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Home My WebLink About7.A. 2008/09 Tax Levy & Budget-Res. No. 6846, 6847 ~.A. City of Shako pee Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: Adoption of the 2008/09 Tax Levy and Budget Resolutions DATE: December 16, 2008 Introduction and Background Resolution Number 6846 adopts the final tax levy for payable 2009 taxes. The total gross tax capacity tax levy for 2008/09 is $14,717/43_8 (5.1%) more than for 2007/08. Resolution Number 6847 adopts the 2009 Budget. The budget must be adopted after the tax levy. Action . Open public hearing. . Accept public comment. . Offer Resolution Number 68461 A Resolution Setting the 2008 Tax Levy Collectable In 20091 and move its adoption. . Offer Resolution Number 6847 A Resolution Adopting the 2009 Budget 1 and move its adoption. . Close public hearing. /6V Gregg Voxland Finance Director h:\budget08\budres09 , . RESOLUTION NO. 6846 A RESOLUTION SETTING 2008 TAX LEVY, COLLECTIBLE IN 2009 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following sums of money be levied as the tax levy in accordance with existing law for the current year, collectible in 2009, upon the taxable property in the City of Shakopee, for the following purposes: General Levy $14,657,438 Plus Economic Development Authority 60,000 Debt Service - Fire Referendum 246,239 (Market Value) BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota held this Sixteenth day of December, 2008. Mayor of the City of Shakopee ATTEST: City Clerk RESOLUTION NO. 6847 A RESOLUTION ADOPTING THE 2009 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 2009 Budget with the estimated revenues and appropriations for the General Fund and the Special Revenue Funds as shown below is hereby adopted. Estimated Revenue Expenditures &. Other Sources &. Other Uses General Fund Mayor and Council $ 165,700 Administration 553,930 City Clerk 310,200 Finance 819,090 Legal 533,500 Planning 505,820 Government Buildings 236,250 Information Technology 359,170 Police 6,257,710 Fire 1,986,480 Inspection 749,130 Engineering 758,300 Street 1,901,010 Shop 103,640 Park 1,506,000 Library/Congregate Dining 323,380 Natural Resources 135,820 Unallocated 150,000 Transfers 1,236,160 Total General Fund $18,484,410 18,591,290 Transit Fund 1,085,000 1,184,700 Telecommunications Fund 353,000 332,170 Recreation Fund 2,316,760 2,331,760 Adopted in session of the City Council of the City of Shakopee, Minnesota held this Sixteenth day of December, 2008. Mayor of the City of Shakopee ATTEST: City Clerk I I I 2009 I I ANNUAL BUDGET I I I I I I I I I I FOR THE CITY OF I SHAKOPEE, MINNESOTA I I I City of Shakopee Scott County Minnesota 2009 Budget TABLE OF CONTENTS Introduction M issionStatement .................... .................................................................... ........... 1 Orga n ization Structure.................. ............................... ............................................ 3 Management Team ...... ....... ......... ............... .... .................. ...... .......... ....................... 4 Sha kopee Profile ..... ................................................................................................. 5 Budget Overview City Ad min istrator' s Bu dget Message. .................................................................... .1- 2 Bu dget Development.............................................................................................. .1-10 Fi na n cia I Policies..................................................................................................... .1-12 Emp loyees by Fu netion ....................... ............ ........................................... ............. .1- 25 Budget Resolutions ................................................................................................ ..1- 29 Combi ned Budget Summa ry ............................................... ....... ........... ....................2-1 General Fund Summary ............... ............................................................................. 2-3 General Fu nd Reven u e.............................................'............................................ 2-5 General Fund Expenditures by Division: Sum m a ry ........................................................................ ................................2 -11 Mayor & Cou nei I '" ......................................................................................... 2 -12 Ad m i n istration ................ ........ ....................................................................... 2-17 City Clerk........................................................................................................ 2 - 23 Fi n anee ....... ................................................................................................... .2- 27 Lega I .................... .......................................................................................... .2-31 Commun ity Development - Planning ......... ......... ........ .............. ....................2-35 Governm ent Bu i1d ings ..... ......... .............. ...................................................... .2-41 Information Tech nology................................................................................ .2-47 Police.................... ........................... ............................... ................................2-51 Fire......................................................... ............... .........................................2 -60 Inspection. ........;.............................. ............. ..... .............. .,. ................ ............2-67 Engineering......................... ...... .................... .................................................2-72 Street.... ................................... ...................... ............. ...... ....... .......................2 -79 Shop. ..... .............. ... ........................ ........................ ... ........... ..........................2 -88 Pa rk M a intena nee.................................................................................. ........2-94 Libra ry/Congregate Din i ng......;.. .................................................................... 2-102 N atu ra I Resou rees ..... ......................... ................. ............................ ...............2 -106 Una lIoeated .................................................................................................... 2 -111 Special Revenue Funds: Su m m a ry ....................................................................................................... .3-3 Transit .......................................................................................................... .3-4 Telecom m u n ications..................................................................................... .3-9 Economic Development Authority (EDA) '" ..................... ........ ............. ...... ...3-14 Recreation .. .... .... ......... .... ........ ........ ................. ....... ... ....... ..... ............ .... ...... ..3-19 Debt Service Funds.................................................................................................. ..4-1 Capital Projects Funds: Su m ma ry ....................................................................................................... .5- 3 State Aid ......... ............ ........ ...... ... .............. ...... ....... ....... ... .... .... ............ ........ ..5-4 Pa rk Reserve ................................................................................................. .5-6 Ca p ita II m provement ................................................................................... .5-8 2009 1m provement Projects ...... .......... .............. ..... .......... .... ....................... ..5-10 Enterprise Funds: Sa n ita ry Sewer .............................................................................................. 6- 2 Storm Dra inage ............................................................................................. 6-9 Internal Service Funds: Su m m a ry....................................................................................................... .6-18 Eq u ip m ent..................................................................................................... .6-19 Build ing .......................................................................................................... 6- 27 Appendix: Not Used ........................................................................................................ 7 - X Five Year Capital Improvement Program .................................................................8-1 Sha~pee :Mission Statement q'fi,e 9dission of tne City of Slia~opee is to provide tne opportunity to five, 'Wor~and pray in a community witn a prout! past, promisingfuture, and smaff-town atmospnere witnin a metropofitan setting- "7'---=..---_~.._, I11III . . -z:-~. __ . · .. -~-- ~ ----' .- -/ \ , -"''''-'~ :. :1__. 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SHAKOPEE : , !-,_m,,-; \1 N. / m_mm___. ~..'. ,/"""" ~>-~i Electorate I City Council I Planning Commission & Soard of Adjustment & Appeals 1- -I Building Code Board of Adjustment & Appeals I I Police Civil Service Commission 1- -I Telecommunications Advisory Commission I I Park & Recreation Advisory Board 1- H Board of Review I I Economic Development Authority ~ H Public Utilities commission I City Administrator Police Fire Public Works I Recreation Finance Community I Administration Development L EMS Engineering Operations .. Naural -I Planning - City Clerk Resources - Street/Util - Bldg Insp - HR .... Park .... Transit ~ IT "- Fleet - EDA - Facilities - Telecomm Profile of the Government The City of Shakopee was incorporated for the second time in 1870 and is located about 25 miles southwest of Minneapolis. Bounded by the Minnesota River on the north, Shakopee is in the northern part of Scott County and is the county seat. The City is one of the most rapidly growing communities of the state. The 2000 population of the City was 20,568 and the land area covered is approximately 30 square miles. For 2007, the estimated population is about 34,000. The City is empowered to levy a property tax on both real and personal property located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which occurs periodically. Shakopee is organized in Minnesota under Plan A, which includes a City Administrator, but the City Council retains most decision making authority such as policy setting, adopting ordinances, budget adoption and staffing. The City Council has four members who serve staggered terms of four years plus the Mayor who serves a two~year term. All council positions are non~partisan, part-time and members are elected at large. The City provides the normal municipal services such as police and fire protection, street and infrastructure construction and maintenance, parks and recreation, planning and zoning. Also provided are electrical distribution, water, sewer and storm drainage utilities, organized refuse collection and recycling, and some transit services. Electric and water utilities are operated by Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic development and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority is comprised of City Council members and is included as an integral part ofthe City's budget. Date of Incorporation 1870 Form of Government Council/Mayor Fiscal Year Calendar Area of City 33 Square Miles Population 34,360 Median Value of Home 254,100 Total Market Value 3,790,049,500 Miles of Roadway 154 Fire Stations 2 Number of Employees 3 Paid on Call 50 Police Stations 1 Sworn Officers 47 Civilian Employees 8 City Officials Elected Mayor John Schmitt Councilor Steven Clay Councilor Patrick Heitzman Councilor Matthew Lehman Councilor Terry Joos Appointed City Administrator Mark McNeill Assistant Administrator KrisWilson Finance Director Gregg Voxland City Clerk Judith Cox Police Chief Dan Hughes Fire Chief Rick Coleman Public Works Director Bruce loney Recreation Director Jamie Polley Community Development Director R. Michael Leek Recreation Park Ares (acres) 1,015 Number of Parks/Playgrounds 61 Municipal Pool 1 Ice Arena 1 Employees Full Time 133 Part Time 76 CITY OF SHAKO PEE TO: Mayor and City Council Shakopee Residents and Taxpayers FROM: Mark McNeill, City Administrator SUBJECT: City of Shakopee FY 09 Operating Budget DATE: December, 2008 INTRODUCTION: Attached is the budget for the City of Shakopee for fiscal year 2009. BACKGROUND: The adoption of the budget for a fiscal year is the culmination of several months of work by the elected officials and staff on behalf of the residents of Shakopee. This budget establishes the priorities for the upcoming year for levels of service. It is the product of factors relating quality of life, and rates of taxation and other charges for service for residents, property owners, and visitors. The budget consists of the general operating fund revenues and expenditures, which comprise the first portion of this document. Following are special revenue, debt service, capital projects, enterprise and internal service funds. The other major component of this budget document is the five year capital improvement plan. This identifies non-equipment expenditures of greater than $20,000, for the years FY 09 through FY 13. For a City such as Shakopee that has experienced a high rate of growth, the CIP is an important planning document, in addition to being a budgetary tool. However, the CIP and whole budget process were destined to be different in preparation for 2009. The residential housing market continues in a slump, which affects both demand for services and budgetary needs. In addition, earlier in 2008, the Minnesota Legislature imposed a cap on operating property tax levies of 3.9% plus a growth factor for each of the next three years. This does not impact the City of Shakopee for 2009. The budget process started earlier than normal, and discussions were held regarding the prioritization of City services. 1-1 Workshops were held to review departmental requests in July and August; on September 2nd, a preliminary budget was approved, showing a tax levy increase of 5.4% (which includes items outside of the levy cap set by the Legislature). On November 5th the City Council held a review of the preliminary budget to ensure that items being considered at the Truth in Taxation hearing on December 1st are still valid, in view of financial market uncertainties experienced since the preliminary budget was set. Property Taxes On September 2nd, a preliminary tax levy and budget for FY 09 were set by the City Council. The rate of taxation for the upcoming fiscal year was estimated to be slightly higher than FY 08. When combined with residential property valuation decreases, Shakopee residential property would see a decrease of about 2% on the average value home. This is an average - if property received a more or less than average valuation change, your property tax bill for the City could be different. Property taxes comprise 72% of estimated General Fund revenues, with the balance of funding coming from licenses and permits, intergovernmental revenues, service charges, and other miscellaneous sources. From a property tax levy standpoint, the General Fund levy is a 4.7% increase over FY08. The total levy is a 5.4% increase over FY08. Tax Levy (fiscal year): Year Debt Operations Total Per Capita 2004 600,041 8,025,654 8,625,695 345 2005 636,036 9,067,169 9,703,205 336 2006 933,006 10,018,911 10,951,917 353 2007 1,073J52 11,671,697 12,745,449 388 2008 1,101,007 13,121,000 14,222,007 419 2009 1,251,677 13,732,000 14,983,677 436 1-2 City Share of property tax. School Other 27% 4% City 34% County 35% Tax levy 20,000,000 15,000,000 10,000,000 5,000,000 - 2002 2003 2004 2005 2006 2007 2008 2009 Tax Rate ---- ------ 39 ! 37 35 33 -- 31 -.............. 29 27 25 , , I 2002 2003 2004 2005 2006 2007 2008 2009 --.-.....-.-.--..-.-..-........-...................................---.....-.................--..".....-....--".........-...,--.....--...................---.--.................-..........-......--................- 1-3 Net taxable Tax Capacity -,- 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 - 2002 2003 2004 2005 2006 2007 2008 2009 Government Wide Budget (without SPUC) Special Debt Capital Enterprise General Revenue Service Projects Internal Svs Fund Funds Funds Funds Funds Total Revenues Taxes $13,297,310 $80,000 $998,500 $748,000 $0 $15,123,810 Special Assessments 2,000 1.165,000 3,187,000 4,354,000 licenses And Permits 683,300 328,000 350,000 1,361,300 Intergovernmental Federal 5,000 5,000 State 539,000 1,025,000 391,900 1,955,900 local 90,000 90,000 Charges For Service 886,600 1,082,600 5,859,130 1,969.200 Fines And Forfeits 510,000 510,000 Miscellaneous Revenue 51,300 43,000 780,900 1,776,910 875,200 Interest Earnings 400,000 121,000 298,600 310,590 1..130,190 TOTAL Revenue 16,464,510 2,679,600 2,462,100 5,768,390 7,636,040 27,374,600 ExpendJtures General Government 3,483,660 342,350 3,826,010 Public Safety 8,993,320 8.993,320 Public Works 2,762,950 1,173,500 5,865,000 6,613,200 9.801.450 Recreation 1,965,200 2,331,760 sas,ooo 4,881,960 Debt Serviee 3,560,100 3,560,100 Miscellaneous 150,000 150,000 Total Expenditures 17,355,130 3,847,610 3,560,100 6,450,000 6,613,200 31,212,840 Excess (Deficiency) of Revenues over Expenditures (890,620) (1,168,010) (1,098,000) (681,610) 1,022,840 (3,838,240) Other Financing Sources And (Uses) Interfund loan (462,000) (462,000) Interfund Transfers In 2,019,900 1,236,160 465,500 1,050,000 4,771,560 Interfund Transfers (Out) (1,236,160) ( 136,900) (740,000) (570,000) (2,113,060) Excess (Defidency) of Revenues and Other Sources Over Expenditures and Other Uses ($106,880) ($68,750) ( $632,500) ($833,610) $452,840 ($1,641,740) Property Tax levy Required to Support This Budget $13,905,115 $80,000 $998,562 $0 $0 $14,983,677 Revenues Property taxes are the major source of revenue for the city. User charges are the second biggest source of revenue and include utility bills for the sanitary sewer and storm drainage 1-4 funds and recreation fees. Other sources include licenses and permits, state aids, fines and forfeits and interest on investments. Governmental Funds ~:~~~) 20,000/000 15/000/000 10/000/000 5/000/000 IIII! 2007 - IIII! 2008 ~'? "c,o .~ ~'" ~c, ~" ~c,v ~ 2009 ~'bf c,c,~ ~~ ~~ ~4.c, it ~ ~ ~ ~ ~~ " .,<- ~ ~'l> v G .'""";,,.:,;, General Fund Revenue 14000000 12000000 10000000 8000000 6000000 4000000 2000000 0 1-5 EXPENDITURE CHANGES: Overall, the major changes for 2009 are as follows: . Inflationary cost increases, including a 3% cost of living adjustment for non-contract employees. . Reduction of 4.75 Full time equivalent staff positions. The reduction of the 4.75 FTE's are in the following positions: 1.0 Building Inspector 2.0 Police officer positions (budgeted in 2008 but not filled) .75 Police Records Specialist 1.0 Landscape Designer The City will continue to monitor staffing levels and demand throughout FY 09, to be certain that staffing levels are commensurate with demands. Previous councils have counted on "under spending" the budget as a way of reducing the tax levy. The current council is not counting on any under spend and budgeting by departments has been tightened up as a result. EXPENDITURE BREAKDOWN: Governmental Funds 12,000,000 10,000,000 8,000,000 6,000,000 12007 4,000,000 I 2008 2,000,000 12009 - General Public Public Recreation Debt Misc. Govt Safety Works 1-6 The General Fund operating budget to be adopted by the City Council in December totals $17/334/100/ an increase of 2% over the 2008 original adopted budget of $17/049,460. The performance centers/divisions for 2008 and 2009 are as follows: 2008 2009 DIVISION Budget Budget MAYOR & COUNCIL $ 177/190 $ 165/700 CITY ADMINISTRATOR 516/670 553/930 CITY CLERK 364/540 310/200 FINANCE 770/090 819/090 LEGAL COUNSEL 533/500 533/500 COMMUNITY DEVELOPMENT 546/670 505/820 GENERALGOVERNMENTBLDGS 296,470 236/250 INFORMATION TECHNOLOGY 312/020 359/170 POLICE DEPARTMENT 5/851/840 6/257/710 FIRE DEPARMENT 1/925/730 1/986,480 INSPECTION-BLDG-PLMBG-HTG 820/540 749/130 ENGINEERING 786/220 758/300 STREET MAINTENANCE 1/890/310 1/901/010 SHOP 94/380 103/640 PARK MAINTENANCE 1/557/550 1/506/000 LIBRARY/CONGREGATE DINING 297/080 323/380 NATURAL RESOURCES 127/660 135/820 UNALLOCATED 181/000 150/000 $ 17/049,460 $ 17/355/130 10000000 Public Safety 8000000 6000000 112008 II 2009 4000000 2000000 0 1-7 General Fund Expenditures per Capita p' i 520 I 500 480 460 l ;, 440 420 400 2006 2007 2008 2009 ""'~ .< ..,........ ........,_,__........,,,, __..~,~.z!J:'>0kwi!' :...cj}J:~,;i:';;i:;~;;.;;~;.....;,..~~~.;,.:,.:._'."'N._.;...""'"._.:"._.;...."."......_,,,,,;',_,,__-,-,_~~;'''i,,.;,,~,_;;...;;l!:1.',.J;,,,,'i;;''i'''';'';'';''~ :,,;,;,,,.;..;;..;.;_,~_,, Fund Balance The city has a target level of undesignated/unreserved fund balance of 40 to 45 percent of expenditures and transfers out for the General Fund. The purpose is to provide working capital since the major revenue source is received in June and November. It also covers deviations in estimates for other revenue sources and contingency funding. The other funds do not have target levels of fund balance established. The Sewer and Storm Drainage funds have minimum cash levels set at the amount of accumulated depreciation plus three months working capital. General Fund Balance 12,000,000 80% 10,000,000 70% 60% 8,000,000 50% 6,000,000 40% ----Fund Balance 4,000,000 30% - Percent 20% 2,000,000 10% - : 0% 2002 2003 2004 2005 2006 2007 2008 2009 1-8 Outstanding debt for Shakopee remains at a moderate level. Outstanding Debt (including SPUC) Year Revenue G.O./lmp Total Per Capita 2003 25,215,000 15,550,000 40,765,000 1,633 2004 25,515,000 28,800,000 54,315,000 1,879 2005 24,750,000 24,635,000 49,385,000 1,593 2006 34,535,000 25,020,000 59,555,000 1,816 2007 33,895,000 24,725,000 58,620,000 1,726 2008 33,225,000 23,615,000 56,840,000 1,654 SUMMARY: The provision of services to the residents, businesses, and taxpayers of Shakopee always involves the challenge of balancing the demand for services, with available resources. The slowdown of the residential development market over the preceding months, volatile energy prices and uncertainties in global and local economic markets and changing Shakopee's financial planning and outlook for operations even more. Fy09 will likely see flator even reduced market values as a result ofthe housing "correction". This will mean monitoring ofthe budget throughout the year, and may result in mid-year adjustments to staffing and service levels. Nonetheless, the City of Shakopee is committed to providing services to its residents, property owners, and other stakeholders with the greatest efficiencies and highest levels possible. Mark McNeill City Administrator 1-9 Budget Development Fund Structure The financial matters of the City of Shakopee are arranged into groups called funds. Each fund is a separate accounting activity. The funds are; Governmental Funds using modified accrual accounting: General Fund is the main operating fund and accounts for the usual activities of general government, public safety (police and fire), public works (streets) and culture/recreation (library and park maintenance). Special Revenue Funds are for resources received for specific purposes and include Transit, Telecommunication, Revolving Loan, Recreation programming and Forfeitures. Debt Service Funds are to account for money dedicated to paying the city's bonded debt. Capital Proiect Funds are to account for the larger construction projects in the city. Ongoing funds are the Capital Improvement, Park Reserve and State Aid funds. Other funds exist for the life of the projects financed by that fund. Proprietary Funds using accrual accounting: Enterprise Funds account for business-like activities ofthe city. There are four enterprise funds. The Electric and Water funds are operated by the Shakopee Public Utilities Commission and make a financial contribution to the General Fund of the City. The City operates the Sewer and Storm Drainage Funds with the utility commission providing billing services for these two funds. Internal Service Funds account for providing goods or services to various city divisions. These are the Building Fund for major city buildings, Capital Equipment Fund for major pieces of mobile equipment and the Employee Benefit Fund for compensated absences and other post employment benefits (implicit rate subsidy for health insurance benefits). Major Funds Major funds are the funds of the city that are larger in terms of assets, liabilities, revenues or expenditures. The General Fund is always a major fund and the four enterprise funds, Electric, Water, Sewer and Storm Drainage are classed as major funds. Individual debt service or capital projects funds may be determined to be major funds for one or more years depending on the activity in that fund. Budget Process Scott County assessor sets property values during the previous year. The county sends valuation notices early in the current year for the next year's taxes. In May and June the local Board of Review and County Board of Equalization meet to consider appeals of property values 1-10 from owners. June through March - Tax Court petitions must be filed to appeal previous year assessment. The City's, budget process starts in the spring for the following year. The Five Year Capital Improvement Plan and the Ten Year Capital Equipment List are reviewed and updated. By late June the operating budget materials are distributed to Department Heads. Management and City Council begin to review budget data in late July and the maximum tax levy is certified to the county auditor by September 15th. In mid-November, tax payers receive a notice of the proposed amount of property taxes they would be billed for in the following year. Early in December a public hearing on the budget and tax levy is held and the final tax levy and budget are adopted. Budgets are legally adopted for the General Fund and the Telecommunication, Transit, and Recreation Special Reve_nue Funds. The Economic Development Authority is a legally separate entity but is blended in as a special revenue fund because the City Council also serves as the Board for the EDA. Budgets are legally adopted at the division level for the General Fund and at the Fund level for Special Revenue Funds. Staff may shift budget amounts within divisions but governing body action is needed to change division or fund totals. Budgets are not amended after the close of the fiscal year (December 31st). Appropriations lapse at the year's end. Budgets are prepared but not formally adopted for: . Debt Service Funds because these are controlled by the bond indentures. . Capital Projects Funds because these are controlled by specific project authorizations. . Enterprise Funds because these are flexible budgets based on service needs. . Internal Service Funds because these are controlled by project authorizations, specific purchase approvals or are dependent on the operating budget. 1 -11 CITY OF SHAKOPEE FINANCIAL MANAGEMENT POLICIES The City of Shakopee has an important responsibility to its citizens to plan the adequate funding of services desired by the public, including the provision and maintenance of public facilities, to manage municipal finances and resources wisely, and to carefully account for public funds. The City strives to ensure that it is capable of adequately funding and providing local government services needed by the community. The City will maintain or improve its infrastructure on a systematic basis to maintain quality neighborhoods. These policies provide the framework for fiscal management and guide the decision making process. The policies operate independently of changing circumstances and conditions. Objectives 1. To protect the Council's policy-making ability by ensuring that important decisions are not controlled by financial problems or emergencies. 2. To enhance the Council's policy-making ability by providing accurate information on the cost of various authority or service levels. 3. To assist sound management of the City government by providing accurate and timely information on financial condition. 4. To provide sound principles to guide the important decisions of the Council and of management which have significant fiscal impact. 5. To set forth operational principals which minimize the cost of local government, to the extent consistent with services desired by the public, and which minimize financial risk. 6. To employ revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain revenues, especially property taxes, which distribute the cost of municipal services fairly, and which provide adequate funds to operate desired programs. 7. To provide essential public facilities and prevent deterioration ofthe City's infrastructure including its various facilities. 8. To protect and enhance the City's credit rating and prevent default on any municipal debts. 9. Ensure the legal use and protection of all City funds through a good system of financial and accounting controls. 10. Manage risk through loss awareness, loss prevention, loss control and loss financing. Operating Budget Policy The operating budget policies ensure that the City's annual operating expenditures are consistent with past expenditures and respond to long-term objectives rather than short-term benefits. The policies allow the City to maintain a stable level of service, expenditures and tax 1-12 levies over time. These policies are most critical to programs funded with property tax revenue because accommodating large fluctuations in this revenue source can be difficult. 1. The City will adopt a balanced operating budget for the General Fund with current revenues equal or greater than current expenditures. It is not the policy to finance ongoing operations with one-time revenues or fund balance. One time revenues and fund balance will only be used for one- time expenditures. 2. The City will not budget to accrue future revenues. 3. An objective analytical process will be used to forecast revenues. 4. Opportunities for other revenue sources will be explored to reduce property tax levels. 5. The City will avoid postponing expenditures and provide for the adequate maintenance, replacement and improvement ofthe City's physical assets in order to protect the capital investment and minimize future maintenance and replacement costs. 6. To protect against unforeseen events, the City will budget a contingency and maintain fund balances according to the City's policies. 7. The City will apportion its administrative and general government costs to all its funds as appropriate and practical. 8. The City staff will monitor revenues and expenditures to adhere to their budgeted amounts. Monthly reports comparing budget with revenues and expenditures will be prepared. Line items within a division may be over spent as long as the total division budget is not over spent. 9. Appropriations will be included in the operating budgets to keep internal service fund resources at an appropriate level. 10. Appropriations lapse at year end. Fund Balance/Equity Fund balance is the difference between the assets and liabilities in a governmental fund. A governmental fund generally involves tax support and the focus of accounting is the flow or control of money. The General, Special Revenue, Debt Service and Capital Projects funds are governmental funds. Fund equity is similar to fund balance but applies to enterprise and internal services fund and has a longer term focus including fixed assets, accumulated depreciation and long term debt. General Fund: City Council has set a fund balance target for the General Fund of 40 to 45 percent of expenditures and transfers out. This amount is for working capital, to provide cash flow between its two semi-annual state aid and tax payments (June and December) and uncertainties in state aid receipts or other revenue sources. Annually the City Council will decide what to do with the General Fund unreserved fund balance that exceeds 45% of expenditures and transfers out. 1-13 Special Revenue Funds: These funds shall maintain sufficient fund balance to provide for working capital. Debt Service Funds: These funds shall maintain sufficient fund balance to provide for the timely payment of principal, interest and service charges. The Capital Improvement Fund will receive fund balances remaining in any debt service fund once the debt is retired. Capital Project Funds: There are no fund balance requirements for these funds. Enterprise Funds: These funds shall have sufficient equity and liquid assets to provide for three to five months operating costs and to have at least as much as the amount of accumulated depreciation. Internal Service Funds: These funds shall have sufficient equity to smooth out the "peaks and valleys" of major expenditures over the long term and to provide full funding for employee compensated absences and other post employment benefits. REVENUE AND EXPENDITURE POLICY The revenue policy is designed to ensure; 1) diversified and stable revenue sources, 2) adequate long-term funding by using specific revenue sources to fund related programs and services, and 3) funding levels to accommodate needed City services and programs equitably. 1. The City will provide long-term financial stability through sound short and long term financial planning. The City will maintain a diversified and stable revenue system in order to avoid short-term fluctuations in a single revenue source. 2. The City will conservatively estimate its annual revenues. All existing and potential revenue sources will be re-examined annually. 3. The City will use one-time or special purpose revenue for capital expenditures or for expenditures required by the revenue, and not to subsidize recurring personnel, operation and maintenance costs. 4. The City will establish all fees and charges at a level related to the cost of providing the services, or as adjusted for particular program goals. The City will review the full cost of activities supported by fees and charges to identify the impact of inflation and other cost increases and will review these fees and charges along with resulting net property tax costs with the Council at budget time. S. The City will seek a balanced tax base through support of a sound mix of residential, commercial, and industrial development. 6. The City will set enterprise fund fees at a level that fully supports the total direct and indirect cost of the activity (net of any grants or similar revenues), including depreciation of capital assets and debt service, to maintain a positive cash flow and provide adequate working capital. Replacement (or bonding for replacement) 1-14 of enterprise infrastructure will be paid for from accumulated (or annual) earnings of the particular fund. 7. The City will offset reduced revenues with reduced expenditures. 8. The City will budget for 98% of the tax levy to allow for delinquencies and adjustments. 9. The City will avoid nuisance charges as a revenue source. 10. Department heads are responsible to monitor their respective budget and control spending so that the budget is not exceeded. Expenditures over $15,000 will have prior council approval. Any unauthorized expenditure or exceeding the budget shall be a personal obligation of the person incurring the obligation. ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY The accounting, auditing and financial reporting policy are designed to maintain a system of financial monitoring, control and reporting for all operations and funds in order to provide effective means of ensuring that overall City goals and objectives will be met and to assure the City's residents and investors that the City is well managed and fiscally sound. 1. The City will adhere to a policy of full and open public discourse of all financial activity. The proposed budget will be prepared in a manner to maximize its understanding by citizens and elected officials. Copies of financial documents will be made available to all interested parties. Opportunities will be provided for full citizen participation prior to adopting the budget. 2. The City will maintain its accounting records and report on its financial condition and results of operations in accordance with City, State and Federal law and regulations, and Generally Accepted Accounting Principles (GAAP), and standards established by the Governmental Accounting Standard Board (GASB). Budgetary reporting will bein accordance with City and State budget laws. 3. An independent firm of certified public accountants will annually perform a financial and compliance audit of the City's financial statements. Their opinions will be contained in the City's Comprehensive Annual Financial Report (CAFR). 4. As an additional independent confirmation ofthe quality ofthe City's financial reporting, the City will annually seek to obtain the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting. The CAFR will be presented in a way designed to communicate with citizens about the financial affairs of the City. 1-15 INVESTMENT POLlCY I. Scope This policy applies to the investment portfolio under the authority and control of the Finance Director/City Treasurer of the City of Shakopee. This policy shall be reviewed on an annual basis. Any changes must be approved by the City Council. II. General Objectives The primary objectives, in priority order, on investment activities shall be: 1. Safety Safety of principal is the foremost objective of the investment program. . Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 2. Liquiditv The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). A portion ofthe portfolio also may be placed in local government investment pools, which offer same-day liquidity for short-term funds. 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. Securities should not be sold prior to maturity with the following exceptions: a) A security with declining credit may be sold early to minimize the loss of principal. b) A security swap would improve the quality, yield, or target duration in the portfolio. c) Liquidity needs of the portfolio require that the security be sold. d) There is a definite economic benefit to be realized. 