. 6874, which would make appointments to expiring terms on various boards and commissions. BACKGROUND: Various terms on boards and commissions will be expiring February 28,2009. On February 3rd, City Council made nominations to the boards and commissions, following the publication of the openings and receipt of applications, pursuant to Council policy. One additional application was received after February 3rd and that individual will need to be nominated. On February 9th and 11th an interview panel consisting of Councilors Lehman and Joos and a representative from the boards and commissions interviewed a total of 18 applicants. After reviewing the qualifications, the committee is making the following recommendations: Planning Commission/BOAA - Ryan Magin* Park and Rec Advisory Board - Brad Tabke*, Corinne Mars* SPUC - Bryan McGowan* Police Civil Service Commission - Stan V onBokern* Environmental Advisory Committee - Heidi Benedict*, Jeff Nelson Telecommunications Commission - Mark Hillegas*, Corey McGarness, Don McNeil Historic Preservation - Rick Vaillancourt Transit - Frances Hagen, Mark Reimler Board of Review - Eldon Reinke*, Brian Call* * Incumbent Mr. Benjamin Adams has resigned from the Telecommunications Advisory Commission. It would be appropriate to accept his resignation at this time and make an appointment to fill his unexpired term, until February 28,2010. Appointments to Boards and Commissions February 12,2009 Page 2 DETERMINING SUCCESSFUL CANDIDATES: A] According to Resolution No, 2206, if there is more than one person nominated for an opening, the City Clerk shall distribute paper upon which each Council member shall write his preference for the appointment to the opening and sign their name. Then the Mayor shall open the paper ballots and announce how the votes were cast. If the person receiving the most votes does not have a majority vote of the Council members present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall. then be an additional paper vote between the top two candidates. After a candidate has received a majority vote on a paper ballot, the Mayor shall announce his or her name and the fact that he or she has a majority vote. All ballots shall be turned over to the City Clerk for proper filing. After it has been determined who the candidates are that have received the majority vote, their names should be inserted into Resolution No. 6874. To expedite the process, in the past City Council members have filled out the ballot ahead of time and given it to the City Clerk just before the meeting. Votes are tallied with the first results presented to Council members when the matter comes up on the agenda. If additional voting is necessary it would take place at that time. Council may wish to follow this procedure to expedite the process. (BALLOT A TT ACHED) B] In the alternative to the ballot procedure described above, City Council could concur with the recommendations of the interview panel and adopt Resolution No. 6874 incorporating the recommendations. (City Council has adopted the resolution under the consent business the past few years.) VISIONING RELATIONSHIP: Goal A: Active and healthy community RECOMMENDED ACTION: 1] Move to accept the resignation of Benjamin Adams from the Telecommunications Advisory Commission, with regret. 2] (if determining appointees by voting): a. Nominate Corey McGarness to the Telecommunications Advisory Commission. b. Complete 1 st ballot c. Conduct additional ballots as needed. d. Insert the names of the top vote getters into Resolution No. 6874. e. Adopt Resolution No. 6874. 3] (if concurring with recommendations of the interview panel): a. Nominate Corey McGarness to the Telecommunications Advisory Commission. b. Concur with the recommendations of the interview panel and offer Resolution No. 6874, A Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption B&CAppointment2009 . RESOLUTION NO. 6874 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKO PEE, MINNESOTA, that the following appointments are hereby made: 1. Ryan Magin is appointed to the Planning Commission/BOAA for a four year term expiring February 28,2013. 2. Brad Tabke and Corinne Mars are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28,2012. 3. Bryan McGowan is appointed to the Shakopee Public Utilities Commission for a three year term expiring March 31, 2012. 4. Stan V onBokern is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2012. 5. Heidi Benedict and Jeff Nelson are appointed to the Environmental Advisory Committee for three year terms expiring February 28,2012. 6. Mark Hillegas and Corey McGamess are appointed to the Telecommunications Advisory Commission for three year terms expiring February 28,2012. 7. Don McNeill is appointed to the Telecommunications Advisory Commission to fill the unexpired term of Benjamin Adams, expiring February 28,2010. 8. Rick Vaillancourt is appointed to the Historic Preservation Advisory Commission for a three year term expiring February 28, 2012. 8. Frances Hagen and Mark Reim1er are appointed to the Transit Commission for three year terms expiring February 28,2012. 9. Eldon Reinke and Brian Call are appointed to the Board of Review for three year terms expiring February 28, 2012. Adopted in adjourned regular session of the City Council of the City of Shako pee, Minnesota, held this 17th day of February, 2009. Mayor of the City of Shakopee ATTEST: City Clerk PLEASE VOTE PRIOR TO THE MEETING AND GIVE TO KRIS BEFORE THE ROLL CALL ON FEBRUARY 17, 2009 BALLOT FOR APPOINTMENTS TO BOARDS AND COMMISSIONS SPUC Telecommunications Advisory Commission (Vote for 1) (Vote for 3) Fatima Franzen Jason Bergerson Francis Hagen Mark Hillegas* Bryan McGowan* Corey McGamess Don McNeil Police Civil Service Commission (Vote for 1) Richard Vaillancourt Stan V onBokern* Brian Wondra Park and Recreation Advisory Board (V ote for 2) Fatima Franzen Corinne Mars* Brad Tabke* Planning Commission/BOAA (Vote for 1) J enna Burfeind Fatima Franzen Francis Hagen Ryan Magin* Jeff Nelson Mark Reim1er * Incumbent Councilmember