1-16 III. Standards of Care 1. Prudence The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with procedures and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations and the sale of securities are carried out in accordance with the terms ofthis policy. Investments shall be made with judgment and care, under circumstances then prevailing, for investment, considering the probable safety of their capital as well as the probable income to be derived. 2. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. 3. Delegation of Authoritv Authority and responsibility for the operation of the investment program is hereby delegated to the Finance Director/Treasurer. The Finance Director shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The use of an independent third party investment manager is authorized. 4. Investing fees The General Fund shall be reimbursed from interest earnings for the cost of an investment manager and safekeeping fees. IV. Safekeeping and Custody 1. Authorized Financial Dealer and Institution Security broker/dealers are selected by creditworthiness (minimum capital requirement $10,000,000 and at least five years of operation). These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEe) Rule lSC3-1 (uniform net capital rule). All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the following as appropriate: . Audited financial statements . Proof of National Association of Securities Dealers (NASD) certification 1-17 . Proof of state registration 2. Internal Controls (1) The cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. a. Custodial safekeepinq. Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. All trades where applicable will be executed by delivery vs. payment (DVP). This ensures that securities are deposited with the custodian prior to the release of funds. b. Clear deleaation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff position and their respective responsibilities. c. Written confirmation of telephone transactions for investments. Due to the potential of error and improprieties arising from telephone transactions, all telephone transaction should be supported by written communications. Written communications may be via fax or Email. V. Suitable and Authorized Investments L,lnvestment Tvpes The following investments will be permitted by this policy and are those defined by state law where applicable; 3. U.S. Government obligations, u.s. Government agency obligations, and u.S. Government instrumentality obligations, which have a liquid market with a readily determinable market value. This includes mortgage-backed pass-through securities issued by any u.s. Government agency. b. Canadian government obligations (payable in local currency). c. Certificates of deposit and other evidences of deposit at financial institutions, bankers' acceptances, and commercial paper, rated A-l, P-1, F-l or higher by at least two nationally recognized rating agencies. d. Investment-grade obligations of state and local governments and public authorities. e. Repurchase agreements whose underlying purchased securities consist of the foregoing. 1-18 f. Money market mutual funds regulated by the Security and Exchange Commission and whose portfolios consist only of dollar-denominated securities. The purpose of an investment pool is to allow political subdivisions to pool available funds in order to achieve a potentially higher yield. Authorized investment pools are the 4M Fund administered by the League of Minnesota Cities and the "sweep" pool administered by the investment custodian g. Local government investment pools, either state-administered or through joint powers statutes and other intergovernmental agreement legislation. Investment in derivatives or high-risk mortgage-backed securities is not authorized. 2. Repurchase Agreements Repurchase agreements shall be consistent with state statutes and GFOA Recommended Practices on Repurchase Agreements. VI. Investment Parameters Pooling of Funds Except for cash in certain restricted and special funds, the City of Shakopee will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 1. Diversification The aggregate investment portfoliO shall be diversified by: . Limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding U.S. Treasury securities). . Limiting investment in securities that have higher credit risks. . Investing in securities with varying maturities. . Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), money market funds or repurchase agreements to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. . All investments other than in direct obligations or agencies of the United States, secured by collateral, or repurchase agreements, shall not exceed fifty percent of the aggregate investment portfolio. Mortgage-backed securities shall not exceed thirty percent of the aggregate investment portfolio, at time of purchase. 1-19 . Investment in anyone corporation shall not exceed five percent ofthe aggregate investment portfolio. 2. Performance Standards The Longer-Term Core funds shall be managed in accordance with the parameters specified within this policy and shall be regularly evaluated against a benchmark. The benchmark will be a blend of eighty percent of the Merrill Lynch 1-5 Year U.S. Treasury index and twenty percent of the Merrill Lynch Mortgage, GNMA, All 15 Year index. This benchmark shall, at a minimum, be reviewed every year to ensure consistency with the City of Shakopee's investment policy and risk tolerances. 3. Maximum Maturities To the extent possible, the City of Shakopee shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Shakopee will not directly invest in securities maturing more than ten (10) years from the date of purchase. Longer-term funds shall not be invested in securities exceeding 10 years in modified duration, at time of purchase. VII. Reporting The Finance Director shall prepare an investment report at least quarterly. Included in the report shall be the following: . A listing of individual securities held at the end of the reporting period listed by maturity date. . The carrying basis, the current calculated accreted basis and the current market value. . Weighted average yield. . Total return performance measured against the selected benchmark for the Longer-Term funds. VIII. Depositories Pursuant to Minnesota Statures, Section 118A.02, the Finance Director is authorized to designate as a depository of city funds such national, insured state banks or thrift institutions as defined in MSA SlA.02, Subdivision 23, as deemed proper. The Finance Director is authorized by City Council to approve of the arrangements for safekeeping of pledged collateral in accordance with MSA 118A.03. The depository may at its discretion furnish a bond and/or collateral aggregating the required amount. The City will not accept mortgages as collateral. The City will regularly analyze its cash flow needs of all funds. The City will collect, disburse, and deposit funds on a regular basis. Interest earnings and market value 1-20 adjustments will be credited to the source of the invested monies based on the average cash balance. DEBT POLICY The debt policy ensures that the City's debt 1) does not weaken the City's financial structure; and 2) provide limits on debt to avoid problems in servicing debt. This policy is critical for maintaining the best possible credit rating. 1. The City will not use long-term debt for current operations. 2. The City will avoid the issuance of short-term debt such as, Budget, Tax and Revenue Anticipation Notes. 3. The City will confine long-term borrowing to capital improvements, equipment or projects that have a life of more than 5 years and cannot be financed from current revenues. 4. The City will use special assessments, revenue bonds, and/or any other available self-liquidating debt measures instead of general obligation bonds where and when possible, applicable and practical. S. The City will pay back debt within a period not to exceed the expected life of the project. .6. Tax supported debt such as building bonds shall not exceed a term of 20 years unless there are extraordinary reasons. 7. Debt supported by special assessments shall have a term of 10 years or less depending on the size of the assessments. 8. Special assessments financed internally will bear 8% interest. 9. The City will not exceed 3 percent of the market value of taxable property for pure general obligation debt per state statutes. 10. The City will maintain good communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond prospectus. The City will comply with Securities Exchange Commission (SEe) reporting requirements. 11. The City will follow a policy of full disclosure on financial reports and bond prospectus. 12. The City may refinance or call any debt issue when beneficial for future savings. 13. Inter-fund loans will not exceed two years duration and interest earning on the investment portfolio will determine the interest rate to be paid to the lending fund. 14. Business/development subsidy financing will be based on pay as you go financing to the greatest extent possible. 1-21 Capital Items Fixed asset capitalization threshold is $5,000 and a life of more than one year. Items such as lengths of fire hose and firefighter's turn out gear or non-major software are not capitalized. Significant software that the city uses is not purchased outright. Items purchased in lots where the individual items are less than $5,000 are not capitalized. For infrastructure or buildings, repairs/additions of less than $20,000 or not materially improving or extending the life of the assets are not capitalized. Developer contributions of infrastructure items shall have 15% added to the estimated construction cost for indirect costs. CAPITAL EQUIPMENT POLICY The purpose of the City's capital equipment program is to plan for the replacement of obsolete equipment and the purchase of new items without needing significant changes in the tax levy. 1. The City will plan for the purchase of any vehicles and mobile equipment costing over $20,000 and a life of 1 year or more as part of the City's ten-year capital equipment program. 2. The City will plan the capital equipment program and revenues to assure that funds remain in the capital equipment fund to accrue interest. 3. The City will anticipate equipment replacements and additions based on realistic asset life expectancies and cash balances. 4. The City will project any future operating costs of purchases into the upcoming operating budgets. For example, the addition of park equipment might require more maintenance expenditures in future years. S. The City will maintain its assets to protect its capital investment and to minimize future capital expenditures. 6. The City will use the least expensive financing method for all capital equipment purchases including multiple cost estimates and bids when appropriate and required by law. CAPITAL IMPROVEMENT PROGRAM POLICY The purpose of the capital improvement policy is to plan for the construction, replacement and maintenance of the City's infrastructure with as little impact to City funds as possible. 1. The City will develop a 5 year plan for capital improvements and update it annually. 2. The City will identify the estimated cost and potential funding sources for each capital project. 1-22 3. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating budget. 4. The City will use inter-governmental assistance to finance those capital improvements that are consistent with the capital improvement plan and City priorities. S. The City will maintain all its assets at a level adequate to protect the City's and its citizens' capital investment and to minimize future maintenance and replacement costs. 6. Federal, State and other intergovernmental and private funding sources of a special revenue nature shall be sought out and used as available to assist in financing capital improvements. RISK MANAGEMENT POLICY The risk management policy assures proper insurance coverage of City assets while minimizing risk and cost. 1. Insurance policies will be analyzed regularly to assure proper coverage on City assets. 2. The City will maintain the highest deductible amount considered prudent in light of the relationship between the cost of insurance, the estimated deductible to be paid and the City's ability to sustain the loss. 3. The City will insure that contractors, license holders and parties using city facilities have appropriate insurance to protect the City. 2009 Budget Impacts Service levels Service levels for 2009 are expected to be mostly the same as 2008 with the exception of the Police Department which will have the same sworn officer staffing level as 2007. This may result in delays in response to calls for service and reduced patrol and traffic enforcement as well as reduced effort in some specific areas. Additionally, due to efficiencies and attrition, a % time support position has been eliminated. Building Inspection division has one less Building Inspector for 2009 due to attrition which is not anticipated to impact service levels. The Landscape Designer position in the Recreation Fund has been eliminated due to attrition and lack of development. In the Transit Fund, consultant services are reduced and an existing Planner is expected to spend half time working on transit issues instead. 1-23 Property Tax Impact There is continued decrease in grant and development related revenues. The growth in tax capacity is estimated to be about 2.5% due to commercial and agricultural values. In order to supplement revenues, City Council has decided to use $100,000 from cable franchise fees and $215,000 from state aid road maintenance in the General Fund instead of placing those monies in the Telecommunications and State Aid Funds respectively. City Council set the pay 2009 property tax levy at 5.4% more than pay 2008. Average residential values decreased about 4.5% and tax impact is about a 2% reduction. The projects in the Capital Improvement Plan for 2009 are expected to have minimal impact on the operating budget. Some projects will increase costs while others will reduce costs such as the street overlay and reconstruction. 1-24 Emplovees bv Function 2006 2007 2008 2009 Governmental Funds . General Government Administration City Administrator 1 1 1 1 Assistant Administrator 1 1 1 1 HR Technician 1 1 1 1 Secretary 1 1 .75 .75 Communications Coordinator .5 .5 .5 Telecomm Coordinator 1 1 1 1 City Clerk City Clerk 1 1 1 1 Deputy Clerk 1 1 1 1 Record Clerk 1 1 1 1 Receptionist 1 1.1 1.1 1.1 Finance Finance Director 1 1 1 1 Senior Accounting Clerk 1 1 1 1 Accounting Clerk II 1 1 1 1 Planning Community Dev. Director 1 1 1 1 Planner II 1 2 2 2 Planner I 2 1 1 1 Secretary 1 1 1 1 Facilities Facilities Supervisor 1 1 1 1 Maintenance 1 1 1 2 Custodian 3 3 3 4 Information Technology IT Coordinator 1 1 1 1 IT Specialist 1 1 1 1 Public Safety Police Police Chief 1 1 1 1 Captain 2 2 2 Sergeant 8 8 8 8 Detective 2 3 4 4 School Resource 2 2 2 2 Patrol Offic.er 35 33 34 32 Secretary 1 1 1 1 CSO 3.25 3 3 3 Records Supervisor 1 1 1 1-25 Emplovees bv Function 2006 2007 2008 2009 Records Specialist 2.75 2.75 2.75 2 Records Technician 2 2 2 2 Fire . Fire Chief 1 1 Fire Inspector /Marsha I 1 Office Service Worker 1 1 1 Building Inspection Building Official 1 1 1 1 Inspector 4 4 4 3 Fire Inspector 1 1 1 Secretary 1 1 1 1 Office Service Worker 1 Public Works Engineering Public Works Director 1 1 1 1 Assistant City Engineer 1 1 1 1 Project Engineer 1 1 1 1 Graduate Engineer 1 1 1 Project Coordinator 1 Technician IV 2 2 1 1 Technician III 1 2 1 1 Technician II 1 1 GIS Technician 1 1 1 Secretary .9 .9 .9 .9 Street PW Superintendant 1 1 1 1 Street/Uti!. Supervisor 1 1 1 1 Engineering Tech IV 1 1 Maintenance Operator 9 10 10 6 Fleet Mechanic 2 2 2 2 Mechanic Apprentice 1 1 1 1 Secretary 1 1 1 1 Culture and Recreation Park Maintenance Park Supervisor 1 1 1 1 Maintenance Operator 6 7 7 7 Library Natural Resources Natural Res Specialist 1 1 1 1 1-26 Emplovees bv Function 2006 .wI 2008 ~ Recreation Recreation Director 1 1 1 1 Recreation Supervisor 4 4 4 4 Secretary 1 1 1 1 Customer Service Rep. 1 . 1 1 1 Landscape Designer 1 1 1 Maintenance 1 1 1 Custodian 1 1 1 EDA Fund EDA Coordinator 1 Enterprise Funds Sewer Fund Maintenance Operator 2 Storm Drainage Fund Maintenance Operator 2 Total 129.9 137.25 138 133.25 1-27 RESOLUTION NO. 2008-1 A RESOLUTION SETTING THE TAX LEVY FOR 2008/09 BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE AND ADOPTING THE 2009 BUDGET WHEREAS, the Economic Development Authority (EDA) in and for the City of Shakopee was created pursuant to Minnesota Statutes, Section 469.051 et seq., as amended, and WHEREAS, Section 469.l07 states that for economic development purposes, the governing body of the municipality may levy a tax at the request of the EDA, and Section 469.033 states that for redevelopment purposes, the EDA may levy a tax with the consent of the governing municipality, and WHEREAS, the By-Laws of the EDA for the City of Shakopee provides that a budget be prepared on an annual basis, NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SHAKOPEE, MINNESOTA, that the EDA hereby requests the City ~ouncil of the City of Shakopee to levy a special tax of $60,000 pursuant to MSA 469.107 to be collected in 2009 for the EDA by the City of Shakopee. BE IT FURTHER RESOLVED, that the EDA levies a special tax of $20,000 pursuant to MSA 469.033 to be collected in 2009 by the EDA and hereby requests the Ci ty Council of the City of Shakopee to consent to such levy. BE IT FURTHER RESOLVED, that the attached 2009 General Fund Budget be approved with total appropriations in the amount of $116,680. Adopted in session of the Shakopee Economic Development Authority for the City of Shakopee, Minnesota held this day of September, 2008. Chairman ATTEST: Executive Director 1-29 RESOLUTION NO. 6801 A RESOLUTION LEVYING A TAX AT THE REQUEST OF, AND CONSENTING TO THE LEVY OF A TAX BY, THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKO PEE WHEREAS, the Economic Development Authority for the City of Shakopee was created pursuant to Minnesota Statutes, Section 469.091 et. seq. , as amended, and WHEREAS, Section 469.107 states the governing body of the municipality may levy a tax at the request of the Authority, and WHEREAS, Section 469.033 states that for redevelopment purposes, the Economic Development Authority may -levy a tax with the consent of the governing municipality, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City Council levies a special tax of $60,000 pursuant to MSA 469.107 to be collected in 2009 for the Economic Development Authority by the City of Shakopee. BE IT FURTHER RESOLVED that the City Council of the City of Shakopee consents to a special tax levy of $20,000 pursuant to MSA 469.033 to be collected in 2009 by the Economic Development Authority. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of September, 2008. Mayor of the City of Shakopee ATTEST: City Clerk 1-30 RESOLUTION NO. 6802 A RESOLUTION SETTING PROPOSED MAXIMUM 2008 TAX LEVY, COLLECTIBLE IN 2009 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following amounts be levied as the proposed maximum tax levy in accordance with existing law for the current year upon the taxable property in the City of Shakopee; General Levy $14,657,438 Plus Economic Development Authority 60,000 Debt Service - Fire Referendum 246,239 (Market Value) BE IT FURTHER RESOLVED, that the proposed expenditures for the Governmental Funds Budget for 2009 is $31,188,200. BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of September, 2008. Mayor of the City of Shakopee ATTEST: City Clerk 1-31 RESOLUTION NO. 6803 A RESOLUTION CANCELING DEBT SERVICE LEVY FOR 200S/09 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following debt service levies are canceled: 2004D Capital Improvement Bonds $465,497 2007B GO Improvement Bonds 93,945 2008A GO Improvement Bonds 159,323 BE IT FURTHER RESOLVED that the following irrevocable transfer be made from the Internal Service Building Fund to the respective debt service fund in 2008: 2004D Capital Improvement Bonds $465,497 BE IT FURTHER RESOLVED that the following irrevocable transfer be made from the General Fund to the respective debt service fund in 2008: 2007B GO Improvement Bonds $ 93,945 200SA GO Improvement Bonds 159,323 BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of September, 2008. Mayor of the City of Shakopee ATTEST: City Clerk 1-32 RESOLUTION NO. 6846 A RESOLUTION SETTING 2008 TAX LEVY, COLLECTIBLE IN 2009 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following sums of money be levied as the tax levy in accordance with existing law for the current year, collectible in 2009, upon the taxable property in the City of Shakopee, for the following purposes: General Levy $14,657,438 Plus Economic Development Authority 60,000 Debt Service - Fire Referendum 246,239 (Market Value) BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota held this Sixteenth day of December, 2008. Mayor of the City of Shakopee ATTEST: City Clerk 1-33 RESOLUTION NO. 6847 A RESOLUTION ADOPTING THE 2009 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 2009 Budget with the estimated revenues and appropriations for the General Fund and the Special Revenue Funds as shown below is hereby adopted. Estimated Revenue Expenditures & Other Sources & Other Uses General Fund Mayor and Council $ 165,700 Administration 553,930 City Clerk 310,200 Finance 819,090 Legal 533,500 Planning 505,820 Government Buildings 236,250 Information Technology 359,170 Police 6,257,710 Fire 1,986,480 Inspection 749,130 Engineering 758,300 Street 1,901,010 Shop 103,640 Park 1,506,000 Library/Congregate Dining 323,380 Natural Resources 135,820 Unallocated 150,000 Transfers 1,236,160 Total General Fund $18,484,410 18,591,290 Trans it Fund 1,085,000 1,184,700 Telecommunications Fund 353,000 332,170 Recreation Fund 2,316,760 2,331,760 Adopted in session of the City Council of the City of Shakopee, Minnesota held this Sixteenth day of December, 2008. Mayor of the City of Shakopee ATTEST: City Clerk 1-34 City of Shakopee, Minnesota 2009 Government Wide Budget Summary Special Debt Capital General Revenue Service Projects Fund Funds Funds Funds Total Revenues Taxes $13,297,310 $80,000 $998,500 $748,000 $15,123,810 Special Assessments 2,000 1,165,000 3,187,000 4,354,000 Licenses And Permits 683,300 328,000 350,000 1,361,300 Intergovernmental Federal 5,000 5,000 State 539,000 1,025,000 391,900 1,955,900 Local 90,000 90,000 Charges For Service 886,600 1,082,600 1,969,200 Fines And Forfeits 510,000 510,000 Miscellaneous Revenue 51,300 43,000 780,900 875,200 Interest Earnings 400,000 121,000 298,600 310,590 1,130,190 TOTAL Revenue 16,464,510 2,679,600 2,462,100 5,768,390 27,374,600 Expenditures General Government 3,483,660 342,350 3,826,010 Public Safety 8,993,320 8,993,320 Public Works 2,762,950 1,173,500 5,865,000 9,801,450 Recreation 1,965,200 2,331,760 585,000 4,881,960 Debt Service 3,560,100 3,560,100 Miscellaneous 150,000 150,000 Total Expenditures 17,355,130 3,847,610 3,560,100 6,450,000 31,212,840 Excess (Deficiency) of Revenues over Expenditures (890,620) (1,168,010) (1,098,000) (681,610) (3,838,240) Other Financing Sources And (Uses) Interfund Loan (462,000) (462,000) Interfund Transfers In 2,019,900 1,236,160 465,500 1,050,000 4,771,560 Interfund Transfers (Out) (1,236,160) (136,900) (740,000) (2,113,060) Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses ($106,880) ($68,750) ($632,500) . ($833,610) ($1,641,740) Property Tax Levy Required to Support This Budget $13,905,115 $80,000 $998,562 $14,983,677 2-2 CITY OF SHAKOPEE, MINNESOTA Enterprise Funds 2009 Budget 2009 2008 Sanitary Surface Total Total Electric Water Sewer Water Enterprise Enterprise Fund Fund Fund Fund Budgets Budgets Revenues Operating Revenue $ 38,842,000 $ 3,236,000 $ 2,482,000 $1,279,600 $45,839,600 $46,567,000 Expenses Operating Expenses 34,907,000 2,436,000 2,640,000 1,259,200 41,242,200 38,325,580 Depreciation 1,618,000 1,315,000 885,000 800,000 4,618,000 4,406,000 Operating Income 2,317,000 (515,000) (1,043,000) (779,600) (20,600) 3,835,420 Non-Operating Income 708,000 1,075,800 529,000 2,312,800 1,271,000 Non-Operating Expense (544,000) (544,000) (1,222,000) Net Income (Loss) Before Operating Transfers 1,773,000 193,000 32,800 (250,600) 1,748,200 3,884,420 Operating Transfers . (1,133,000) (650,000) (50,000) (50,000) (1,883,000) (1,800,040) Net Income (Loss) $ 640,000 $ (457,000) $ (17,200) $ (300,600) $ (134,800) $ 2,084,380 2-3 GENERAL FUND The General 'Fund is used to account for revenues and expenditures necessary to carry out the basic functions of city government. These basic functions include police and fire protection, planning, administration, etc. Appropriations are made from this fund annually. Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc. Expendi tures are recorded by object and are primarily for day-to-day operating expenses and equipment. Capital expenditures for large scale public improvements are accounted for within the Capital Projects Funds. 2-5 R5509BUD LOGISOOl CITY OF SHAKOPEE 11/201200811 :09:31 Fiscal Period: 9 / 8 Budget Report Page - 1 Level Of Rollup 5 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 8.741.111- 9,471,594- 11,569,003- 5,953,901- 12,979,410- 12,973,760- 13,297,310- 13,297,310- 4100 SPECIAL ASSESSMENT 2,892- 6,597- 5,406- 12,609 2,000- 2,000- 2,000- 2,000- 4200 LICENSES AND PERMITS 3,177,521- 1,644,174- 973,659- 545,957- 820,000- 683,300- 683,300- 683,300- 4400 INTERGOVERNMENTAL 434,211- 506,239- 590,439- 118,044- 344,000- 634,000- 634,000- 634,000- 4500 CHARGES FOR SERVICE 1,573,955- 1,294,733- 1,090,020- 676,710- 607,650- 886,600- 886,600- 886,600- 4820 FINES & FORFEITS 277,774- 374,808- 451,418- 264,610- 430,000- 510,000- 510,000- 510,000- 4830 MISCELLANEOUS 287,650- 452,508- 603,835- 41,050 400,000- 451,300- 451,300- 451,300- 4001 REVENUES 14,495,114- 13,750,653- 15,283,778- 7,505,564- 15,583,060- 16,140,960- 16,464,510- 16,464,510- 6000 EXPENDITURES 6001 WAGES & BENEFITS 7,689,039 8,482,664 9,530,705 7,019,835 10,358,570 10,849,940 10,849,940 10,849,940 6200 SUPPLIES AND SERVICES 4.377,291 5,115,228 5,985,372 4,750,315 6,449,400 6,486,470 6,286,470 6,307,500 I\) 6600 MISCELLANEOUS 99,939 91,297 118,080 107,580 227,960 183,190 183,190 183,190 I 6700 CAPITAL OUTLAY 93,703 173,063 495,652 49,423 139,000 14,500 14,500 14,500 0> 6000 EXPENDITURES 12,259,971 13,862,251 16,129,809 11,927,153 17,174,930 17,534,100 17,334,100 17,355,130 8005 TOTAL TRANSFERS IN 8010 OPERATING TRANSFERS IN 1,373,131- 1,586,979- 1,889,111- 1,269,000- 1,662,770- 2,004,940- 2,004,940- 2,019,900- 8005 TOTAL TRANSFERS IN 1,373,131- 1,586,979- 1,889,111- 1,269,000- 1,662,770- 2,004,940- 2,004,940- 2,019,900- 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 1,175,986 1,309,889 1,180,181 1,398,278 1,171,010 1,243,350 1,236,160 1,236,160 8050 TOTAL TRANSFERS OUT 1,175,986 1,309,889 1,180,181 1,398,278 1,171,010 1,243,350 1,236,160 1,236,160 4000 REVENUES AND EXPENDITURES 2,432,288- 165,492- 137,100 4,550,868 1,100,110 631,550 100,810 106,880 01000 GENERAL FUND 2,432,288- 165,492- 137,100 4,550,868 1,100,110 631,550 100,810 106,880 R5509BUD LOGIS001 CITY OF SHAKOPEE 10/17/200811 :01 :10 Fiscal Period: 9 / 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget _~udget Budget -- 01000 GENERAL FUND 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4010 PROPERTY TAX 4011 CURRENT PROPERTY TAX 7,844,390- 8,432,190- 9,985,594- 5,171,371- 11,091,950- 11,411,200- 11.734,750- 11,734,750- 4012 DELINQUENT PROPERTY TAX 6,668- 67,503 50,321 4013 MARKET VALUE CREDIT 711- 118- 520,909- 531,860- 4015 FISCAL DISPARITIES 677,034- 862,751- 906,165- 636,859- 1,137,200- 1,344,160- 1.344,160- 1,344,160- 4020 MOBIL HOME TAX 441- 603- 461- 274- 400- 400- 400- 400- 4031 EXCESS TAX INCREMENT 36,152- 1,571 4040 AGGREGATE TAX 8,000- 9,214- 7,083- 2,023- 8,000- 8,000- 8,000- 8,000- 4050 LODGING TAX 203,867- 198,070- 200,682- 143,374- 210,000- 210,000- 210,000- 210,000- 4010 PROPERTY TAX 8,741,111- 9,471,594- 11,569,003- 5,953,901- 12,979,410- 12,973,760- 13,297,310- 13,297,310- 4005 TAXES 8,741,111- 9,471,594- 11,569,003- 5,953,901- 12,979,410- 12,973,760- 13,297,310- 13,297,310- N I -....I 4100 SPECIAL ASSESSMENT 4110 SPECIAL ASSESSMENT PRINCIPAL 978- 2,707- 1,848- 17,806- 2,000- 2,000- 2,000- 2,000- 4111 SPEC ASSESSMENT INTEREST 1,375- 1,582- 2,517- 4120 SA PREPAY 540- 2,308- 1,041- 30,415 4100 SPECIAL ASSESSMENT 2,892- 6,597- 5,406- 12,609 2,000- 2,000- 2,000- 2,000- 4200 LICENSES AND PERMITS 4201 LICENSES 4203 TRACK FRANCHISE 11,535- 10,733- 12,281- 12,129- 12,000- 12,000- 12,000- 12,000- 4220 LIQUOR LICENSE 104,280- 111,736- 117,825- 111,656- 112,000- 106,000- 106,000- 106,000- 4230 BEER LICENSE 4,929- 3,564- 3,949- 3,443- 4,000- 4,000- 4,000- 4,000- 4240 CIGARETTE LICENSE 7,742- 6,363- 8,225- 300- 7,000- 7,000- 7,000- 7,000- 4242 DOG LICENSES 2,953- 3,909- 4,386- 2,611- 4,000- 4,500- 4,500- 4,500- 4243 MISC BUSINESS LICENSE 12,722- 8,923- 9,366- 4,614- 9,000- 9,000- 9,000- 9,000- 4244 MISC NON-BUSINESS LICENSE 20- 20- --- --- - ~ ----"--.-.-...- -----.---- 4201 LICENSES 144,162- 145,248- 156,051- 134,752- 148,000- 142.500- 142,500- 142,500- 4250 PERMITS 4251 BUILDING PERMITS 1,659,322- 782,372- 345,779- 190,322- 300,000- 230,000- 230,000- 230,000- 4259 PLAN REVIEW FEE 673,137- 329,034- 131,837- 55,057- 120,000- 70,000- 70,000- 70,000- 4261 PLUMBING PERMITS 134,272- 71,491- 68,488- 33,516- 55,000- 46,000- 46,000- 46,000- 4265 MECHANICAL PERMITS 238,967- 85,938- 96,404- 35,574- 55,000- 55,000- 55,000- 55,000- 4267 ELECTRICAL PERMITS 125,637- 79,271- 80,217- 48,927- 50,000- 65,000- 65,000- 65,000- R5509BUD LOGIS001 CITY OF SHAKOPEE 10/17/200811 :01: 10 Fiscal Period: 9 / 8 Budget Report Page - 2 level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 4272 SEWER & WATER PERMITS 40,801- 29,669- 15,346- 8,358- 7,000- 7,000- 7,000- 7,000- 4274 FIRE INSPECTION PERMITS 33,481- 23,078- 21,908- 14,371- 25,000- 25,000- 25,000- 25,000- 4275 INSPECTIONS 8,977- 5,086- 47- 4276 FENCE PERMITS 1,200- 2,175- 1,200- 1,200- 1,200- 4280 STREET OPENING PERMITS 118,766- 92,987- 54,692- 22,503- 60,000- 40,000- 40,000- 40,000- 4282 WOODLAND MANAGEMENT FEE 1,689- 400- 1,600- 1,600- 1,600- 4250 PERMITS 3,033,360- 1,498,926- 817,608- 411,205- 672,000- 540,800- 540,800- 540,800- ---~ 4200 LICENSES AND PERMITS 3,177,521- 1,644,174- 973,659- 545,957- 820,000- 683,300- 683,300- 683,300- 4400 INTERGOVERNMENTAL 4410 FEDERAL GRANTS 2,887- 74,593- 167,928- 1,095- 5,000- 5,000- 5,000- 5,000- 4411 COPS 100,484- 80,916- 60,412- 80,594- 4412 BLOCK GRANT 27,934- ------. 4410 FEDERAL GRANTS 131,305- 155,509- 228,340- 81,689- 5,000- 5,000- 5.000- 5,000- !\) 4450 STATE GRANTS & AIDS 18,756- 18,148- 18,688- 17,747- 15,000- 10,000- 10,000- 10,000- I (Xl 4455 PERA AID 11,933- 18,170- 18,170- 9,626 19,000- 19,000- 19,000- 19,000- 4460 STATE AID - MAINT 215,000- 215,000- 215,000- 4465 STATE AID - POLICE 208,658- 223,408- 295,743- 228,000- 295,000- 295,000- 295,000- 4467 POLICE TRAINING REIMBURSEMENT 18,024- 4482 COUNTY GRANTS/AIDS 14,295- 41,235- 29,498- 8,990- 12,000- 25,000- 25,000- 25,000- 4490 OTHER LOCAL GRANTS/AIDS 49,265- 49,770- 1,220- 65,000- 65,000- 65,000- 65,000- 4450 STATE GRANTS &AIDS 302,907- 350,731- 362,099- 36,355- 339,000- 629,000- 629,000- 629,000- 4400 INTERGOVERNMENTAL 434,212- 506,240- 590,439- 118,044- 344,000- 634,000- 634,000- 634,000- 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 4511 ADMINISTRATIVE CHARGES 166,481- 129,494- 52,045- 12,826- 65,000- 51,840- 51,840- 51,840- 4513 SALE OF DOCUMENTS 5,949- 12,615- 10,685- 4,411- 8,000- 8,700- 8,700- 8,700- 4516 ASSESSMENT SEARCHES 1,270- 2,275- 1,075- 500- 2,000- 1,000- 1,000- 1,000- 4518 RELEASE OF DEVELOPER AGREEMENT 320- 175- 25- 25- 150- 4525 TITLE EXAMINATION 1,500- ---.----' -----~ --~-~ 4510 ADMINISTRATIVE CHARGES 174,021- 144,560- 65,330- 17,761- 75,150- 61,540- 61,540- 61,540- 4570 COMMUNITY DEVELOPMENT 4571 APPEAL 1,350- 525- 1,000- 1,000- 1,000- 1,000- 4572 SIGNS 9,920- 4,900- 3,000- 9,000- 9,000- 9,000- 4573 CONCEPT REVIEWS 350- 2,189- R5509BUD LOGIS001 CITY OF SHAKOPEE 10/17/200811 :01: 1 0 Fiscal Period: 9 1 8 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget --.. ------ 4574 REZONE/COMP PLAN 3,010- 3,110- 3,000- 3,000- 3,000- 3,000- 4575 ZONING LETTER 350- 300- 600- 350- 350- 350- 4576 LAND DIVISION ADMINISTRATION 12,479- 18,856- 8,471 4578 LAND USE ADMINISTRATION 37,689- 28,116- 4579 P U D 3,681- 3,816- 2,840- 2,840- 2,840- 4580 MAJOR SUBDIVISION PRE-APP 828- 350- 350- 350- 4581 PRELIMINARY PLAT 9,742- 9,464- 5,400- 5,400- 5,400- 4582 FINAL PLAT 32,927- 3,179- 2,820- 2,820- 2,820- 458.3 MINOR SUBDIVISION 500- 1,900- 3,800- 3,800- 3,800- 4584 VACATION 2,550- 1,700- 1,000- 2,500- 2,500- 2,500- 4585 VARIANCE 900- 500- 5,000- 1,000- 1,000- 1,000- 4586 CUP 4,450- 2,600- 10,000- 2,400- 2,400- 2,400- 4587 HOME OCCUPATION 200- 600- 500- 600- 600- 600- ~~~..~- 4570 COMMUNITY DEVELOPMENT 50,168- 46,972- 61,460- 35,610- 24,100- 35,060- 35,060- 35,060- 4600 ENGINEERING I\) 4620 ENGINEER FEE - PRIVATE 944,392- 781,969- 133,955- 53,718- 100,000- 100,000- 100,000- I CD 4621 ENGINEER FEE - PUBLIC 418,347- 210,549- 200,000- 300,000- 300,000- 300,000- 4630 GRADE FEE 149,318- 57,467- 17,605- 17,852- 400- 8,000- 8,000- 8,000- 4600 ENGINEERING 1,093,710- 839,436- 569,907- 282,119- 200,400- 408,000- 408,000- 408,000- 4640 PUBLIC SAFETY FEES 4642 POLICE SERVICES 114,711- 100,640- 142,729- 88,000- 100,000- 110,000- 110,000- 110,000- 4643 VALLEY FAIR 36,829- 34,274- 32,246- 30,283- 34,000- 31,000- 31,000- 31,000- 4655 POUND FINES & FEES 1,110- 260- 2,120- 1,120- 2,000- 2,000- 2,000- 4660 FIRE SERVICES 69,963- 97,630- 148,906- 151,233- 146,000- 149,000- 149,000- 149,000- 4640 PUBLIC SAFETY FEES 222,613- 232,804- 326,001- 270,636- 280,000- 292,000- 292,000- 292,000- 4670 PUBLIC WORKS 4680 MISC PUBLIC WORKS 8,050- 12,966- 53,938- 62,195- 12,000- 80,500- 80,500- 80,500- 4684 STREET SIGNS 15,390- 5,940- 1,860- 880- 4,000- 2,000- 2,000- 2,000- - 4670 PUBLIC WORKS 23,440- 18,906- 55,798- 63,075- 16,000- 82,500- 82,500- 82,500- 4750 REFUSE 4751 REFUSE CHARGES 10,003- 12,056- 11,524- 7,509- 12,000- 7,500- 7,500- 7,500- --- 4750 REFUSE 10,003- 12,056- 11,524- 7,509- 12,000- 7,500- 7,500- 7,500- 4760 RECREATION FEES -- 4500 CHARGES FOR SERVICE 1,573,955- 1,294,733- 1,090,020- 676,710- 607,650- 886,600- 886,600- 886,600- R5509BUD LOGIS001 CITY OF SHAKOPEE 10/17/200811 :01: 1 0 Fiscal Period: 9 / 8 Budget Report Page c 4 Level Of Rollup 7 2005 2006 2007 . 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget - 4820 FINES & FORFEITS 4821 FINES & FORFEITS 191.561- 243.245- 269.067- 168.199- 280.000- 320.000- 320.000- 320.000- 4822 FINES & FORFEITS - SJPA 86.213- 131.562- 182.351- 96,412- 150.000- 190.000- 190.000- 190.000- -- 4820 FINES & FORFEITS 277.774- 374.808- 451,418- 264.610- 430.000- 510.000- 510.000- 510.000- 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 200.727- 388.297- 523.673- 62.345 350.000- 400,000- 400,000- 400.000- 4832 INVESTMENT INCOME 200.727- 388.297- 523.673- 62.345 350.000- 400,000- 400.000- 400.000- 4835 MISCELLANEOUS NON-INTEREST 4840 RENTS 5.017- 7,418- 142- 5.000- 4843 COMMISSIONS 935- 778- 5.775- 6.993- 800- 800- 800- 4845 CONTRIBUTIONS 8.050- 15.625- 50- 8.550- 5.000 4850 MISCELLANEOUS 5.594 23.693- 27.086- 5.752- 34.000- 34.500- 34,500- 34.500- I\) I 4852 INSURANCE DIVIDENDS/FEES 79.143- 16.697- 29,408- 16.000- 16,000- 16.000- 16.000- ...... 0 4855 SALE OF ASSETS 629 17.700- ~-- ------- 4835 MISCELLANEOUS NON-INTEREST 86.922- 64.211- 80.161- 21.296- 50.000- 51.300- 51,300- 51.300- -----~ 4830 MISCELLANEOUS 287.650- 452.508- 603.835- 41.050 400.000- 451.300- 451.300- 451.300- 4960 PROCEEDS FROM DEBT ISSUED 4001 REVENUES 14.495.114- 13.750.653- 15.283.779- 7.505.564- 15.583.060- 16,140,960- 16,464,510- 16.464,510- ----- 4000 REVENUES AND EXPENDITURES 14,495.114- 13.750.653- 15.283.779- 7.505.564- 15,583.060- 16.140.960- 16,464,510- 16,464,510- 01000 GENERAL FUND 14,495.114- 13.750.653- 15.283.779- 7,505.564- 15.583.060- 16.140,960- 16,464.510- 16,464.510- R5509BUD LOGISo03 CITY OF SHAKOPEE 11/20/200811 :07:20 Fiscal Period: 9 / 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 11 MAYOR & COUNCIL 70,251 85,176 161.417 109,274 177,190 165,700 165,700 165,700 12 CITY ADMINISTRATOR 379,656 424,010 426,714 346,008 518,520 553,930 553,930 553,930 13 CITY CLERK 323,594 320,670 300,735 227,711 366,020 310,200 310,200 310,200 15 FINANCE 662,711 677,882 710,907 574,753 771,200 819,090 819,090 819,090 16 LEGAL COUNSEL 285,754 448,961 520,092 368,479 533,500 533,500 533,500 533,500 17 COMMUNITY DEVELOPMENT 398,185 436,865 459,380 390,518 548,520 505,940 505,820 505,820 18 FACILITIES 532,314 303,298 292,235 179,943 298,690 238,420 236,250 236,250 20 INFORMATION TECHNOLOGY 207,854 298,603 290.214 236,729 312,760 359,170 359,170 359,170 31 POLICE DEPARTMENT 4,107,360 4,796,124 5,708,372 4,295,445 5,871,800 6,283,660 6,257,710 6,257,710 32 FIRE 1,194,610 1,481,327 2,062,923 1.176,455 1,931,470 2,029,890 1,986,480 1,986,480 33 INSPECTION-BLDG-PLMBG-HTG 855,864 829,526 945,196 590,568 822,740 751,980 749,130 749,130 41 ENGINEERING 773,574 867.415 794,765 460,768 789,180 761,290 758,300 758,300 42 STREET MAINTENANCE 1,152,924 1.190,775 1,623,063 1.369,087 1,970,840 1,967,500 1,879,980 1,901,010 44 FLEET 402,364 364,507 214,520 87,533 95,880 103,640 103,640 103,640 I\) 46 PARK MAINTENANCE 912,955 1,076,929 1,217,792 1,111,899 1,560,510 1,540,990 1,506,000 1,506,000 . -L 65 LIBRARY/CONGREGATE DINING 260,182 278,889 204,938 297,080 323,380 323,380 323,380 -L 66 NATURAL RESOURCES 122,594 78.471 128,030 135,820 135,820 135,820 91 UNALLOCATED 118,575 181,000 150,000 150,000 150,000 01000 GENERAL FUND 12,259,971 13,862,251 16,129,809 11,927,153 17,174,930 17,534,100 17,334,100 17,355,130 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: MAYOR lie COUNCIL MISSION STATEMENT: Through its legislative authority, the mission of the Mayor and City Council is to set policy, establish service levels, and set a rate of taxation for Shakopee property owners. ACTIVITY: Includes ceremonial functions performed by the Mayor, who is elected as Mayor and Chief Executive Officer of the City. The Mayor is Chairman of the Council and is a voting member of the Council. The Mayor has no power of veto. Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and Federal governments, adopting the City's operating and capital budgets, and affirming the hiring and dismissal of City employees. The Council also provides liaison relationships on numerous boards and commissions. The Mayor and four Council Members are elected at-large for terms of two and four years, respectively. GOALS: 1. Provide for service levels commensurate with population growth; acceptable levels of taxation. 2. Implement the Goals and Strategies of the Shakopee Visioning Process to provide for current and future needs. MEASUREMENT OF GOALS: 1. Cost to provide City services as measured on a per capita basis: Actual Budgeted Requested 2007 2008 2009 Total Mayor & Council Expenditures $161,417 $177,190 $165,700 population 32,300 33,960 34,360 General Fund Expenditure/Capita $5.00 $5.22 $4.82 OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Mayor's salary @ $7,860, Council @ $6,720 per year, and the Recording Secretary @ $5,000. Supplies: Includes items for council members. Professional Service: Provides for $5,000 for undesignated projects, and $1000 for attorney Communications: Includes $2,500 for printing costs, $1,000 for postage, and $500 for advertising. 2-12 Conference/Schools/Training: LMC or other elected officials conferences for Mayor or Council members $1,500. Travel subsistence: Council workshop meals, and reimbursement for mileage traveled on City business $2,500. Dues: AMM dues $8,679; League of MN Cities dues $17,800; Suburban Rate Authori ty $3,000; miscellaneous dues $3,000; SCALE group participation $5,000; contribution to Transportation Alliance (SCALE) $34,000. Designated Miscellaneous: Volunteer/employee recognition picnic, employee appreciation lunch, and retirement plaques $2,500; contribution for Derby Days $4,000; MN River Crossing Study Group/ 169 Coalition $5,000 2-13 R5509BUD LOG/S005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 / 8 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 11 MAYOR & COUNCIL 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 62 6005 OVERTIME-FT 1,095 6015 WAGES - PART TIMErrEMP 34,412 38,006 37,463 28,284 46,740 39,740 39,740 39,740 6002 WAGES 34,412 39,163 37,463 28,284 46,740 39,740 39,740 39,740 6100 BENEFITS 6122 PERA 1,366 1,412 1,539 1,050 3,040 2,680 2.680 2,680 6124 FICA 1,988 2,162 1,998 1,486 3,580 3,040 3,040 3,040 6135 HEALTH 124 6139 POST EMPLOYMENT HEALTH PLAN 10 6140 L1FE/L TD 7 6145 DENTAL 13 6170 WORKERS COMPENSATION 19 20 18 14 I\J , 6100 BENEFITS 3,373 3,748 3,555 2,551 6,620 5,720 5,720 5,720 ....... .j::>, 6001 WAGES & BENEFITS 37,785 42,911 41,018 30,835 53,360 45,460 45,460 45,460 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 322 317 1,004 31 400 400 400 400 6210 OFFICE SUPPLIES 602 315 293 63 1,000 500 500 500 6213 FOOD 8 ---- -----~- 6201 SUPPLIES & SERVICES 924 631 1,297 102 1,400 900 900 900 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,122 7,652 64 3,000 1,000 1,000 1,000 6327 OTHER PROF SERVICES 8,830 7,500 5,000 5,000 5,000 --- 6300 PROFESSIONAL SERVICES 2,122 7,652 8,894 10,500 6,000 6,000 6,000 6330 COMMUNICATIONS 6332 POSTAGE 376 824 670 200 1,000 1,000 1,000 6334 TELEPHONE 94 6336 PRINTING/PUBLISHING 1,397 568 2,471 2,000 3,000 3,000 3,000 6338 ADVERTISING 316 6330 COMMUNICATIONS 2,088 1,391 3,141 94 2,200 4,000 4,000 4,000 6350 INSURANCE R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811:05:10 Fiscal Period: 9 1 8 Budget Report Page - 4 Level Of Rollup 7 2005 2006 2007 9/3012008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 6352 LIABILITY 504 611 1,208 1,298 1,000 1,400 1,400 1,400 6356 AUTO 35 50 45 50 50 50 50 50 6350 INSURANCE 539 661 1,253 1,348 1,050 1,450 1,450 1,450 6400 RENTALS 6430 BUILDING RENT (IS FUND) 17,172 13,257 17,680 20,890 20,890 20,890 --- --~.- --------- 6400 RENTALS 17,172 13,257 17,680 20,890 20,890 20,890 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 650 2.109 973 420 2,500 1,500 1,500 1,500 6475 TRAVEUSUBSISTENCE 2,236 496 594 351 2,500 2,500 2,500 2,500 6480 DUES 25,057 30,017 27,104 49,098 69,500 71,500 71,500 71,500 6470 DUES/TRAININGITRAVEL 27,944 32,623 28,671 49,869 74,500 75,500 75,500 75,500 6200 SUPPLIES AND SERVICES 31,495 37,429 59,187 73,564 107,330 108,740 108,740 108,740 I\) , 6500 DEPRECIATION ......L (J1 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 971 4,836 61,211 4,875 16,500 11,500 11,500 11,500 --"- 6600 MISCELLANEOUS 971 4,836 61,211 4,875 16,500 11,500 11,500 11,500 6800 DEBT SERVICE ----- 6000 EXPENDITURES 70,251 85,176 161,417 109,274 177,190 165,700 165,700 165,700 -~-- 11 MAYOR & COUNCIL 70,251 85,176 161,417 109,274 177,190 165,700 165,700 165,700 Mayor/Council 2009 Budget 0111 Object # Description Management Total 6002 Wages FT - Reg. - 6005 Wages OT - Reg. - 6015 Wages PT - Temp 39,740 39,740 6122 PERA 2,680 2,680 6124 FICA 3,040 3,040 6135 Health & Life - 6145 Dental - 6170 Workers Camp - 6180 Compensated Absences - 6190 Retirement Benefit - Total Personnel 45,460 45,460 6202 Operating Supplies 400 400 6210 Office Supplies 500 500 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 1,000 1,000 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance - 6327 Other Prof Services 5,000 5,000 6332 Postage 1,000 1,000 6334 Telephone - 6336 Printing/Publishing 3,000 3,000 6352 Liability Insurance 1,400 1 ,400 6356 Auto Insurance 50 50 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 20,890 20,890 6435 Other Rent - 6472 Conf! School/Training 1,500 1,500 6475 Travel/Subsistence 2,500 2,500 6480 Dues 71,500 71,500 6490 Subscriptions/Publications - 6640 Designated Miscellaneous 11,500 11,500 Total Supplies & Services 120,240 120,240 6740 Capital Expenditures - Total $ 165,700 $ 165,700 2-16 Administration Department HR Maintenance (2) Facilities Supervisor Custodian (4) Assistant Telecomm- Administrator uniations IT Coordinator IT Specialist City Secretary Administrator Communications Deputy City Clerk City clerk Records Clerk Receptionist 2-17 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the Administration Department is to provide for the day-to- day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council, and to support the work of the City's six other departments by providing effective and efficient administrative support services. ACTIVITY: The activities of the Administration Department include direction and coordination of all city departments in carrying out the policies established by the city Council, preparation of the annual budget, and making recommendations to the Council regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including payroll and benefits, and communications activities, such as the City's website and newsletter. Information technology, facilities maintenance and telecommunications are also part of the Administration Department but are funded through individual divisions elsewhere in this budget. GOALS: MEASUREMENT OF GOALS: OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Administrator, Assistant City Administrator, HR Technician, .625 Office Service Worker, .5 Communications Coordinator. Supplies & Services: Office Supplies $5000; Attorney for HR issues $5000; Residents Guide and other misc. advertising $1750. Other Professional Services: Sentence to Service $7200 ; position Valuation & Labor Negotiations $5000; Outsourced Benefits Administration $10,000; Misc. graphic design and photography $3000. Postage: Delivery of HomeTown Messenger four times/year $13,200; misc. postage and delivery costs $700. Printing/Publishing: HomeTown Messenger $9,800. 2-18 Software: Payroll and Timesheet Software $34,000, Communications Software (website, e-newsletter, online surveys) $2000. Training: lCMA National Conference $1,800, state managers conference (for 2) $1200, Effecti ve Management Group participation (for 2 ) $1,800, Communications Coordinator training $1,000, tuition reimbursement $3,000. Misc. local training for Admin staff $700. $5000 for general city employee training (sexual harassment prevention, customer service, HR training for supervisors, etc.) . $25,150 for city-wide safety training and OSHA compliance assistance. Dues: lCMA (for 2) $1,500, MN Managers Association (for 2) $200i Metro Manager Groups (for 2) $60i Rotary $140i Misc. $200; HR-related professional organizations (SHRM & IPMA-HR) $300 i. Government Communicator's Organization (MAGe) $100. Travel/Subsistence: Vehicle Allowance $3600i Mileage $l,300i Meal Reimbursement $400. Subscriptions/publications: Administration and HR Publications and Books $700. 2-19 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 / 8 Budget Report Page - 5 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 222,233 255,859 271,955 179,219 287,060 268,530 268,530 268,530 6005 OVERTIME-FT 293 716 298 6015 WAGES - PART TIME/TEMP 4,073 23,046 33,868 27,810 27,810 27,810 6017 OVERTIME-PART TIMEITEMP 18 -----~ 6002 WAGES 222,233 260,225 295,735 213,386 287,060 296,340 296,340 296,340 6100 BENEFITS 6122 PERA 12,306 15,383 17,242 13,580 18,660 20,010 20,010 20,010 6124 FICA 15,661 18,097 19,531 15,265 21,960 22,670 22,670 22,670 6135 HEALTH 22,938 27,847 25,291 16,839 22,080 27,370 27,370 27,370 6139 POST EMPLOYMENT HEALTH PLAN 1,024 1,226 1,178 696 900 900 900 900 6140 L1FE/LTD 1,009 1,194 1,172 787 1,200 1,240 1,240 1,240 6145 DENTAL 1,142 1,418 1,472 937 1,150 1,440 1,440 1,440 I\) I 6160 UNEMPLOYMENT 8,381 I\) 0 6170 WORKERS COMPENSATION 1,130 1,458 1,279 992 1,650 1,650 1,650 1,650 6180 COMPENSATED ABS/OPEB 9,906 5,717 19,293- 10,170 14,500 14,500 14,500 -- 6100 BENEFITS 73,496 72,339 47,872 49,094 77,770 89,780 89,780 89,780 6001 WAGES & BENEFITS 295,729 332,564 343,607 262,480 364,830 386,120 386,120 386,120 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 56 2,838 109 50- 2,000 2,000 2,000 6210 OFFICE SUPPLIES 1,539 7,921 4,491 1,577 17,000 3,000 3,000 3,000 6222 MOTOR FUELS & LUBRICANTS 377 475 6240 EQUIPMENT MAINTENANCE 96 96 27 300 ----_..~ ------- ---- 6201 SUPPLIES & SERVICES 2,069 11,330 4,627 1,527 17,300 5,000 5,000 5,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 15,567 7,885 4,644 3,497 5,000 5,000 5,000 6316 EQUIPMENT MAINTENANCE 567 1,184 1,590 35 300 6327 OTHER PROF SERVICES 14,016 13,727 14,799 10,671 22,200 25,200 25,200 25,200 6300 PROFESSIONAL SERVICES 30,151 22,796 21,033 14,202 22,500 30,200 30,200 30,200 6330 COMMUNICATIONS 6332 POSTAGE 59 8,037 22,500 13,900 13,900 13,900 6334 TELEPHONE 1,721 1,905 2,733 1,672 2,500 2,750 2,750 2,750 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:1 0 Fiscal Period: 9 / 8 Budget Report Page - 6 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6336 PRINTING/PUBLISHING 2,653 3,842 2,206 7,822 11,600 11,900 11,900 11,900 6338 ADVERTISING 458 1,500 1,750 1,750 1,750 6330 COMMUNICATIONS 4,374 6,204 4,999 17,531 38,100 30,300 30,300 30,300 6350 INSURANCE 6352 LIABILITY 2,430 2,921 3,119 3,888 2,600 4,200 4,200 4,200 6356 AUTO 514 30 40 40 30 40 40 40 -- 6350 INSURANCE 2,944 2,951 3,159 3,928 2,630 4,240 4,240 4,240 6360 UTILITY SERVICE 6400 RENTALS 6410 LOGIS/SOFTWARE 21,237 21,145 24,633 26,123 30,000 36,000 36,000 36,000 6425 EQUIPMENT RENT (IS FUND) 624 624 6430 BUILDING RENT (IS FUND) 11,448 8,838 11,780 13,920 13,920 13,920 6400 RENTALS 21,861 21,769 36,081 34,961 41,780 49,920 49,920 49,920 (\) I (\) ..... 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOLlTRAINING 4,121 5,901 9,491 6,507 26,000 39,650 39,650 39,650 6475 TRAVEL/SUBSISTENCE 1,851 2,463 1,751 1,286 2,200 5,300 5,300 5,300 6480 DUES 1,326 2,555 1,699 3,315 2,580 2,500 2,500 2,500 6490 SUBSCRIPTIONS/PUBLICATIONS 124 468 267 272 600 700 700 700 6470 DUESITRAINING/TRAVEL 7,422 11,387 13,208 11,380 31,380 48,150 48,150 48,150 6200 SUPPLIES AND SERVICES 68,820 76,437 83,106 83,528 153,690 167,810 167,810 167,810 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 15,107 15,009 - "_ __0._- 6700 CAPITAL OUTLAY 15,107 15,009 6800 DEBT SERVICE -- 6000 EXPENDITURES 379,656 424,010 426,714 346,008 518,520 553,930 553,930 553,930 -- 12 CITY ADMINISTRATOR 379,656 424,010 426,714 346,008 518,520 553,930 553,930 553,930 Admin 2009 Budget 0121 0123 0125 Object # Description Administration Human Res Communications Total 6002 Wages FT - Reg. 179,220 89,310 268,530 6005 Wages aT - Reg. - 6015 Wages PT - Temp 27,810 27,810 6122 PERA 12,100 6,030 1,880 20,010 6124 FICA 13,710 6,830 2,130 22,670 6135 Health 27,370 27,370 6139 PEHP 900 900 6140 Life 1,240 1,240 6145 Dental 1 ,440 1 ,440 6170 Workers Comp 1,650 1,650 6180 Compensated Absences 14,500 14,500 Total Personnel 252,130 102,170 31 ,820 386,120 6210 Office Supplies 2,000 1,000 2,000 5,000 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 5,000 5,000 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance - 6327 Other Prof Services 7,200 15,000 3,000 25,200 6332 Postage 200 500 13,200 13,900 6334 Telephone 2,750 2,750 6336 Printing/Publishing 1,600 500 9,800 11,900 6338 Advertising 500 1,250 1,750 6352 Liability Insurance 4,200 4,200 6356 Auto Insurance 40 40 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS 34,000 2,000 36,000 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 13,920 13,920 6435 Other Rental - 6472 Conf / School/Training 5,500 33,150 1,000 39,650 6475 Travel/Subsistence 5,000 300 5,300 6480 Dues 2,100 300 100 2,500 6490 Subscriptions/Publications 300 400 700 Total Supplies & Services 44,810 90,650 32,350 167,810 6740 Capital Expenditures - Total $ 296,940 $ 192,820 $ 64,170 $ 553,930 2-22 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public. GOALS: 1. Provide a posi ti ve experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Actual Budgeted Requested 2007 2008 2009 Total City Clerk Expenditures $300,735 $364,540 $310,200 City Population 32,300 33,960 34,360 Cost per Capita $9.31 $10.73 $9.03 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Clerk, Deputy Clerk, Records Clerk, Receptionists (2) at ~ time. Equipment Maintenance: LaserFiche and Weblink - software maintenance and upgrades (electronic imaging) @ $6,500 and postage machine @ $300. Professional Services: Election Judges @ $a.50/hr for regular judges and @ $9.50/hr for head- judges for municipal election @ $4,300. Communications: Postage @ $10,500 and printing and publishing @ $14,200. Insurance: Liability insurance @ $3,500. Building Rent (IS FUND) : Building fund rental charges for city clerk division @ $13,900. 2-23 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:1 0 Fiscal Period: 9 / 8 Budget Report Page - 7 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget -~. 13 CITY CLERK 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 143,668 171,944 166,912 127,777 189,650 158,670 158,670 158,670 6005 OVERTIME-FT 462 49 121 6015 WAGES - PART TIMEITEMP 24,595 13,779 14,386 9,087 18,840 19,450 19,450 19,450 6002 WAGES 168,725 185,772 181,419 136,864 208,490 178,120 178,120 178,120 6100 BENEFITS 6122 PERA 9,538 11,119 11,552 8,658 13,550 12,020 12,020 12,020 6124 FICA 12,341 13,555 13,115 9,346 15,950 13,630 13,630 13,630 6135 HEALTH 25,688 25,293 24,494 16,006 25,910 30,130 30,130 30,130 6139 POST EMPLOYMENT HEALTH PLAN 904 1,065 1,001 727 1,050 1,050 1,050 1,050 6140 L1FE/L TD 717 843 829 618 990 1,030 1,030 1,030 6145 DENTAL 1,010 1,093 1,078 817 1,340 1,680 1,680 1,680 I\) 6170 WORKERS COMPENSATION 838 1,243 1,012 724 880 1,100 1,100 1,100 . 6180 COMPENSATED ABS/OPEB 20,146 1,933 4,007 9,280 9,200 9,200 9,200 I\) ~ 6100 BENEFITS 71,181 56,144 57,088 36,896 68,950 69,840 69,840 69,840 6001 WAGES & BENEFITS 239,906 241,916 238,506 173,760 277,440 247,960 247,960 247,960 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 4,074 3,217 5,943 6,476 5,000 6210 OFFICE SUPPLIES 23,568 2,120 1,685 529 1,750 2,250 2,250 2,250 --- 6201 SUPPLIES & SERVICES 27,642 5,337 7,628 7,005 6,750 2,250 2,250 2,250 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,421 1,835 4,456 1,152 2,000 2,050 2,050 2,050 6314 COMPUTER SERVICES 487 357 200 1,000 1,000 1,000 6316 EQUIPMENT MAINTENANCE 4,359 3,985 5,026 7,600 7,300 7,300 7,300 6318 FILING FEES 217 105 400 300 300 300 6327 OTHER PROF SERVICES 19,963 40,917 3,682 8,235 25,000 5,300 5,300 5,300 ---- 6300 PROFESSIONAL SERVICES 27,230 46,737 13,737 9,492 35,200 15,950 15,950 15,950 6330 COMMUNICATIONS 6332 POSTAGE 2,976 8,968 10,432 10,148 10,500 10,500 10,500 10,500 6334 TELEPHONE 326 314 310 141 250 250 250 250 6336 PRINTING/PUBLISHING 17 ,586 16,803 13,048 8,599 18,000 14,200 14,200 14,200 6330 COMMUNICATIONS 20,888 26,086 23,790 18,888 28,750 24,950 24,950 24,950 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 I 8 Budget Report Page - 8 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Blldget Budget 6350 INSURANCE 6352 LIABILITY 2,440 2,190 2,494 3,218 2,300 3,500 3,500 3,500 6354 PROPERTY 854 900 - 6350 INSURANCE 2,440 2,190 3,348 3,218 3,200 3,500 3,500 3,500 6400 RENTALS 6410 LOGIS/SOFTWARE 6,739 6420 EQUIPMENT RENT 693 693 977 865- 850 300 300 300 6430 BUILDING RENT (IS FUND) 11,448 8,838 11,800 13,920 13,920 13,920 6435 OTHER RENT 230 230 115 230 230 120 120 120 ---- -_._~ 6400 RENTALS 923 923 12,540 14,942 12,880 14,340 14,340 14,340 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOLlTRAINING 1,274 351 790 295 1,300 850 850 850 I\) 6475 TRAVEL/SUBSISTENCE 237 37 300 300 300 300 300 , 6480 DUES 90 95 95 95 200 100 100 100 I\) CJ1 6470 DUESITRAININGITRAVEL 1,601 483 1,185 390 1,800 1,250 1,250 1,250 6498 EXPENSE CHARGED BACK 3,000- 3,000- 6200 SUPPLIES AND SERVICES 77,724 78,755 62,229 53,935 88,580 62,240 62,240 62,240 6500 DEPRECIATION 6600 MISCELLANEOUS 6660 CASH SHORT-OVR/BANK FEES 16 6600 MISCELLANEOUS 16 6700 CAPITAL OUTLAY 6740 EQUIPMENT 5,964 6700 CAPITAL OUTLAY 5,964 6800 DEBT SERVICE -- 6000 EXPENDITURES 323,594 320,670 300,735 227,711 366,020 310,200 310,200 310,200 -- ~--- 13 CITY CLERK 323,594 320,670 300,735 227,711 366,020 310,200 310,200 310,200 Clerk 2009 Budget 0131 0132 0134 Object # Description Management Elections Imaging Total 6002 Wages FT - Reg. 155,670 3,000 158,670 6005 Wages OT - Reg. 6015 Wages P'f - Temp 19,450 19,450 6122 PERA 11 ,820 200 12,020 6124 FICA 13,400 230 13,630 6135 Health 30,130 30,130 6139 PEHP 1,050 1,050 6140 Life/L TD 1,030 1,030 6145 Dental 1,680 1,680 6170 Workers Comp 1,100 1,100 6180 Compensated Absences 9,200 9,200 Total Personnel 244,530 3,430 - 247,960 6202 Operating Supplies 6210 Office Supplies 1,500 700 50 2,250 6215 Materials - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 2,000 50 0 2,050 6312 Engineering Consultants - 6314 Computer Services - 800 200 1,000 6315 Building Maintenance - 6316 Equipment Maintenance 300 - 7,000 7,300 6318 Filing Fees 300 300 6322 Pavement Preservation - 6327 Other Prof Services 4,300 1,000 5,300 6332 Postage 10,500 - 0 10,500 6334 Telephone 250 - 0 250 6336 Printing/Publishing 13,000 1,200 0 14,200 6352 Liability Insurance 3,500 3,500 6354 Property Insurance - 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent 300 - 0 300 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 13,920 13,920 6435 Other Rent 120 120 6472 Conf / School/Training 500 350 850 6475 Travel/Subsistence 300 - 0 300 6480 Dues 100 - 0 100 6490 Subscriptions/Pub I ications - Total Supplies & Services 46,470 7,170 8,600 62,240 6740 Capital Expenditures Total $ 291,000 $ 10,600 $ 8,600 $ 310,200 2-26 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: FINANCE MISSION STATEMENT: Provide accurate and current financial and statistical data to internal departments and the City Council in a timely manner. Manage the Cityl s financial assets effectively and efficiently. ACTIVITY: The major activities of the Finance Department encompass, accounts payable, cash management, accounts receivable, financial reports, special assessments, annual financial report, budget, insurance and many other of lesser importance. GOALS: 1. Provide accurate and timely information to management. 2. Complete the preparation of the City's budget and CAFR cost effectively. 3. Provide quality overall financial services. MEASUREMENT OF GOALS: 1. Cost per capita of Finance Dept. expenditures: (without lodging tax) Actual Budgeted Requested 2007 2008 2009 Total Finance Expenditures $520,260 $570,090 $619,090 City Population 32,300 33,960 34,360 Cost Per Capita $ 16.11 $ 16.79 $ 18.02 Lodging tax not included in performance measures $200,000. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Finance Director, Senior Accounting Clerk, Accounting Clerk. Professional Services: Auditing services $37,500, County TNT notices $3,000, investment safe keeping fees $4,000 and cash manager fees $60,000 both offset by revenue, misc. services as needed $2,000, assessing contract with the county $159,480 and county special assessment fees $1,000, OPEB update in 2010. Rentals: LOGIS 2-27 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811:05:10 Fiscal Period: 9 / 8 Budget Report Page - 9 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 15 FINANCE 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 159,002 173,505 174,729 150,484 202,490 211,950 211,950 211,950 6005 OVERTIME-FT 1,426 3,000 1,500 1,500 1,500 6002 WAGES 159,002 173,505 176,155 150,484 205,490 213,450 213,450 213,450 6100 BENEFITS 6122 PERA 8,917 10,396 10,976 9,580 13,360 14,410 14,410 14,410 6124 FICA 11,673 12,421 12,962 10,437 15,720 16,340 16,340 16,340 6135 HEALTH 18,849 18,699 18,396 15,100 22,390 25,650 25,650 25,650 6139 POST EMPLOYMENT HEALTH PLAN 868 891 845 687 900 900 900 900 6140 L1FE/L TD 758 805 774 674 930 970 970 970 6145 DENTAL 920 1,019 1,046 925 1,150 1,440 1,440 1,440 6170 WORKERS COMPENSATION 685 743 975 788 840 1,100 1,100 1,100 I\) 6180 COMPENSATED ABS/OPEB 23,138 5,136 6,376 6,310 10,900 10,900 10,900 ~--~- ~ 6100 BENEFITS 65,809 50,110 52,350 38,190 61,600 71,710 71,710 71,710 CO -- ----- ------- 6001 WAGES & BENEFITS 224,811 223,615 228,506 188,674 267,090 285,160 285,160 285,160 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 415 480 167 572 6210 OFFICE SUPPLIES 2,780 5,088 2,023 1,005 5,000 3,000 3,000 3,000 6240 EQUIPMENT MAINTENANCE 64 6201 SUPPLIES & SERVICES 3,195 5,568 2,190 1,640 5,000 3,000 3,000 3,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 362 477 50 40 600 300 300 300 6316 EQUIPMENT MAINTENANCE 242 456 330 500 500 500 500 6320 LODGING TAX 188,166 190,648 136,205 200,000 200,000 200,000 200,000 6327 OTHER PROF SERVICES 400,878 226,730 236,114 202,108 241,300 266,980 266,980 266,980 6300 PROFESSIONAL SERVICES 401,482 415,829 426,812 338,683 442,400 467,780 467,780 467,780 6330 COMMUNICATIONS 6334 TELEPHONE 429 433 418 191 500 450 450 450 6336 PRINTING/PUBLISHING 594 2,221 1,568 227 2,500 2,000 2,000 2,000 ----- -_.- 6330 COMMUNICATIONS 1,023 2,654 1,986 417 3,000 2,450 2,450 2,450 6350 INSURANCE R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 I 8 Budget Report Page - 10 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget -- 6352 LIABILITY 4,002 4,493 5,184 6,235 4,000 6,600 6,600 6,600 6356 AUTO 10 10 10 10 10 10 10 -- 6350 INSURANCE 4,002 4,503 5,194 6,245 4,010 6,610 6,610 6,610 6400 RENTALS 6410 LOGIS/SOFTWARE 37,342 34,910 36,603 31,719 38,800 42,200 42,200 42,200 6430 BUILDING RENT (IS FUND) 8,580 6,633 9,000 10,440 10,440 10,440 -- -- 6400 RENTALS 37,342 34,910 45,183 38,352 47,800 52,640 52,640 52,640 6470 DUESITRAINING/TRAVEL 6472 CONFERENCE/SCHOOL/TRAINING 200 200 295 225 1,000 500 500 500 6475 TRAVEL/SUBSISTENCE 405 473 487 212 550 600 600 600 6480 DUES 245 210 255 315 350 350 350 350 ---- 6470 DUESITRAININGITRAVEL 850 883 1,037 752 1,900 1,450 1,450 1,450 I\) 6498 EXPENSE CHARGED BACK 10,000- 10,000- --"- N 6200 SUPPLIES AND SERVICES 437,893 454,347 482,402 386,090 504,110 533,930 533,930 533,930 c.o 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6660 CASH SHORT-OVR/BANK FEES 8 81- 0 11- 6640 DESIGNATED MISCELLANEOUS 8 81- 0 11- 6600 MISCELLANEOUS 8 81- 0 11- 6700 CAPITAL OUTLAY 0 6800 DEBT SERVICE 0 6840 DEBT SERVICE INTEREST --- 6000 EXPENDITURES 662,712 677,882 710,907 574,753 771,200 819,090 819,090 819,090 --- 15 FINANCE 662,712 677,882 710,907 574,753 771,200 819,090 819,090 819,090 Finance 2009 Budget 0151 Object # Description Management Total 6002 Wages FT - Reg. 211,950 211,950 6005 Wages aT - Reg. 1,500 1,500 6015 Wages PT - Temp - 6122 PERA 14,410 14,410 6124 FICA 16,340 16,340 6135 Health 25,650 25,650 6139 PEHP 900 900 6140 Life 970 970 6145 Dental 1 ,440 1 ,440 6170 Workers Comp 1,100 1,100 6180 Compensated Absences 10,900 10,900 Total Personnel 285,160 285,160 6210 Office Supplies 3,000 3,000 6215 Materials - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 300 300 6312 Engineering Consultants - 6314 Computer Services - 6315 Building Maintenance 6316 Equipment Maintenance 500 500 6318 Filiing Fees - 6320 Lodging Tax 200,000 200,000 6322 Pavement Preservation - 6327 Other Prof Services 266,980 266,980 6332 Postage - 6334 Telephone 450 450 6336 Printing/Publishing 2,000 2,000 6352 Liability Insurance 6,600 6,600 6356 Auto Insurance 10 10 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS 42,200 42,200 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 10,440 10,440 6435 Other. Rent - 6472 Conf / School/Training 500 500 6475 Travel/Subsistence 600 600 6480 Dues 350 350 6490 Subscriptions/Publications - Total Supplies & Services 533,930 533,930 6740 Capital Expenditures Total $ 819,090 $ 819,090 2-30 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: LEGAL MISSION STATEMENT: To provide for competent and cost effective civil legal advice, legal action in which the City is a plaintiff or defendant, and prosecution of non-felony criminal matters. Additional funding is provided for specialized legal assistance ACTIVITY: The City currently contracts for civil legal services. Scott Joint Prosecution, a joint powers entity, provides prosecution of all non-felony criminal matters occurring in Shakopee. civil legal services include: contracts, ordinance preparation, and review of departmental actions and policies. GOALS: l. To provide cost effective criminal prosecution of non-felony violators in Shakopee. MEASUREMENT OF GOALS: Actual Budgeted Requested 2007 2008 2009 SJPA Cases Opened 1,180 1,300 1,300 Costs Paid $338,310 $380,000 $380,000 Costs Per Case Opened $287 $292 $292 OBJECT DESCRIPTION: Description of lines items: Professional Services: This includes $380,000 for Scott Joint Prosecution, $30,000 for general civil work, and $120,000 for specialized legal work. Subscriptions Westlaw Updates $3,500. 2-31 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 / 8 Budget Report Page - 11 Level Of Rollup 7 2005 2006 2007 9/30/2008 2006 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget ------ 16 LEGAL COUNSEL 6000 EXPENDITURES 6001 WAGES & BENEFITS 0 6100 BENEFITS 6200 SUPPLIES AND SERVICES 0 6201 SUPPLIES & SERVICES 6210 OFFICE SUPPLIES 1,263 6201 SUPPLIES & SERVICES 1,263 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 279,529 444,122 515,717 365,841 530,000 530,000 530,000 530,000 6327 OTHER PROF SERVICES 246 24 6300 PROFESSIONAL SERVICES 279,775 444,122 515,742 365,841 530,000 530,000 530,000 530,000 I\) 6330 COMMUNICATIONS I W I\) 6350 INSURANCE 6352 LIABILITY 2,513 2,616 ----- 6350 INSURANCE 2,513 2,616 6470 DUES/TRAININGITRAVEL 6475 TRAVEL/SUBSISTENCE 214 800 6490 SUBSCRIPTIONS/PUBLICATIONS 3,253 2,223 2,267 2,638 3,500 3,500 3,500 3,500 6470 DUES/TRAININGITRAVEL 3,467 2,223 3,067 2,638 3,500 3,500 3,500 3,500 6200 SUPPLIES AND SERVICES 285,754 448,961 520,092 368,479 533,500 533,500 533,500 533,500 6500 DEPRECIATION 6600 MISCELLANEOUS 6800 DEBT SERVICE -- 6000 EXPENDITURES 285,754 448,961 520,092 368.479 533,500 533,500 533,500 533,500 16 LEGAL COUNSEL 285,754 448,961 520,092 368.479 533,500 533,500 533,500 533,500 Legal 2009 Budget 0161 0163 Object # Description Civil Prosecutions Total 6002 Wages FT - Reg. - 6005 Wages OT - Reg. 6015 Wages PT - Temp 6122 PERA 6124 FICA - 6126 ICMA - 6135 Health & Life 6145 Dental 6170 Workers Comp 6180 Compensated Absences - 6190 Retirement Benefit - Total Personnel - - - 6210 Office Supplies 6222 Motor Fuels & Lubricants 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 150,000 380,000 530,000 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance - 6327 Other Prof Services - 6332 Postage - 6334 Telephone - 6336 Printing/Publishing - 6352 Liability Insurance - 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOG IS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other Rent - 6472 Conf / School/ Training - 6475 Travel/Subsistence - 6480 Dues - 6490 Subscriptions/Publications 3,500 3,500 Total Supplies & Services 153,500 380,000 533,500 6740 Capital Expenditures - Total $ 153,500 $ 380,000 $ 533,500 2-33 Community Development Department Building Inspector (3) Building Official Secretary Planner 11(2) Community Development Director Planner I Secretary 2-35 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT - PLANNING MISSION STATEMENT: The mission of the Community Development Department - Planning division is as follows; . Provide effective and inclusive planning and management for the City's development and/or redevelopment in cooperation with the City Council, EDA, Board of Adjustments and Appeals/Planning Commission, Park and Recreation Advisory Board, Economic Development Advisory Committee, Historic Preservation Advisory Committee, Environmental Advisory Committee, and Transit Advisory Committee; . Provide quality transit services for a growing community with growing transportation needs; ACTIVITIES: PLANNING: The Community Development planning staff engages in the following activities: . Provides land use, zoning, and related information to the City's residents, businesses, other units of government, and other City clients. . Reviews and processes a wide range of land use applications including; home occupation permits, conditional use permits (CUPs) , planned unit developments (PUDs) , variances, minor subdivisions, preliminary and final plats, and building permits. . Prepares and/or directs the preparation of the City's Comprehensive Plan, as well as other long-range and special planning studies,and environmental review documents (EAW, EIS, AUAR) . Serve as City representatives on committees related to environmental reviews of county, state and federal projects such as CSAH 21 and the New Minnesota River Crossing EIS (TH 41) . Works with other City staff, other transit providers, Scott County, the Metropolitan Council to provide and manage transit services for residents of the City of Shakopee and the County. . Serve as staff liaison to the City Council, EDA, Board of Adjustment and Appeals/Planning Commission, Economic Development Advisory Committee (EDAC) , Historic Preservation Advisory Committee (HPAC) , and Transit Advisory Committee (not currently active) . In 2007, Planning staff also became responsible for economic development activities, such as management of the Fa9ade Improvement Loan Program. The level of planning staffing has remained unchanged from the slow growth period that preceded the opening of the Bloomington Ferry Bridge and STH 169 in 1995 and 1996, respectively. GOALS: l. Provide timely review of land use applications under City ordinances and state statutes. 2. Provide assistance in the review and periodic update of the City's strategic visioning process. 3. Continue to coordinate joint planning efforts with Scott County and adjacent Jackson and Louisville Townships. 2-36 4. Work with contractors to reduce per passenger subsidy levels for transit services, and expand the transit service options available to Shakopee residents. 5. Continue implementation of recommendations of the Scott County "Unified Transit Management Plan." Staffing: 1 Community Development Director, 2 Planner IIs (i. e. , senior planner) , 1 Planner I, and 1 Planning Secretary. Salaries - Temp: Up to $l,200/year for seven commission members, totaling $8,400. Total temporary salaries of $11,000. Supplies & Services: Professional Services: . City Attorney - $26,000 . Engineering Consultants - $18,000 . Other Professional Services - $5,000 Communications: printing/publishing: Comprehensive Plan publication, brochures, Zoning Ordinances, zoning maps, etc. $3,000 Dues/Training/Travel: $2,000 for in-state and out-of-state, on-going professional training, GIS. Dues: Minnesota APA $1,200, Minnesota Bar Association $400. Rentals: Building 1. S . Rent: $17,400 2-37 R5509BUD LOG/S005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 I 8 Budget Report Page - 12 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget ------- 17 COMMUNITY DEVELOPMENT 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 210,925 238,804 266,261 231,833 284,760 281,780 281,780 281,780 6005 OVERTIME-FT 232 149 6015 WAGES - PART TIMEffEMP 9,170 11,493 11,458 8,044 11,000 11,000 11,000 11,000 6002 WAGES 220,327 250,297 277,868 239,877 295,760 292,780 292,780 292,780 6100 BENEFITS 6122 PERA 12,004 14,474 17,010 14,986 19,210 19,770 19,770 19,770 6124 FICA 16,430 18,506 20,525 17,058 22,620 22,410 22,410 22,410 6135 HEALTH 19,711 22,127 28,339 22,180 29,010 36,000 36,000 36,000 6139 POST EMPLOYMENT HEALTH PLAN 1,136 1,241 1,267 1,048 1,500 1,500 1,500 1,500 6140 L1FEILTD 970 1,074 1,182 1,088 1,350 1,400 1,400 1,400 6145 DENTAL 932 1,156 1,318 1,410 1,920 2,400 2,400 2,400 I\J 6160 UNEMPLOYMENT 11 14 I 6170 WORKERS COMPENSATION 1,314 1,662 1,366 1,199 2,060 2,000 2,000 2,000 W CO 6180 COMPENSATED ABSIOPEB 6,650 5,781 5,427 9,650 12,500 12,500 12,500 -- 6100 BENEFITS 59,147 66,022 76,444 58,983 87,320 97,980 97,980 97,980 6001 WAGES & BENEFITS 279,474 316,319 354,312 298,860 383,080 390,760 390,760 390,760 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 309 2,186 137 6210 OFFICE SUPPLIES 2,003 7,832 3,601 1,715 4,500 3,160 3,160 3,160 6222 MOTOR FUELS & LUBRICANTS 543 309 450 450 450 450 6240 EQUIPMENT MAINTENANCE 33 609 19 600 600 600 600 --- --- 6201 SUPPLIES & SERVICES 2,003 8,174 6,939 2,179 5,550 4,210 4,210 4,210 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 15,162 36,702 31,527 15,747 16,000 26,000 26,000 26,000 6312 ENGINEERING CONSULTNTS 35,272 31,362 4,693 1,630 30,000 18,000 18,000 18,000 6316 EQUIPMENT MAINTENANCE 373 228 1,216 230 230 230 230 6318 FILING FEES 870 644 264 92 6327 OTHER PROF SERVICES 28,656 2,387 5,016 433 25,000 5,000 5,000 5,000 6300 PROFESSIONAL SERVICES 80,333 71,096 41,727 19,118 71,230 49,230 49,230 49,230 6330 COMMUNICATIONS 6332 POSTAGE 9 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 / 8 Budget Report Page - 13 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6334 TELEPHONE 616 923 889 465 1,000 810 810 810 6336 PRINTING/PUBLISHING 6,169 5,437 4,106 2,443 6,700 3,000 3,000 3,000 -- --- 6330 COMMUNICATIONS 6,785 6,359 4,995 2,917 7,700 3,810 3,810 3,810 6350 INSURANCE 6352 LIABILITY 2,501 2,338 3,218 4,058 2,800 4,900 4,900 4,900 6356 AUTO 28 271 281 270 300 300 300 300 6350 INSURANCE 2,529 2,609 3,499 4,328 3,100 5,200 5,200 5,200 6400 RENTALS 6410 LOGIS/SOFTWARE 30,278 28,462 28,977 24,627 32,400 30,010 30,010 30,010 6425 EQUIPMENT RENT (IS FUND) 624 468 620 620 500 500 6430 BUILDING RENT (IS FUND) 14,304 11,052 14,740 17,400 17,400 17,400 6400 RENTALS 30,278 28,462 43,905 36,147 47,760 48,030 47,910 47,910 I\) 6470 DUESITRAINING/TRAVEL I 6472 CONFERENCE/SCHOOUTRAINING 175 1,070 1,528 180 1,500 1,300 1,300 1,300 W CD 6475 TRAVEL/SUBSISTENCE 1,085 625 564 31 1,000 700 700 700 6480 DUES 928 858 1,177 597 1,800 1,600 1,600 1,600 6490 SUBSCRIPTIONS/PUBLICATIONS 595 695 735 1,160 800 1,100 1,100 1,100 6470 DUES/TRAININGITRAVEL 2,783 3,248 4,003 1,968 5,100 4,700 4,700 4,700 6498 EXPENSE CHARGED BACK 6,000- 6,000- 6200 SUPPLIES AND SERVICES 118,712 113,948 105,069 66,657 140,440 115,180 115,060 115,060 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6,599 25,000 25,000 6700 CAPITAL OUTLAY 6,599 25,000 25,000 6800 DEBT SERVICE 6000 EXPENDITURES 398,186 436,865 459,380 390,518 548,520 505,940 505,820 505,820 -- 17 COMMUNITY DEVELOPMENT 398,186 436,865 459,380 390,518 548,520 505,940 505,820 505,820 Comm Dev 2009 Budget 0171 0174 0175 0176 0179 Object # Description Management Current PC Long Range Heritage Pres Development Total 6002 Wages FT - Reg. 36,960 95,480 18,480 9.240 121,620 281,780 6005 Wages OT - Reg. 6015 Wages PT - Temp 11,000 11,000 6122 PERA 2,490 7,190 1,250 620 8,220 19,770 6124 FICA 2,830 8,150 1,410 710 9,310 22.410 6135 Health 36,000 36,000 6139 PEHP 1,500 1,500 6140 Life 1 ,400 1,400 6145 Dental 2,400 2,400 6170 Workers Comp 2,000 2,000 6180 Compensated Absences 12,500 12,500 Total Personnel 98,080 121,820 21,140 10,570 139,150 390,'160 6202 Operating Supplies - 6210 Office Supplies 3,160 3,160 6222 Motor Fuels & Lubricants 450 450 6230 Building Maintenance - 6240 Equipment Maintenance 600 600 6310 Attorney 10,000 16,000 26,000 6312 Engineering Consultants 5,000 13,000 18,000 6315 Building Maintenance - 6316 Equipment Maintenance 230 230 6327 Other Prof Services 5,000 5,000 6332 Postage - 6334 Telephone 810 810 6336 Printing/Publishing 3,000 3,000 6352 Liability Insurance 4,900 4,900 6356 Auto Insurance 300 300 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals 6410 LOGIS 30,010 30,010 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) 500 500 6430 Building Rent (IS FUND) 17,400 17,400 6435 Other Rent - 6472 Conf / School/ Training 1,000 300 1,300 6475 Travel/Subsistence 700 700 6480 Dues 1,200 400 1,600 6490 Subscriptions/Publications 700 400 1,100 Total Supplies & Services 46,950 - 33,010 1,100 34,000 115,060 6740 Capital Expenditures - Total $ 145,030 $ 121,820 $ 54,150 $ 11,670 $ 173,150 $ 505,820 2-40 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: FACILITIES MISSION STATEMENT: To provide for the daily and long-term operation and preventative maintenance of government buildings. ACTIVITY: The Facilities Division budget provides for the operation and maintenance of City Hall. In addition, staffing provided through the Facilities budget also provides for operation and maintenance of the Library, Congregate Dining, Fire Stations, Police Station, publi c Works buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to the respective division budgets. OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time) : Full-time Facilities Maintenance Supervisor, Facilities Maintenance Workers (2) , and Custodians (4) . Part-time custodian wages for weekend and substitute custodians. Operating Supplies (6202) : Items used in daily care of City Hall, such as paper products, garbage bags, cleaning products ($4,500). Tools and equipment for facilities staff (used across all buildings) ($1,100) Office Supplies (6210) : Office supplies ($500) . Motor Fuels (6222) : Fuel for 3 vehicles ($4,000) . Building Maintenance Supplies (6230) : HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair ($8,300) . Equipment Maintenance: Repair parts and supplies ($1,500) ; Shop charges for vehicle maintenance ($3,000). Building Maintenance Professional Services (6315) : Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical; elevator service agreements; fire alarm and security system monitoring and testing; exterior window cleaning; lock, door, and glass replacement ($28,000) . Telephone (6334) : Desk and Cell Phones for 3 employees ($1000) . 2-41 Insurance (6350) : P~ope~ty insurance for City Hall ($2,800) . Liability and auto insu~ance fo~ Facilities Division ($3,400). Utili ties (6360) : Wate~, sewer, natural gas, electricity, and storm sewer for City Hall ($40,000) . Rentals (6400-6435) : Building fund rental charges for Facilities staff; Rent on 3 staff vehicles and snow removal equipment ($9,240). Conferences/Schools/Training (6472) Registration fees for staff training ($500) . Travel (6475) : Mileage reimbursement for custodian's building-to-building travel ($1200) . Dues (6480) : Boilers licenses ($100) . 2-42 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200816:23:27 Fiscal Period: 9 / 8 Budget Report Page- 1 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 18 FACILITIES 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 74,338 73,276 81,373 63,267 104,190 67,810 67,810 67,810 6005 OVERTIME-FT 5,403 2,916 3,415 844 3,000 - 6002 WAGES 79,741 76,192 84,788 64,111 107,190 67,810 67,810 67,810 6100 BENEFITS 6122 PERA 4,410 4,562 5,410 4,044 6,970 4,580 4,580 4,580 6124 FICA 5,904 5,451 6,089 4,387 8,200 5,190 5,190 5,190 6135 HEALTH 13,781 15,715 15,259 10,499 24,940 30,520 30,520 30,520 6139 POST EMPLOYMENT HEALTH PLAN 625 578 624 440 850 850 850 850 6140 L1FE/LTD 414 377 423 315 480 500 500 500 6145 DENTAL 712 686 799 592 1,090 1,360 1,360 1,360 I\) 6170 WORKERS COMPENSATION 4,307 2,732 9,292 2,282 3,660 4,000 4,000 4,000 I 6180 COMPENSATED ABS/OPEB 2,703 4,101 2,413 8,130 11,200 11,200 11,200 .p. (;,) 6100 BENEFITS 32,855 34,201 40,309 22,560 54,320 58,200 58,200 58,200 --- 6001 WAGES & BENEFITS 112,596 110,393 125,096 86,670 161,510 126,010 126,010 126,010 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 4,267 7,121 2,161 1,465 8,000 5,600 5,600 5,600 6210 OFFICE SUPPLIES 111 204 6 500 500 500 500 6212 UNIFORMS/CLOTHING 1,000 1,000 1,000 6222 MOTOR FUELS & LUBRICANTS 947 1,215 1,759 1,545 1,000 4,000 4,000 4,000 6230 BUILDING MAINT SUPPLIES 9,420 5,579 4,881 3,715 10,600 8,300 8,300 8,300 6240 EQUIPMENT MAINTENANCE 40 736 1,816 205 3,050 1,500 1,500 1,500 ----- ---- 6201 SUPPLIES & SERVICES 14,785 14,854 10,623 6,931 23,150 20,900 20,900 20,900 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 45 6315 BUILDING MAINT. 36,620 26,329 84,202 44,434 62,640 28,000 28,000 28,000 6316 EQUIPMENT MAINTENANCE 348 624 192 3,156 3,000 3,000 3,000 6327 OTHER PROF SERVICES 575 306 6300 PROFESSIONAL SERVICES 37,543 27,305 84,394 47,591 62,640 31,000 31,000 31.000 6330 COMMUNICATIONS 6332 POSTAGE 38 50 100 100 100 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200816:23:27 Fiscal Period: 9 I 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget - ~~:!.- . Budget 6334 TELEPHONE 1,812 996 514 311 800 1,000 1,000 1,000 6336 PRINTINGIPUBLlSHING 25 34 190 218 6336 ADVERTISING 2,424 861 "- 6330 COMMUNICATIONS 1,837 3,453 1,604 529 850 1,100 1,100 1,100 6350 INSURANCE 6352 LIABILITY 2,546 1,820 2,226 2,224 3,450 2,400 2,400 2,400 6354 PROPERTY 6,916 2,078 2,797 2,583 2,900 2,800 2,800 2,800 6356 AUTO 219 457 480 3,242 520 1,000 1,000 1,000 6350 INSURANCE 9;681 4,355 5,503 8,049 6,870 6,200 6,200 6,200 6360 UTILITY SERVICE 1,886 40,000 40,000 40,000 40,000 6362 ELECTRIC 54,090 25,064 24,188 14,117 6364 WATER 399 246 248 172 6365 GAS 36,237 12,305 8,935 10,684 J\) 6366 SEWER 525 341 333 227 J,. 6367 REFUSE 695 22 ~ 6368 STORM 755 244 252 168 "- - 6360 UTILITY SERVICE 94,587 38,221 33,956 25,368 40,000 40,000 40,000 40,000 6400 RENTALS 6420 EQUIPMENT RENT 250 6425 EQUIPMENT RENT (IS FUND) 756 756 2,868 1,665 2,220 4,450 2,280 2,280 6430 BUILDING RENT (IS FUND) 235,068 103,116 2,214 6,960 6,960 6,960 6435 OTHER RENT 23,674 -- 6400 RENTALS 259,498 103,872 2,868 3,879 2,470 11,410 9,240 9,240 6470 DUES/TRAININGfTRAVEL 6472 CONFERENCE/SCHOOUTRAINING 441 215 296 470 500 500 500 500 6475 TRAVEL/SUBSISTENCE 361 321 320 394 600 1,200 1,200 1,200 6480 DUES 20 90 63 100 100 100 100 -- -------- 6470 DUES/TRAININGfTRAVEL 802 556 705 927 1,200 1,800 1,800 1,800 -- -.---- 6200 SUPPLIES AND SERVICES 418,733 192,616 139,654 93,273 137,180 112,410 110,240 110,240 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 985 288 268 6600 MISCELLANEOUS 985 288 268 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200816:23:27 Fiscal Period: 9 / 8 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final ______~bject Code / Description Amount Amount Amount Actual Budget Budget _ _~L1dge~_ Budget 6700 CAPITAL OUTLAY 6730 BUILDINGS ~- 24,652 6740 EQUIPMENT 2,565 6700 CAPITAL OUTLAY 27,217 6800 DEBT SERVICE -- 6000 EXPENDITURES 532,314 303,298 292,235 179,944 298,690 238,420 236,250 236,250 18 FACILITIES 532,314 303,298 292,235 179,944 298,690 238,420 236,250 236,250 --- ------ 01000 GENERAL FUND 532,314 303,298 292,235 179,944 298,690 238,420 236,250 236,250 I\) I ~ (J1 Facilities 2009 Budget 0181 0183 Management City Hall Object # Description Total 6002 Wages FT - Reg. 23,370 44,440 67,810 6005 Wages OT - Reg. 6015 Wages PT - Temp - 6122 PERA 1,580 3,000 4,580 6124 FICA 1,790 3,400 5,190 6135 Health 30,520 30,520 6139 PEHP 850 850 6140 Life 500 500 6145 Dental 1,360 1,360 6170 Workers Comp 4,000 4,000 6180 Compensated Absences 11 ,200 11 ,200 Total Personnel 75,170 50,840 126,010 6202 Operating Supplies 1,100 4,500 5,600 6210 Office Supplies 500 500 6212 Clothing / Uniforms 1,000 1,000 6222 Motor Fuels & Lubricants 4,000 4,000 6230 Building Maintenance 8,300 8,300 6240 Equipment Maintenance 1,500 1,500 6310 Attorney - 6314 Computer Services - 6315 Building Maintenance 28,000 28,000 6316 Equipment Maintenance 3,000 3,000 6327 Other Prof Services - 6332 Postage 100 100 6334 Telephone 1,000 1,000 6336 Printing/Publishing - 6352 Liability Insurance 2,400 2,400 6354 Property Insurance 2,800 2,800 6356 Auto Insurance 1,000 1,000 6360 Utility Service 40,000 40,000 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS / Software - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) 2,280 2,280 6430 Building Rent (IS FUND) 6,960 6,960 6435 Other Rent - 6472 Conf / School/Training 500 500 6475 Travel/Subsistence 1,200 1,200 6480 Dues 100 100 6490 Subscriptions/Publications - 6620 Special Assessments - Total Supplies & Services 26,640 83,600 110,240 6740 Capital Expenditures - Total $ 101,810 $ 134,440 $ 236,250 2-46 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: INFORMATION TECHNOLOGY (IT) MISSION STATEMENT: The mission of the IT Division is as follows: Provide effective IT support services for the City's seven departments. ACTIVITIES: IT funds all of the operations/maintenance/replacement of the City's computer systems in City Hall, the Police department, Public Works building, and Fire stations (Recreation Department computers are funded in the Recreation budget) . IT funds system resources, operating systems, equipment replacement, word processing, spreadsheet, database, and other "general use" applications. To do this, the City currently employs a full-time IT Coordinator and IT Specialist. Additional consulting services and the City's internet service are provided by Local Government Information Services (LOGIS) . OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Salaries: 1 IT Coordinator, 1 IT Specialist. Supplies & Services: Software License & Service Agreement renewals $62,000, Disaster Recovery Software $40,000, Server purchases (1 replacement, 1 additional) $13,000, PC replacement $8,000. Rentals: Payment to LOGIS for Internet, Network Wellness and general R & D charge ($15,000). Dues/Training/Travel: $6,000 Capital: 48 Port Switch $8,000. 2-47 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 / 8 Budget Report Page - 17 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 20 INFORMATION TECHNOLOGY 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 91,756 79,587 108,523 88,006 113,090 130,690 130,690 130,690 6005 OVERTIME-FT 3,321 6015 WAGES - PART TIME/TEMP 11,690 12,505 4,000 6002 WAGES 106,767 92,092 112,523 88,006 113,090 130,690 130,690 130,690 6100 BENEFITS 6122 PERA 5,904 5,514 6,815 5,678 7,350 8,820 8,820 8,820 6124 FICA 7,850 6,857 8,253 6,241 8,650 10,000 10,000 10,000 6135 HEALTH 5,365 8,323 14,147 11,328 9,610 17,700 17,700 17,700 6139 POST EMPLOYMENT HEALTH PLAN 581 443 605 471 600 600 600 600 6140 L1FE/L TO 475 344 507 416 550 570 570 570 6145 DENTAL 632 513 774 634 770 960 960 960 I\) 6170 WORKERS COMPENSATION 774 850 489 290 1,030 500 500 500 I 6180 COMPENSATED ABS/OPEB 2,136- 1,227 678 4,900 4,100 4,100 4,100 .j::>. ---- --- ---~---- ex> 6100 BENEFITS 19,447 24,071 32,268 25,057 33,460 43,250 43,250 43,250 .- ---- 6001 WAGES & BENEFITS 126,214 116,163 144,790 113,063 146,550 173,940 173,940 173,940 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 19,940 61,852 88,105 74,273 117,460 128,000 128,000 128,000 6210 OFFICE SUPPLIES 15,937 940 205 1,000 1,000 1,000 6240 EQUIPMENT MAINTENANCE 118 111 6201 SUPPLIES & SERVICES 35,995 62,903 88,310 74,273 117,460 129,000 129,000 129,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 205 6314 COMPUTER SERVICES 8,058 1,714 8,538 3,151 10,000 10,000 10,000 10,000 6316 EQUIPMENT MAINTENANCE 6,277 10,369 6,326 1,813 7,500 5,000 5,000 5,000 6327 OTHER PROF SERVICES 4,053 3,809 24 -- 6300 PROFESSIONAL SERVICES 18,388 16,098 14,888 4,964 17,500 15,000 15,000 15,000 6330 COMMUNICATIONS 6332 POSTAGE 6 34 6334 TELEPHONE 913 1,299 1,493 1,124 1,000 1,000 1,000 1,000 6336 PRINTING/PUBLISHING 301 6338 ADVERTISING 1,057 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200611 :05:10 Fiscal Period: 9 / 8 Budget Report Page - 18 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget __ _~..':Idget_ Budget -- 6339 COMPUTER ACCESS 241 642 750 750 750 - ------ 6330 COMMUNICATIONS 913 2,356 2,041 1,800 1,000 1,750 1,750 1,750 6350 INSURANCE 6352 LIABILITY 1,448 1,748 2,287 1,650 2,500 2,500 2,500 6356 AUTO 20 20 20 20 20 20 20 6350 INSURANCE 1,468 1,768 2,307 1,670 2,520 2,520 2,520 6400 RENTALS 6410 LOGIS/SOFTWARE 13,844 19,055 14,290 28,060 13,580 15,000 15,000 15,000 6430 BUILDING RENT (IS FUND) 5,724 4,419 6,000 6,960 6,960 6,960 -- 6400 RENTALS 13,844 19,055 20,014 32,479 19,580 21,960 21,960 21,960 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOLlTRAINING 6,399 3,280 5,244 7,669 7,000 5,000 5,000 5,000 6475 TRAVEL/SUBSISTENCE 515 395 74 1,000 1,000 1,000 1,000 I\) 6490 SUBSCRIPTIONS/PUBLICATIONS 478 864 191 100 1,000 1,000 1,000 1,000 -- .1. 6470 DUES/TRAININGITRAVEL 7,393 4,539 5,435 7,843 9,000 7,000 7,000 7,000 <0 6200 SUPPLIES AND SERVICES 76,533 106,419 132,456 123,666 166,210 177,230 177 ,230 177,230 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 5,107 76,023 12,968 8,000 8,000 8,000 ~---~ 6700 CAPITAL OUTLAY 5,107 76,023 12,968 8,000 8,000 8,000 6800 DEBT SERVICE 6000 EXPENDITURES 207,854 298,604 290,214 236,729 312,760 359,170 359,170 359,170 20 INFORMATION TECHNOLOGY 207,854 298,604 290,214 236,729 312,760 359,170 359,170 359,170 Info Tech 2009 Budget 0172 Object # Description IT Total 6002 Wages FT - Reg. 130,690 130,690 6005 Wages OT - Reg. - 6015 Wages PT - Temp - 6122 PERA 8,820 8,820 6124 FICA 10,000 10,000 6135 Health 17,700 17,700 6139 PEHP 600 600 6140 Life/LTD 570 570 6145 Dental 960 960 6170 Workers Comp 500 500 6180 Compensated Absences 4,100 4,100 Total Personnel 173,940 173,940 6202 Operating Supplies 128,000 128,000 6210 Office Supplies 1,000 1,000 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney - 6314 Computer Services 10,000 10,000 6315 Building Maintenance - 6316 Equipment Maintenance 5,000 5,000 6327 Other Prof Services - 6332 Postage - 6334 Telephone 1,000 1,000 6336 Printing/Publishing - 6339 Computer Access 750 750 6352 Liability Insurance 2,500 2,500 6356 Auto Insurance 20 20 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS 15,000 15,000 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 6,960 6,960 6435 Other Rent - 6472 Conf / School/Training 5,000 5,000 6475 Travel/Subsistence 1,000 1,000 6480 Dues - 6490 Su bscriptions/Publications 1,000 1,000 Total Supplies & Services 177,230 177 ,230 6740 Capital Expenditures 8,000 8,000 Total $ 359,170 $ 359,170 2-50 Police Department Records (4) Records Supervisor (SO (2) Investigations Inv. (3) Services Division Commander CSO(2) Captain Sgt. SWM DTF Officers Commander 1 Sgt. Police Chief/EMS Secretary Community Services Officers Commander 4 Sgt. Beat Four Officers Commander 7 Sgt. Beat Three Officers Operations Division Commander 6 Captain Sgt. Beat Two Officers Commander 7 Sgt. Beat One Officers Commander 8 Sgt. (2) 2-51 CITY OF SHAKOPEE 2009 GENERAL FUND BUDGET Division: Police MISSION STATEMENT: It is the mission of the Shakopee Police Department to provide services. with integrity and professionalism, to protect citizens through enforcement of the law and to work in partnership with our community to enhance the quality of life in the City of Shakopee. ACTIVITY: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious, or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Community-oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of reactive law enforcement to that of problem solving, working in partnership with our community to meet or exceed their expectations. As part of the department's efforts to provide services reflective of community need, the City Council passed a resolution to establish a Police Services Master Planning Task Force. The task force was designed to provide the community's voice in an evaluation process of current and future police needs, trends and issues. The goal of the task force was to examine police service levels and priorities and produce an affordable strategic plan for a period of approximately five years. The Police Services Master Planning Task Force developed a list of priorities and developed goals to serve as a Master Service Plan. It is noteworthy that the task force's priorities were similar to the priorities of the community at large, as measured in the police department's Citizen's Survey of 2005. Listed below are the goals of the Police Services Master Planning Task Force. GOALS: l. Maintain the high level of emergency response and law enforcement 2. Maintain a high level of pro-active crime prevention 3. Recruit, retain and support a skilled workforce 4. Employ efficient and effective operations to meet service expectations and foster strong community support MEASUREMENT OF GOALS: Part I and Part II Crime clearance rate compared to metro average 2005 2006 2007 Crimes Reported 2641 3001 2805 Crimes Cleared 1238 1528 1479 Percent of Crimes Cleared 46 51 53 Metro Average Percent of Crimes Cleared 44 44 Not Available 2-52 Cost per call for service 2005 2006 2007 Police Department General Fund $4,107,360 $4,796,124 $5,708,372 Expenditures Calls for Service 17,656 18,078 19,606 Cost Per Call for Service $232.63 $265.30 $291.15 Officers per 1000 Residents 2005 2006 2007 2008 2009 Sworn Officers (budgeted) 42 46 47 49 47 Population 31,233 31,800 32,300 33,960 34,360 Officers per 1000 Residents 1. 34 1.45 1.46 1. 44 1. 37 OBJECT DESCRIPTION: Salaries: Police Chief, Two Captains, Eight Sergeants, One Records Supervisor, Three Investigators, Twenty-Nine Patrol Officers, Three School Resource Officers, One MUlti-housing/crime Prevention Officer, One Records Specialist, Three Records Technicians, One Chief's Confidential Secretary, and Three full-time Community Service Officers. The police department reduced one staff position by not filling a Records Specialist position. We are requesting the ability to hire three new patrol officers and staff all previously unfilled sworn positions. Supplies: Department ammunition $17,000, department tralnlng supplies, supplies related to emergency management functional exercise $12,427. Rentals: Access Fees to State and Federal Computers $7,960, Equipment Rental $4,000, Copy Machine Lease $3,530, Building Rent $161,530, Vehicle Rent $141,860. Professional Services: JobPostings and Psychological Exams $14,000, Animal Control $34,600, City Portion of the Scott County Computer Programmer .Analyst Cooperative Agreement $16,000, Automated Pawn System (APS) $10,000, 800 MHZ maintenance fees $1,500. Dues: ~i-City Tactical Team $12,300, Joint Training Facility $36,000 2-53 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811:05:10 Fiscal Period: 9 / 8 Budget Report Page - 19 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 31 POLICE DEPARTMENT 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 2,533,237 2,902,349 3,445,731 2,596,533 3,665,090 3,747,760 3.747,760 3,747,760 6005 OVERTIME-FT 96,742 115,351 133,173 164,814 109,000 109,000 109,000 109,000 6010 PREMIUM PAY 925 713 394 1,961 1,000 1,000 1,000 1,000 6015 WAGES - PART TIME/TEMP 78 3,511 681 5,869 6002 WAGES 2,630,982 3,021,923 3,579,980 2,769,177 3,775,090 3,857,760 3,857,760 3,857,760 6100 BENEFITS 6122 PERA 227,188 300,087 384,771 324,512 465,890 512,440 512,440 512,440 6124 FICA 54,078 61,721 70,079 55,410 87,760 82,520 82,520 82,520 6135 HEALTH 317,865 352,222 341,923 251,314 371,330 423,480 423,480 423,480 6139 POST EMPLOYMENT HEALTH PLAN 13,750 15,276 16,764 12,987 17,400 17,100 17,100 17,100 6140 lIFE/LTD 11,482 12,928 14,787 11,839 17,560 18,100 18,100 18,100 6145 DENTAL 14,606 17,742 20,680 16,889 22,270 27,360 27,360 27,360 I\) I 6160 UNEMPLOYMENT 4 15 CJ1 ~ 6170 WORKERS COMPENSATION 68,895 75,200 114,580 75,543 84,150 130,000 130,000 130,000 6180 COMPENSATED ABS/OPEB 20,936 76,972 50,317 86,520 135,200 135,200 135,200 6190 RETIREMENT BENEFIT 52,780- --- 6100 BENEFITS 676,025 912,164 1,013,902 748,493 1,152,880 1,346,200 1,346,200 1,346,200 ---~ 6001 WAGES & BENEFITS 3,307,006 3,934,087 4,593,881 3,517,670 4,927,970 5,203,960 5,203,960 5,203,960 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 84,728 106,031 43,247 33,642 35,210 35,210 35,210 35,210 6210 OFFICE SUPPLIES 16,253 21,541 20,998 8,810 15,500 15,500 15,500 15,500 6212 UNIFORMS/CLOTHING 7,940 6213 FOOD 261 6222 MOTOR FUELS & LUBRICANTS 74,134 81,816 103,571 97,715 95,000 160,000 160,000 160,000 6230 BUILDING MAINT SUPPLIES 3,834 6,143 4,597 4,429 4,000 4,500 4,500 4,500 6240 EQUIPMENT MAINTENANCE 15,797 13,432 75,866 4,251 15,000 15,000 15,000 6250 MERCHANDISE 5 ----~ 6201 SUPPLIES & SERVICES 194,751 228,964 248,279 157,049 149,710 230,210 230,210 230,210 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 3,655 6,253 12,034 5,295 8,000 8,000 8,000 8,000 6314 COMPUTER SERVICES 96 6315 BUILDING MAl NT. 12,344 16,245 13,897 17,212 15,500 16,000 16,000 16,000 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:10 Fiscal Period: 9 / 8 Budget Report Page - 20 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget ------- 6316 EQUIPMENT MAINTENANCE 17,489 14,645 25,898 93,237 121,600 121,600 121,600 121,600 6318 FILING FEES 92 58 6327 OTHER PROF SERVICES 65,340 109,558 99,487 65,066 89,500 80,000 80,000 80,000 ---'--'-- ------~.- 6300 PROFESSIONAL SERVICES 98,827 146,701 151,406 180,964 234,600 225,600 225,600 225,600 6330 COMMUNICATIONS 6332 POSTAGE 2,212 2,729 2,598 2,023 3,000 3,000 3,000 3,000 6334 TELEPHONE 22,830 25,541 22,817 13,430 26,000 26,000 26,000 26,000 6336 PRINTING/PUBLISHING 4,321 4,971 7,293 5,421 7,000 7,000 7,000 7,000 6338 ADVERTISING 2,890 926 6330 COMMUNICATIONS 29,363 36,132 33,633 20,874 36,000 36,000 36,000 36,000 6350 INSURANCE 6352 LIABILITY 22,872 31,820 38,439 38,330 28,470 50,000 50,000 50,000 6354 PROPERTY 4,292 7,582 4,114 13,485 5,000 9,200 9,200 9,200 6356 AUTO 8,643 11,526 9,256 10,117 15,500 15,500 15,500 15,500 I\) 6350 INSURANCE I 35,807 50,928 51,809 61,931 48,970 74,700 74,700 74,700 U1 (J1 6360 UTILITY SERVICE 72,500 72,500 72,500 6362 ELECTRIC 32,387 35,320 42,108 28,365 36,000 6364 WATER 923 2,134 2,009 811 1,000 6365 GAS 20,647 19,848 17,303 19,095 31,000 6366 SEWER 724 1,973 1,672 649 1,000 6368 STORM 2,321 2,354 2,435 1,628 2,400 6360 UTILITY SERVICE 57,002 61,629 65,527 50,548 71,400 72,500 72,500 72,500 6400 RENTALS 6420 EQUIPMENT RENT 16,065 16,294 9,208 6,856 9,500 10,000 10,000 10,000 6425 EQUIPMENT RENT (IS FUND) 111,492 139,956 143,532 - 108,513 144,690 167,810 141,860 . 141,860 6430 BUILDING RENT (IS FUND) 180,912 138,420 142,620 109,899 146,530 161,530 161,530 161,530 6435 OTHER RENT 540 1,080 ----- 6400 RENTALS 309,009 294,670 295,360 225,268 301,800 339,340 313,390 313,390 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOLITRAINING 30,694 27,550 49,393 22,970 37,000 37,000 37,000 37,000 6475 TRAVEL/SUBSISTENCE 9,891 9,504 11,284 8,414 11,500 11,500 11,500 11,500 6480 DUES 1,390 3,602 3,832 47,210 52,300 52,300 52,300 52,300 6490 SUBSCRIPTIONS/PUBLICATIONS 216 241 223 40 550 550 550 550 6470 DUES/TRAININGITRAVEL 42,190 40,897 64,732 78,633 101,350 101,350 101,350 101,350 R5509BUD LOGIS005 CIIY OF SHAKOPEE 10/17/200811:05:10 Fiscal Period: 9 1 8 Budget Report Page - 21 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual ~~~~__~get_ Budget ..- ------ 6200 SUPPLIES AND SERVICES 766,949 859,920 910,746 775,267 943,830 1,079,700 1,053,750 . 1,053,750 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6660 CASH SHORT-OVR/BANK FEES 8 6640 DESIGNATED MISCELLANEOUS 8 --- -- ---.- 6600 MISCELLANEOUS 8 6700 CAPITAL OUTLAY 6740 EQUIPMENT 33,405 2,116 203,744 2,500 6700 CAPITAL OUTLAY 33,405 2,116 203,744 2,500 6800 DEBT SERVICE I\J I 01 -- 0) 6000 EXPENDITURES 4,107,360 4,796,124 5,708,372 4,295,445 5,871,800 6,283,660 6,257,710 6,257,710 31 POLICE DEPARTMENT 4,107,360 4,796,124 5,708,372 4,295,445 5,871,800 6,283,660 6,257,710 6,257,710 Police 2009 Budget 0311 0312 0313 0314 0315 0316 Object # Description Management Patrol Investigation Dare Court Schools 6002 Wages FT - Reg. 1,329,030 1,972,030 244,800 3,770 82,860 6005 Wages OT - Reg. 14,170 42,510 7,630 10,900 - 6010 Premium Pay 1,000 6122 PERA 160,850 284,190 35,590 - 2,070 11 ,680 6124 FICA 43,580 29,230 3,660 210 1,200 6135 Health 423,480 6139 PEHP 17,1 00 6140 Life 18,100 6145 Dental 27,360 6170 Workers Comp 130,000 6180 Compensated Absences 135,200 Total Personnel 2,298,870 2,328,960 291,680 - 16,950 95,740 6202 Operating Supplies 31,210 6210 Office Supplies 15,500 6222. Motor Fuels & Lubricants 50,000 110,000 6230 Building Maintenance 6240 Equipment Maintenance 14,000 6310 Attorney 8,000 6314 Computer Services 6315 Building Maintenance I 6316 Equipment Maintenance 47,390 71,710 6327 Other Prof Services 20,870 7,000 7,530 6332 Postage 3,000 6334 Telephone 26,000 6336 Printing/Publishing 7,000 6352 Liability Insurance 50,000 6354 Property Insurance 9,200 6356 Auto Insurance 15,500 6360 Utilities 6362 Electric Service 6364 Water 6365 Gas 6366 Sewer 6368 Storm 6400 Rentals 6410 LOGIS 6420 Equipment Rent 10,000 6425 Equipment Rent (IS FUND 141,860 6430 Building Rent (IS FUND) 6435 Other Rent 6472 Conf / School/ Training 37,000 6475- Travel/Subsistence 11,5.00 6480 Dues 52,300 6490 Su bscriptions/Publications 550 Total Supplies & Services 550,880 188,710 7,530 - - - 6740 Capital Expenditures Total $ 2,849,750 $ 2,517,670 $ 299,210 $ - $ 16,950 $ 95,740 2-58 0317 0318 0319 351 0359 361 0364 Services Facilities Code Enforc. Civil Defense Safe & Sober Animal Control Pawn Shops Total 850 39,100 75,320 3,747,760 22,890 1,090 9,810 109,000 1,000 3,350 2,710 12,000 - - - - 512,440 340 3,070 1,230 - - - - 82,520 423,480 17,100 18,100 27,360 130,000 135,200 27,430 45,970 95,360 - - - - 5,203,960 4,000 35,210 15,500 160,000 4,500 4,500 1,000 15,000 8,000 - 16,000 16,000 2,500 121,600 34,600 10,000 80,000 3,000 26,000 7,000 50,000 9,200 15,500 72,500 72,500 - - - - - - - 10,000 141,860 161,530 161,530 - 37,000 11,500 52,300 550 - 258,530 3,500 - 34,600 10,000 1,053,750 - $ 27,430 $ 304,500 $ 98,360 $ 3,500 $ - $ 34,600 $ 10,000 $ 6,257,710 2-59 Fire Department District Chief #1 POC Captain (3) POC Firefighters (26) POC Lieutenant (2) District Chief #2 POC POC Captain (2) POC Firefighters (15) Office Service POC Fire Chief Worker Training Chief pac Engineer (3) pot Fire InspjMarshal 2-60 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: FIRE MISSION STATEMENT: To provide cost effective, efficient, and state of the art Fire and Rescue protection for the citizens and businesses within the Shakopee fire district. ACTIVITY: Activity includes fire prevention, inspection, training, fire fighting hazardous material response and water and high level rescue. Maintenance of station and equipment on a 24-hour basis in order to insure the safety and protection of the City of Shakopee and Jackson and Louisville Townships. GOALS: 1. Keep department expenditures equi valent wi th increase in population in the fire protection district. 2. Provide quality community service in an effective and efficient manner. 3. To provide for the placement of a first-due engine company within a 1.5 mile radius of any built upon area of the city. MEASUREMENT OF GOALS: 1. Departmental expenditures per capita: Budgeted Requested 2007 2008 2009 Department Expenditures $2, 062, 923 $1,931,470 $1,986,480 Equipment Rental charge 532,296 528,630 1489,520 Population** 32,300 33,960 34,360 Cost Per Capita (Exclude Eqpt) $47.39 $41.31 $43.57 Cost Per Capita Eqpt Rentals 16.48 15.57 14.25 Total Cost Per Capita 63.87 56.88 157.82 ** Population based on the City of Shakopee and Jackson & Louisville Township estimates. 2. Cost per call of service: Budgeted Requested 2007 2008 2009 Variable Costs (Labor & Fuel) $ 238,109 $ 224,510 $ 208,950 Fixed Costs 1,824,814 1,706,960 1,777,530 Total Cost 2,062,923 ,1,931,470 1,986,480 Rumber of Calls 609 650 650 Cost per call (Variable Cost) $ 391 $ 345 $ 321 Cost per call (All Costs) $3,387 $2,971 $3,056 3. Maximum travel distance of engine company: 2008 2009 Travel Distance to furthest city dwelling 6 Miles 6 Miles 2-61 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: 54 Fire Fighters, Full Time Fire Chief, Full Time Office Service Worker, Fire Inspector. Operating Supplies: Includes: 10 Sets of Fire fighting gear $19,500 ($1,950 each set), Fire fighting boot replacement $6,000, fire fighting foam $2,500, pager replacement $8,000, uniform acquisition $8,000, fire fighting hose 5"x100'LDH $6,900 ($575.00 each) ,2.5"X50' $3,600 ($150.00 each) ,1.75"x50' $3,600 ($100.00 Each), Cert program $2,000, public education $5,000, Preplan emergency program $2,000. Hazmat rescue equipment $20,000, rescue tools replacement $20,000, medical supplies $10,000, Fire/Police Chaplain program $2,000, SCBA pack repair and replacement $20,000 ($4,000 each). Computer simulator software for training $6,000, positive pressure fan replacement $3,200 ($1,600 each). Equipment Maintenance: Includes: Pump flow testing and ladder testing $15,000, Fire Apparatus tire replacements $5,000. Professional Services: Line item 6327: 54 OSHA mandated physical screenings $12,000. Postage: Fire Prevention Mail $3,000. Training/Travel: Fire fighter I & II classes for new fire fighters, continuation of education at surrounding sectional schools and conferences for fire fighters $35,500, first responder refresher courses for 54 fire fighters $7,000, 4 personnel to FDIC conference in Indianapolis $7,000, 6 personnel to Minnesota State Fire Department Conference $6,000, 5 Officer personnel to Minnesota State Fire Chiefs Conference $5,500, 2 Officer personnel to International Fire Chiefs Association Conference $4,000. Dues: Joint training facility $32,000. Capital: None 2-62 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811:05:10 Fiscal Period: 9 / 8 Budget Report Page - 22 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget -- 32 FIRE 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 17,571 17,720 33,091 93,858 157,670 211,400 211,400 211,400 6005 OVERTIME-FT 544 304 366 91 1,800 1,500 1,500 1,500 6015 WAGES - PART T1MElTEMP 249,070 226,760 297,451 171,370 273,500 270,000 270,000 270,000 6002 WAGES 267,185 244,784 330,908 265,319 432,970 482,900 482,900 482,900 6100 BENEFITS 6122 PERA 1,002 1,080 2,125 6,870 10,370 20,650 20,650 20,650 6124 FICA 6;355 6,113 8,861 7,595 15,870 14,710 14,710 14,710 6128 FIRE PENSION 225,108 232,880 210,301 127,800 240,170 240,170 240,170 6135 HEALTH 2,452 2,280 4,848 8,406 18,660 30,690 30,690 30,690 6139 POST EMPLOYMENT HEALTH PLAN 137 118 23~ 471 740 900 900 900 6140 L1FE/LTD 100 86 173 376 760 800 800 800 I\) 6145 DENTAL 154 145 303 600 930 1,440 1,440 1,440 I 6160 UNEMPLOYMENT 689 m c.v 6170 WORKERS COMPENSATION 11,993 10,548 16,189 4,885 15,140 18,660 18,660 18,660 6180 COMPENSATED ABS/OPEB 763 740 8,140 8,140 8,140 6100 BENEFITS 247,301 253,250 244,488 29,203 191,010 336,160 336,160 336,160 -- -- 6001 WAGES & BENEFITS 514,486 498,035 575,396 ~ 294,522 623,980 819,060 819,060 819,060 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 139,078 144,224 307,788 86,190 225,000 148,500 148,500 148,500 6210 OFFICE SUPPLIES 625 717 1,284 3,862 6,000 6,500 6,500 6,500 6212 UNIFORMS/CLOTHING 8,633 8,000 8,000 8,000 6213 FOOD 462 6222 MOTOR FUELS & LUBRICANTS 19,368 20,435 26,526 21,528 25,000 27,000 27,000 27,000 6230 BUILDING MAINT SUPPLIES 4,285 1,732 4,415 5,404 25,000 20,000 20,000 20,000 6240 EQUIPMENT MAINTENANCE 23,102 20,666 22,926 12,863 61,000 30,000 30,000 30,000 6245 UTILITY MAINT 7 ---- 6201 SUPPLIES & SERVICES 186,457 187,774 362,946 138,942 342,000 240,000 240,000 240,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 623 3,995 424 15,205 6314 COMPUTER SERVICES 605 1,500 1,500 1,500 1,500 6315 BUILDING MAINT. 8,330 12,773 40,145 15,102 15,000 10,000 10,000 10,000 6316 EQUIPMENT MAINTENANCE 33,523 18,447 26,129 45,130 15,000 30,000 30,000 30,000 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 / 8 Budget Report Page - 23 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6327 OTHER PROF SERVICES 22,135 19,700 20,868 29,471 20,000 20,000 20,000 20,000 6300 PROFESSIONAL SERVICES 65,216 54,915 87,566 104,908 51,500 61,500 61,500 61,500 6330 COMMUNICATIONS 6332 POSTAGE 15 203 2,908 4,158 3,500 3,500 3,500 3,500 6334 TELEPHONE 7,806 11,023 7,805 3,638 10,000 6,000 6,000 6,000 6336 PRINTING/PUBLISHING 2,832 183 3,847 4,494 3,500 3,500 3,500 3,500 6338 ADVERTISING 995 549 935 3,000 2,000 2,000 2,000 6339 COMPUTER ACCESS 1,454 1,617 1,499 1,029 2,000 2,000 2,000 2,000 ---- 6330 COMMUNICATIONS 13,103 13,575 16,994 13,318 22,000 17,000 17,000 17,000 6350 INSURANCE 6352 LIABILITY 6,029 8,488 15,995 15,495 10,300 16,500 16,500 16,500 6354 PROPERTY 3,778 3,487 4,855 4,503 5,000 5,000 5,000 5,000 6356 AUTO 20,412 26,065 27,162 24,232 28,840 30,000 30.000 30,000 -- ------ f\) 6350 INSURANCE 30,219 38,040 48,012 44,230 44,140 51,500 51,500 51,500 I 0) ~ 6360 UTILITY SERVICE 17 45,000 70,000 70,000 70,000 6362 ELECTRIC 17,417 19,621 23,114 15,403 6364 WATER 1,109 1,478 1,170 695 6365 GAS 19,014 20,969 17,232 21,583 6366 SEWER 334 361 321 259 6367 REFUSE 248 6368 STORM 650 660 682 456 - 6360 UTILITY SERVICE 38,524 43,089 42,783 38,397 45,000 70,000 70,000 70,000 6400 RENTALS 6420 EQUIPMENT RENT 500 194 195 6425 EQUIPMENT RENT (IS FUND) 219,312 479,676 532,296 396,477 528,630 532,930 489,520 489,520 6430 BUILDING RENT (IS FUND) 88,536 96,576 99,216 76,662 102,220 119,400 119,400 119,400 6435 OTHER RENT 71 -- 6400 RENTALS 308,348 576,323 631,706 473,334 630,850 652,330 . 608,920 608,920 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOUTRAINING 26,010 12,775 30,075 9,855 40,000 35,000 35,000 35,000 6475 TRAVEL/SUBSISTENCE 10,835 16,591 19,112 18,451 35,000 30,000 30,000 30,000 6480 DUES 1,381 1,234 17,824 37,778 52,000 45,000 45,000 45,000 6490 SUBSCRIPTIONS/PUBLICATIONS 30 1,736 1,461 2,719 5,000 5,000 5,000 5,000 -.--- ------- 6470 DUES/TRAINING/TRAVEL 38,256 32,335 68,471 68,804 132,000 115,000 115,000 115,000 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05: 10 Fiscal Period: 9 / 8 Budget Report Page - 24 Level Of Rol/up 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget --- 6200 SUPPLIES AND SERVICES 680,124 946,051 1,258,478 881,933 1,267,490 1,207,330 1,163,920 1,163,920 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 3,500 3,500 3,500 -- - --- 6600 MISCELLANEOUS 3,500 3,500 3,500 6700 CAPITAL OUTLAY 6740 EQUIPMENT 37,241 229,049 40,000 6700 CAPITAL OUTLAY 37,241 229,049 40,000 6800 DEBT SERVICE ---- I\) 6000 EXPENDITURES 1,194,609 1,481,327 2,062,923 1,176,455 1,931,470 2,029,890 1,986,480 1,986,480 , 0) - ----- O1J2 FIRE 1,194,609 1,481,327 2,062,923 1,176,455 1,931,470 2,029,890 1,986,480 1,986,480 Fire 2009 Budget 0321 0323 ObjElct # Description Management Facilities Total 6002 Wages FT - Reg. 191,080 20,320 211,400 6005 Wages aT - Reg. 1,500 1,500 6015 Wages PT - Temp 270,000 270,000 6122 PERA 19,280 1,370 20,650 6124 FICA 13,160 1,550 14,710 6128 Fire Pension 240,170 240,170 6135 Health 30,690 30,690 6139 PEHP 900 900 6140 Life/L TD 800 800 6145 Dental 1 ,440 1 ,440 6170 Workers Comp 18,660 18,660 6180 Compensated Absences 8,140 8,140 Total Personnel 795,820 23,240 819,060 6202 Operating Supplies 147,000 1,500 148,500 6210 Office Supplies 6,500 6,500 6212 Uniforms/Clothing 8,000 8,000 6222 Motor Fuels & Lubricants 27,000 27,000 6230 Building Maintenance 20,000 20,000 6240 Equipment Maintenance 30,000 30,000 6314 Computer Services 1,500 1,500 6315 Building Maintenance 10,000 10,000 6316 Equipmel}t Maintenance 30,000 30,000 6327 Other Prof Services 20,000 20,000 6332 Postage 3,500 3,500 6334 Telephone 6,000 6,000 6336 Printing/Publishing 3,500 3,500 6338 Advertising 2,000 2,000 6339 Computer Access 2,000 2,000 6352 Liabitlity Insurance 16,500 16,500 6354 Property Insurance 5,000 5,000 6356 Vehicle Insurance 30,000 30,000 6360 Utility Service 70,000 70,000 6425 Equipment Rent (IS Fund) 489,520 489,520 6430 Building Rent (IS FUND) 119,400 119,400 6435 Other Rent - 6472 Conf / School/Training 35,000 35,000 6475 Travel/Subsistence 30,000 30,000 6480 Dues 45,000 45,000 6490 Subscriptions/Publications 5,000 5,000 6620 Special Assessment 3,500 3,500 Total Supplies & Service5 938,020 229,400 1,167,420 6740 Capital Expenditures - Total $ 1,733,840 $ 252,640 $ 1,986,480 2-66 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET COMMUNITY DEVELOPMENT DEPARTMENT DIVISION: INSPECTION BUILDING-PLUMBING-HEATING-FIRE MISSION STATEMENT: The mission of the Inspection Division is to provide timely and effective review of building permit and other building-related applications and inspections to the City's constituents. GOALS: 1. Maintain a reasonable and timely schedule for review of individual building-related permits. 2. Provide efficient and cost-effective permit and inspections services. ACTIVITIES: Reviews plans for new construction, additions and modifications to existing structures in the City and inspects construction for building code compliancei enforces applicable State and City building, safety, and fire codes. OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Salaries: 1 Building Official, 3 Building Inspectors, 1 Building Secretary. Equipment Maintenance: 4 vehicles Professional Services: Other Professional Services, Electrical Inspector $73,460i Attorney $2,700 LOGIS: Support of PIMSpermit tracking and inspection scheduling software $32,420 Dues/Training/Travel: Dues (e.g. ICBO) : $8,810 2-67 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:10 Fiscal Period: 9 / 8 Budget Report Page - 25 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 33 INSPECTION-BLDG-PLMBG-HTG 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 498,180 509,898 518,504 351,735 502,290 436,590 436,590 436,590 6005 OVERTIME-FT 1,631 1,013 1,587 592 2,000 6015 WAGES - PART TIMEITEMP 224 1,924 3,233 --- 6002 WAGES 500,035 510,911 522,014 355,561 504,290 436,590 436,590 436,590 6100 BENEFITS 6122 PERA 27,918 30,549 32,952 22,575 32,790 29,470 29,470 29,470 6124 FICA 37,486 37,701 38,343 25,380 38,580 33,400 33,400 33,400 6135 HEALTH 59,485 60,865 67,282 42,218 53,070 47,450 47,450 47,450 6139 POST EMPLOYMENT HEALTH PLAN 2,755 2,686 2,624 1,706 2,100 1,500 1,500 1,500 6140 L1FE/LTD 2,341 2,356 2,400 1,612 2,280 2,200 2,200 2,200 6145 DENTAL 3,096 3,298 3,354 2,253 2,690 2,400 2,400 2,400 I\) 6170 WORKERS COMPENSATION 2,773 3,518 2,084 1,344 3,910 2,640 2,640 2,640 I 6180 COMPENSATED ASS/OPEB 474 3,686 6,781 8,440 10,160 10,160 10,160 m "- --------- ex> 6100 BENEFITS 136,327 144,659 155,821 97,089 143,860 129,220 129,220 129,220 ---- ----- _._-----~-~--~~~ ---- 6001 WAGES & BENEFITS 636,363 655,570 677,835 452,649 648,150 565,8'10 565,810 565,810 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 764 2,840 1,524 285 2,300 1,710 1,710 1,710 6210 OFFICE SUPPLIES 2,820 6,584 2,709 1,524 5,000 6,800 6,800 6,800 6212 UNIFORMS/CLOTHING 90 6222 MOTOR FUELS & LUBRICANTS 7,904 7,592 7,717 5,950 7,800 7,730 7,730 7,730 6240 EQUIPMENT MAINTENANCE 2,539 2,140 5,975 247 6,400 3,550 3,550 3,550 6201 SUPPLIES & SERVICES 14,027 19,156 17,925 8,095 21,500 19,790 19,790 19,790 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 4,046 4,552 2,075 160 2,700 2,700 2,700 2,700 6316 EQUIPMENT MAINTENANCE 833 371 929 2,044 250 2,800 2,800 2,800 6327 OTHER PROF SERVICES 134,223 86,654 89,781 61,778 60,000 73,460 73,460 73,460 6300 PROFESSIONAL SERVICES 139,102 91,577 92,785 63,981 62,950 78,960 78,960 78,960 6330 COMMUNICATIONS 6332 POSTAGE 14 81 200 200 200 200 6334 TELEPHONE 4,554 3,786 3,714 1,674 4,400 4,020 4,020 4,020 6336 PRINTING/PUBLISHING 1,107 1,745 806 512 2,400 1,230 1,230 1,230 R5509BUD lOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:1 0 Fiscal Period: 9 / 8 Budget Report Page - 26 level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final ____~blect Code / Description Amount Amount Amount Actual ~~- Budget Budget Budget ...."-- ---_.._--_.__.~-- -----~- 6330 COMMUNICATIONS 5,675 5,531 4,520 2,267 7,000 5,450 5,450 5,450 6350 INSURANCE 6352 LIABILITY 3,959 5,019 75,010 6,117 5,000 6,500 6,500 6,500 6356 AUTO 1,903 1,553 833 1,526 1,000 1,550 1,550 1,550 6350 INSURANCE 5,862 6,572 75,843 7,643 6,000 8,050 8,050 8,050 6400 RENTALS 6410 lOGIS/SOFTWARE 34,708 29,267 31,792 26,834 32,400 32,420 32,420 32,420 6425 EQUIPMENT RENT (IS FUND) 12,552 12,552 12,552 7,767 10,360 9,370 6,520 6,520 6430 BUilDING RENT (IS FUND) 22,896 17,676 23,570 20,890 20,890 20,890 6400 RENTALS 47,260 41,819 67,240 52,277 6,6,330 62,680 59,830 59,830 6470 DUESITRAININGITRAVEl 6472 CONFERENCE/SCHOOlITRAINING 2,752 3,485 2,022 1,111 2,400 2,400 2,400 2,400 6475 TRAVEL/SUBSISTENCE 1,309 2,694 3,169 286 2,910 2,910 2,910 2,910 I\) , 6480 DUES 495 780 335 435 1,500 1,500 1,500 1,500 m (0 6490 SUBSCRIPTIONS/PUBLICATIONS 87 1,437 536 2,000 2,000 2,000 2,000 6470 DUES/TRAINING/TRAVEL 4,557 7,046 6,962 2,368 8,810 8,810 8,810 8,810 ----~- 6200 SUPPLIES AND SERVICES 216,482 171,701 265,275 136,631 172,590 183,740 180,890 180,890 6500 DEPRECIATION 6600 MISCEllANEOUS 6650 CREDIT CARD FEES 3,020 2,255 2,086 1,271 2,000 2,430 2,430 2,430 6660 CASH SHORT-OVRIBANK FEES 16 6600 MISCELLANEOUS 3,020 2,255 2,086 1,287 2,000 2,430 2,430 2,430 6800 DEBT SERVICE 6000 EXPENDITURES 855,865 829,526 945,196 590,568 822,740 751,980 749,130 749,130 - 33 INSPECTION-BLDG-PlMBG-HTG 855,865 829,526 945,196 590,568 822,740 751,980 749,130 749,130 Inspection 2009 Budget 0331 0332 0333 0334 0337 0339 0340 Object # Description Management Plan Review Building Insp Plumb/Heat Insp Fire Insp BAT.C. Fence Insp Total 6002 Wages FT - Reg. 48,800 97,610 177,410 35,500 13,540 59,290 4,440 4.36.590 6005 Wages OT - Reg. 6122 PERA 3,290 6,590 11,980 2,400 910 4,000 300 29,470 6124 FICA 3,730 7,470 13,560 2,720 1,040 4,540 340 33.400 6135 Health 47,450 47.450 6139 PEHP 1,500 1,500 6140 Life 2,200 2,200 6145 Dental 2,400 2,400 6170 Workers Comp 2,640 2.640 6180 Compensated Absences 10,160 10,160 Total Personnel 122.170 111,670 202.950 40,620 15,490 67.830 565,810 6202 Operating Supplies 1,710 1.710 6210 Office Supplies 6,800 6,800 6222 Motor Fuels & LUbricants 7,730 7,730 6230 Building Maintenance 6240 Equipment Maintenance 3,550 3,550 6310 Attorney 2,700 2.700 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance 2,800 2.800 6327 Other Prof Services 73,460 73,460 6332 Postage 200 200 6334 Telephone 4,020 4.020 6336 Printing/Publishing 1,230 1,230 6338 Advertising 6352 Liability Insurance 6,500 6,500 6354 Auto Insurance 1,550 1.550 6360 Utility Service 6365 Gas 6367 Refuse 6400 Rentals 6410 LOGIS 32,420 32,420 6420 Equipment Rent 6425 Equipment Rent (IS FUND) 6,520 6,520 6430 Building Rent (IS FUND) 20,890 20,890 6435 Other 6472 Conf / School/ Training 2,400 2,400 6475 Travel/Subsistence 2,910 2,910 6480 Dues 1,500 1,500 6490 Subscriptions/Publications 2,000 2.000 6650 Credit Card Fees 2,430 2,430 Total Supplies & Services 44.270 139.050 183,32D 6740 Capital Expenditures Total $ 166,440 $ 111,670 $ 342,000 $ 40,620 $ 15,490 $ 67,830 $ 749,130 2-70 Public Works Department Project Engineer GIS Specialist Engineering Tech Assistant City (2) Engineer Graduate Engineer Secreta ry Secretary Public Works Director Park Supervisor Maintenance Operator (7) Public Works Street/Utility Maintenance Superintendent Supervisor Operator (10) Mechanic (3) Engineering Tech IV 2-72 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: ENGINEERING MISSION STATEMENT: Provide prompt, efficient, and accurate information and engineering services to citizens, elected and appointed officials, developers, contractors, agencies, and other staff members. ACTIVITY: Conduct field investigations, collect engineering data and specify the criteria for the investigations; furnish designs, drawings, specifications and criteria for such designs; secure bids, assist in the award of contracts, oversee and inspect construction to assure compliance with the drawings and specifications; testing and approving all sanitary sewer, storm sewer and roadway construction projects; prepare all reports and studies required to preserve Municipal State Aid Funding received by the City; review all public facilities proposed in the City, Wetland Conservation Act administration, review of building permits, Right of Way Management & permitting, provide engineering assistance to other Departments, review technical engineering material and provide for City Council, City staff, city Commissions and Committees. Goals: 1. Efficiently, but accurately, provide the services necessary to insure public improvements are designed and installed per City standards. 2. Keep public improvement project costs to within 20% of the cost estimated in the feasibility report. Measurement of Goals: Compare revenues created in Engineering Division: Budgeted 2007 2008 2009 Private Engineering $ 134,000 $ 31,000 $ 100,000 Grade Fees 8,000 200 8,000 Public Projects Staff Time $ 418,000 $ 119,000 $ 360,000 (6/30/08) OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: 1 City Engineer (65%), 1 Assistant City engineer, 1 Project Engineer, 2 Engineering Technicians, 1 GIS Specialist, 1 Graduate Engineer, 1 Secretary (90%) . Operating Supplies: Includes computer software upgrades and licenses for Autocad $3,000, general operating supplies and small tools/equipment $5,000. Office supplies for drawings, ink pens for plotter and various engineering office supplies $7,000, GIS software $3,000. 2-73 Equipment Maintenance: Plotter repair, & survey instruments maintenance, vehicle maintenance $11,500. Professional Services: Attorney $5,000, transportation studies $10,000, GIS and pavement management software support and training $5,000, miscellaneous services $4,000. Communications: Telephone: Cellular phones and office phones for Engineering staff $5,500. Rentals: Equipment rental of vehicles $7,070, GPS survey equipment rental $1,000. Dues/Training/Travel: Conferences/School/Training: Inspection certification and Auto Cadd/computer training and supervisor training $8,000. Building Rental: $7,040 2-74 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:1 0 Fiscal Period: 9 1 8 Budget Report Page - 27 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget ~?get _,_ __El..~~::._ ,---.El..udge!_ -- 41 ENGINEERING 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 501,200 548,427 513,071 322,490 471,470 460,220 460,220 460,220 6005 OVERTIME-FT 22,408 19,819 7,683 3,139 20,000 18,000 18,000 18,000 6015 WAGES - PART TIMEITEMP 4,465 7,671 12,000 6017 OVERTIME-PART TIMEfTEMP 241 6002 WAGES 528,314 575,916 520,754 325,629 503,470 478,220 478,220 478,220 6100 BENEFITS 6122 PERA 29,606 32,734 31,810 20,594 32,720 32,280 32,280 32,280 6124 FICA 39,955 41,462 38,018 23,298 38,530 36,590 36,590 36,590 6135 HEALTH 60,382 63,799 57,245 32,963 45,770 65,530 65,530 65,530 6139 POST EMPLOYMENT HEALTH PLAN 2,733 2;735 2,535 1,499 2,100 2,400 2,400 2,400 6140 L1FE/LTD 2,374 2,406 2,302 1,467 2,180 2,330 2,330 2,330 6145 DENTAL 3,097 3,293 3,146 1,992 2,690 3,840 3,840 3,840 I\) 6160 UNEMPLOYMENT I 10,000 --J 6170 WORKERS COMPENSATION 01 4,036 5,092 1,767 1,154 4,480 3,000 3,000 3,000 6180 COMPENSATED ABSIOPEB 20,628 12,117- 5,156 14,400 18,300 18,300 18,300 6100 BENEFITS 162,811 139,405 141,979 82,968 152,870 164,270 164,270 164,270 ---- 6001 WAGES & BENEFITS 691,125 715,321 662,732 408,597 656,340 642,490 642,490 642,490 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 12,414 3,043 5,083 4,231 5,000 5,000 5,000 5,000 6210 OFFICE SUPPLIES 3,455 3,480 16,577 741 17,500 13,000 13,000 13,000 6222 MOTOR FUELS & LUBRICANTS 5,698 5,035 4,943 2,621 5,500 8,000 8,000 8,000 6230 BUILDING MAINT SUPPLIES 8,911 1,000 6240 EQUIPMENT MAINTENANCE 1,916 1,007- 3,952 168 3,500 3,500 3,500 3,500 6250 MERCHANDISE 527 1,123 399 --- 6201 SUPPLIES & SERVICES 24,010 19,461 31,679 8,159 32,500 29,500 29,500 29,500 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 5,291 1,487 6,524 3,119 5,000 5,000 5,000 5,000 6312 ENGINEERING CONSULTNTS 26,566 23,057 26,359 5,741 21,000 15,000 15,000 15,000 6315 BUILDING MAl NT, 18,637 427 2,000 2,000 2,000 2,000 6316 EQUIPMENT MAINTENANCE 959 353 3,189 10,500 8,000 8,000 8,000 6327 OTHER PROF SERVICES 2,948 1,407 532 2,302 4,000 4,000 4,000 4,000 6300 PROFESSIONAL SERVICES 35,764 44,942 33,843 14,352 42,500 34,000 34,000 34,000 RSS09BUD lOGISOOS CITY OF SHAKOPEE 10/17/200811 :OS:10 Fiscal Period: 9 / 8 Budget Report Page - 28 level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget 6330 COMMUNICATIONS 6332 POSTAGE 60 37 800 300 300 300 6334 TElEPHONE 4.475 4,918 6,775 3,254 5,500 5,500 5,500 5,500 6336 PRINTING/PUBLISHING 840 2,914 2,567 793 3,000 3,000 3,000 3,000 -~ ----~ 6330 COMMUNICATIONS S,315 7,832 9,403 4,084 9,300 8,800 8,800 8,800 6350 INSURANCE 6352 LIABILITY 4,356 5,119 6,101 5,865 5,000 6,500 6,500 6,500 6354 PROPERTY 856 900 6356 AUTO 1,265 1,819 1,885 1,288 2,060 1,500 1.500 1,500 -- ---- 6350 INSURANCE 5,621 6,938 8,842 7,153 7,960 8,000 8,000 8,000 6360 UTILITY SERVICE 6362 ELECTRIC 544 6364 WATER 48 I\) I 6365 GAS 1,168 5,389 -....j 0) 6366 SEWER 45 6368 STORM 119 6360 UTILITY SERVICE 1,924 5,389 6400 RENTALS 6425 EQUIPMENT RENT (IS FUND) 13,236 14,472 14,628 9,270 12,380 10,060 7,070 7,070 6430 BUILDING RENT (IS FUND) 5,520 5,700 4,662 6,300 7,040 7,040 7,040 6435 OTHER RENT 25 1,500 1,000 1,000 1,000 --~._.- ---.--.-----..-- 6400 RENTALS 13,236 19,992 20,328 13,957 20,180 18,100 15,110 15,110 6470 DUESfTRAININGfTRAVEl .6472 CONFERENCE/SCHOOL/TRAINING 5,317 6,815 8,674 . 3,652 10,000 8,000 8,000 8,000 6475 TRAVEL/SUBSISTENCE 522 106 76 12 1,000 1,000 1,000 1,000 6480 DUES 373 1,205 268 560 1,000 1,000 1,000 1,000 6490 SUBSCRIPTIONS/PUBLICATIONS 291 131 333 242 400 400 400 400 6470 DUES/TRAININGfTRAVEl 6,503 8,257 9,351 4,467 12,400 10,400 10,400 10,400 6498 EXPENSE CHARGED BACK 8,000- 6,674 13,200 8,000 10,000 10,000 10,000 6200 SUPPLIES AND SERVICES 82,4,49 116,020 132,034 52,171 132,840 118,800 115,810 115,810 6500 DEPRECIATION 6600 MISCELLANEOUS R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:10 Fiscal Period: 9 / 8 Budget Report Page - 29 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget - 6700 CAPITAL OUTLAY 6740 EQUIPMENT 36,075 6700 CAPITAL OUTLAY 36,075 6800 DEBT SERVICE 6840 DEBT SERVICE INTEREST -"- ---~- -----.-.-,-- ------_..._.~.._._.-- ----~--_._----_.- 6000 EXPENDITURES 773,574 867,415 794,766 460,768 789,180 761,290 758,300 758,300 .--- 41 ENGINEERING 773,574 867,415 794,766 460,768 789,180 761,290 758,300 758,300 f\) I '" '" Engineering 2009 Budget 0411 412 413 0419 5000 5500 Object # Description Management County Proj Transportation ROW MGT Eng Projects Eng DevProjects Total 6002 Wages FT - Reg. 142,670 23,010 23,010 32,220 110,450 128,860 460,220 6005 Wages aT - Reg. 15,000 3,000 18,000 6015 Wages PT - Temp 6122 PERA 9,640 1,550 1,550 2,170 8,470 8,900 32,280 6124 FICA 10,920 1,760 1,760 2,460 9,600 10,090 36,590 6135 Health 65,530 65.530 6139 PEHP 2,400 2,400 6140 Life 2,330 2,330 6145 Dental 3,840 3,840 6160 Unemployment - 6170 Workers Comp 3,000 3,000 6180 Compensated Absences 18,300 18,300 Total Personnel 258,630 26,320 26,320 36,850 143,520 150,850 642,490 6202 Operating Supplies 5,000 5,000 6210 Office Supplies 13,000 13,000 6222 Motor Fuels & Lubricants 600 500 500 2,900 2,500 1,000 8,000 6230 Building Maintenance 6240 Equipment Maintenance 3,500 3,500 6310 Attorney 5,000 5,000 6312 Engineering Consultants 5,000 10,000 15,000 6314 Computer Services - 6315 Building Maintenance 2,000 2,000 6316 Equipment Maintenance 8,000 8,000 6327 Other Prof Services 4,000 4,000 6332 Postage 300 300 6334 Telephone 1,000 1,000 2,500 1,000 5,500 6336 Printing/Publishing 1,000 2,000 3,000 6352 Liability Insurance 6,500 6,500 6354 Property Insurance - - 6356 Auto Insurance 1,500 1,500 6360 Utility Service 6365 Gas - 6367 Refuse - 6410 LOGIS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) 7,070 7,070 6430 Building Rent (IS FUND) 7,040 7,040 6435 Other Rent 1,000 1,000 6472 Conf / Schooll Training 8,000 8,000 6475 Travel/Subsistence 1,000 1,000 6480 Dues 1,000 1,000 6490 Subscriptions/Publications 400 400 6498 Expenses Charged Back 10,000 10,000 Total Supplies & Services 91,910 500 10,500 3,900 7,000 2,000 115,810 6740 Capital Expenditures - Total $ 350.540 $ 26,820 $ 36,820 $ 40,750 $ 150,520 $ 152,850 $ 758,300 2-78 CITY OF SHAKOPEE 2009 GENERAL FUND BUDGET DIVISION: STREET MISSION STATEMENT: To provide public services in a professional, cost-effective manner in order to maintain the public investment of infrastructure in streets, alleys and public parking lots. ACTIVITY: Maintain bituminous and gravel roadways/alleys, traffic signs/striping, snowplowing/ice control, street sign fabrication/installation, boulevard tree trimming/removal, and disease tree prevention. GOALS: 1. Provide snowplowing and ice control in a timely and cost effective manner. 2. Provide street/alley maintenance in a cost-effective manner. MEASUREMENT OF GOALS: (* Does not include equipment rental rate.) 1. Average cost of snowplowing/ice control operations per capita. Actual Budgeted Requested 2007 2008 2009 Wages and materials $237,451 $190,250 $208,890 Population 32,300 33,960 34,360 Cost per capita $7.35 $5.60 $6.08 2. Average cost of street and alley maintenance per capita. Actual Budgeted Requested 2007 2008 2009 Wages and materials $474,267 $495,180 $588,760 Population 32,300 33,960 34,360 Cost per capita $14.68 $14.58 $17.14 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Director (20%), Public Works Supervisor (40%), 1 Engineering Tech IV, 1 Street Supervisor, 10 Maintenance Operators (4 Utilities), Secretary (30%) . Salaries - Temp: Temporary seasonal employees - (3 - summer with one seasonal employee funded by sanitary/storm enterprise funds, 4-winter). 2-79 Operating Supplies (6202) : Striping ($2,500) ; slgns ($17,500); floor mats ($4,800); safety equipment ($1,500); various supplies ($11,000) . Office Supplies (6210) : Computer hardware/software/GIS licenses ($13,500); general office supplies ($1,000) . Uniforms/Clothing (6212) : ($5,400) Materials (6215) : Ice control materials ($80,000); gravel ($6,000); bituminous mix ($6,000); trees ($1,000); concrete ($3,000) . Motor Fuel and Lubricants (6222) : ($76,000) Building Maintenance (6230) : Miscellaneous maintenance ($5,000) . Equipment Maintenance (6240) : Vehicle maintenance; truck washes/car washes. ($32,000 ) Professional Services Building Maintenance (6315) : Miscellaneous ($5,000) Equipment Maintenance (6316) : ($96,000) Pavement Preservation (6322) : Crack sealing ($20,000); seal coating ($240,000) ; large street repair ($5,000). Other Professional Services (6327) : Includes paint striping of streets ($10,000) ; paint striping of crosswalks on county roads ($5,000) ; drug testing ($2,000); traffic signal maintenance ($3,000) ; tree trimming/removal/disposal/stump grinding ($10,000) ; support for sign/pavement programs ($3,000); Clean-up Day ($20,000); miscellaneous services ($3,000) . Communications (6334) : Telephone: Office phones and cellular phones for Public Works Supervisor, Street Supervisor and Maintenance Operators ($4,500) . printing/Publishing (6336) printing/publishing ($1,000) . Utility service (6360) : Utilities - includes street lights and traffic control signals $107,000 replacement of street lights in downtown area $5,000. Utilities for public works buildings ($165,000) . Equipment Rent - IS Fund (6425) : Equipment rental ($128,580) . Building Rent - IS Fund (6430) : Building rent for new and old buildings 29% ($51,060) . Other Rent (6435) Other rent ($4,000) . 2-80 Conference/Training (6472) : ($3,000) Travel/subsistence (6475) : ($500) Dues (6480) : ($500) Subscriptions/Publications (6490) : ($150) Expense Charged Back (6498) : Facilities charge back for PW buildings to Engineering, Fleet, Park, Sewer and Storm funds (-$167,040) . Special Assessments (6620): Gorman Street ($10,200) Capital Equipment (6740) : None 2-81 R5509BUD LOGIS005 CITY OF SHAKOPEE 11/20/200811 :18:40 Fiscal Period: 10 I 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 42 STREET MAINTENANCE 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 320,292 334,483 402,401 311,790 481,330 536,000 536,000 536,000 6005 OVERTIME-FT 17,730 8,153 30,727 11,493 32,500 29,000 29,000 29,000 6010 PREMIUM PAY 692 1,180 1,178 513 4,600 4,600 4,600 4,600 6015 WAGES - PART TlMElTEMP 14,024 16,500 26,972 17,073 32,000 25,000 25,000 25,000 6017 OVERTIME-PART TIMElTEMP 2,469 6002 WAGES 352,737 360,316 463,747 340,869 550,430 594,600 594,600 594,600 6100 BENEFITS 6122 PERA 19,344 20,569 27,871 20,167 35,770 40,130 40,130 40,130 6124 FICA 26,001 25,577 33,290 23,096 42,090 45,510 45,510 45,510 6135 HEALTH 65,059 57,403 79,897 43,950 72,470 78,920 78,920 78,920 I\) 6139 POST EMPLOYMENT HEALTH PLAN 2,325 2,153 2,847 1,797 3,000 2,700 2,700 2,700 I 6140 L1FE/L TD 1,725 1,610 2,170 1,416 2,470 2,450 2,450 2,450 (Xl I\) 6145 DENTAL 2,661 2,614 3,504 2,335 3,910 4,320 4,320 4,320 6160 UNEMPLOYMENT 209 6170 WORKERS COMPENSATION 14,496 16,179 28,385 15,256 18,070 25,000 25,000 25,000 6180 COMPENSATED ABS/OPEB 26,031 6,162 35,514- 18,900 21,600 21,600 21,600 6185 OPEB 4,773 6190 RETIREMENT BENEFIT 497 17,549- 6100 BENEFITS 158,138 114,719 142,451 112,998 196,680 220,630 220,630 220,630 6001 WAGES & BENEFITS 510,875 475,035 606,198 453,867 747,110 815,230 815,230 815,230 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 41,487 98,579 59,899 39,963 46,580 37,300 37,300 37,300 6203 TOOLS 524 6210 OFFICE SUPPLIES 585 7,291 1,350 493 9,000 14,500 14,500 14,500 6212 UNIFORMS/CLOTHING 3,470 5,400 5,400 5,400 6215 MATERIALS 86,319 55,253 107,964 40,770 97,500 96,000 96,000 96,000 6222 MOTOR FUELS & LUBRICANTS 36,806 24,395 48,294 33,094 52,000 76,000 76,000 76,000 6230 BUILDING MAl NT SUPPLIES 1,512 11,529 5,186 10,000 5,000 5,000 5,000 6240 EQUIPMENT MAINTENANCE 38,921 26,518 77,462 23,621 120,000 32,000 32,000 32,000 6250 MERCHANDISE 18 6201 SUPPLIES & SERVICES 204,117 214,091 306,498 146,597 335,080 266,200 266,200 266,200 R5509BUD LOGIS005 CITY OF SHAKOPEE 11/20/200811 :18:40 Fiscal Period: 10 I 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 909 1,193 142 418 6312 ENGINEERING CONSUL TNTS 2,152 6315 BUILDING MAl NT. 2,382 5,917 11,945 8,208 10,000 5,000 5,000 5,000 6316 EQUIPMENT MAINTENANCE 4,163 3,606 15,785 94,075 96,000 96,000 96,000 6322 PAVEMENT PRESERVATION 81,993 84,525 151,830 282,594 267,230 265,000 265,000 265,000 6327 OTHER PROF SERVICES 41,469 69,997 68,525 41,936 64,500 56,000 56,000 56,000 6300 PROFESSIONAL SERVICES 130,917 165,238 250,379 427,232 341,730 422,000 422,000 422,000 6330 COMMUNICATIONS 6332 POSTAGE 151 20 11 6334 TELEPHONE 3,076 2,933 2,462 1,913 4,500 4,500 4,500 4,500 6336 PRINTING/PUBLISHING 1,356 3,403 3,064 1,709 1,000 1,000 1,000 1,000 6330 COMMUNICATIONS 4,432 6,487 5,546 3,633 5,500 5,500 5,500 5,500 I\) I 6350 INSURANCE (Xl W 6352 LIABILITY 10,367 9,411 13,181 23,290 10,500 17,500 17,500 17,500 6354 PROPERTY 9,651 21,222 27,521 19,027 29,000 20,600 20,600 20,600 6356 AUTO 13,576 14,085 16,854 16,108 17,510 18,000 18,000 18,000 6350 INSURANCE 33,594 44,718 57,556 58,424 57,010 56,100 56,100 56,100 6360 UTILITY SERVICE 46,096 3,497 7,229 2,364 272,000 172,000 172,000 172,000 6362 ELECTRIC 15,710 89,363 149,509 47,257 112,000 112,000 133,030 6364 WATER 2,467 39,559 3,784 6365 GAS 23,871 37,519 50,401 6366 SEWER 27,573 33,757 2,780 6367 REFUSE 408 2,676 2,032 6368 STORM 3,877 6,197 4,659 6360 UTILITY SERVICE 62,214 153,325 275,801 111,245 272,000 284,000 284,000 305,030 6400 RENTALS 6420 EQUIPMENT RENT 1,000 2,390 3,190 323 6425 EQUIPMENT RENT (IS FUND) 185,400 195,768 201,804 188,590 226,820 216,100 128,580 128,580 6430 BUILDING RENT (IS FUND) 40,020 41,304 37,530 45,040 51,060 51,060 51,060 6435 OTHER RENT 4,000 4,000 4,000 4,000 6400 RENTALS 186,400 238,178 246,298 226,443 275,860 271,160 183,640 183,640 6470 DUESITRAININGITRAVEL 6472 CONFERENCElSCHOOLlTRAINING 4,395 4,846 4,591 1,472 6,000 3,000 3,000 3,000 R5509BUD LOGIS005 CITY OF SHAKOPEE 11/20/200811 :18:40 Fiscal Period: 10 / 8 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6475 TRAVEUSUBSISTENCE 262 290 303 100 500 500 500 500 6480 DUES 773 295 733 314 1,000 500 500 500 6490 SUBSCRIPTIONS/PUBLICATIONS 254 90 70 59 300 150 150 . 150 6470 DUESITRAININGITRAVEL 5,683 5,521 5,696 1,946 7,800 4,150 4,150 4,150 6498 EXPENSE CHARGED BACK 124,260- 158,396- 114,000- 167,040- 167,040- 167,040- 6200 SUPPLIES AND SERVICES 627,356 703,299 989,377 975,519 1,180,980 1,142,070 1,054,550 1,075,580 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 756 12,442 12,153 10,752 11,250 10,200 10,200 10,200 6600 MISCELLANEOUS 756 12,442 12,153 10,752 11,250 10,200 10,200 10,200 6700 CAPITAL OUTLAY I\) 6740 EQUIPMENT 13,937 15,333 7,681 31,500 I 6700 CAPITAL OUTLAY 13,937 15,333 7,681 31,500 (Xl -i:>- 6800 DEBT SERVICE 6000 EXPENDITURES 1,152,924 1,190,775 1,623,062 1,447,819 1,970,840 1,967,500 1,879,980 1,901,010 42 STREET MAINTENANCE 1,152,924 1,190,775 1,623,062 1,447,819 1,970,840 1,967,500 1,879,980 1,901,010 01000 GENERAL FUND 1,152,924 1,190,775 1,623,062 1,447,819 1,970,840 1,967,500 1,879,980 1,901,010 Street 2009 Budget Object Street 0421 0422 0423 0424 0425 0426 0427 # Description Management Tree/Weed Signs Snow/Sand PW BldglYard Equip Maint Street Maint 6002 Wages FT - Reg. 193,800 32,300 39,760 84,480 59,640 11,430 47,710 6005 Wages OT - Reg. 1,500 500 500 21,500 1,000 6010 Premium Pay 4,600 6015 Wages PT - Temp 500 3,500 2,500 4,500 2,000 - 8,500 6122 PERA 13,530 2,450 2,890 7,460 4,160 770 3,860 6124 FICA 15,350 2,780 3,270 8,450 4,720 870 4,380 61261CMA 6135 Health 78,920 6139 PEHP 2,700 6140 Life 2,450 6145 Dental 4,320 6170 Workers Comp 25,000 6180 Compensated Absences 21,600 Total Personnel 364,270 41,530 48,920 126,390 70,520 13,070 65,450 6202 Operating Supplies 3,000 17,500 1,000 6,800 2,500 6210 Office Supplies 1,500 2,000 3,500 1,500 1,500 6212 Uniforms 5,400 6215 Materials 1,000 80,000 10,000 6222 Motor Fuels & Lubricants 76,000 6230 Building Maintenance 6240 Equipment Maintenance 32,000 6310 Attorney 6312 Engineering Consultants 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance 96,000 6322 Pavement Preservation 25,000 6327 Other Prof Services 2,000 10,000 6,000 3,000 6332 Postage 6334 Telephone 4,500 6336 Printing/Publishing 1,000 6352 Liability Insurance 17,500 6354 Property Insurance 6,000 6356 Auto Insurance 18,000 6360 Utility Service 133,030 6365 Gas 6367 Refuse 6400 Rentals 6410 LOGIS 6420 Equipment Rent 6425 Equipment Rent (IS FUND) 128,580 6430 Building Rent (IS FUND) 51,060 6435 Other Rent 4,000 6472 Conf / School /Training 3,000 6475 Travel/Subsistence 500 6480 Dues 500 6490 Subscriptions/Publications 150 6498 Expenses Charged Back 6620 Special Assessments 10,200 Total Supplies & Services 325,890 16,000 27,000 82,500 6,800 129,500 177,530 6740 Capital Expenditures Total $ 690,160 $ 57,530 $ 75,920 $ 208,890 $ 77,320 $ 142,570 $ 242,980 2-86 0428 0429 0430 0432 0433 0434 2009 Seal Coating Facilities Alley Maint Sidewalk Maint Striping Clean Up Day Total 9,940 39,040 3,480 3,980 6,460 3,980 536,000 1,000 1,000 2,000 29,000 4,600 500 - 500 - 2,500 - 25,000 770 2,700 270 270 600 400 40,130 880 3,060 300 300 690 460 45,510 - 78,920 2,700 2,450 4,320 25,000 21,600 13,090 45,800 4,550 4,550 10,250 6,840 815,230 1,500 2,000 3,000 37,300 1,500 1,500 1,500 14,500 5,400 2,000 3,000 96,000 76,000 5,000 5,000 32,000 - - - 5,000 5,000 96,000 240,000 265,000 15,000 20,000 56,000 - 4,500 1,000 17,500 14,600 20,600 18,000 172,000 305,030 - - - - - 128,580 51,060 4,000 3,000 500 500 150 (167,040) (167,040) 10,200 240,000 31,060 3,500 6,500 19,500 20,000 1,085,780 - - $ 253,090 . $ 76,860 $ 8,050 $ 11,050 $ 29,75Q $ 26,840 $ 1,901,010 2-87 CITY OF SHAKOP~~ 2009 GENERAL FUND BUDGET DIVISION: FLEET MISSION STATEMENT: To provide services in a professional, cost-effective manner in order to maintain the public investment of infrastructure and equipment in streets, parks and public grounds. ACTIVITY: Maintain vehicles/equipment in streets, park, administration, police, fire, S.P.U.C., fabrication of new and existing equipment, prepare vehicle evaluation reports for all departments. Mechanic repairs for equipment is billed to the respective departments. Operating car and truck wash for government vehicles. GOAL: To provide quality maintenance to all departments in a cost-effective manner. MEASUREMENT OF GOALS: 1. Average cost per vehicle/equipment maintained Actual Budgeted Requested 2007 2008 2009 Overall shop budget $214,520 $95,880 $103,640 Number of vehicles/equipment 241 317 313 Avg cost per vehicles/equipment $890 $302 $331 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Public Works Director (5%) , Public Works Supervisor (20%) , 2 Mechanics, 1 Mechanic's Apprentice, and 1 temporary employee from School Employment Program, Secretary (40%) . Operating Supplies (6202) : Various shop supplies ($9,000); Uniforms ($1,800) ; Truck wash supplies ($2,500); Car wash supplies ($3,000) . Tools (6203) : Small tools ($2,000). Office Supplies (6210) : Miscellaneous office supplies ($1,000) . Equipment maintenance (6240) Miscellaneous equip. maintenance ($1,500) . Merchandise (6250) Shop merchandise ($2,000) 2-88 Professional Equipment Maintenance (6316) : crane/Hoist inspections ($2,000); Gas Boy fuel system repairs and miscellaneous ($1,500) ; Truck wash maintenance ($2,500); Car wash maintenance ($1,800) ; Fuel System Maintenance ($3,000). Other Professional Services (6327) : Fleet computer services ($700); Miscellaneous ($1,000). Telephone (6334) Shop telephone ($1,250) printing/Publishing (6336) ($1,000) . Utility Service (6360) : Utilities - For Truck Wash (4,100) . Building Rental (6430) : Building rental for new building 24% ($42,250) . Conferences/Schooling/Training (6472) : Various training including schooling for the apprentice ($1,500). SUbscriptions/Publications (6490) None Expense Charge Back (6498) : ($55,680) Capital Expenditure (6700) : Scanner ($6,500) 2-89 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:10 Fiscal Period: 9 / 8 Budget Report Page - 33 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget .~-- ---'- --.-.--- 44 FLEET 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 158,469 170,130 168,752 134,634 178,770 184,450 184,450 184,450 6005 OVERTIME-FT 3,527 1,692 1,523 1,503 2,500 2,000 2,000 2,000 6010 PREMIUM PAY 2,082 3,200 3,200 3,200 3,200 6015 WAGES - PART TIME/TEMP 11,309 12,612 8,947 7,081 9,400 9,400 9,400 9,400 6002 WAGES 173,305 184,433 179,222 145,300 193,870 199,050 199,050 199,050 6100 BENEFITS 6122 PERA 9,128 9,576 10,754 8,811 12,600 13,440 13,440 13,440 6124 FICA 12,924 13,655 13,136 10,272 14,830 15,220 15,220 15,220 6135 HEALTH 28,473 27,440 25,054 19,048 35,190 33,740 33,740 33,740 6139 POST EMPLOYMENT HEALTH PLAN 1,115 1,400 1,039 835 1,200 1,200 1,200 1,200 6140 L1FE/L TO 794 1,032 781 655 840 870 870 870 I\) 6145 DENTAL 1,251 1,725 1,297 1,124 1,540 1,920 1,920 1,920 I 6170 WORKERS COMPENSATION 4,821 5,341 9,618 5,698 5,970 9,000 9,000 9,000 CO 0 6180 COMPENSATED ABS/OPEB 5,260 8,665 3,331 7,120 10,820 10,820 10,820 6190 RETiREMENT BENEFIT 8,088- --~--'- 6100 BENEFITS 55,677 68,833 65,011 46,443 79,290 86,210 86,210 86,210 -------~- 6001 WAGES & BENEFITS 228,982 253,267 244,232 191,743 273,160 285,260 285,260 285,260 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 17,950 14,177 15,382 9,158 26,000 14,500 14,500 14,500 6203 MECHANICS TOOLS 2,180 2,379 2,307 1,759 2,000 2,000 2,000 2,000 6210 OFFICE SUPPLIES 402 191 2,147 667 1,000 1,000 1,000 1,000 6212 UNIFORMS/CLOTHING 1,157 1,800 1,800 1,800 6222 MOTOR FUELS & LUBRICANTS 79 6230 BUILDING MAINT SUPPLIES 4,627 162 987 42 6240 EQUIPMENT MAINTENANCE 203 224 1,746 651 1,500 1,500 1,500 1,500 6250 MERCHANDISE 6,261 3,038 1,991 15,635 2,000 2,000 2,000 2,000 6201 SUPPLIES & SERVICES 31,624 20,250 24,560 29,068 32,500 22,800 22,800 22,800 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 75 6315 BUILDING MAINT. 12,544 2,365 61 125 6316 EQUIPMENT MAINTENANCE 1,565 1,155 4,027 8,955 10,500 10,800 10,800 10,800 6327 OTHER PROF SERVICES 5,856 6,240 1,540 2,576 1,700 1,700 1,700 1,700 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:10 Fiscal Period: 9 / 8 Budget Report Page - 34 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget ------ 6300 PROFESSIONAL SERVICES 19,966 9,835 5,629 11,656 12,200 12,500 12,500 12,500 6330 COMMUNICATIONS 6334 TELEPHONE 591 857 1,095 825 1,250 1,250 1,250 1,250 6336 PRINTING/PUBLISHING 944 1,081 1,000 1,000 1,000 1,000 6330 COMMUNICATIONS 591 857 2,039 1,905 2,250 2,250 2,250 2,250 6350 INSURANCE 6352 LIABILITY 2,041 1,946 469 742 500 800 800 800 6354 PROPERTY 2,464 6350 INSURANCE 4,505 1,946 469 742 500 800 800 800 6360 UTILITY SERVICE 4,100 4,100 4,100 6362 ELECTRIC 14,441 3,996 3,076 2,337 6364 WATER 2,398 286 136 I\) 6365 GAS 26,420 7,007 I 6366 SEWER 2,297 268 CD .-. 6368 STORM 5,905 714 ---- 6360 UTILITY SERVICE 51,461 12,271 3,076 2,473 4,100 4,100 4,100 6400 RENTALS 6420 EQUIPMENT RENT 1,000 6430 BUILDING RENT (IS FUND) 31,104 33,120 34,188 27,954 37,270 42,250 42,250 42,250 6400 RENTALS 32,104 33,120 34,188 27,954 37,270 42,250 42,250 42,250 6470 DUES/TRAININGITRAVEL 6472 CONFERENCE/SCHOOL/TRAINING 617 841 1,741 575 3,000 1,500 1,500 1,500 6475 TRAVEl/SUBSISTENCE 24 6490 SUBSCRIPTIONS/PUBLICATIONS 10 76 200 - 6470 DUESITRAININGITRAVEL 627 917 1,765 575 3,200 1,500 1,500 1,500 6497 FLEET CHARGE BACK 178,584- 313,200- 330,000- 330,000- 330,000- 6498 EXPENSE CHARGED BACK 32,043 108,778- 48,000 55,680 55,680 55,680 6200 SUPPLIES AND SERVICES 140,878 111,240 37,052- 104,211- 177,280- 188,120- 188,120- 188,120- 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 12,321 -- 6600 MISCELLANEOUS 12,321 R5509BUD LOGISOO5 CITY OF SHAKOPEE 10/17/200811 :05:1 0 Fiscal Period: 9 / 8 Budget Report Page .. 35 Levei Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget ,,- 6700 CAPITAL OUTLAY 6740 EQUIPMENT 20,183 7,340 6,500 6,500 6,500 6700 CAPITAL OUTLAY 20,183 7,340 6,500 6,500 6,500 6800 DEBT SERVICE --- 6000 EXPENDITURES 402,364 364,506 214,520 87,532 95,880 103,640 103,640 103,640 44 FLEET 402,364 364,506 214,520 87,532 95,880 103,640 103,640 103,640 I\) I CD I\) Shop 2009 Budget 0441 0443 0444 0445 0446 0448 0450 0451 0456 0457 0458 2009 Object # Description Management Maint Street Main! Park Maint Police Maint Others Maint Fire Car Wash Truck Wash Fuel System Maint 5S Maint SD Total 6002 Wages FT - Reg. 82,690 36,050 25,290 19,550 600 4,270 600 2,200 2,000 3,020 8,180 184450 6005 Wages OT - Reg. 2,000 2,000 6010 Premium Pay 3,200 3,200 6015 Wages PT - Temp 700 2,600 2,600 1,750 1,750 9,400 6122 PERA 5,980 2,610 1,880 1,440 160 290 40 150 140 200 550 13,440 6124 FICA 6,760 2,960 2,130 1,630 180 330 50 170 150 230 630 15,220 6135 Health 33,740 33,740 6139 PEHP 1,200 1.200 6140 Life 870 870 6145 Dental 1,920 1,920 6170 Workers Comp 9,000 9,000 6180 Compensated Absences 10,820 10.820 Total Personnel 158,880 44,220 31,900 24,370 2,690 4,890 690 2,520 2,290 3,450 9,360 285,260 6202 Operating Supplies 9,000- . 3,000 2,500 14,500 6203 Tools 2,000 2,000 6210 Office Supplies 1,000 1,000 6212 Uniforms 1,800 1,800 6215 Materials 6222 Motor Fuels & Lubricants 6230 Building Maintenance 6240 Equipment Maintenance 1,500 1,500 6250 Merchandise 2,000 2,000 6310 . Attorney 6312 Engineering Consultants 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance 3,500 1800 2500 3000 10,800 6322 Pavement Preservation 6327 Other Prof Services 1,700 1,700 6332 Postage 6334 Telephone 1,250 1,250 6336 Printing/Publishing 1,000 1.000 6352 Liability Insurance 800 800 6354 Property Insurance 6360 Utility Service 4,100 4,100 6365 Gas 6367 Refuse 6400 Rentals 6410 LOGIS 6420 Equipment Rent 6425 Equipment Rent (IS FUND) 6430 Building Rent (IS FUND) 42,250 42,250 6435 Other Rent 6472 Conf / School/ Training 1,500 1,500 6475 Travel/Subsistence 6480 Dues 6490 Subscriptions/Publications 6498 Expenses Charged Back 55,680 55.680 6620 Special Assessments Total Supplies & Services 124.980 4,800 9,100 3,000 141,880 6740 Capital Expenditures 6,500 6,500 T olal Expenditure 290,360 44,220 31,900 24,370 2,690 4,890 5,490 11,620 5,290 3,450 9,360 4~B,640 6497 Fleet Charged Back (96,000) (60,000) (76,000) (31,000) (25,000) (10,000) (32,000,00) (330,000) Total $ 290,360 $ (51,780) $ (28,100) $ (51,630) $ (28,310) $ (20,110) $ 5,490 $ 11,620 $ 5,290 $ (6,550) $ (22,640) $ 103,640 2-93 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: PARK MAINTENANCE MISSION STATEMENT: To provide public services in a professional, cost-effective manner in order to maintain the public investment of infrastructure in parks and public grounds. ACTIVITY: Maintain athletic fields, rinks, trails, sidewalks, parking lots, playgrounds, park building/restrooms/shelters, public grounds, downtown streetscape, trees trimming/planting. GOALS: l. Provide quality in maintaining athletic fields in a cost-effective manner. 2. Mow and trim parks and public grounds cost effectively. PERFORMANCE MEASUREMENT: (* Does not include equipment rental rate.) l. Cost to maintain athletic fields per capita. Actual Budgeted Requested 2007 2008 2009 Wages and materials $118,462 $235,240 $200,920 population 32,300 33,960 34,360 Cost per capita $3.67 $6.93 $5.85 2. Mowing and trimming per acre. Actual Budgeted Requested 2007 2008 2009 Wages and supplies $46,158 $35,970 $37,860 Acres of land mowed and trimmed 404.20 404.20 411.70 Cost of mowing and trimming per acre $114.20 $88.99 $91.96 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Public Works Director (10%) , Public Works Supervisor (40%) 1 Park Supervisor, 7 Maintenance Operators, Secretary(30%) . Salaries - Temp: Temporary employees - (8 summer, 1 winter). 2-94 Operating Supplies (6202) : Flower planting ($6,000); Hockey rink repairs ($500) ; Irrigation system ($7,500) ; Athletic Field Supplies ($10,000) ; Garbage cans ($1,000) ;Floor mats ($3,700) ; Playground equipment/wood chips ($8,000); Picnic tables ($1,000) ; Fence supplies ($2,000); Youth Building ($3,500); Safety equipment ($1,500) ; Computer software and hardware ($11,500) ; Stadium Seats ($2,500) ; Small Hand Tools ($1,000) ; Vandalism ($2,500) ; Miscellaneous ($5,000) . Uniforms (6212) : ($3,900) Materials (6215) : Trees/shrubs ($1,500) ; Sod/seed ($2,500); Ballfield aggregate ($6,000) ; Fertilizer ($9,500) , Weed killer ($8,500); Concrete/pavers ($6,000); Concrete/paver sealer ($2,000) ; Landscape mulch ($2,000); Miscellaneous ($3,000). Motor Fuels & Lubricants (6222) : Management (0621) ($43,000) . Building Maintenance (6230) : Window/door replacement ($1,500) ; Youth building ($2,650); RPZ Testing ($4,000); Miscellaneous ($5,000) . Equipment Maintenance (6240) : Vehicle maintenance ($8,000) ; Car/Truck Washes ($4,000). Professional Services Building Maintenance (6315) : Youth building ($4,000). Professional Equipment Maintenance (6316) : Vehicle maintenance ($60,000); Equipment maintenance ($2,000) Pavement Preservation (6322): Trail maintenance/overlay ($30,000) . Other Professional Services (6327) : Athletic Field Light/Scoreboard Repairs ($3,000); Contract cleaning of Community Youth Building and park buildings ($15,000); Irrigation system maintenance ($2,500) ; Tennis Court repairs ($30,000); Vandalism ($2,500); Ballfield lighting ($3,000); Miscellaneous ($2,500). Telephone (6334) Telephone ($2,000) Utili ty Service (6360) : Gas, electric, telephone for park buildings, rinks, athletic fields and youth building ($84,000). Equipment Rent - IS Fund (6425) : Equipment rent ($69,430) 2-95 Building Rent - IS Fund (6430) : Public Works buildings 29% ($51, 060) . Other Rent (6435) Park Building & Shelter Rent ($71,680) . Satellites for ball- fields ($12,000). Conf/School/Training (6472) : ($3,500) Dues (6480) : ($100) Subscriptions/Publications (6490) : ($100 ) Expense Charge Back (6498) : ($62(520) Special Assessments (6620) : Assessments ($30,560) Capital Expenditures (6740) : None. - 2-96 R5509BUD LOGIS005 CITY OF SHAKOPEE 1 0/17/2001l11 :05: 1 0 Fiscal Period: 9 / 8 Budget Report Page - 36 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 46 PARK MAINTENANCE 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 319,878 343,091 349,334 . 307,564 440,230 442,830 442,830 -442,830 6005 OVERTIME-FT 6,452 4,533 15,117 4,811 16,000 16,000 16,000 16,000 6010 PREMIUM PAY 77 278 254 240 3,200 3,200 3,200 3,200 6015 WAGES - PART TIME/TEMP 44,018 52,208 58,939 43,616 65,000 52,000 52,000 52,000 6017 OVERTIME-PART TIMEITEMP 187 ----- 6002 WAGES 370,425 400,110 423,832 356,230 524,430 514,030 514,030 514,030 6100 BENEFITS 6122 PERA 18,392 21,373 23,068 19,949 34,070 34,690 34,690 34,690 6124 FICA 26,602 28,093 30,394 25,006 40,140 39,330 39,330 39,330 6135 HEALTH 52,839 49,247 44,935 38,269 58,230 62,690 62,690 62,690 6139 POST EMPLOYMENT HEALTH PLAN 2,210 1,970 2,089 1,858 2,400 2,400 2,400 2,400 I\) 6140 L1FE/L TO 1,630 1,496 1,631 1,496 2,110 2,190 2,190 2,190 I 6145 DENTAL 2,504 2,410 2,464 2,200 3,070 3,840 3,840 3,840 CD " 6170 WORKERS COMPENSATION 7,515 8,336 13,724 8,628 9,270 15,000 15,000 15,000 6180 COMPENSATED ABS/OPEB 9,110 10,674 10,333 12,840 20,300 20,300 20,300 6190 RETIREMENT BENEFIT 7,540- 6100 BENEFITS 113,263 123,599 128,638 97,406 162,130 180,440 180,440 180,440 6001 WAGES & BENEFITS 483,688 523,709 552,470 453,636 686,560 694,470 694,470 694,470 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 38,406 64,968 47,945 31,878 71,240 67,200 67,200 67,200 6203 TOOLS 1,247 1,175 6210 OFFICE SUPPLIES 295 59 322 209 6212 UNIFORMS/CLOTHING 3,265 3,900 3,900 3,900 6213 FOOD 82 6215 MATERIALS 28,518 13,195 17,966 19,794 41,000 41,000 41,000 41,000 6222 MOTOR FUELS & LUBRICANTS 18,827 22,107 27,367 31,276 28,000 43,000 43,000 43.000 6230 BUILDING MAINT SUPPLIES 1,688 3,515 20,399 9,224 15,650 13,150 13,150 13,150 6240 EQUIPMENT MAINTENANCE 20,247 18,958 71,600 5,599 58,800 12,000 12,000 12,000 6250 MERCHANDISE 19 6201 SUPPLIES & SERVICES 109,228 123,976 185,599 101,345 214,690 180,250 180,250 180,250 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 268 124 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:10 Fiscal Period: 9 / 8 Budget Report Page - 37 Level Of RolJup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final _.__~lect Code / Description Amount Amount Amount Actual Budget Budget ~~ Budget 6315 BUILDING MAINT. 8,855 11,833 19,043 11,196 4,250 4,000 4,000 4,000 6316 EQUIPMENT MAINTENANCE 1,042 1,173 5,199 93,453 7,000 62,000 62,000 62,000 6322 PAVEMENT PRESERVATION 19,185 21,585 19,876 30,330 30,000 30,000 30,000 30,000 6327 OTHER PROF SERVICES 24,142 33,561 19,960 38,116 76,500 58,500 58,500 58,500 6300 PROFESSIONAL SERVICES 53,492 68,276 64,078 173,095 117,750 154,500 154,500 154,500 6330 COMMUNICATIONS 6332 POSTAGE 9 6334 TELEPHONE 1,659 1,276 1,353 1,099 3,500 2,000 2,000 2,000 6336 PRINTING/PUBLISHING 62 841 853 362 -~---- 6330 COMMUNICATIONS 1,721 2,117 2,206 1,470 3,500 2,000 2,000 2,000 6350 INSURANCE 6352 LIABILITY 5,276 6,346 11,865 11,482 7,000 13,000 13,000 13,000 6354 PROPERTY 25,399 30,144 61,671 62,975 50,000 66,000 66,000 66,000 I\) 6356 AUTO 3,389 3,809 3,515 4,042 4,330 4,400 4,400 4,400 d, 6350 INSURANCE 34,064 40,299 77,051 78,499 61,330 83,400 83,400 83,400 (Xl 6360 UTILITY SERVICE 52,000 84,000 84,000 84,000 6362 ELECTRIC 10,914 15,215 35,926 36,864 6364 WATER 4,904 5,080 7,831 8,013 6365 GAS 5,555 13,107 8,277 5,889 6366 SEWER 718 1,000 704 650 6367 REFUSE 408 975 714 6368 STORM 21,968 23,147 22,755 15,066 ---- ---- 6360 UTILITY SERVICE 44,466 58,524 76,207 66,482 52,000 84,000 84.000 84,000 6400 RENTALS 6420 EQUIPMENT RENT 1,494 527 56 6425 EQUIPMENT RENT (IS FUND) 85,152 86,664 93,792 79,218 105,700 104,420 69,430 69,430 6430 BUILDING RENT (IS FUND) 11,292 52,152 53,676 33,777 57,770 51,060 51,060 51,060 6435 OTHER RENT 3,431 5,624 84,595 114,000 90,110 90,110 90,110 --- 6400 RENTALS 101,368 139,343 153,149 197,590 277,470 245,590 210,600 210,600 6470 DUES/TRAININGITRAVEL 6472 CONFERENCE/SCHOOLITRAINING 3,039 1,335 3,498 2,374 4,500 3,500 3,500 3,500 6475 TRAVEL/SUBSISTENCE 9 10 24 77 6480 DUES 30 88 40 100 100 100 6490 SUBSCRIPTIONS/PUBLICATIONS 70 59 100 100 100 .- 6470 DUES/TRAININGITRAVEL 3,048 1,375 3,681 2,550 4,500 3,700 3,700 3,700 R55098UD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05: 1 0 Fiscal Period: 9 / 8 Budget Report Page - 38 Level Of Rol/up 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Blldget Budget --'-" 6498 EXPENSE CHARGED BACK 48,385 61,598 58,000 62,520 62,520 62,520 --- 6200 SUPPLIES AND SERVICES 347,388 482,296 623,568 621,029 789,240 815,960 780,970 780,970 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 81,878 70,923 41,754 22,993 42,210 30,560 30,560 30,560 ---- 6600 MISCELLANEOUS 81,878 70,923 41,754 22,993 42,210 30,560 30,560 30,560 6700 CAPITAL OUTLAY 6740 EQUIPMENT 14,241 42,500 ----- 6700 CAPITAL OUTLAY 14,241 42,500 6800 DEBT SERVICE I\) ------..----- cb 6000 EXPENDITURES 912,955 1,076,928 1,217,792 1,111,899 1,560,510 1,540,990 1,506,000 1,506,000 <0 ------- 46 PARK MAINTENANCE 912,955 1,076,928 1,217,792 1,111,899 1,560,510 1,540,990 1,506,000 1,506,000 Park 2009 Budget Object 0621 0622 0623 0624 0625 0626 0627 0628 Manage- Park Mow/ Athletic Park Eq Park # Description ment Maint Trim Fields Maint Rinks Snow Buildings 6002 Wages FT - Reg. 186,110 22,200 11,100 66,600 8,880 13,760 17,760 33,300 6005 Wages OT - Reg. 1,500 2,000 2,500 1,000 5,500 500 6010 Premium Pay 3,200 6015 Wages PT - Temp 2,500 3,000 22,000 6,000 1,000 2,000 500 6122 PERA 13,030 1,840 2,230 5,070 670 1,000 1,710 2,320 6124 FICA 14,790 2,080 2,530 5,750 760 1,130 1,930 2,620 6126 ICMA 6135 Health 62,690 6139 PEHP 2,400 6140 Life 2,190 6145 Dental 3,840 6170 Workers Comp 15,000 6180 Compensated Absences 20,300 Total Personnel 327,550 31 ,120 37,860 85,920 11,310 16,890 28,900 39,240 6202 Operating Supplies 13,000 8,000 21,500 500 3,700 6212 Uniforms 3,900 6215 Materials 10,500 20,500 6222 Motor Fuels & Lubricants 43,000 6230 Building Maintenance 10,500 6240 Equipment Maintenance 12,000 6310 Attorney 6312 Engineering Consultants 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance 2,000 60,000 6322 Pavement Preservation 6327 Other Prof Services - 1,000 39,000 15,000 6332 Postage 6334 Telephone 2,000 6336 Printing/Publishing 6352 Liability Insurance 13,000 6354 Property Insurance 66,000 6356 Auto Insurance 4,400 6360 Utility Service 20,000 20,000 40,000 6365 Gas 6367 Refuse 6400 Rentals 6410 LOGIS 6420 Equipment Rent 6425 Equipment Rent (IS FUND) 69,430 6430 Building Rent (IS FUND) 51,060 6435 Other Rent 12,000 71,680 6472 Conf / School/ Training 3,500 6475 Travel/Subsistence 6480 Dues 100 6490 Subscriptions/Publications 100 6497 Fleet Charge Back 6498 Expenses Charged Back 62,520 6620 Special Assessments 30,560 Total Supplies & Services 362,570 39,500 - 115,000 72,000 500 - 140,880 6740 Capital Expenditures - Total $ 690,120 $ 70,620 $ 37.860 $ 200,920 $ 83,3'10 $ 17,390 $ 28,900 $ 180,120 2-100 0629 0630 0632 0633 0635 0636 0637 0640 2009 Youth School Bldg & Playground Down- Tree Building Trail Maint Fields Grounds Maint Vandalism town Total 13,320 10,750 4,440 8,880 13,320 12,430 5,330 14,650 442,830 500 2,500 16,000 3,200 4,000 500 6,000 500 4,000 52,000 1,170 760 300 630 1,300 870 360 1,430 34,690 1,320 860 340 720 1 ,480 990 410 1,620 39,330 62,690 2,400 2,190 3,840 15,000 20,300 19,810 12,870 5,080 10,730 22,100 14,790 6,100 24,200 694,470 3,500 500 8,000 2,500 6,000 67,200 3,900 1,500 2,000 6,500 41,000 43,000 2,650 13,150 12,000 - - 4,000 4,000 62,000 30,000 30,000 1,000 2,500 58,500 - 2,000 13,000 66,000 4,400 4,000 84,000 - - - - - 69,430 51,060 6,430 90,110 3,500 - 100 100 - 62,520 30,560 1,500 20,580 30,000 - 3,500 8,000 5,000 12,500 811,530 - - $ 21,310 $ 33,450 $ 35,080 $ 10,730 $ 2'" Rflfl $ 22,790 $ 11 , 100 $ 36,700 1,506,000 2-101 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: Library/Congregate Dining MISSION STATEMENT: To provide for the daily and long-term operation and preventative maintenance of the Library building and Congregate Dining space. ACTIVITY: The Library/Congregate Dining budget provides for the operation and maintenance of the Library and Congregate Dining space. OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time) : Share of Facilities Maintenance Supervisor, Building Maintenance Worker, and Custodians (3) . Operating Supplies (6202) : Items used in daily building operations: paper products, garbage bags, cleaning products ($2,130). Building Maintenance Supplies (6230) : HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair ($5,200) . Building Maintenance Professional Services (6315) : Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical; elevator send ce agreements; fire alarm and security system monitoring and testing; exterior window cleaning; ($17,500). Telephone (6334) : Phone service ($1,500) Insurance (6350) : Property and liability ($7,390) Utilities (6360) : Water, sewer, natural gas, electricity, and storm sewer ($63,000) . Rentals (6400-6435) : Building fund rental charges Library ($130,900) ; 200 Levee Drive Lease ($23,000) . 2-102 R5509BUD LOGIS005 CITY OF SHAKOPEE .10/17/200811 :05: 1 0 Fiscal Period: 9 / 8 Budget Report Page - 39 Level Of Roilup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 65 LIBRARY/CONGREGATE DINING 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 30,901 39,060 30,519 38,000 49,820 49,820 49,820 6005 OVERTIME-FT 1,358 1,286 576 1,750 -- 6002 WAGES 32,259 40,346 31,095 39,750 49,820 49,820 49.820 6100 BENEFITS 6122 PERA 1,933 2,564 1,973 2,590 3,350 3,350 3,350 6124 FICA 2,312 2,824 2,069 3,050 3,820 3,820 3,820 6135 HEALTH 5,834 7,784 5,930 10,190 12,460 12,460 12,460 6139 POST EMPLOYMENT HEALTH PLAN 85 301 231 350 350 350 350 6140 L1FE/L TO 156 209 163 190 200 200 200 6145 DENTAL 284 385 311 450 560 560 560 6170 WORKERS COMPENSATION 895 1,719 1,260 1,120 1,600 1,600 1,600 I\) 6180 COMPENSATED ABS/OPEB 1,810 ~ 6100 BENEFITS -~--~ 11,500 15,767 11,937 19,750 22,340 22,340 22,340 0 c.v -- ---_._--- - 6001 WAGES & BENEFITS 43,759 56,133 43,031 59,500 72,160 72.160 72,160 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 1,550 1,880 1,436 2,300 2,130 2,130 2,130 6230 BUILDING MAl NT SUPPLIES 2,630 2,396 3,115 5,400 5,200 5,200 5,200 6240 EQUIPMENT MAINTENANCE 20 20 120 6201 SUPPLIES & SERVICES 4,200 4,296 4,671 7,700 7,330 7,330 7,330 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 170 6315 BUILDING MAINT. 16,968 17,140 9,069 17 , 500 17,500 17,500 17,500 6316 EQUIPMENT MAINTENANCE 192 6327 OTHER PROF SERVICES 48 ---- 6300 PROFESSIONAL SERVICES 17,138 17,332 9,116 17,500 17,500 17,500 17,500 6330 COMMUNICATIONS 6334 TELEPHONE 1,789 1,656 1,042 1,500 1,500 1,500 1,500 ------"- 6330 COMMUNICATIONS 1,789 1,656 1,042 1,500 1,500 1,500 1,500 6350 INSURANCE 6352 LIABILITY 1,336 1,917 1,741 1,860 2,800 2,800 2,800 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811:05: 10 Fiscal Period: 9 / 8 Budget Report Page - 40 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget ~l~~t_ Budget 6354 PROPERTY 3,926 4,581 4,237 5,040 4,590 4,590 4,590 ---- 6350 INSURANCE 5,262 6,498 5,978 6,900 7,390 7,390 7,390 6360 UTILITY SERVICE 64,000 63,000 63,000 63,000 6362 ELECTRIC 35,716 35,552 19,758 6364 WATER 181 186 139 6365 GAS 23,302 17,186 18,964 6366 SEWER ' 220 216 . 157 6367 REFUSE 532 632 196 600 600 600 6368 STORM 523 541 361 ---- 6360 UTILITY SERVICE 60,474 54,313 39,576 64,000 63,600 63,600 63,600 6400 RENTALS 6430 BUILDING RENT (IS FUND) 107,292 110,532 87,732 116,980 130,900 130,900 130,900 6435 OTHER RENT 19,635 27,521 13,790 23,000 23,000 23,000 23,000 I\) 6400 RENTALS 126,927 138,053 101,522 139,980 153,900 153,900 153,900 I ..... ~ 6470 DUES/TRAININGITRAVEL ~--.-.- --~--- 6200 SUPPLIES AND SERVICES 215,790 222,148 161,907 237,580 251,220 251,220 251,220 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 633 608 -- 6600 MISCELLANEOUS 633 608 6800 DEBT SERVICE 6000 EXPENDITURES 260,182 278,888 204,938 297,080 323,380 323,380 323,380 - --- 65 LIBRARY/CONGREGATE DINING 260,182 278,888 204,938 297,080 323,380 323,380 323,380 Library 2009 Budget Sr Dining 651 652 Object # Description Library Sr Dining Total 6002 Wages FT - Reg. 36,800 13,020 49,820 6005 Wages aT - Reg. - 6015 Wages PT - Temp 6122 PERA 2,470 880 3,350 6124 FICA 2,820 1,000 3,820 6126 ICMA - 6135 Health 10,590 1,870 12,460 6139 PEHP 300 50 350 6140 Life 170 30 200 6145 Dental 480 80 560 6170 Workers Comp 1,360 240 1,600 6180 Compensated Absences - Total Personnel 54,990 17,170 72,160 6202 Operating Supplies 1,630 500 2,130 6210 Office Supplies - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance 4,600 600 5,200 6240 Equipment Maintenance - 6310 Attorney - 6314 Computer Services - 6315 Building Maintenance 15,000 2,500 17,500 6316 Equipment Maintenance 6327 Other Prof Services - 6332 Postage - 6334 Telephone 1,500 1,500 6336 Printing/Publishing - 6352 Liability Insurance 2,500 300 2,800 6354 Property Insurance 3,900 690 4,590 6356 Auto Insurance - 6360 Utility Service 60,000 3,000 63,000 6365 Gas - 6367 Refuse 600 600 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 130,900 130,900 6435 Other Rent 23,000 23,000 6472 Conf / School/Training - 6475 Travel/Subsistence - 6480 Dues - 6490 Subscriptions/Publications - 6620 Special Assessments - Total Supplies & Services 220,030 31 ,190 251,220 6740 Capital Expenditures - Total $ 275,020 $ 48,360 $ 323,380 2-105 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: NATURAL RESOURCES MISSION STATEMENT: To administer and facilitate the development of City-wide environmental and conservation initiatives to protect, restore, and enhance the natural resources within the City. ACTIVITY: Identify, recommend, develop, and coordinate ecologically sound development and management practices. OBJECT DESCRIPTION: Description of lines items: Salaries: Natural Resources Coordinator (portion of time allocated to General Rec and BIg Dept) & Parks and Recreation Director Operating supplies: Natural Resource Work Supplies, 500 Boundary Marking Program Supplies, 3,000 Diseased Tree Management Supplies, 500 Native Plant Restoration Supplies, 1,000 Adopt-a-Pond Supplies, 4,000 Office supplies: Office Supplies, 500 Arcview Costs, 1,000 Professional Services: Diseased Tree Management ($10,500) , Boundary Marking Program Professional Survey ($5000) , Metropolitan Council CAMP Program Lake Monitoring ($2500) , Native Plant Restoration ($2,000). Printing and Publishing: Printing of parks, trails, open spaces, and natural resources maps and materials for staff, development issues, resident's issues, and Environmental Advisory Committee meetings ($500) . Postage (6332) : Postage for mailings ($150) . Telephone (6334) : Cellular for staff ($500) . Conference and Training: GIS Training ($400) , Invasive Weed Conference ($400) , Miscellaneous Training for EAC ($200) Travel (6475) : Mileage for use of personal vehicles; travel expenses for attending association meetings, conferences, and seminars ($300) . 2-106 Dues: Minnesota Recreation and Park Association ($150) , Tree Inspector Certification ($200) Wetland Professional Association ($50) . 2-107 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200811 :05:10 Fiscal Period: 9 / 8 Budget Report Page - 41 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget ---~ 66 NATURAL RESOURCES 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 59,086 47,659 52,690 69,130 69,130 69,130 6005 OVERTIME-FT 197 6015 WAGES - PART TIME/TEMP 6,371 359 7,680 6002 WAGES 65,457 48,215 60,370 69,130 69,130 69,130 6100 BENEFITS 6122 PERA 3,758 3,028 3,930 4,670 4,670 4,670 6124 FICA 4,967 3,364 4,620 5,290 5,290 5,290 6135 HEALTH 8,802 7,899 8,640 12,560 12,560 12,560 6139 POST EMPLOYMENT HEALTH PLAN 307 241 300 300 300 300 6140 L1FE/L TD 273 226 350 360 360 360 6145 DENTAL 392 323 390 480 480 480 I\) 6170 WORKERS COMPENSATION 412 186 1,810 400 400 400 I 6180 COMPENSATED ABS/OPEB 1,621 1,530 2,900 2,900 2,900 ..... g 6100 BENEFITS 20,532 15,268 21,570 26,960 26,960 26,960 6001 WAGES & BENEFITS 85,990 63,483 81,940 96,090 96,090 96,090 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 7,075 .2,790 9,000 9,000 9,000 9,000 6210 OFFICE SUPPLIES 575 98 2,000 1,500 1,500 1,500 6222 MOTOR FUELS & LUBRICANTS 63 500 500 500 500 6240 EQUIPMENT MAINTENANCE 951 43 .--- ~---- 6201 SUPPLIES & SERVICES 8,601 2,994 11,500 11,000 11,000 11,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 857 1,783 6316 EQUIPMENT MAINTENANCE 2,601 500 6327 OTHER PROF SERVICES 20,352 2,341 23,500 20,000 20,000 20,000 --- 6300 PROFESSIONAL SERVICES 21,209 6,725 24,000 20,000 20,000 20,000 6330 COMMUNICATIONS 6332 POSTAGE 100 500 150 150 150 6334 TELEPHONE 354 194 740 500 500 500 6336 PRINTING/PUBLISHING 72 2,000 500 500 500 6338 ADVERTISING 500 R5509BUO LOG1S005 CITY OF SHAKOPEE 10/17/200811 :05:1 0 Fiscal Period: 9 / 8 Budget Report Page - 42 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget ~~ Budget 6330 COMMUNICATIONS 527 194 3,740 1,150 1.150 1.150 6350 INSURANCE 6352 LIABILITY 737 935 600 1,000 1,000 1,000 6356 AUTO 252 252 250 250 250 250 --'-- 6350 INSURANCE 989 1,187 850 1,250 1,250 1,250 6400 RENTALS 6420 EQUIPMENT RENT 737 400 500 500 500 500 6425 EQUIPMENT RENT (IS FUND) 660 495 660 650 650 650 6430 BUILDING RENT (IS FUND) 2,856 2,214 2,860 3,480 3,480 3,480 6400 RENTALS 4,253 3,109 4,020 4,630 4,630 4,630 6470 DUES/TRAININGITRAVEL 6472 CONFERENCE/SCHOOLITRAINING 946 570 1,000 1,000 1,000 1,000 I\) 6475 TRAVEL/SUBSISTENCE 30 500 300 300 300 ~ 6480 DUES 80 180 480 400 400 400 g 6470 DUES/TRAININGITRAVEL -- 1,026 779 1,980 1,700 1,700 1,700 -- 6200 SUPPLIES AND SERVICES 36,604 14,989 46,090 39,730 39,730 39,730 6500 DEPRECIATION 6600 MISCELLANEOUS 6800 DEBT SERVICE 6000 EXPENDITURES 122,594 78,471 128,030 135.820 135,820 135,820 -~-- ---..- _._._--_..~- .'~---- 66 NATURAL RESOURCES 122,594 78,471 128,030 135,820 135,820 135,820 Natural 2009 Budget Resources 0661 Object # Description Nat Res Total 6002 Wages FT - Reg. 69,130 69,130 6005 Wages OT - Reg. 6015 Wages PT - Temp - 6122 PERA 4,670 4,670 6124 FICA 5,290 5,290 6135 Health 12,560 12,560 6139 PEHP 300 300 6140 Life 360 360 6145 Dental 480 480 6170 Workers Comp 400 400 6180 Compensated Absences 2,900 2,900 Total Personnel 96,090 96,090 6202 Operating Supplies 9,000 9,000 6210 Office Supplies 1,500 1,500 6215 Materials - 6222 Motor Fuels & Lubricants 500 500 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney - 6312 Engineering Consultants - 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance - 6318 Filiing Fees - 6327 Other Prof Services 20,000 20,000 6332 Postage 150 150 6334 Telephone 500 500 6336 Printing/Publishing 500 500 6338 Advertising - 6352 Liability Insurance 1,000 1,000 6356 Auto Insurance 250 250 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6420 Equipment Rent 500 500 6425 Equipment Rent (IS FUND) 650 650 6430 Building Rent (IS FUND) 3,480 3,480 6435 Other Rent - 6472 Conf / School/ Training 1,000 1,000 6475 Travel/Subsistence 300 300 6480 . Dues 400 400 6490 Subscriptions/Publications - Total Supplies & Services 39,730 39,730 6740 Capital Expenditures - Total $ 135,820 $ 135,820 2-110 CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: UNALLOCATED ACTIVITY: This division accounts for costs not readily chargeable to other departments, and transfers to other funds. OBJECT DESCRIPTION: Description of lines items: Contingency: Contingency appropriation for the General Fund, Ryan Abatement. Inter-fund Operating Transfers: Recreation Fund $1,204,160; EDA - Certainteed $32,000. 2-111 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200812: 16:21 Fiscal Period: 9 / 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Am<lunt Actual Budget Budget Budget Budget 01000 GENERAL FUND 91 UNALLOCATED 6000 EXPENDITURES 6001 WAGES & BENEFITS 6100 BENEFITS 6170 WORKERS COMPENSATION 18,308 _._----- 6100 BENEFITS 18,308 --"- 6001 WAGES & BENEFITS 18,308 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6210 OFFICE SUPPLIES 4,517 6201 SUPPLIES & SERVICES 4,517 I\) 6300 PROFESSIONAL SERVICES I .... ~ 6330 COMMUNICATIONS 6336 PRINTING/PUBLISHING 54 -- 6330 COMMUNICATIONS 54 6350 INSURANCE 6352 LIABILITY 120,836- 408,256 25,000 25,000 25,000 25,000 6354 PROPERTY 60,418 380,221- 6356 AUTO 60,418 6350 INSURANCE 28,035 25,000 25,000 25,000 25,000 -~-- 6200 SUPPLIES AND SERVICES 32,606 25,000 25,000 25,000 25,000 6500 DEPRECIATION 6600 MISCELLANEOUS 6680 CONTINGENCY 6681 CONTINGENCY 50,000 50,000 50,000 50,000 6685 CONTINGENCY - DESIGNATED 67,661 106,000 75,000 75,000 75,000 6680 CONTINGENCY 67,661 156,000 125,000 125,000 125,000 6600 MISCELLANEOUS 67,661 156,000 125,000 125,000 125,000 6700 CAPITAL OUTLAY R5509BUD LOGIS005 CITY OF SHAKOPEE 10/17/200812:16:21 Fiscal Period: 9 / 8 Budget Report Page - 2 Level Of RolJup 7 2005 2006 2007 9/30/2008 2008 2009 2Q09 2009 Actual Actual Actu al YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6800 DEBT SERVICE -- 6000 EXPENDITURES 118,575 181,000 150,000 150,000 150,000 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 8053 TRANSFERS OUT 29,230 25,479 71,411 26,000 32,000 32,000 32,000 8056 OPERATING TRANSFER/CAPITAL FD 72,206 8058 OPERATING TRANSFER RECREATION 1,074,550 1,287,110 1,108,770 1.145,010 1,145,010 1,211,350 1,204,160 1,204,160 ---'----.- 8052 TRANSFERS OUT 1,175,986 1,312,589 1,180,181 1,145,010 1,171,010 1,243,350 1,236,160 1,236,160 8050 TOTAL TRANSFERS OUT 1,175,986 1,312,589 1,180,181 1,145,010 1,171,010 1,243,350 1,236,160 1,236,160 91 UNALLOCATED 1,175,986 1,312,589 1,180,181 1,263,585 1,352,010 1,393,350 1,386,160 1,386,160 1\)1000 GENERAL FUND 1,175,986 1,312,589 1,180,181 1,263,585 1,352,010 1,393,350 1,386,160 1,386,160 I -"" -"" W Unallocated 2009 Budget 0911 Object # Description Unallocated Total 6135 Health & Life 6145 Dental - 6170 Workers Comp - Total Personnel - - 6210 Operating Supplies - 6215 Materials - 6300 Professional Services 6310 Attorney 6327 Other Prof Services - 6334 Telephone - 6336 Printing/Publishing - 6350 Insurance 25,000 25,000 6354 Property Insurance - 6620 Prop Tax / Special Asses - 6640 Designated Miscellaneous 6681 Contingency 50,000 50,000 6685 Contingency - Designated 75,000 75,000 Total Supplies & Services 150,000 150,000 6740 Capital Expenditures - 8053 Transfers 1,236,160 1,236,160 Total $ 1,386,160 $ 1,386,160 2-114 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources designated to finance particular activities as required by law or administrative regulation. Established in 1984, the Transit Fund accounts for the van pools and dial-a- ride services provided by the City after opting out of the Metropolitan Transit Commission's service. Economic Development Authority Fund accounts for the activities of that body. Telecommunications Fund was established in 2003 when City Council set up the operation as a city department instead of a separate commission and corporation. The Recreation Fund was reclassified from an enterprise fund to a special revenue fund in 2004. 3-1 CITY OF SHAKOPEE 2009 BUDGET SPECIAL REVENUE FUNDS BUDGET SUMMARY TRANSIT TELECOMM EOA RECREATION TOTAL Revenue Taxes $ - $ $ 80,000 $ $ 80,000 Licenses & Permits 328,000 328,000 Intergovernmental 1,025,000 1,025,000 Charges for Service 30,000 33,000 1,019,600 1,082,600 Miscellaneous 43,000 43,000 Interest 30,000 25,000 16,000 50,000 121,000 Total Revenue 1,085,000 353,000 129,000 1,112,600 2,679,600 Expenditures General Government 225,670 116,680 342,350 Public Works 1,173,500 1,173,500 Recreation 2,331,760 2,331,760 Total Expenditures 1,173,500 225,670 116,680 2,331,760 3,847,610 Excess (Deficiency) of Revenues over Expenditures (88,500) 127,330 12,320 (1,219,160) (1,168,010) Transfer In 32,000 1,204,160 1,236,160 Transfer Out (11,200) (106,500) (19,200) (136,900) Excess (Deficiency) of Reveues and Transfers Over Expenditures and Transfers (99,700) 20,830 25,120 (15,000) (68,750) Fund Balance January 1 2,069,228 643,792 374,635 352,663 1,236,160 Fund Balance December 31 $ 1,969,528 $ 664,622 $ 399,755 $ 337,663 $ 3,371,568 3-3 CITY OF SHAKO PEE 2009 TRANSIT FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT ACTIVITY: The transit system began operation in September of 1984. For about 20 years Shakopee's service consisted of a demand response/dial-a-ride service within the City of Shakopee and a limi ted number of van pools serving primarily Downtown Minneapolis. Prior to 2001 funding came primarily from the local property tax, but as the result of legislation passed in 2001, funding now comes primarily from the Minnesota Vehicle Excise Tax (MVET/MVST) , and is passed from the Minnesota Department of Revenue through the Metropolitan Council to local "alternative transit providers" like the City of Shakopee. Currently the City of Shakopee/Shakopee Transit service is comprised of: 1) The BlueXPress commuter service ( operated cooperatively with the City of Prior Lake's Laker Lines) from the Southbridge Crossings Transit station to Downtown Minneapolis, 2) regular route circulator service Monday to Friday within the ci ty of Shakopee, 3) a summer shuttle service, and 4) a limited number of van pools for trips outside of Shakopee (currently all travelling to Downtown Minneapolis. The City currently contracts with Schmitty & Sons Transit Inc. for the BlueXPress service, Scott County Transit for circulator service, and VPSI for van pool services. The City's circulator service also connects with the BlueXPress service. OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Salaries: Share of City Staff. Professional Services: Contracts with transit providers, i.e. Schmitty & Sons Transit Inc. , Scott County Transit and VPSI. Contract with George Bentley & Associates for regional and federal administrative and reporting requirements - $30,000 Communications: Advertising: Additional advertising to increase ridership in Van Pools, Circulators, Shuttles and the BlueXpress - $50,000 Dues/Training/Travel: Dues: Suburban Transit Association - $5,200 American Public Transit Association - $2,000 Transfer out: Transfer to General Fund for general overhead and support. 3-4 CITY OF SHAKOPEE, MINNESOTA 2009 Budget TRANSIT FUND BUDGET SUMMARY 2006 2007 2008 2009 Actual Actual Budget Proposed Revenue Property Taxes $ 66 $ 14 $ - $ - State Grants 896,741 1,017,077 2,189,380 1,025,000 Fares 72,777 26,434 197,040 30,000 Interest 71,767 120,147 5,000 30,000 Total Revenue 1,041,351 1,163,672 2,391,420 1,085,000 Expenditures Personal Services 17,725 23,012 22,260 54,950 Supplies & Services 691,044 1,136,803 856,160 1,118,550 Capital 16,251 27,088 1,200,000 - Total Expenditures 725,020 1,186,903 2,078,420 1,173,500 Excess of Revenues over Expenditures 316,331 (23,231 ) 313,000 (88,500) Sale of Property Transfer to General Fund (11,200) (11,200) (11,200) Excess of Revenues and Other Sources Over Expenditures and Other Uses 316,331 (34,431 ) 301,800 (99,700) Fund Balance January 1 1,485,530 1,801,861 1,767,428 2,069,228 Fund Balance December 31 $ 1,801,861 $ 1 ,767,428 $ 2,069,228 $ 1,969,528 3-5 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/20/200816: 10:19 Fiscal Period: 9 / 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 02140 TRANSIT 17 COMMUNITY DEVELOPMENT 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 7,401 14,146 18,652 11,254 18,000 43,220 43,220 43,220 6002 WAGES 7,401 14,146 18,652 11,254 18,000 43,220 43,220 43,220 6100 BENEFITS 6122 PERA 409 816 1,124 703 1,180 2,920 2,920 2,920 6124 FICA 517 1,021 1,304 761 1,370 3,310 3,310 3,310 6135 HEALTH 727 1,581 1,611 1,145 1 ,440 5,160 5,160 5,160 6139 POST EMPLOYMENT HEALTH PLAN 23 46 56 36 40 60 60 60 6140 L1FE/LTD 28 58 72 52 70 80 80 80 6145 DENTAL 26 57 71 48 50 70 70 70 6170 WORKERS COMPENSATION 123 69 110 130 130 130 6100 BENEFITS 1,729 3,579 4,360 2,814 4,260 11,730 11,730 11,730 W I 0> 6001 WAGES & BENEFITS 9,130 17,725 23,012 14,068 22,260 54,950 54,950 54,950 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6210 OFFICE SUPPLIES 214 227 250 6222 MOTOR FUELS & LUBRICANTS 16,961 16,831 19,000 40,800 40,800 40,800 6240 EQUIPMENT MAINTENANCE 15,720 6201 SUPPLIES & SERVICES 15,720 17,175 17,058 19,250 40,800 40,800 40,800 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 30 100 1,139 62 6315 BUILDING MAINT. 1,488 5,931 4,689 9,500 9,500 9,500 9,500 6316 EQUIPMENT MAINTENANCE 9,300 9,300 9,300 9,300 6324 TRANSPORTATION 554,349 549,745 699,069 509,992 729,110 954,650 954,650 954,650 6327 OTHER PROF SERVICES 65,909 85,395 83,698 47,008 40,000 30,000 30,000 30,000 6300 PROFESSIONAL SERVICES 621,776 635,240 789,836 561,751 787,910 1,003,450 1,003,450 1,003,450 6330 COMMUNICATIONS 6336 PRINTING/PUBLISHING 398 51 124 0 6338 ADVERTISING 17 ,348 25,086 22,441 10,714 25,000 50,000 50,000 50,000 6330 COMMUNICATIONS 17,746 25,137 22,565 10,715 25,000 50,000 50,000 50,000 6350 INSURANCE R5509BUD LOGIS005 CITY OF SHAKOPEE 10/20/200816:10: 19 Fiscal Period: 9 1 8 Budget Report Page .. 2 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Blldget Budget 6352 LIABILITY 4,219 4,473 14,044 15,239 5,000 16,000 16,000 16,000 6350 INSUAANCE 4,219 4,473 14,044 15,239 5,000 16,000 16,000 16,000 6360 UTILITY SERVICE 10,500 6362 ELECTRIC 284 333 283 157 -- 6360 UTILITY SERVICE 284 333 283 157 10,500 6400 RENTALS 6470 DUES/TRAININGITRAVEL 6472 CONFERENCE/SCHOOLITRAINING 1,000 600 600 600 6475 TRAVEL/SUBSISTENCE 74 14 500 500 500 500 6480 DUES 5,742 6,046 6,122 6,395 7,000 7,200 7,200 7,200 6470 DUESITRAININGITRAVEL 5,816 6,046 6,136 6,395 8,500 8,300 8,300 8,300 6200 SUPPLIES AND SERVICES 665,560 688,405 849,922 594,256 856,160 1,118,550 1,118,550 1,118,550 W I ...... 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6710 LAND 16,251 6740 EQUIPMENT 13,845 1,200,000 ..- 6700 CAPITAL OUTLAY 13,845 16,251 1,200,000 6800 DEBT SERVICE 6000 EXPENDITURES 688,535 722,380 872,934 608,324 2,078,420 1,173,500 1,173,500 1,173,500 17 COMMUNITY DEVELOPMENT 688,535 722,380 872,934 608,324 2,078,420 1,173,500 1,173,500 1,173,500 Transit 2009 Budget 2140 2143 2144 2145 2146 Object # Description Transit Van Pool Circulator Park & Ride Express Total 6002 Wages FT - Reg, 2,550 6,160 8,710 3,400 22,400 43,220 6122 PERA 170 430 590 230 1,500 2,920 6124 FICA 200 470 670 260 1,710 3,310 6135 Health 5,160 5,160 6139 Post Employment Health 60 60 6140 Life/L TO 80 80 6145 Dental 70 70 6170 Workers Compensation 130 130 Total Personnel 8,420 7,060 9,970 3,890 25,610 54,950 6210 Operating Supplies 6222 Motor Fuels & Lubricants 13,800 27,000 40,800 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney - 6315 Building Maintenance 9,500 9,500 6316 Equipment Maintenance 300 9,000 9,300 6324 Transportation 75,390 180,630 698,630 954,650 6327 Other Prof Services 5,000 5,000 20,000 30,000 6332 Postage - 6334 Telephone - 6336 Printing/Publishing - 6338 Advertising 20,000 30,000 50,000 6350 Insurance - 6352 Liability Insurance 16,000 16,000 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6435 Other Rent - 6472 Conf / School/ Training 600 600 6475 Travel/Subsistence 500 500 6480 Dues 7,200 7,200 6490 Subscriptions/Publications - Total Supplies & Services 7,200 94,490 257,630 - 759,230 1,118,550 6710 Capital Expenditures - Total $ 15,620 $ 101,550 $ 267,600 $ 3,890 $ 784,840 $ 1,173,500 3-8 CITY OF SHAKO PEE 2009 TELECOMMUNICATION FUND BUDGET DIVISION: ADMINISTRATION - TELECOMMUNICATIONS MISSION STATEMENT: The mission of the Telecommunications Division is to study issues and recommend solutions to the City Council relating to the provision of telecommunication services for the City, residents, and businesses of Shakopee and to guide the operation of the City's Government and Public Access Television Channels. ACTIVITY: Telecommunications activities include: conducting and recommending ordinance changes to the City Council, renewal and franchising, recommending a budget to the City Council, providing advice to the City Council on new telecommunication developments, INET oversight and development, and PEG channel and studio operation and direction. GOALS: 1. Utilize Telecommunications to Communicate City Activities to Residents. 2. Continue to work with outside professional providers which support our web-streaming and I-net. 3. Continue to work with City Departments to support technology upgrades and enhancements. 4. Continue to Operate and Maintain Public and Government Access Channels. OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Telecommunications Coordinator, Share of Assistant City Administrator, PT Cable Technician(s) Supplies & Services: Office Supplies $2,000, Studio Supplies ($4,000), Studio Transition Costs ($4,000) , R&D Fund ($35,000), Equipment Maintenance (in-house) $1,000 Professional Services: Granicus (web-streaming service) $9,400, I-net maintenance agreement $5,500, Attorney $5,000, Equipment maintenance (out- sourced) $2,000 3-9 Communications: Postage $100, Phone $1000, Printing and Publishing $2,500, Advertising $5,000 Insurance: Liability $2,500 Rentals: City Hall Rent $6,960, Community Center Rent $14,500 Dues, Training, Traveling: MACTA conference registration and other staff travel and training $5,000, MACTA & NAOTA memberships $2,500 Capital Outlay: Equipment $12,000 (for Educational Access Channel) 3-10 CITY OF SHAKOPEE TELECOMMUNICATIONS FUND 2009 BUDGET TELECOMMUNICATIONS FUND BUDGET SUMMARY 2006 2007 2008 2009 Actual Actual BudQet Proposed Revenue Taxes $ - $ - $ - $ - Licenses and Permits 295,954 306,865 309,000 295,000 PEG Fee 33,000 Intergovernmental Charges for Service Interest 21,615 35,885 15,000 25,000 Miscellaneous 509 308 Total Revenue 318,078 343,058 324,000 353,000 Expenditures Personal Services 72,476 84,569 103,100 105,710 Supplies & Services 73,442 158,425 171,500 107,960 Capital Equipment 136,146 40,000 12,000 Total Expenditures 282,064 242,994 314,600 225,670 Excess (Deficiency) Of Revenues over Expenditures 36,014 100,064 9,400 127,330 Transfers Out (6,500) (6,500) (106,500) Excess (Deficiency) Of Revenues over Expenditures & Transfers and Other Uses 36,014 93,564 2,900 20,830 Fund Balance January 1 511,312 547,326 640,892 643,792 Fund Balance December 31 $ 547,326 $ 640,892 $ 643,792 $ 664,622 3-11 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/20/200816: 1 0: 19 Fiscal Period: 9 / 8 Budget Report Page - 4 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget ~.~ Budget 02150 TELECOMMUNICATION 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 38,117 45,927 51,308 42,438 65,310 64,470 64,470 64,470 6005 OVERTIME-FT 401 599 6015 WAGES - PART TIME/TEMP 9,691 11,436 15,118 10,369 18,600 16,200 16,200 16,200 6002 WAGES 47,808 57,363 66,827 53,406 83,910 80,670 80,670 80,670 6100 BENEFITS 6122 PERA 2,462 3,288 3,709 3,301 5,450 5,450 5,450 5,450 6124 FICA 3,625 4,307 4,976 3,971 6,420 6,170 6,170 6,170 6135 HEALTH 3,495 6,598 7,376 6,353 4,660 9,240 9,240 9,240 6139 POST EMPLOYMENT HEALTH PLAN 262 304 309 244 300 300 300 300 6140 L1FE/L TO 169 231 251 211 270 280 280 280 V) 6145 DENTAL 270 235 8 13 390 480 480 480 I 6160 UNEMPLOYMENT 9,698 14 22 -- I\) 6170 WORKERS COMPENSATION 116 149 268 218 200 220 220 220 6180 COMPENSATED ABS/OPEB 317- 832 3,340 2,900 2,900 2,900 -~-- 6100 BENEFITS 19,780 15,113 17,743 14,333 21,030 25,040 25,040 25,040 - 6001 WAGES & BENEFITS 67,587 72,476 84,570 67,739 104,940 105,710 105,710 105,710 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 8,902 34,938 121,296 54,099 58,500 43,000 43,000 43,000 6210 OFFICE SUPPLIES 3,484 254 1,297 1,738 4,000 2,000 2,000 2,000 6240 EQUIPMENT MAINTENANCE 417 1,000 1,000 1,000 1,000 ----- 6201 SUPPLIES & SERVICES 12,386 35,608 122,592 55,837 63,500 46,000 46,000 46,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,611 2,200 1,401 957 5,000 5,000 5,000 5,000 6314 COMPUTER SERVICES 384 576 6316 EQUIPMENT MAINTENANCE 191 197 80 2,000 2,000 2,000 2,000 6327 OTHER PROF SERVICES 67,262 10,814 7,312 11,068 57,000 14,900 14,900 14,900 6300 PROFESSIONAL SERVICES 70,449 13,014 8,910 12,681 64,000 21,900 21,900 21,900 6330 COMMUNICATIONS 6332 POSTAGE 22 100 100 100 100 6334 TELEPHONE 396 459 900 1,000 1,000 1,000 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/20/200816:10: 19 Fiscal Period: 9 / 8 Budget Report Page - 5 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget -"- ----- 6336 PRINTING/PUBLISHING 229 1,054 888 874 2,000 2,500 2,500 2,500 6338 ADVERTISING 853 129 592 1,076 10,000 5,000 5.000 5,000 ..-- ----~~ 6330 COMMUNICATIONS 1,105 1,182 1,876 2,409 13,000 8,600 8,600 8,600 6350 INSURANCE 6352 LIABILITY 1,966 2,122 1,926 2,357 2,500 2,500 2,500 2,500 ----'"- ----- 6350 INSURANCE 1,966 2,122 1,926 2,357 2,500 2,500 2,500 2,500 6400 RENTALS 6430 BUILDING RENT (IS FUND) 5,724 4,419 6,000 6,960 6,960 6,960 6435 OTHER RENT 12,000 17,400 12,000 12,500 14,500 14,500 14,500 -- 6400 RENTALS 12,000 17,400 17,724 4,419 18,500 21,460 21,460 21,460 6470 OUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOLlTRAINING 680 802 1,420 591 5,000 4,000 4,000 4,000 6475 TRAVEL/SUBSISTENCE 400 1,579 2,651 132 3,000 1,000 1,000 1,000 (J.) I 6480 DUES 1,735 1,735 1,325 1,395 2,000 2,500 2,500 2,500 -' (J.) 6490 SUBSCRIPTIONS/PUBLICATIONS 15 ---- 6470 DUESITRAININGITRAVEL 2,815 4,116 5,396 2,133 10,000 7,500 7,500 7,500 - 6200 SUPPLIES AND SERVICES 100,721 73,442 158.424 79,835 171,500 107,960 107,960 107,960 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 13,916 136,146 40,000 12,000 12,000 12,000 -- 6700 CAPITAL OUTLAY 13,916 136,146 40,000 12,000 12,000 12,000 6800 DEBT SERVICE .-- ----~. 6000 EXPENDITURES 182,224 282,064 242,994 147,574 316,440 225,670 225,670 225,670 12 CITY ADMINISTRATOR 182,224 282,064 242,994 147,574 316,440 225,670 225,670 225,670 02150 TELECOMMUNICATION 182,224 282,064 242,994 147,574 316,440 225,670 225,670 225,670 EDA FUND 2009 BUDGET ACTIVITY: Activity includes the operation of the Shakopee Economic Development Authority and staffing the Economic Development Advisory Committee (EDAC) . The EDA's mission is; . to enhance the quality of life in Shakopee by expanding and strengthening the local economy; . broadening the city's job base; . increasing its revenue base through facilitating the preservation, expansion, creation and attraction of quality businesses and related jobs. . The City Administrator is also the EDA's Executive Director, but day to day staffing for the EDA and EDAC is handled primarily by the Community Development Director, with assistance from a part-time economic development contractor. Section 469.107 of the Minnesota Statutes states that the governing body may, at the request of the authority, levy a tax in any year for the benefit of the authority. The tax must be not more than 0.01813 percent of taxable market value. OBJECT DESCRIPTION: Description of line items: Salaries: Community Development Director, charge-in from Administration. Professional Services: Legal $10,000, other professional services $25,000 Dues: $510 Membership dues for professional economic development associations such as the International Economic Development Council and the Economic Development Association of Minnesota. Conference/School/Training: $500 Various conferences and training courses sponsored by professional economic development associations mentioned above. Miscellaneous: Certainteed Tax Abatement: Runs through 2009 $65,000. Transfer: City of Shakopee for general overhead 3-14 CITY OF SHAKOPEE EDA FUND 2009 BUDGET EDA FUND BUDGET SUMMARY 2006 2007 2008 2009 Actual Actual BudQet Proposed Revenue Taxes $ 75,584 $ 76,428 $ 80,000 $ 80,000 Intergovernmental State Aid County (Tax abatement) 27,482 26,376 26,500 33,000 Charges for Service Interest 13,438 20,685 13,000 16,000 Miscellaneous Total Revenue 116,504 123,489 119,500 129,000 Expenditures Personal Services 17,219 9,318 12,420 7,790 Supplies & Services 6,923 6,975 58,850 43,890 Downtown Fac;ade Program 1,703 ADC Payment Certain teed Payment 82,476 51,887 52,500 65,000 Ryan Pmt 45,543 Total Expenditures 106,618 115,426 123,770 116,680 Excess (Deficiency) of 9,886 8,063 (4,270) 12,320 Revenues over Expenditures Transfers In 25,479 80,033 26,000 32,000 Transfers Out (19,200) (19,200) (19,200) Excess (Deficiency) Of Revenues over Expenditures & Transfers 35,365 68,896 2,530 25,120 Fund Balance January 1 267,842 303,207 372,105 374,635 Fund Balance December 31 $ 303,207 $ 372,105 $ 374,635 $ 399,755 3-15 R5509BUO LOGIS005 CITY OF SHAKOPEE 10/20/200816:10:19 Fiscal Period: 9 / 8 Budget Report Page - 6 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final _~ject Code I Description Amount Amount Amount Actual Budget ~~~ _BLldget_ _ Budget 02190 EDA 19 EDA 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 15,047 13,061 7,565 3,040 10,000 6,500 6,500 6,500 6005 OVERTIME-FT 54 6015 WAGES - PART TIME/TEMP 539 178 33 13 ---- 6002 WAGES 15,586 13,293 7,598 3,053 10,000 6,500 6,500 6,500 6100 BENEFITS 6122 PERA 857 789 456 190 650 440 440 440 6124 FICA 1,049 889 533 206 770 500 500 500 6135 HEALTH 2,362 1,902 605 277 840 350 350 350 6139 POST EMPLOYMENT HEALTH PLAN 96 71 23 9 30 6140 L1FE/L TO 69 61 29 13 40 6145 DENTAL 95 87 29 13 40 W I 6170 WORKERS COMPENSATION 250 128 46 19 50 ~ O'l 6100 BENEFITS 4,777 3,927 1,720 728 2,420 1,290 1,290 1,290 -- 6001 WAGES & BENEFITS 20,363 17,220 9,318 3,781 12,420 7,790 7,790 7,790 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6210 OFFICE SUPPLIES 115 110 92 400 ---.-- 6201 SUPPLIES & SERVICES 115 110 92 400 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 9,936 2,729 535 198 15,000 10,000 10,000 10,000 6318 FILING FEES 46 6327 OTHER PROF SERVICES 6,799 308 1,369 172 35,000 25,000 25,000 25,000 -- ------ 6300 PROFESSIONAL SERVICES 16,735 3,037 1,950 370 50,000 35,000 35,000 35,000 6330 COMMUNICATIONS 6332 POSTAGE 59 200 150 150 150 6334 TELEPHONE 122 3 1 300 150 150 150 6336 PRINTING/PUBLISHING 712 1,159 16 2 800 1,200 1,200 1,200 6338 ADVERTISING 400 400 400 400 6330 COMMUNICATIONS 835 1,220 16 2 1,700 1,900 1,900 1,900 6350 INSURANCE R5509BUD LOGIS005 CITY OF SHAKOPEE 10/20/200816:10: 19 Fiscal Period: 9 / 8 Budget Report Page - 7 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget - -- 6352 LIABILITY 1,644 783 1.476 908 1,700 1,500 1,500 1,500 6350 INSURANCE 1,644 783 1,476 908 1,700 1,500 1,500 1,500 6400 RENTALS 6430 BUILDING RENT (IS FUND) 2,856 2,214 2,950 3,480 3,480 3,480 6435 OTHER RENT 1,500 1,500 -- 6400 RENTALS 1,500 1,500 2,856 2,214 2,950 3,480 3,480 3,480 6470 DUES/TRAININGITRAVEL 6472 CONFERENCE/SCHOOLlTRAINING 325 500 500 500 500 6475 TRAVEL/SUBSISTENCE 161 68 500 500 500 500 6480 DUES 270 205 585 600 510 510 510 6490 SUBSCRIPTIONS/PUBLICATIONS 500 500 500 500 -- ~-~- --~-_._- -------..---. 6470 DUES/TRAININGITRAVEL 756 273 585 2,100 2,010 2,010 2,010 ------- ----- W 6200 SUPPLIES AND SERVICES 21,585 6,923 6,975 3,494 58,850 43,890 43,890 43,890 I ...... -..J 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 49,966 82,4 76 99,133 31,257 52,500 65,000 65,000 65,000 6600 MISCELLANEOUS 49,966 82,476 99,133 31,257 52,500 65,000 65,000 65,000 6800 DEBT SERVICE 6000 EXPENDITURES 91,914 106,619 115,426 38,533 123,770 116,680 116,680 116,680 19 EOA 91,914 106,619 115,426 38,533 123,770 116,680 116,680 116,680 02190 EDA 91,914 106,619 115,426 38,533 123,770 116,680 116,680 116,680 Recreation Department Recreation Supervisor (4) Secretary Recreation Director Customer Service Natural Resources 3-18 CITY OF SHAKO PEE RECREATION FUND 2009 BUDGET MISSION STATEMENT: To provide, develop, protect, and enhance excellent park and recreation services, open spaces, and natural resources that contribute to a high-quality of life for our residents. ACTIVITY: The Recreation Fund provides resources for the administration of comprehensive leisure services, recreation facilities, and park design and construction administration. This includes the coordination and scheduling of park and athletic field use; coordinating youth, adult, and senior programs and special event activities; managing the operation of the Community Center, Ice Arena, Aquatic Park, and Youth Building; and conducting park land acquisition and development. GOALS: 1. Effectively promote and coordinate park facilities, athletic complexes, Aquatic Park, Ice Arena, and Community Center, ensuring quality experiences while maximizing use potential. 2. Assess resident's recreation programming needs and focus continued program development on meeting those needs. 3. Develop comprehensive preventative maintenance program to ensure longevity of facilities and equipment. 4. Work with residents and developers to plan and design parks that meet the needs of the neighborhood and the community. MEASUREMENT OF GOALS: 1. Total use of the park facilities, Aquatic Park, Ice Arena, and Community Center, with an increase of 15% use in each area for 2009. 2. Increase program participation for 2009 by 5% through increased registration and new program development. 3. Develop comprehensive preventative maintenance and replacement programs for Aquatic Park, Ice Arena, and Community Center. OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time) : Parks & Recreation Director; Recreation Supervisor - Athletics, Adult Activities, and Summer Programs; Recreation Supervisor - Aquatics and Community Center Operations; Recreation Supervisor - Youth, Teen, and Senior Programs; Recreation Supervisor - Ice Arena Operation; Facility Maintenance Worker (Mike-Aquatics, Ice Arena & Community Center) ; Custodian (Russ- Community Center) ; Parks and Recreation Secretary; and Office Service Worker, Park and Landscape Designer(only in Rec09-updated-2) ($550,650) . Salaries (Part-Time) : Lifeguards and Water Safety Instructors (45) ; Recreation Program Activity Leaders (25) i Community Center Staff (15) , Ice Arena Staff (10) ; Teen Center Staff (10) , and Outdoor Rink Attendants (10) . ($424,810) . 3-19 Operating Supplies (6202) : Items used in the daily operation of the Aquatic Park, Ice Arena, and Community Center, park development, natural resources including: pool chemicals; paper products; uniform; : cleaning supplies; cooling tower chemicals; fitness equipment; skates for rental; park design materials; wristbands ($55,600). Office Supplies (6210) : Office supplies; replacement computers (3) ; Arcview support ($11,250) . Recreation Supplies (6211) : Items used to conduct sports and recreation activities, including sports equipment, arts and crafts supplies, teaching aids, etc. ($40,750) . Motor Fuels (6222) : Gasoline and propane ($6,750). Building Maintenance Supplies (6230) : Pool filtration systems; doors and door closures; paints and supplies; TV replacements; arena glass and board replacement; replacement arena flooring material; hockey goal; lights and fixtures; plumbing fixtures and mirrors; gym floor resurfacing materials ($32,700). Equipment Maintenance Supplies (6240) : Fitness and weight room equipment parts; volleyball net and pole repairs; air filters; ice resurfacer parts and supplies; floor scrubber/sweeper/extractor maintenance ($8,050) . Merchandise (6250) : Aquatic Park concessions; arena pro shop ($13,750). Sales Tax (6290) : Tax on general admission, memberships, pro shop, concessions, and facility rentals ($13,650) I Building Maintenance Professional Services (6315) : Ongoing maintenance and operation of buildings, including mechanical service contracts for heating, cooling, electrical, refrigeration equipment, elevators, rug service, rodent control, fire alarm and security system monitoring and testing, seal coat parking lot ($42,500). Equipment Maintenance (6316) : Copier service contract ($4,000). Transportation Professional Services (6324) : Bussing for youth trips, senior trips, and ski club ($9,000). Performers Professional Services (6325) : Performers for Concerts in the Parks, Teen Center, and special events ($26,900). 3-20 Other Professional Services (6327) : Admi.ssions for senior and youth trips; admission for ski club; Sports camps contract fees; WSIfees; ADA consulting ($28,900) . Postage (6332) : Postage for mailings ($5,250) . Telephone (6334) : Phone service for the Community Center, Ice Arena, Aquatic Park, and Tahpah Park, and cellular for select staff ($6,450) . Printing/Publishing (6336) : publication of program catalog in conjunction with Community Education; printing of flyers, forms, letterhead, maps, brochures and envelops for recreation programs, registration, and community center memberships; park development; special park and trail map and community center brochure ($26,000). Advertising (6338) : Advertising in newspaper and publications for department activities and staff recruitment ( $12 , 000) . Insurance (6352-6256) : Insurance for Recreation Programs, Community Center, Ice Arena, and Aquatic Park ($56,800). Utilities (6360) : Water, sewer, natural gas, electricity, and storm sewer for the Aquatic Park, Ice Arena, and Community Center ($252,000) . Equipment Rental (IS Fund) (6425) : Rental for ice resurfacers (2) and department vehicles (2) ($9,900) . Building Rentals (IS Fund) (6435) : Building fund rental charges for Aquatic Park, Ice Arena, and Community Center ($366,410) Conferences/Schools/Training (6472) : Registration for association conferences, seminars, and training sessions ($6,250). Travel (6475) : Mileage for use of personal vehicles; travel expenses for attending association meetings, conferences, and seminars ($2,300) . Dues (6480) : Professional association dues ($3,650). Subscriptions and Publications (6490) : Magazine, newspaper, and trade publication subscriptions ($400) . Credit Card Fees (6650) : Service charge for credit card fees ($6,750) . 3-21 CITY OF SHAKOPEE RECREATION FUND 2009 BUDGET BUDGET SUMMARY 2006 2007 2008 2009 Actual Actual BudQet Proposed Revenue Taxes $ - $ - $ - $ - Licenses & Permits 2,420 Intergovernmental State Aid Charges for Service 922,564 972,113 1,030,330 1,019,600 Miscellaneous Rentals 12,000 12,000 18,250 24,000 Interest 39,745 54,606 20,000 50,000 Contributions 654 2,086 1,000 2,500 Miscellaneous 3,116 5 3,250 16,500 Total Revenue 980,499 1,040,810 1,072,830 1,112,600 Expenditures Personal Services 1,219,877 1,226,097 1 ,227,270 1,255,760 Supplies & Services 896,213 928,795 990,570 1,076,000 Capital 51 ,403 - - Total Expenditures 2,116,090 2,206,295 2,217,840 2,331,760 Excess(Deficiency) of Revenues over Expenditures (1,135,591) (1 ,165,485) (1,145,010) (1,219,160) Transfer In 1,287,110 1.108,770 1,145,010 1,204,160 Transfer Out Asset Transfer Out Excess (Deficiency) Of Revenues and Other Sources Over Expenditures and Other Uses 151,519 (56,715) - (15,000) Fund Balance January 1 257,858 409.377 352,663 352,663 Fund Balance December 31 $ 409,377 $ 352,663 $ 352.663 $ 337,663 3-23 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/20/200816: 1 0: 19 Fiscal Period: 9 / 8 Budget Report Page - 8 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget - 07500 RECREATION FUND 75 RECREATION PROGRAMS 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 506,612 587,544 573,565 452,571 565,200 544,650 544,650 544,650 6005 OVERTIME-FT 7,033 7,799 9,755 2,112 5,250 4,000 4,000 4,000 6015 WAGES - PART TIME/TEMP 345,141 390,958 427,563 358,660 413,470 424,810 424,810 424,810 6017 OVERTIME-PART TIME/TEMP 7,548 8,236 9,012 6,855 6,500 3,000 3,000 3,000 6002 WAGES 866,334 994,538 1,019,895 820,198 990,420 976,460 976,460 976,460 6100 BENEFITS 6122 PERA 35,500 43,198 42,722 35,594 50,700 51,480 51 ,480 51,480 6124 FICA 65,567 74,174 75,052 60,242 75,760 74,690 74,690 74,690 6135 HEALTH 58,236 61,376 60,679 48,413 56,450 74,200 74,200 74,200 6139 POST EMPLOYMENT HEALTH PLAN 3,096 3,348 3,086 2,449 2,850 2,700 2,700 2,700 W 6140 L1FE/L TO 2,455 2,783 2,607 2,103 2,690 2,750 2,750 2,750 I 6145 DENTAL 3,471 3,979 3,703 3,114 3,650 4,320 4,320 4,320 I\) -i:>- 6160 UNEMPLOYMENT 22 3,150 5,052 11,000 11,000 11,000 11,000 6170 WORKERS COMPENSATION 18,287 21,965 24,592 13,449 20,350 27,560 27,560 27,560 6180 COMPENSATED ABS/OPEB 20,104 14,516 9,389- 43,640 30,600 30,600 30,600 6100 BENEFITS 206,739 225,340 206,202 170,416 267,090 279,300 279,300 279,300 -- 6001 WAGES & BENEFITS 1,073,073 1,219,877 1,226,097 990,614 1,257,510 1,255,760 1,255,760 1,255,760 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 60,908 77,649 63,351 50,209 78,200 70,350 70,350 70,350 6210 OFFICE SUPPLIES 13,802 9,965 7,913 7,139 16,950 11,250 11,250 11,250 6211 RECREATION SUPPLIES 39,835 40,205 37,720 30,470 48,380 40,750 40,750 40,750 6212 UNIFORMS/CLOTHING 2,765 6213 FOOD 164 6215 MATERIALS 1,156 6222 MOTOR FUELS & LUBRICANTS 4,002 6,300 6,144 4,943 5,750 6,750 6,750 6,750 6230 BUILDING MAINT SUPPLIES 31,830 39,526 21,194 23,355 40,250 32,700 32,700 32,700 6240 EQUIPMENT MAINTENANCE 2,891 4,555 9,208 1,800 7,850 8,050 8,050 8,050 6250 MERCHANDISE 12,596 11,916 21,124 16,566 16,000 13,750 13,750 13,750 6290 SALES TAX 14,150 13,650 13,650 13,650 ------ 6201 SUPPLIES & SERVICES 165,865 190,117 167,809 137,412 227,530 197,250 197,250 197,250 6300 PROFESSIONAL SERVICES R5509BUD LOGIS005 CITY OF SHAKOPEE 10/20/200816: 1 0: 19 Fiscal Period: 9 / 8 Budget Report Page - 9 Level Of Rollup 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6310 ATTORNEY 1,582 3,484 6,340 2,622 6312 ENGINEERING CONSULTNTS 11,015 2,690 6314 COMPUTER SERVICES 3,249 1,228 4,228 5,253 15,300 4,300 4,300 4,300 6315 BUILDING MAINT. 54,679 83,310 45,751 32,060 64,600 42,500 42,500 42,500 6316 EQUIPMENT MAINTENANCE 4,538 3,318 1,002 4,592 4,600 4,000 4,000 4,000 6318 FILING FEES 146 116 613 6324 TRANSPORTATION 6,238 8,005 8,084 7,845 10,100 9,000 9,000 9,000 6325 PERFORMERS/INSTRUCTORS 5,454 13,270 40,388 59,201 19,700 26,900 26,900 26,900 6327 OTHER PROF SERVICES 49,176 59,450 68,744 22,398 29,050 28,900 28,900 28,900 6300 PROFESSIONAL SERVICES 124,916 183,226 177,344 134,584 143,350 115,600 115,600 115,600 6330 COMMUNICATIONS 6332 POSTAGE 6,916 5,453 5,707 4,545 6,230 5,250 5,250 5,250 6334 TELEPHONE 5,376 7,843 7,289 5,339 6,890 6,450 6,450 6,450 6336 PRINTING/PUBLISHING 13,945 13,268 23,494 15,359 31,000 26,000 26,000 26,000 eN 6338 ADVERTISING 8,176 10,238 8,620 7,051 12,200 12,000 12,000 12,000 I 6330 COMMUNICATIONS 34,412 36,802 45,109 32,295 56,320 49,700 49,700 49,700 I\) (}1 6350 INSURANCE 6352 LIABILITY 22,883 22,253 26,614 29,100 28,500 33,500 33,500 33,500 6354 PROPERTY 7,812 7,342 12,098 21,712 18,350 23,000 23,000 23,000 6356 AUTO 1,152 990 772 556 800 300 300 300 6350 INSURANCE 31,847 30,585 39,484 51,368 47,650 56,800 56,800 56,800 6360 UTILITY SERVICE 90 180,000 252,000 252,000 252,000 6362 ELECTRIC 94,042 104,691 144,239 85,440 6364 WATER 9,859 12,311 4,232 5,582 6365 GAS 57,888 46,821 46,683 62,644 6366 SEWER 3,051 2,750 3,360 1,529 6368 STORM 3,721 3,802 3,702 2,669 -- 6360 UTILITY SERVICE 168,561 170,374 202,305 157,864 180,000 252,000 252,000 252,000 6400 RENTALS 6410 LOGIS/SOFTWARE 16,822 10,986 10,892 4,890 4,500 4,500 4,500 6420 EQUIPMENT RENT 4,917 4,808 5,975 3,351 5,680 4,490 4,490 4,490 6425 EQUIPMENT RENT (IS FUND) 9,372 10,514 10,644 12,816 17,110 17,090 9,900 9,900 6430 BUILDING RENT (IS FUND) 237,024 244,322 253,740 215,460 287,280 366,410 366,410 366,410 6435 OTHER RENT 71 38 500 713 -- ---"- 6400 RENTALS 268,206 270,667 281,751 237,230 310,070 392,490 385,300 385,300 R5509BUD LOGIS005 CITY OF SHAKOPEE 10/20/200816: 1 0:19 Fiscal Period: 9 / 8 Budget Report Page - 10 Level Of Rol/up 7 2005 2006 2007 9/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget __~C:?~~_ .. Budget - 6470 DUES/TRAININGITRAVEL 6472 CONFERENCE/SCHOOLlTRAINING 5,243 4,535 2,825 3,798 8,250 6,250 6,250 6,250 6475 TRAVEL/SUBSISTENCE 1,295 1,268 1,362 1,806 5,000 2,300 2,300 2,300 6480 DUES 2,227 3,362 4,672 3,701 5,300 3,650 3,650 3,650 6490 SUBSCRIPTIONS/PUBLICATIONS 250 288 321 501 350 400 400 400 .- --~-_._--- 6470 DUES/TRAININGITRAVEL 9,015 9,452 9,180 9,805 18,900 12,600 12,600 12,600 --- 6200 SUPPLIES AND SERVICES 802,823 891,223 922,982 760,558 983,820 1,076,440 1,069,250 1,069,250 6500 DEPRECIATION 6501 DEPRECIATION EXPENSE 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6650 CREDIT CARD FEES 3,728 5,336 5,812 6,639 6,750 6,750 6,750 6,750 6660 CASH SHORT-OVR/BANK FEES 10 2- 1 182 VJ ---- I 6640 DESIGNATED MISCELLANEOUS 3,739 5,334 5,813 6,821 6,750 6,750 6,750 6,750 I\) 0) 6600 MISCELLANEOUS 3,739 5,334 5,813 6,821 6,750 6,750 6.750 6,750 6700 CAPITAL OUTLAY 6740 EQUIPMENT 51,403 5,377 -"- ------~.._~ 6700 CAPITAL OUTLAY 51,403 5,377 6800 DEBT SERVICE --------- 6000 EXPENDITURES 1,879,635 2,116,434 2,206,295 1,763,371 2,248,080 2,338,950 2,331,760 2,331,760 75 RECREATION PROGRAMS 1,879,635 2,116,434 2,206,295 1,763,371 2,248,080 2,338,950 2,331,760 2,331,760 ---- 07500 RECREATION FUND 1,879,635 2,116,434 2,206,295 1,763,371 2,248,080 2,338,950 2,331,760 2,331,760 Recreation 2009 Budget 7751 7752 7753 7754 7755 7756 7757 7758 7761 Object Description Gen. Rec. Aquatics Ice Arena Civ Cntr Pk Services Teen Park Oev Facilities Rec Mgmt Total Operating Revenue 4635 Oesign Fees $ 4762 Memberships 60,000 150,000 210,000 4766 Daily Admissions 55,000 4,000 30,000 6,000 25,000 120,000 4770 Lessons 90,000 25,000 115,000 4774 Ice Rental - Taxable 60,000 60,000 4775 Ice Rental - Exempt 188,000 188,000 4780 Youth Activities 164,500 164,500 4795 Adult Activities 46,000 10,000 56,000 4796 Room Rentals 10,000 2,000 12,000 4798 Park Facility Rental 17,000 17,000 4799 Park Field Rental 2,500 2,500 4800 Skate Sharpening 2,000 2,000 4810 Concession Stand 32,000 1,500 2,000 35,500 4812 Vending Concession Commission 4,500 6,500 5,600 3,500 20,100 4814 Non-resident Fee 9,000 9,000 4816 Township Contributions 11,000 11,000 4817 Arena Advertising 5,000 5,000 4818 Other Rec. Fees 1,500 2,500 4,000 4833 Interest 50,000 50,000 4840 Rents 12,000 12,000 4845 Contributions 500 2,000 2,500 4850 Miscellaneous 500 12,000 1,000 3,000 16,500 Total Operating Revenue 232,000 237,500 292,500 230,500 26,000 37,600 56,500 1,112,600 Operating Expenses 6002 Wages FT - Reg. 142,190 53,300 72,730 100,360 24,500 33,840 13,950 71,200 32,580 544,650 6005 Wages FT - OT 4,000 4,000 6015 Wages - PTlTemp 60,810 150,000 72,500 100,000 7,500 34,000 424,810 6017 Wages - PT - OT 1,000 1,000 1,000 3,000 6122 PERA 11,650 8,700 7,390 10,460 1,900 3,430 940 4,810 2,200 51,480 6124 FICA 15,530 15,630 11,180 15,710 2,440 5,190 1,070 5,450 2,490 74,690 6135 Health 74,200 74,200 6139 PEHP 2,700 2,700 6140 Life/L TO 2,750 2,750 6145 Dental 4,320 4,320 6,160 Unemployment 11,000 11,000 6170 Workers Comp 27,560 27,560 6180 Compensated Absences 30,600 30,600 Total Personnel 230,180 228,630 164,800 231,530 36,340 76,460 26,960 81,460 179,400 1,255,760 6202 Operating Supplies 1,000 22,000 13,750 30,000 2,500 500 250 350 70,350 6210 Office Supplies 2,500 2,500 1,000 4,500 250 250 250 11,250 6211 Recreation Supplies 28,700 3,000 500 1,500 7,000 50 40,750 6222 Motor Fuels 4,400 350 2,000 6,750 6230 Building Maint Supplies 2,500 20,200 10,000 32,700 6240 Equipment Maintenance 500 2,550 5,000 8,050 6250 Merchandise 13,000 750 13,750 6290 Sales Tax 8,000 650 5,000 13,650 6314 Computer Services 300 4,000 4,300 6315 Building Maintenance 2,500 12,000 28,000 42,500 6316 Equipment Maintenance 1,500 400 400 1,500 200 4,000 6324 Transportation 9,000 9,000 6325 Performers 11,400 1,500 12,000 2,000 26,900 6327 Other Prof Services 9,900 500 300 200 3,000 15,000 28,900 6332 Postage 1,000 750 500 2,000 300 200 500 5,250 6334 Telephone 2,000 1,300 750 1,000 600 300 500 6,450 6336 Printing/Publishing 4,000 1,500 2,000 3,500 1,000 500 1,000 12,500 26,000 6338 Advertising 1,500 2,500 500 5,000 1,500 1,000 12,000 6352 Liability Insurance 8,000 4,600 3,500 6,500 10,900 33,500 6354 Properly Insurance 8,280 3,910 10,810 23,000 6356 Auto Insurance 300 300 6360 Utilities 22,000 115,000 115,000 252,000 6410 LOG IS/Software 2,250 2,250 4,500 6420 Equipment Rent 1,000 1,000 1,020 750 720 4,490 6425 Equipment Rent (IS Fund) 8,100 1,800 9,900 6430 Building Rent (IS Fund) 136,360 92,020 138,030 366,410 6472 Conference/SchoollTraining 1,000 750 750 1,750 2,000 6,250 6475 TraveilSubsistence 500 300 400 100 1,000 2,300 6480 Dues 400 200 650 1,650 750 3,650 6490 Subscriptions/Publications 50 150 200 400 6502 Depreciation 6650 Credit Card Fees 5,500 500 250 500 6,750 Total Supplies & Services 89,450 238,190 284,980 73,620 19,100 12,670 4,750 301,840 51,400 1,076,000 Capital Expenditures Total Expenses 319,630 466,820 449,780 305,150 55,440 89,130 31,710 383,300 230,800 2,331,760 Net Income $ (87,630) $ (229,320) $ (157,280) $ (74,650) $ (29,440) $ (51,530) $ (31,710) $ (383,300) $ (174,300) $ (1,219,160) 3-27 . DEBT SERVICE FUNDS ACTIVITY: To account for the activity of servicing general obligation debt, paid for by tax levy or special assessments. Any residual balances in debt service funds will be transferred to the Capital Improvement Fund. 4-1 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET DEBT SERVICE FUND SUMMARY 2006 2007 2008 2009 Actual Actual Budget Budget Revenues Taxes $ 931,474 $ 1,069,911 $ 1,101,007 $ 998,499 Special Assessments 1 ,331 ,103 1,958,634 1,565,000 1,165,000 Interest 291,976 399,209 141,000 298,600 Bond proceeds 13,010 Total Revenues & Trans. 2,554,553 3,440,7 64 2,807,007 2,462,099 Expenditures Principal 3,055,000 3,110,000 3,285,000 2,660,000 Interest 863,635 918,686 851,634 886,103 Fiscal Agent 15,478 13,750 14,000 Other Total Expend. & Trans. 3,918,635 4,044,164 4,150,384 3,560,103 Excess (deficiency) Revenues (1,364,082) (603,400) (1,343,377) (1,098,004) over Expenditures Transfers In 378,961 614,725 467,649 465,497 Transfers Out (320,785) Excess (deficiency) Revenues over Expend. & Transfers $ (1,305,906) $ 11 ,325 $ (875,728) $ (632,507) Fund Balance 12/31 $ 7,930,114 $ 7,941,439 $ 6,214,889 $6,214,889 4-3 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET DEBT SERVICE FUNDS 1997B 1998B 2000A 2002A 2002B 2003A Improve Improve Improve Improve Improve Improve Cash Balance 12/31/07 $ 49,697 $ 365,008 $ 548,784 $ 353,324 $ 1,145,373 $ 747,702 Revenues Taxes 75,000 62,238 56,167 95,786 Special Assessments 25,000 45,000 90,000 38,000 312,000 60,000 Interest 2,000 5,000 8,000 5,000 35,000 15,000 Transfer Total Revenues 102,000 112,238 154,167 138,786 347,000 75,000 Expenditures Principal 105,000 195,000 240,000 130,000 715,000 185,000 Interest 5,793 21,060 39,937 25,025 51,397 27,830 Fiscal Agent 1,000 1,000 1,000 1,000 1,000 1,000 Transfers Total Expenditures 111,793 217,060 280,937 156,025 767,397 213,830 Cash Balance 12/31/08 $ 39,904 $ 260,186 $ 422,014 $ 336,085 $ 724,976 $ 608,872 Revenues Taxes 35,000 61,699 56,439 98,254 Special Assessments 45,000 90,000 35,000 300,000 20,000 Interest 2,600 18,000 25,000 50,000 40,000 Transfer Total Revenues 37,600 124,699 171,439 133,254 350,000 60,000 Expenditures Principal 70,000 195,000 240,000 130,000 210,000 130,000 Interest 1,660 12,770 28,600 19,830 35,460 24,490 Fiscal Agent 1,000 1,000 1,000 1,000 1,000 1,000 Transfers Total Expenditures 72,660 208,770 269,600 150,830 246,460 155,490 Cash Balance 12/31/09 $ 4,844 $ 176,115 $ 323,853 $ 318,509 $ 828,516 $ 513,382 4-4 2004A 2004B 2004C 20040 2006A 2007 A 2007B 2008A Improve Bldg Ref Improve Bldg Improve Improve Improve Improve Total $ 1 ,421 ,980 $ 373,612 $ 934,770 $ 446,970 $ 663,703 $176,565 $ 531,579 $ - $ 7,759,067 201,752 144,965 345,274 8,742 91,083 1,081,007 390,000 150,000 270,000 185,000 1,565,000 35,000 1,000 17,000 5,000 5,000 8,000 141,000 467,649 93,945 159,323 720,917 425,000 202,752 311,965 472,649 620,274 201,742 185,028 159,323 3,507,924 495,000 165,000 250,000 235,000 310,000 110,000 3,135,000 119,044 67,238 65,768 213,542 131,400 80,000 848,034 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 14,000 - 615,044 233,238 316,768 449,542 442,400 191,000 1,000 1,000 3,997,034 $ 1,231,936 $ 343,126 $ 929,967 $ 470,077 $ 841,577 $187,307 $ 715,607 $ 158,323 $ 7,269,957 246,239 143,855 346,840 10,173 998,499 360,000 60,000 90,000 150,000 15,000 1,165,000 65,000 10,000 50,000 5,000 20,000 5,000 8,000 298,600 465,497 465,497 425,000 256,239 253,855 470,497 456,840 165,173 23,000 - 2,927,596 480,000 175,000 250,000 235,000 315,000 110,000 120,000 2,660,000 104,420 62,140 58,270 215,120 118,900 48,200 81,890 74,353 886,103 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 14,000 - 585,420 238,140 309,270 451,120 434,900 159,200 202,890 75,353 3,560,103 $1,071,516 $ 361,225 $ 874,552 $ 489,454 $ 863,517 $ 193,280 $ 535,717 $ 82,970 $ 6,637,450 4-5 CAPITAL PROJECT FUNDS Capital Project Funds are established to account for the construction of major capital facilities. Projects resources are a combination of several revenue sources such as bond proceeds, inter-fund transfers, intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately utilized. The Park Reserve Fund is for park acquisition and improvements. The Capi tal Improvement Fund is for various projects in the City, usually small projects. The State Aid Fund records the activity of State Highway Aid and advances in aids. The annual Improvement Fund is for street and utility improvements for which the costs are at least partially assessed against benefited properties. 5-1 CITY OF SHAKOPEE 2009 BUDGET CAPITAL PROJECTS FUNDS BUDGET SUMMARY 2009 State Aid Park CIF Improve Fund Fund Fund Fund Total Revenue Taxes $ $ $ $ 748,000 $ 748,000 Special Assessments 320,000 2,867,000 3,187,000 Excel Agreement 440,900 440,900 Licenses & Permits 350,000 350,000 Intergovernmental 273,900 118,000 391,900 Miscellaneous 40,000 300,000 340,000 Interest 148,950 161,640 310,590 Total Revenue 422,850 830,900 599,640 3,915,000 5,768,390 Expenditures Street and Highway 1,250,000 4,615,000 5,865,000 Recreation 585,000 585,000 Other Total Expenditures 585,000 1,250,000 4,615,000 6,450,000 Interfund Loan (462,000) (462,000) Transfers in 350,000 700,000 1,050,000 Transfers out (740,000) (740,000) Excess (deficiency) of Revenues and Other Sources over Expenditures and Transfers $ (317,150) $ (216,100) $ (300,360) $ - $ (833,610) Fund Balance $ 3,298,798 $ 64,730 $ 3,448,269 $ - $ 6,811,797 5-3 STATE AID FUND 2009 BUDGET ACTIVITY: This fund accounts for the receipt and transfer to various construction projects of state highway aid. 5-4 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET State Aid Fund 2006 2007 2008 2009 Actual Actual Budqet Budget Revenue Intergovernmental $ - $ - Maintenance 222,775 239,412 223,000 Construction 224,007 267,281 224,000 273,900 Interest 141,556 201,046 100,000 148,950 Miscellaneous Total Revenues 588,338 707,739 547,000 422,850 Expenditures Total Expenditures 0 0 0 0 Transfers Out (1,111,406) (261,775) (740,000) Excess (deficiency) of Revenues over Expenditures ($523,068) $445,964 $547,000 ($317,150) Fund Balance 12/31 $2,622,983 $3,068,948 $3,615,948 $3,298,798 Advanced Balance Owed 5-5 PARK RESERVE FUND 2009 BUDGET ACTIVITY: This fund is for the acquisition and improvement of park property. Operation and maintenance of parks is a General Fund function. A primary source of revenue is park dedication fees on plats. 5-6 CITY OF SHAKOPEE 2008 BUDGET PARK RESERVE FUND 2006 2007 2008 2009 Actual Actual BudQet BudQet Revenue Licenses & Permits Park Dedication Fee $ 733,389 $ 98,047 $ 345,000 $ 350,000 Assessments Excel Agreement 440,900 440,900 440,900 440,900 Intergovernmental State Grant 100,000 90,000 Miscellaneous 2,488 812 Interest 70,538 62,829 4,000 Contributions 82,745 10,000 36,000 40,000 Total Revenues 1,330,060 712,588 915,900 830,900 Expenditures Riverside Bluffs 50,000 75,000 Soccer Complex 153,342 533,333 South bridge Park & Trail Dvlp 101,610 264,799 Ped bridge 2,283 Skate Park Lions Park 136,000 Tahpah Park Expansion Improve 1,098,276 356,447 Boat landing Huber Park 1,950,865 1,496,960 Greenfield West 72,023 Greenfield/Park Meadows 30,000 Dean Lake Trail Providence/Westchester 2,328 180,740 Quarry Lake 11 ,128 5,941 90,000 341,000 Shutrop Park 89,000 Valley Creek Crossing Countryside Glacier Estates Archery Range 12,583 92,579 Dog Park Park Signage 35,000 30,000 Small trail projects 16,215 Small improvement projects 20,000 20,000 Miscellaneous 7,096 67,772 Total Expenditures 3,425,466 3,000,854 331,000 585,000 Interfund Loan 2,000,000 (462,000) (462,000) (58,333) Bond Proceeds 1,051,993 Sale of Assets Transfer In 86,131 Excess (deficiency) of Revenues over Expenditures $ (2,095,406) $ (260,468) $ 122,900 $ (216,100) Fund Balance 12/31 $ 418,398 $ 157,930 $ 280,830 $ 64,730 5-7 CAPITAL IMPROVEMENT FUND 2009 BUDGET ACTIVITY: This fund was established by Ordinance No. 134 to provide funding for local capital improvements of a type for which the City is authorized to issue bonds and including, but not limited to, sanitary and drainage sewers, water mains and appurtenances, buildings, streets, street lighting and street signaling. Whenever the Capital Improvement Fund balance falls below $75,000.00 the City Treasurer must immediately advise the Council and the Council shall take steps by resolution to replenish the fund, with or without interest. 5-8 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET CAPITAL IMPROVEMENT FUND 2006 2007 2008 2009 Actual Actual Budget Budget Revenue Special Assessments $188,371 $221,520 $320,000 $320,000 Intergovernmental 118,000 Interest 184,901 238,614 125,000 161,640 Miscellaneous 15,450 150,000 Total Revenues 373,272 475,584 595,000 599,640 Expenditures Pike Lake North 211,748 112,272 Pike Lake South 27,779 17th Ave improve 377,672 Vierling Dr Trail 7,894 139,723 CR 101 Bridge 160,000 Railroad Signals 19,428 200,000 City Hall Parking Lot 49,696 CR 83Nalley View 38,593 CSAH 21 700,000 Fuller St Trail Ext. 450,000 CR 18 Trail 100,000 Miscellaneous (149,112) Total Expenditures 89,958 745,735 360,000 1,250,000 Bond Proc-eeds Transfers In Storm State Aid 350,000 Transfers Out (230,630) (175,044) Excess (deficiency) of Revenues over Expenditures $52,684 ($445,195) $235,000 ($300,360) Fund Balance 12/31 $ 3,958,824 $ 3,513,629 $ 3,748,629 $3,448,269 5-9 2009 IMPROVEMENTS FUND 2009 BUDGET ACTIVITY: This fund accounts for the construction of various street and utility improvement projects. 5-10 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET 2009 Improvement Fund 2006 2007 2008 2009 Actual Actual Budaet Budaet Revenue Tax Levy (Debt Service) $ $ $ $ 748,000 Special Assessments 2,867,000 State Aids County Miscellaneous 300,000 Total Revenues 0 0 0 3,915,000 Expenditures 2009 Recon 1,500,000 2009 Pavement Preservation 440,000 2009 Overlay 300,000 Opus Development 1,400,000 Intersect Old Carr rd/ct. 350,000 Hansen Ave. 625,000 Total Expenditures 0 0 0 4,615,000 Transfer In Capital Improvement Fund State Aid Fund 390,000 Sewer Fund 230,000 Storm Fund 80,000 Excess (deficiency) of Revenues and Transfers over Expenditures $0 $0 $0 $0 Fund Balance 12/31 $0 5-11 ENTERPRISE FUNDS The Enterprise Funds are maintained to account for the operation of the electric, water, sanitary sewer and storm drainage systems. since the operation of these systems is financed by user charges and are self- supporting, they are accounted for in a manner similar to private business. The Storm Drainage Fund was established by Ordinance 176 in 1985. The intent of the City Council is to have a cash balance to at least equal accumulated depreciation. This follows the City Auditor's recommendation. Accumulated depreciation is a reflection of historical costs of depreciable assets. Replacement cost is expected to be two to two and one half times as much as historical costs. Cash balance is also expected to have approximately 4 months of operating expenditures for cash flow purposes. The City reviews fees annually to determine appropriate revenue levels. 6-1 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET SEWER FUND 2006 2007 2008 2008 Actual Actual Budqet Proposed Revenue Service Charges $ 2,349,612 $ 2,610,312 $ 2,488,000 $2,482,000 Total Revenue 2,349,612 2,610,312 2,488,000 2,482,000 Expenditures Operations 386,120 381,715 480,390 521,510 Treatment Charges 1,767,872 1,891,694 2,114,400 2,118,490 Depreciation 602,904 665,545 750,000 885,000 Total Expenditures 2,756,896 2,938,954 3,344,790 3,525,000 Interest Income 686,190 952,391 400,000 775,800 City SAC 188,550 135,825 50,000 50,000 Rahr SAC credits 230,000 Trunk Charge 638,611 28,295 50,000 20,000 Other 10,720 61,704 Transfer out (25,000) (25,000) (50,000) Excess (deficiency) of Revenues over Expenditures $ 1,116,787 $ 824,573 $ (381,790) $ (17,200) Cash Balance December 31 $14,383,046 $ 12,193,218 Accumulated Depreciation . 5,166,810 7,123,744 6-2 SANITARY SEWER FUND 2009 BUDGET ACTIVITY: Activity in this enterprise fund reflects the operations of the Municipal Sanitary Sewer System. OBJECT DESCRIPTION: Description of lines items: Salaries: Share of Public Works staff/Engineering staff. Supplies and Materials: Repair and maintain current sewer lines including; manhole replacement, repairing lines, GIS/CMMS software and hardware, motor fuels, safety equipment, GPS unit for vehicle and supplies, miscellaneous. Professional Services: Attorney, engineering consultant for projects, televising, foaming, lining of sewer mains, Lift Station Maintenance, Gopher State One Call, GIS/CMMS consultant. Rentals: Building rent and equipment rent. Utility service: Lift stations, payment to Savage for Whispering Oaks sewer. MCES Treatment Cost: Metro Council Environmental Services. Depreciation: Includes equipment and infrastructure. Capital Expenditures: Easement sewer machine $15,000, projects per CIP Equipment in Sewer Fund: 1993 Ford high pres. Jetter $ 54,527 2000 Ford 1.5 T P/U w/Hoist 52,860 2002 Versa-Vac 60,300 2006 Ford F350 W/Plow 26,369 2007 Sterling Acterra - Jetter 127,612 6-3 R5509BUD LOGIS001 CITY OF SHAKOPEE 11/21/20088:36:49 Fiscal Period: 10 I 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount ' Amount Actual Budget Budget Budget Budget 07100 SEWER FUND 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4100 SPECIAL ASSESSMENT 4110 SPECIAL ASSESSMENT PRINCIPAL 261- 26,369- 4111 SPEC ASSESSMENTlNTEREST 29,503- 4120 SA PREPAY 1,104- 4100 SPECIAL ASSESSMENT 29,765- 27,473- 4200 LICENSES AND PERMITS 4250 PERMITS 4400 INTERGOVERNMENTAL 4410 FEDERAL GRANTS (j) I -i:>- 4500 CHARGES FOR SERVICE 4720 SEWER CHARGES 4721 SEWER CHARGES 2,229,920- 2,349,612- 2,610,312- 1,559.900- 2,488,000- 2,482,000- 2,482,000- 2,482,000- 4723 METRO SAC CHARGES 2,871- 10,720 26,914- 40,898- 230,000- 230,000- 230,000- 4725 CITY SAC CHARGES 458,1 00- 188,550- 135,825- 76,950- 50,000- 50,000- 50,000- 50,000- 4735 TRUNK CHARGE - SANITARY 280,711- 638,611- 28,295- 13,695- 50.000- 20,000- 20,000- 20,000- 4720 SEWER CHARGES 2,971,601- 3,166,053- 2,801,345- 1,691,443- 2,588,000- 2,782,000- 2,782,000- 2,782,000- 4750 REFUSE 4500 CHARGES FOR SERVICE 2,971,601- 3,166,053- 2,801,345- 1,691,443- 2,588,000- 2,782,000- 2,782,000- 2,782,000- 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 311,677- 686,190- 952,391- 136,980 400,000- 775,800- 775,800- 775,800- 4850 MISCELLANEOUS 1- 5,025- 40- 4832 INVESTMENT INCOME 311,677- 686,190- 957,416- 136,940 400,000- 775,800- 775,800- 775,800- 4830 MISCELLANEOUS 311,677- 686,190- 957,416- 136,940 400,000- 775,800- 775,800- 775,800- 4960 PROCEEDS FROM DEBT ISSUED 4970 CAPITAL CONTRIBUTIONS 4971 CAPITAL CONTRIBUTIONS 2,176,387- 1,762,782- 3,280,993- 4970 CAPITAL CONTRIBUTIONS 2,176,387- 1,762,782- 3,280,993- R5509BUD LOGISOOl CITY OF SHAKOPEE 11/21/2008 8:36:49 Fiscal Period: 10 / 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 4001 REVENUES 5,459,665- 5,615,025- 7,069,519- 1,581,976- 2,988,000- 3,557,800- 3,557,800- 3,557,800- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 46,968 78,455 84,279 144,302 101,700 131,070 131,070 131,070 6005 OVERTIME-FT 1,792 2,122 1,996 2,775 3,000 5,000 5,000 5,000 6010 PREMIUM PAY 295 150 36 4,000 4,000 4,000 6015 WAGES - PART TIMElTEMP 538 975 1,258 2,551 5,000 7,000 7,000 7,000 6002 WAGES 49,298 81,847 87,683 149,665 109,700 147,070 147,070 147,070 6100 BENEFITS 6122 PERA 2,692 4,838 5,510 9,412 6,610 9,930 9,930 9,930 6124 FICA 3,511 5,763 6,363 10,565 7,780 11,250 11,250 11,250 6135 HEALTH 11,742 14,940 12,984 18,512 14,700 22,600 22,600 22,600 6139 POST EMPLOYMENT HEALTH PLAN 349 510 466 742 700 600 600 600 0) 6140 L1FE/L TO 259 391 388 627 600 600 600 600 I 6145 DENTAL 01 401 622 584 997 800 960 960 960 6170 WORKERS COMPENSATION 1,781 2,347 4,125 10,041 4,000 6180 COMPENSATED ABS/OPEB 42,450 3,700 3,700 3,700 6185 OPEB 3,700 6100 BENEFITS 20,735 29,411 72,870 54,594 35,190 49,640 49,640 49,640 6001 WAGES & BENEFITS 70,033 111,258 160,554 204,258 144,890 196,710 196,710 196,710 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 8,193 23,526 20,947 7,103 30,000 30,000 30,000 30,000 6203 TOOLS 69 245 6210 OFFICE SUPPLIES 156 1,715 316 1,000 1,000 1,000 6212 UNIFORMS/CLOTHING 702 2,500 2,500 2,500 6215 MATERIALS 64 232 1,434 5,000 2,500 2,500 2,500 6222 MOTOR FUELS & LUBRICANTS 3,311 4,155 6,506 7,134 6,500 8,500 8,500 8,500 6240 EQUIPMENT MAINTENANCE 7,092 7,380 10,278 4,420 13,000 7,000 7,000 7,000 6245 UTILITY MAINT 1,200 6201 SUPPLIES & SERVICES 18,731 35,463 40,878 21,109 54,500 51,500 51,500 51,500 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,147 2,061 1,579 5,000 5,000 5,000 5,000 6312 ENGINEERING CONSULTANTS 5,855 18,063 27,474 20,634 80,000 30,000 30,000 30,000 R5509BUD LOGISOOl CITY OF SHAKOPEE 11/21/2008 8:36:49 Fiscal Period: 10 / 8 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6316 EQUIPMENT MAINTENANCE 3,196 2,139 17,817 10,000 14,000 14,000 14,000 6322 PAVEMENT PRESERVATION 3,367 1,598 6,000 6,000 6,000 6327 OTHER PROF SERVICES 65,970 111,490 38,769 41,879 85,000 85,000 85,000 85,000 6300 PROFESSIONAL SERVICES 77,167 133,752 69,610 83,506 180,000 140,000 140,000 140,000 6330 COMMUNICATIONS 6334 TELEPHONE 538 1,187 1,193 1,324 1,500 1,500 1,500 1,500 6336 PRINTING/PUBLISHING 739 141 286; 900 500 500 500 500 6339 COMPUTER ACCESS 71 6330 COMMUNICATIONS 1,277 1,328 1,479 2,296 2,000 2,000 2,000 2,000 6350 INSURANCE 6352 LIABILITY 3,557 4,151 16,078. 24,599 5,000 21,000 21,000 21,000 6354 PROPERTY 1,146 4,000 4,000 4,000 6356 AUTO 1,461 1,794 2,731 2,000 3,000 2,500 2,500 2,500 6350 INSURANCE 5,018 5,945 18,809 27,745 8,000 27,500 27,500 27,500 0) I 0) 6360 UTILITY SERVICE 8,000 6362 ELECTRIC 953 6364 WATER 83 6365 GAS 2,044 6366 SEWER 23,251 50,848 60,972 45,105 60,000 62,000 62,000 62,000 6368 STORM 208 6369 CURRENT USE CHARGES 1,572,940 1,767,872 1,891,694 1,761,994 2,114,400 2,118,490 2,118,490 2,118,490 6360 UTILITY SERVICE 1,596,191 1,822,009 1,952,666 1,807,099 2,182,400 2,180,490 2,180,490 2,180.490 6400 RENTALS 6420 EQUIPMENT RENT 6,000 3,000 3,000 3,000 6430 BUILDING RENT (IS FUND) 9,660 9,972 9,060 12,000 15,000 15,000 15,000 6400 RENTALS 9,660 9,972 9,060 18,000 18,000 18,000 18,000 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOLlTRAINING 1,548 2,098 3,949 1,831 5,000 6,000 6,000 6.000 6475 TRAVEUSUBSISTENCE 24 500 500 500 6480 DUES 150 200 200 200 6490 SUBSCRIPTIONS/PUBLICATIONS 70 59 100 100 100 6470 DUESITRAININGITRAVEL 1,548 2,098 4,043 2,040 5,000 6,800 6,800 6,800 6498 EXPENSE CHARGED BACK 9,000 32,479 15,400 17,000 17,000 17,000 6200 SUPPLIES AND SERVICES 1,708,933 2,042,733 2,112,856 1,952,855 2,449,900 2,443,290 2,443,290 2,443,290 R5509BUD LOGISOOl CITY OF SHAKOPEE 11/21/2008 8:36:49 Fiscal Period: 10 I 8 Budget Report Page - 4 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code' Description Amount Amount Amount Actual Budget Budget Budget Budget 6500 DEPRECIATION 6501 DEPRECIATION EXPENSE 6502 DEPRECIATION EXPENSE 559,332 602,904 665,545 750,000 885,000 885,000 885,000 6501 DEPRECIATION EXPENSE 559,332 602,904 665,545 750,000 885,000 885,000 885,000 6500 DEPRECIATION 559,332 602,904 665,545 750,000 885,000 885,000 885,000 6600 MISCELLANEOUS 6610 AWARDS & DAMAGES 10,750 6600 MISCELLANEOUS 10,750 6700 CAPITAL OUTLAY 6740 EQUIPMENT 26,000 15,000 15,000 15,000 6760 IMPROVEMENTS 29,339 11,194 6700 CAPITAL OUTLAY 29,339 11,194 26,000 15,000 15,000 15,000 0> I '" 6800 DEBT SERVICE 6840 DEBT SERVICE INTEREST 6000 EXPENDITURES 2,349,048 2,786,235 2,938,954 2,168,307 3,370,790 3,540,000 3,540,000 3,540,000 8005 TOTAL TRANSFERS IN 8010 OPERATING TRANSFERS IN 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 8053 TRANSFERS OUT 245,892 25,000 50,000 50,000 50,000 8056 OPERATING TRANSFER/CAPITAL FD 1,427 1,175,525 8052 TRANSFERS OUT 1,427 1.175,525 245,892 25,000 50,000 50,000 50,000 8050 TOTAL TRANSFERS OUT 1,427 1,175,525 245,892 25,000 50,000 50,000 50,000 8100 GAIN/LOSS ON DISPOSAL OF ASSET 8101 PROCEEDS FROM SALE (GAIN/LOSS) 8102 NET BOOK VALUE 4,000 8101 PROCEEDS FROM SALE (GAIN/LOSS) 4,000 8100 GAIN/LOSS ON DISPOSAL OF ASSET 4,000 4000 REVENUES AND EXPENDITURES 3,109,191- 1,653,266- 3,884,673- 590,331 407,790 32,200 32,200 32,200 ---..--,---.--...,-..---......-.--,""".- ._._._-"--._---,...._-_._-,...__.~..__._.,~"'."..,.~_..._.----_.<_.----,- ~ R5509BUD LOGIS001 CITY OF SHAKOPEE 11/21/20088:36:49 Fiscal Period: 10 / 8 Budget Report Page - 5 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount' Actual Budget Budget Budget Budget 07100 SEWER FUND 3,109,191- 1,653,266- 3,884,673- 590,331 407,790 32,200 32,200 32,200 (j) I (Xl SURFACE WATER FUND 2009 BUDGET ACTIVITY: Activity in this enterprise fund reflects the operations of the Municipal Storm Drainage System. OBJECT DESCRIPTION: Description of lines items: Salaries: Share of Public Works staff/Engineering staff. Supplies and Services: Materials for maintaining/repairing storm sewer facilities, GlS/CMMS software and hardware, GPS unit for vehicle, motor fuels. Professional Services: Engineering consultant to update storm water plans, storm water model, review of storm water utility policy and procedures and rate study, water quality monitoring study in infiltration areas and downtown area, GIS/CMMS consultant service, Gopher State One Call. Rentals: Building Rental ($15,000) and equipment rental. Utility Service: ($1,000) . Purchase of Right of Way Pond: $550,000 (MNDOT payment for TH 169 ponds) Depreciation: Includes equipment and infrastructure. Capital Expenditures: Sweeper $190,000, projects per ClP. Equipment in Surface Water Fund; 1996 Side Broom $ 27,228 2002 Leaf collection sys 30,507 2003 Street Sweeper 127,653 2005 Tanker truck 109,139 2005 Terratrac TT75 mower 90,268 2008 Bobcat S185 24,280 2008 JD 6430/mower 94,167 6-9 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET STORM FUND 2006 2007 2008 2009 Actual Actual Bud~et Proposed Revenue Service Charges $ 1,171,063 $ 1,250,779 $ 1,032,000 $1,279,600 Total Revenue 1,171,063 1,250,779 1,032,000 1,279,600 Expenditures Operations 442,221 592,995 467,790 1,259,200 Depreciation 723,721 759,083 750,000 800,000 Total Expenditures 1,165,942 1,352,078 1,217,790 2,059,200 Interest Income 538,084 872,871 350,000 509,000 Trunk Charge 688,849 238,889 50,000 20,000 Other 15,579 Transfer out (48,040) (48,040) (50,000) Excess (deficiency) of Revenues over Expenditures $ 1,232,054 $ 978,000 $ 166,170 $ (300,600) Cash Balance December 31 $ 12,433,640 $ 14,062,344 Accumulated Depreciation 6,770,671 7,527,135 6-10 R5509BUD LOGIS001 CITY OF SHAKOPEE 11/21/2008 9:22:52 Fiscal Period: 10 f 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code f Description Amount Amount Amount Actual Budget Budget Budget Budget 07300 SURFACE WATER FUND 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4010 PROPERTY TAX 4100 SPECIAL ASSESSMENT 4200 LICENSES AND PERMITS 4400 INTERGOVERNMENTAL 4450 STATE GRANTS & AIDS 4500 CHARGES FOR SERVICE 4670 PUBLIC WORKS 4680 MISC PUBLIC WORKS 195- m 4670 PUBLIC WORKS 195- I ..... ..... 4720 SEWER CHARGES 4740 STORM DRAINAGE 4745 STORM CHARGES 1,097,835- 1,171,063- 1,250,779- 834,347- 1,032,000- 1,279,600- 1,279,600- 1,279,600- 4746 TRUNK CHARGE - STORM 793,401- 688,849- 238,889- 114,447- 50,000- 20,000- 20,000- 20,000- 4740 STORM DRAINAGE 1,891,235- 1,859,912- 1,489,668- 948,795- 1,082,000- 1,299,600- 1,299,600- 1,299,600- 4500 CHARGES FOR SERVICE 1,891,430- 1,859,912- 1,489,668- 948,795- 1,082,000- 1,299,600- 1,299,600- 1,299,600- 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 237,145- 538,084- 872,871- 137,668 350,000- 509,000- 509,000- 509,000- 4845 CONTRIBUTIONS 15,579- 4850 MISCELLANEOUS 46,000- 0 4832 INVESTMENT INCOME 283,145- 538,084- 888,450- 137,668 350,000- 509,000- 509,000- 509,000- 4830 MISCELLANEOUS 283,145- 538,084- 888,450- 137,668 350,000- 509,000- 509,000- 509,000- 4960 PROCEEDS FROM DEBT ISSUED 4970 CAPITAL CONTRIBUTIONS 4971 CAPITAL CONTRIBUTIONS 3,587,434- 2,215,105- 693,194- 4970 CAPITAL CONTRIBUTIONS 3,587,434- 2,215,105- 693,194- - --~--_..- -- - - -~--~---- ----- ------ -~_. - ~--- - -~-" ~- ~ ."",~_.._.">,~".....-..,.......-,,..,-. ,_....~--'..,... n'.""""'""""'.""'."'~"'"'''''' .' "".,.".',~..,.,...-,,- R5509BUD LOGIS001 CITY OF SHAKOPEE 11/21/20089:22:52 Fiscal Period: 10 / 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 4001 REVENUES 5,762,009- 4,613,101- 3,071,312- 811,127- 1,432,000- 1,808,600- 1,808,600- 1,808,600- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 115,364 104,653 152,071 186,775 126,700 155,920 155,920 155,920 6005 OVERTIME-FT 3,268 1,559 699 1,884 3,000 4,000 4,000 4,000 6010 PREMIUM PAY 225 359 437 2,000 2,000 2,000 6015 WAGES - PART TIMElTEMP 6,262 8,152 7,767 4,781 13,000 13,000 13,000 13,000 6002 WAGES 124,893 114,589 160,896 193,876 142,700 174,920 174,920 174,920 6100 BENEFITS 6122 PERA 6,557 6,382 9,632 12,194 8,240 11,810 11,810 11,810 6124 FICA 8,917 8,123 11,337 13,810 9,700 13,380 13,380 13,380 6135 HEALTH 17,405 14,336 19,251 20,898 18,150 18,130 18,130 18,130 6139 POST EMPLOYMENT HEALTH PLAN 728 623 890 981 1,000 600 600 600 0'> 6140 L1FE/L TD 530 468 697 804 800 600 600 600 J ;::; 6145 DENTAL 824 760 1,030 1,318 1,000 960 960 960 6170 WORKERS COMPENSATION 3,786 6,150 6,817 9,753 7,300 6180 COMPENSATED ABS/OPEB 7,088 3,700 3,700 3,700 6185 OPEB 3,700 6100 BENEFITS 38,747 36,841 56,742 63,458 46,190 49,180 49,180 49,180 6001 WAGES & BENEFITS 163,640 151,431 217,638 257,334 188,890 224,100 224,100 224,100 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 8,178 33,307 28,445 11,945 20,000 20,000 20,000 20,000 6203 TOOLS 245 6210 OFFICE SUPPLIES 156 1,676 333 6212 UNIFORMS/CLOTHING 1,044 2,500 2,500 2,500 6215 MATERIALS 13,667 1,089 19,779 7,074 20,000 20,000 20,000 20,000 6222 MOTOR FUELS & LUBRICANTS 6,195 6,968 9,945 12,995 10,000 15,000 15.000 15,000 6240 EQUIPMENT MAINTENANCE 14,834 31,797 38,449 1,119 6245 UTILITY MAINT 6,479 847- 6201 SUPPLIES & SERVICES 42,873 73,562 104,774 33,663 50,000 57,500 57,500 57,500 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 662 1,150 4,605 2,249 5,000 5,000 5,000 5,000 6312 ENGINEERING CONSULTANTS 65,273 140,915 66,224 32,636 75,000 75,000 75,000 75,000 R5509BUD LOGIS001 CITY OF SHAKOPEE 11/21/2008 9:22:52 Fiscal Period: 10 I 8 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6316 EQUIPMENT MAINTENANCE 69 59 148 62,337 40;000 60,000 60,000 60,000 6327 OTHER PROF SERVICES 37,192 18,086 150,936 269,963 60,000 6300 PROFESSIONAL SERVICES 103,195 160,211 221,912 367,185 180,000 140,000 140,000 140,000 6330 COMMUNICATIONS 6334 TELEPHONE 382 1,619 1,198 1,114 1,000 1,500 1,500 1,500 6336 PRINTING/PUBLISHING 534 736 286 374 1,000 1,000 1,000 1,000 6330 COMMUNICATIONS' 915 2,355 1,484 1 ,487 2,000 2,500 2,500 2,500 6350 INSURANCE 6352 LIABILITY 1,797 4,482 6,434 4,026 6,000 6,500 6,500 6,500 6354 PROPERTY 806 692 513 1,124 800 1,200 1,200 1,200 6356 AUTO 1,283 834 887 818 2,000 2,000 2,000 2,000 6350 INSURANCE 3,886 6,008 7,834 5,968 8,800 9,700 9,700 9,700 6360 UTILITY SERVICE 12,800 1,000 1,000 1,000 ~ 6362 ELECTRIC 719 1,649 943 726 W 6364 WATER 83 6365 GAS 2,044 6366 SEWER 78 6367 REFUSE 75 6368 STORM 208 6360 UTILITY SERVICE 719 4,062 943 801 12,800 1,000 1,000 1,000 6400 RENTALS 6420 EQUIPMENT RENT 21,697 9,095 11,260 34 10,000 5,000 5,000 5,000 6430 BUILDING RENT (IS FUND) 9,660 9,972 9,060 12,000 15,000 15,000 15,000 6400 RENTALS 21,697 18.755 21 ,232 9,094 22,000 20,000 20,000 20,000 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOLlTRAINING 1,664 612 3,000 3,500 3,500 3,500 6475 TRAVEUSUBSISTENCE 24 500 500 500 6480 DUES 895 20 300 300 300 6490 SUBSCRIPTIONS/PUBLICA nONS 70 59 100 100 100 6470 DUES/TRAININGITRAVEL 895 1,778 672 3,000 4,400 4,400 4,400 6498 EXPENSE CHARGED BACK 18,000 23,679 15,400 6200 SUPPLIES AND SERVICES 191,286 289,526 375,357 418,870 278,600 235,100 235,100 235,100 6500 DEPRECIATION R5509BUD LOGIS001 CITY OF SHAKOPEE 11/21/20089:22:52 Fiscal Period: 10 / 8 Budget Report Page - 4 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6501 DEPRECIATION EXPENSE 6502 DEPRECIATION EXPENSE 636,071 723,721 759,083 750,000 800,000 800,000 800,000 6501 DEPRECIATION EXPENSE 636,071 723,721 759,083 750,000 800,000 800,000 800,000 6500 DEPRECIATION 636,071 723,721 759,083 750,000 800,000 800,000 800,000 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 302 285 300 6600 MISCELLANEOUS 302 285 300 6700 CAPITAL OUTLAY 6740 EQUIPMENT 175,000 190,000 190,000 190,000 6760 IMPROVEMENTS 357,402 1,447 550,000 550,000 550,000 550,000 6700 CAPITAL OUTLAY 357,402 1,447 725,000 740,000 740,000 740,000 6800 DEBT SERVICE '?' 6802 DEBT SERVICE PRINCIPAL .... -i:>- 6840 DEBT SERVICE INTEREST 6850 DEBT SERVICE INTEREST 7,801 605 6860 FISCAL AGENT FEES 750 375 6840 DEBT SERVICE INTEREST 8,551 980 6800 DEBT SERVICE 8,551 980 6000 EXPENDITURES 999,849 1,523,344 1,352,078 677,651 1,942,790 1,999,200 1,999,200 1,999,200 8005 TOTAL TRANSFERS IN 8010 OPERATING TRANSFERS IN 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 8053 TRANSFERS OUT 191,285 48,040 50,000 50,000 50,000 8056 OPERATING TRANSFER/CAPITAL FD 644 566,664 8052 TRANSFERS OUT 644 566,664 191,285 48,040 50,000 50,000 50,000 8050 TOTAL TRANSFERS OUT 644 566,664 191,285 48,040 50,000 50,000 50,000 8100 GAIN/LOSS ON DISPOSAL OF ASSET 8101 PROCEEDS FROM SALE (GAIN/LOSS) R5509BUD LOGIS001 CITY OF SHAKOPEE 11/21/2008 9:22:52 Fiscal Period: 10 / 8 Budget Report Page - 5 Level Of Rollup 7 2005 2006 2007 10/31/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 4000 REVENUES AND EXPENDITURES 4,761,516- 2,523,092- 1,527,949- 133,476- 558,830 240,600 240,600 240,600 07300 SURFACE WATER FUND 4,761,516- 2,523,092- 1,527,949- 133,476- 558,830 240,600 240,600 240,600 m I ...... 01 INTERNAL SERVICE FUNDS The Internal Service Funds are used to account for the financing of major equipment items and buildings provided to departments of the City. Also included are the Park Assets Fund for the replacement of park assets and the Employee Benefits Fund for compensated absences and "Other Post Employment Benefits". 6-17 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET INTERNAL SERVICE FUNDS BUDGET SUMMARY Equipment Building Park Fund Fund Fund Total Revenue Rentals $ 856,170 $ 1,079,680 $ 71,680 $ 2,007,530 Interest 127,110 60,000 3,000 190,110 Sale of Assets 12,000 12,000 Note Repaid 60,000 60,000 Total Revenue 1,055,280 1,139,680 74,680 2,269,640 Expenditures Capital Expenditures 982,000 830,000 1,812,000 Total Expenditures 982,000 830,000 1,812,000 Transfers (470,000) (470,000) Excess (deficiency) of Revenues over Expenditures $ 73,280 $ (160,320) $ 74,680 $ (87,040) 6-18 EQUIPMENT FUND ACTIVITY: ." This fund finances the Ten-Year Equipment Plan. Financing to purchase equipment is provided by "rent" payments f rom the operating departments at rates established annually by the Finance Department as part of the budget process. The Equipment Fund shall "own" and acquire larger pieces of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing $20,000 or more. This fund serves to segregate funds for the acquisition of equipment to avoid budget problems caused by large purchases in a single year. The Equipment Fund was established by Resolution #4077 in 1994. Equipment for the Sewer and Storm Drainage enterprise funds is not included. 6-19 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET INTERNAL SERVICE EQUIPMENT FUND BUDGET SUMMARY 2006 2007 2008 2009 Actual Actual Budaet Proposed Sources Miscellaneous Rentals $ 940,982 $ 1,013,400 $ 1,046,340 $ 856,170 Sale of Assets 3,227 24,253 6,000 12,000 Note Repaid 45,000 50,000 55,000 60,000 Interest 186,153 259,121 150,000 127,110 Total Revenue 1,175,362 1,346,774 1,257,340 1,055,280 Uses Capital Equipment 1,032,817 959,847 901,000 982,000 Total Expenditures 1,032,817 959,847 901,000 982,000 Excess (deficiency) of Sources over Uses $ 142,545 $ 386,927 $ 356,340 $ 73,280 Cash Balance December 31 $ 3,177,680 $ 3,735,247 $ 4,091,587 $ 4,164,867 Accumulated Depreciation 2,992.249 3,258,133 Outstanding Note 610,000 560,000 505,000 445,000 6-20 Budget 2009 . 10 Year Projection EQUIPMENT LIST 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 EQUIPMENT FUND Projected Cash Balance 1/1 $ 3,735,247 $ 3,808,527 $ 4,587,846 $ 5,428,453 $ 6,151,295 $ 6,746,194 $ 6,326,648 $ 7,010,746 $ 7,893,364 $ 8,405,251 Rentals 856,170 927,979 965,098 1,003,702 1,043,850 1,085,604 1,129,028 1,174,189 1,221,156 1,270,003 Sale of Assets 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Interest 127,110 152,340 183,510 217,140 246,050 269,850 253,070 280,430 315,730 336,210 Total Revenue 995,280 1,092,319 1,160,608 1,232,842 1,301,900 1,367,454 1,394,098 1,466,619 1,548,886 1,618,213 Expenditures - open orders Expenditures per List 982,000 393,000 405,000 600,000 . 802,000 1,882,000 710,000 584,000 1,037,000 2,229,000 Excess (Deficiency) 13,280 699,319 755,608 632,842 499,900 (514,546) 684,098 882,619 511,886 (610,787) Cash Balance Available 12/31 3,808,527 4,587,846 5,428,453 6,151,295 6,746,194 6,326,648 7,010,746 7,893,364 8,405,251 7,794,464 Cash loan to Blocks 3 & 4 445,000 365,000 280,000 190,000 95,000 Fund Balance 12/31 $ 4,253,527 $ 4,952,846 $ 5,708,453 $ 6,341,295 $ 6,841,194 $ 6,326,648 $ 7,010,746 $ 7,893,364 $ 8,405,251 $ 7,794,464 Block 3 & 4 Note Payments $ 60,000 $ 80,000 $ 85,000 $ 90,000 $ 95,000 $ 95,000 05Accumulated depreciation 1/1/09 3,760,000 I I\) ..... Police 2009 2010 2011 2012 I 2013 2014 2015 2016 2017 2018 ~~~~~sir::~~ g:~S ~~DI iIIl'Ifg:~I~~!!,j:~~.~~R~~iil.pp/ ]~~'~1i~f1~5;bQ()' ;$jZ;";~i9114,bOO 4x4 Patrol Car Chiefs Car 30,000 Fire 2 Trucks - Pumper ,;,"';',:i\;;:200(l'ObO EquipmenURescue Truck (Step Van) 350,0001 J'.' ."~' , ...'. Truck - Tanker/pumper I ~ Truck - Medium Rescue(StepVan} . , Airboat & Trailer " Aerial ,""'3., Truck - Telesquirt "'.=~ ~ One Ton 4x4 With Grass Pak 75,000 75,000 Chiefs Vehicle Building Inspector Vehicle (s) Engineering ~~W - ~ Street Loader ~ . ;IIQ'~~~. ,', ~ ."'. :' Tractor Single Axle Dump TrucklEquip"!,,:;;;';'i17:HiOO Alley Grader ., - . , "., .'~'. ' Asphalt Roller '. 0) Truck n. 4x2 ...." ,. rZ:> Pick-up Truck 4x4 w/plow:~W;i:r:1?K45;OOO I\) AsphallTruck 130.000 I Snow Blower Park Large Mower Pick-up Truck 4x4/with plow 37,000 39,0001 40,OOC Pick-up 2x4 1.5T. Bucket truck I Tractor m Skid steer I Small mower Garbage truck 85,000 I Chipper , ."" Hook Truck 180,000 Recreation Fund Ice Resurfacer " Mini-van 28,000 I Total Governmental Funds $ 982,000 $ 393,000 $ 405,000 $ 600,000 $ 802,000 $ 1,882,000 $ 710,000 $ 584.000 $ 1,037,000 $ 2.229.000 Sewer Fund Low Pressure Jetter Ii_ Sewer Jetterlvac -250~00 non truck - dump box/plow Storm Drainage Fund Large Tractor/mower':Z;j'1\' ::')?QiOOO' Street Sweeper 190,000 J~ Side Broom ;~i~~ non truck - dump box/plow Small Track hoe I Police I 2009: 5 Patrol Cars ($190,000). Replace four patrol cars purchased in 2005; and one Sergeant's vehicle. Staff is researching options for the most cost efficient and practical vehicle. 2010: 3 Patrol Cars ($122,000). Replace two patrol cars purchased in 2006. Increase squad car fleet with one additional squad. 2011: 2 Patrol Cars ($78,000). Replace two patrol cars purchased in 2007. 14x4 Patrol Vehicle ($50,000). Replace 4x4 vehicle purchased in 2006. This v'ehicle will be evaluated at this time. 2012: 5 Patrol Cars ($200,000). Replace 5 Patrol Cars purchased in 2008. 2013: 4 Patrol Cars & 1 Unmarked Car ($200,000). (Sgt's vehicle). 1 Chief's Vehicle. ($30,000). Replace 2003 Chev Impala. I Fire I 2009: Chiefs Vehicle ($35,000). This unit will replace the 2003 Dodge Ram 4X4 chiefs' truck. This unit will be used for the Assistant Chief's response to fire calls in the city. Retain for Fire Inspector. 2010: One Ton 4x4 with Grass Pak ($75,000). Replacement for the 1996 Chevy Pickup/grass pak. This unit is for fighting grass fires, towing the ice angel and hauling hoses and equipment. 2011: One Ton 4X4 with Grass Pak ($75,000). This unit will be an addition to the fleet for Station 3 (South bridge Station). This unit is for fighting grass fires, towing the six wheeler and hauling hoses and equipment. Airboat and Trailer ($65,000). Replacement for the 1999 airboat and trailer that is used for water rescues, diving and all ice rescues. 2012: Step Van ($350,000). Upgrade for future Fire rescue. 2013: No Anticipated Purchases. I Building Inspection I 2009: 1 Inspector Vehicle ($22,000). Replacement for unit #425, 1999 Ford Ranger. Retain for Facilities to replace 1992 GMC Sonoma. Staff is researching options for the most cost efficient and practical vehicle. 2010: 1 Inspector Vehicle ($23,000). Replacement for unit #421, 4x4 Ford Ranger, acquired in 2000. 2011: 1 Inspector Vehicle ($24,000). Replacement for unit #424, 4x4 Chevy S10, acquired in 200l. 2012: 1 Inspector Vehicle ($25,000). Replacement for unit #426, 4x4 GMC Sonoma, acquired in 2002. 2013: No Anticipated Purchases. 6-23 I Engineering , 2009: No Purchases. 2010: No Anticipated Purchases. 2011: 2 Inspector Trucks ($48,000). Replacement for units #303 & #306, 2001 4x4 Chevy extended cabs. 2012: 1 Inspector Trucks ($25,000). Replacement for unit #302, 2002 4x4 GMC 4x4 extended. 2013: No Anticipated Purchases. I Street I 2009: Loader ($160,000). Replace existing unit #119 1990 Case 621C. This unit is 19 years old and has 7,000 hours of operation. This unit is used for yard operations including the loading of trucks for snow removal operations and downtown clean-up. This unit's duties will be replaced by unit #121 and a new loader will be assigned unit #121's plowing responsibilities. 2010: 1 Ton Pickup 4x4 with Plow ($35,000). Replaces existing unit #125, Chev 3500 4x4 with plow, acquired in 2000. 2011: No Anticipated Purc;hases. 2012: No Anticipated Purchases. 2013: Alley Grader ($75,000). Replace existing unit #123,1993 Gehl. Tractor ($48,000). Replace Unit #1312003 John Deere 4710. 2 Single Axle Dump Truc;ks ($325,000). Replace existing units #106 & #107, both 1998 Ford L8511 dump trucks. I Park Maintenance I 2009: No Purchases. 2010: 1 Truck Dual Wheel 2x4 ($38,000). Replace for unit #114, Chevy C3500, acquired in 1993. To be evaluated yearly. Large Mower ($100,000). Replace unit #129, 2000 Toro Groundsmaster 5800. 2011: 1 Ton Pick Up Truck 4x4 with plow ($37,000). Replace unit #161,2001 Ford F3504x4. 2012: No Antidpated Purchases. 2013: Garbage Truck ($85,000). Replacement for unit 122, Isuzu Garbage Truck, acquired in 2000. To be evaluated at this time. 1 Pick Up Truck ($39,000). Replace unit #164, 2003 Ford F350 4x4 w/plow. 6-24 I Recreation I 2009: No Purchases. 2010: No Anticipated Purchases. 2011: 1 Mini-van ($28,000). Replace for unit #701, 2001 model. This unit will be evaluated at this time. 2012: No Anticipated Purchases. 2013: No Anticipated Purchases. I Sewer Fund I 2009: No purchases. 2010: Sanitary Sewer Jetter/Vac ($250,000). Replacement for unit #144,1993 Ford High PSI Jetter. This unit will be evaluated at this time. Combination unit may be required if NPDES storm water regulations require cleaning of storm sewer pipe. 1 Ton 4x4 Dual Wheel Pickup/Dump Box/Plow ($55,000). This is to replace existing unit #128 a 2000 Ford F550. 2011: No Anticipated purchases. 2012: No Anticipated purchases. 2013: No Anticipated purchases. I Storm Drainage Fund I 2009: Street Sweeper ($190,000). This is an addition to the fleet due to increased street miles. This will be a Regenerative Air Truck Mount Sweeper for increased efficiency in fall sweeping of leaf debris and will reduce travel time to outer sub-divisions. 2010: No Anticipated purchases. 2011: No Anticipated purchases. 2012: No Anticipated purchases. 2013: Street Sweeper ($195,000). Replace existing unit #151,2003 Elgin Pelican. 6-25 BUILDING FUND ACTIVITY: This fund finances the future purchase or major reconstruction or additions to City owned buildings including City Hall, Library, Public Works, Police, Fire Stations, Community Center, and Sandventure aquatic center. Fimmcing to accomplish this is provided by "rental" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. The Building Fund shall "own" and acquire these buildings. This fund serves to segregate funds for the acquisition of buildings to avoid budget problems caused by large expenditures in a single year. Council established the Building Fund in 1998. The scope of the fund was expanded in 2000 to include major repairs defined as those without which the building would be unusable for its intended purpose. It was further expanded in 2008 to include energy savings or green initiatives such as lighting upgrades, boiler modifications, etc. . 6-27 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET INTERNAL SERVICE BUILDING FUND BUDGET SUMMARY 2006 2007 2008 2009 Actual Actual Budaet Proposed Sources Miscellaneous Rentals $ 839,820 $ 863,928 $ 890,000 $ 1,079,680 Interest 58,740 119,137 30,000 60,000 Gain (loss) on asset disposal (22,572) Total Revenue 875,988 983,065 920,000 1,139,680 Uses Capital Construction Library 29,632 Aquatic BUilding 156,867 446,687 Water Slide 4,800 Fire Station 4 Site 300,000 300,000 . Fire Station 5 Site 200,000 200,000 Community Center Water Problem 150,000 City Hall boiler 50,000 Community Center Energy Items 280,000 City Hall HVAC 108,000 Engineering HVAC Total Expenditures 186,499 451,487 758,000 830,000 Excess (deficiency) of Sources over Uses 689,489 531,578 162,000 309,680 Transfers in Transfer Out Debt Service (470,000) (470,000) Net Income $ 689,489 $ 531,578 $ (308,000) $ (160,320) Cash Balance December 31 $ 2,054,844 $ 1,985,327 $ 1,677,327 $ 1,517,007 Accumulated Depreciation 4,925,229 5,654,359 6-28 City of Shakopee BulUdng Ma'~tenance projects Z009 2010 2011 2012 2013 2014 2015 2018 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Cost Year CltvHal1 Roof 250,000 146,000 2001 repJacementlinsulate SW condenser unit 20,QOO HVAC south (2) 25.000 13,000 2004 replacement HVAC north 90,000 93.000 2006 reolacemenllductfcontrols Boiler 55,000 100,000 1956 URhtinR 100,000 1995 City purchase remodel Elevator uPQrsde 40,000 1995 City purchase remodel Ponce StaUOh Roof 300,000 2003 New AC :\ 150,000 2003 New Boller (3) -- ..~. ~~ 75.000 2003 New SallvDort rooftop unit 30,000 IT room HVAC Uahting 100,000 2003 New Fire StaUCh 1 ~~... Roo' 240,000, ,,",", c, ~'"' 1997 New HVAC rooftop (2) 70,000 Q"! ,- 1997 New 8oiler(3) 1997 New Unhtinn 75.000 ",. ,'>;, 1997 New Elevator lIPwade ", ',:,y '~ 40,000 1997 New Fire Station 2 Roof 250,000 170,000 2004 HVAC 50,000 1956 New Bav heaters (7) 25.000 1956 New U$JhtinJ:l 50,000 1956 New Enalneerlng Bldg Roof 250,000 415,000 '2002 rep\'aCemeJ\t{msuY.itelsky\i~hts HVAC 75,000 49.00D 2007 lI!:jhting 25,000 1975 New PW Building Roof 300,000 2006 New HVAC rooftop (5) 180.000 2006 New Boilershoc(2) 55,000 2006 New URhtinR 30,000 2006 New 0> I Ubraf'/ I\) Roof 250,000 2003 New CD AC 150,000 2003 New Bo~erl2) 60,000 2003 New U!:IhtinR 100,000 2003 New Elevator lJPr:vade 40.000 2003 New Community Center Roof 300,000 1995 New HvAc controls 50.000 1995 New Boiler (2) 60,000 1995 New ACChitter 80,000 llQhtinR 40,000 i 1995 New Elevator upRfade . 50.000 1997 New Acquatlc Center Roo' 75,000 2008 New poolrrner 50,000 2000 FitterbuncfmA 75,000 915.000 2000 pool boltomlfiller medialplumbinp $ 175000 $ 25000 $ 120000 $ 220 000 S 640 000 $ $ 200 000 $ 325,000 $ 325 000 $ 910000 S 325,000 $ $ 370000 $ 115000 S 265000 S $ $ 300000 $ 40 DaD $ 190,000 Cost $20,000+ Conservattve es1Ime.te on life, Boiler life 15-20 HVAC 15 Roof life 1()..25 URhlin~ WIndows elevator 25-30 Peol slide 25 Poolrmer Pool filter media ductwork Wmdows Tuck pe1ntinji PARK ASSET FUND ACTIVITY: This fund finances the replacement of park assets. Financing to accomplish this is provided by "rental" payments from the park maintenance division at rates established annually by the Finance Department as part of the budget process. This fund serves to accumulate funds to -avoid budget problems caused by large expenditures in a single year. The fund was established in 2007. 6-31 CITY OF SHAKOPEE, MINNESOTA 2009 BUDGET INTERNAL SERVICE PARK FUND BUDGET SUMMARY 2006 2007 2008 2009 Actual Actual BudQet Proposed Sources Miscellaneous Rentals $ $ $ 110,000 $ 71,680 Interest 3,000 Gain (loss) on asset disposal Total Revenue 110,000 74,680 Uses Capital Construction Total Expenditures Excess (deficiency) of Sources over Uses - - 110,000 74,680 Transfers in Net Income $ $ $ 110,000 $ 74,680 Cash Balance December 31 $ $ $ 110,000 $ 184,680 Accumulated Depreciation 6-32 2009 - 2013 Capital Improvement Program City of Shakopee, Minnesota CITY OF SHAKOPEE, MINNESOTA 2009-2013 CAPITAL IMPROVEMENT PROGRAM PROGRAM SUMMARY Capital improvements are defined as those projects which require the expenditure of public funds for the acquisition, construction or replacement of the infrastructure necessary for a community. Typical capital improvement projects include streets and highways; water and sewer facilities; parks, trails and open space, and various types of public buildings. A capital improvement program is a listing of proposed public projects according to a schedule of priorities over a five-year period. Developing a capital improvement program provides many significant benefits such as: 0 An effective way to plan, budget, and coordinate the operation and capital efforts of city departments. 0 A coherent development program that will increase opportunities to obtain funding from outside sources such as the state and federal government. 0 Public support for capital commitments that should help attract private investment. 0 Improved chances to receive favorable bond ratings by giving evidence of effective management. A capital improvement plan is a list of the projects scheduled for the upcoming fiscal year and subsequent four years. Projects which are scheduled in the first year of the 5-year capital improvement plan are included in the annual budget in the appropriate funds such as the Capital Improvement Fund, various capital projects funds and the enterprise funds. The Shakopee City Council annually adopts a 5-year Capital Improvement Plan (CIP). The CIP is prepared by City staff. It is then reviewed by the Planning Commission for conformance with the goals in the Comprehensive Plan. Then it is submitted to the City Council for approval. The 5-year program is utilized by staff for long range planning and budgeting purposes and programming projects. The projects have been organized into one ofthe following five project categories: A. Municipal Building Projects B. Parks Projects C. Streets and Highway Projects D. Sanitary Sewer Projects E. Storm-water Drainage Projects 2009-2013 CAPITAL IMPROVEMENT PROGRAM FINANCIAL SUMMARY The City of Shakopee will be faced with financing various capital improvement projects, both large and small, during the foreseeable future. To assist in planning the projects, consideration must be given to the financial resources available. It is obvious that just as the projects are various types, such as public buildings, utility projects and park improvement projects, there are a number of ways to finance the projects. All sources are not necessarily desirable or available in each case; but the most common sources of funding and those identified in the preparation of this capital improvements program are as follows: 1. General Fund The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of City government. 00 These basic functions include police and fire protection, planning, administration, etc. Appropriations are made from this fund I ~ annually. 2. Special Revenue Fund Special Revenue Funds are used to account for the proceeds of specific revenue sources designated to finance particular activities as required by law or administrative regulation. Established in 1984, the Transit Fund accounts for the operations of the van-pool and dial-a-ride services provided by the City after opting out of the Metropolitan Transit Commission's service. The Telecommunications Fund accounts for the operations of the" cable franchise and public access/government access channels. Economic development Authoritv Fund is the general operating fund and accounts for the activities of that body. Recreation Fund records the operating activities of the Pool, recreation programming, Community Center operation and park planning/design. 3. Debt Service Funds These funds are maintained to account for the accumulation and disbursement of money needed for interest and debt redemption requirements of the bond issues. Primary revenues sources are property tax, special assessments. Provisions are made within the City's general property tax levy to provide sufficient money to meet these requirements. Debt Service Funds are not available for any other use until the related bonds are pai~ off or fully funded. 4. Capital Project Funds Capital Project Funds are established to account for the construction of major capital facilities. Proj ects resources are a combination of several revenue sources such as bond proceeds, inter-fund transfers, intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately utilized. 00 Additional funds can come from other governmental agencies such as the Metropolitan Council, Scott County, the State of I I\) Minnesota, and the federal government in the form of grants or loans. Donations from local civic groups have provided a significant amount of park improvements in the City. Several organizations have annual programs in which they wish to help improve the community's facilities. Park land dedication is another significant source in this funding category. 5. Enterprise Funds The Enterprise Funds are maintained to account for the operation of the electric, water, sanitary sewer, and storm drainage. Since the operation of these systems is primarily financed by user charges and are self-supporting, they are accounted for in a manner similar to private business. 6. Internal Service Fund The City has four Internal Service Funds; Equipment, Building, Park Assets and Employee Benefits. Planning for the Equipment fund is included separately in the budget. The building fund is part of the CIP. The Internal Service Funds are used to accumulate funds for the eventual purchase of large pieces of equipment or buildings, the replacement of park assets and the funding of employee compensated absences and other post employment benefits. The "user" departments are charged for the use of the items/share of the cost, and these funds will be used to fund future expenditures. Following is a projection of financial resources available from on-going funds including the Park Reserve, Capital Improvement, Annual Improvement (primarily special assessment projects), Building Fund, Sanitary Sewer, Storm Drainage Funds and future state aid. Next is a projection ofthe debt service tax levy needed to support the projects listed in the CIP. 00 I w Following that is a listing of the projects by project type with more detailed information on costs. Park Reserve Fund Projected Fund Levels 2009-2013 Capital Improvement Program City of Shakopee, Minnesota REVENUES: 2008 2009 2010 2011 2012 2013 Park Dedication Fees $ 345,000 $ 350,000 510,000 500,000 500,000 500,000 Grants 90,000 170,500 - 310,500 2,130,500 - Excel! Agreement 440,900 440,900 440,900 - ~ Donations 36,000 40,000 156,000 440,000 500,000 - Interest 4,000 Interfund loan Total Revenue 915,900 1,001,400 1,106,900 1,250,500 3,130,500 500,000 EXPENDITURES: Expenditures per List-PARKS 205,000 374,500 723,000 1,351,500 5,118,560 2,320,000 ex> Expenditures per List-GRANTS 90,000 170,500 310,500 2,130,500 I ~ Expenditures per List-DONATIONS 36,000 40,000 156,000 440,000 500,000 Loan Repayment 462,000 462,000 462,000 462,000 462,000 - Total Expenditures 793,000 1,047,000 1,341,000 2,564,000 8,211,060 2,320,000 Excess (Deficiency) 122,900 (45,600) (234,100) (1,313,500) (5,080,560) (1,820,000) Fund Balance January 1* 110,000 232,900 187,300 (46,800) (1,360,300) (6,440,860) Balance 12/31* $ 232,900 $ 187,300 $ (46,800) $ (1 ,360,300) $(6,440,860) $ (8,260,860) Capital Improvement Fund Projected Fund Levels 2009-2013 Capital Improvement Program City of Shakopee, Minnesota REVENUES: 2008 2009 2010 2011 2012 2013 Special Assessments $ 320,000 $ 320,000 $ 320,000 $ 320,000 $ 320,000 $ 320,000 Intergovernmental/Mise Interest 151,192 161,640 150,186 134,993 127,473 134,252 Total Revenue 471,192 481,640 470,186 454,993 447,473 454,252 EXPENDITURES: Expenditures per List 210,000 768,000 850,000 643,000 278,000 1,420,000 Total Expenditures 210,000 768,000 850,000 643,000 278,000 1,420,000 co OTHER FINANCING SOURCE (USE) I 01 Transfers Bond Proceeds Total Other Financing Source (Use) - - - - - - Excess (Deficiency) 261,192 (286,360) (379.814) (188,007) 169,473 (965,748) Fund Balance January 1 3,779,810 4,041,002 3,754,642 3.374,828 3,186,821 3,356,294 Balance 12/31 $ 4,041,002 $ 3,754,642 $ 3,374,828 $ 3,186,821 $ 3,356,294 $ 2,390,546 Annual Improvement Funds Projected Fund Levels 2009-2013 Capital Improvement Program City of Shakopee, Minnesota REVENUES: 2009 2010 2011 2012 2013 Special Assessments $ 2,881,000 $ 1,100,000 $ 2,410,000 $ 1,340,000 $ 3,930,000 Tax Levy/Bond Proceeds 748,000 1,315,000 1,517,000 922,000 1,115,000 Donations/Grants 118,000 300,000 500,000 125,000 750,000 SPUC 300,000 330,000 520,000 260,000 380,000 Total Revenue 4,047,000 3,045,000 4,947,000 2,647,000 6,175,000 EXPENDITURES: Expenditures per List-ASSESSMENT 2,881,000 1,100,000 2,410,000 1,340,000 3,930,000 Expenditures per List-Tax Levy 748,000 1,315,000 1,517,000 922,000 1,115,000 Expenditures per List-Donations/Grants 118,000 300,000 500,000 125,000 750,000 Expenditures per List-SPUC 300,000 330,000 520,000 260,000 380,000 00 Total Expenditures 4,047,000 3,045,000 4,947,000 2,647,000 6,175,000 I (j) Excess (Deficiency) $ - $ - $ - $ - $ - State Aid Projected Levels 2008-2012 Capital Improvement Program City of Shakopee, Minnesota REVENUES: 2008 2009 2010 2011 2012 2013 Balance Available 1/1 $ 3,086,935 $ 3,723,712 $ 3,406,561 $3,166,723 $ 2,647,292 $ 2,857,084 State Aid Maintenance 239,400 - State Aid Construction 273,900 273,900 273,900 273,900 273,900 273,901 Turn Back Funds TH 300 950,000 Interest 123,477 148,948 136,262 126,669 105,892 114,283 Total Revenue 636,777 422,848 410,162 1,350,569 379,792 388,184 EXPENDITURES: Expenditures per List-STATE AID 740,000 650,000 1,870,000 170,000 1,030,000 00 State Aid Transferred to General Fund I -....J Total Expenditures - 740,000 650,000 1,870,000 170,000 1,030,000 Excess (Deficiency) 636,777 (317,152) (239,838) (519,431) 209,792 (641,816) Balance $ 3,723,712 $ 3,406,561 $ 3,166,723 $ 2,647,292 $ 2,857,084 $ 2,215,268 Sanitary Sewer Fund Projected Cash Levels 2009-2013 Capital Improvement Program City of Shakopee, Minnesota 2009 2010 2011 2012 2013 TRUNK: Cash Balance January 1 $ 1,008,835 $. 728,835 $ 798,835 $ 868,835 $ 738,835 Revenue - City SAC 50,000 50,000 50,000 50,000 50,001 Revenue - Trunk Charges 20,000 20,000 20,000 20,000 20,000 Expenditures per List-SEWER-T (350,000) (200,000) (580,000) Excess (Deficiency) (280,000) 70,000 70,000 (130,000) (509,999) Balance Available 12/31 728,835 798,835 868,835 738,835 228,836 00 BASE: I 00 Cash Balance January 1 9,176,761 9,339,571 8,952,679 8,853,324 9,209,926 Revenue - Monthly Flat Fee 865,200 891 ,156 917,891 945,427 973,790 Revenue - Flow charges 1,616,800 1,681,472 1,748,731 1,818,680 1,891,427 Revenue - Interest 775,810 402,740 390,060 388,890 397,950 Rahr SAC credit 230,000 230,000 230,000 230,000 230,000 Non-Operating Income Operation Expenses (521,510) (547,586) (574,965) (603,713) (633,899) MCES Expenses (2,118,490) (2,139,675) (2,161,072) (2,182,682) (2,204,509) Capital Equipment (15,000) Expenditures per List-SEWER-B (670,000) (905,000) (650,000) (240,000) (290,000) Excess (Deficiency) 162,810 (386,892) (99,355) 356,602 364,760 Balance Available 12/31 9,339,571 8,952,679 8,853,324 9,209,926 9,574,686 Total Balance 12/31 $ 10,068,406 $ 9,751,514 $ 9,722,159 $ 9,948,761 $ 9,803,522 Accumulated Depreciation $ 7,900,000 Surface Water Fund Projected Cash Levels 2009-2013 Capital Improvement Program City of Shakopee, Minnesota TRUNK: 2009 2010 2011 2012 2013 Cash Balance January 1 $ 4,904,415 $ 4,599,415 $ 4,284,415 $ 4,304,415 $ 4,324,415 Revenue - Trunk Charges 20,000 20,000 20,000 20,000 20,000 Expenditures per List-Storm-T (325,000) (335,000) (250,000) Excess (Deficiency) (305,000) (315,000) 20,000 20,000 (230,000) Balance 12/31 4,599,415 4,284,415 4,304,415 4,324,415 4,094,415 BASE: Cash Balance January 1 8,008,785 8,803,715 9,203,891 9,854,391 10,443,744 Revenue - User Fees 1,279,600 1,292,396 1,305,320 1,318,373 1,331,557 00 Revenue - Donations - - - - - I co Revenue - Interest 516,530 183,980 171,380 172,180 172,980 Operation Expenses (476,200) (476,200) (476,200) (476,200) (476.200) Capital Equipment (245,000) (165,000) AP changes Expenditures per List (280,000) (600,000) (185,000) (425,000) (2,805,000) Expenditures per List - Donation Excess (Deficiency) 794,930 400,176 650,500 589,353 (1,776,663) Balance 12/31 8,803,715 9,203,891 9,854,391 10,443,744 8,667,081 Total Balance 12/31 $ 13,403,130 $ 13,488,306 $ 14,158,806 $ 14,768,159 $ 12,761,496 Accumulated Depreciation $ 8,400,000 Building Fund Projected Fund Levels 2009-2013 Capital Improvement Program City of Shako pee, Minnesota REVENUES: 2008 2009 2010 2011 2012 2013 Rentals $930,020 $957,921 $1,036,658 $1,067,758 $1,099,791 $1,132,784 Bond Proceeds - Fire 2,700,000 6,000,000 Interest 80,000 56,551 57,735 76,317 89,639 104,322 Total Revenue 1,010,020 1,014,471 3,794,393 1,144,075 1,189,430 7,237,106 EXPENDITURES: Maintenance Community Center - water prob 150,000 Roofing HVAC Debt Service - PW Bonds 475,000 475,000 475,000 475,000 475,000 475,000 Debt Service - Fire 3 Bonds 225,000 225,000 225,000 Construction Fire station 4 Site (carry over) 300,000 00 Fire station 5 Site (carry over) 200,000 I ~ 0 Pool Slide 500,000 Fire station 3 2,700,000 Fire station 1.1 3,000,000 Fire station 4 3,000,000 Total Expenditures 1,125,000 975,000 3,175,000 700,000 700,000 6,700,000 Excess (Deficiency) (114,980) 39,471 619,393 444,075 489,430 537,106 Cash Balance 1/1 2,000,004 1,885,024 1,924,495 2,543,889 2,987,963 3,477,393 Balance 12/31 $1,885,024 $1,924,495 2,543,889 2,987,963 3,477,393 4,014,499 Debt Tax Levies 3,500,000 3,000,000 2,500,000 iii Building Bonds 00 2,000,000 .2004B GO Fire I ~ ~ 1,500,000 o Projected Levies 1,000,000 IJAdopted Levies 500,000 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ CITY OF SHAKOPEE < MN CIP PROJECTS BY TYPE 2008 BUDGET A B C D F I G H I J --.!.- Type Project Cost Estimate -=-~..!1c:ting SO~r:E~.._ 2009 i 2010 i 2011 : 2012 2013 ---g:OOO ---~~---t-_._. - --- --..-t-.. T 2 MUNI Community Signage Monuments General Fund . 300,000 L__=,oq~__::+__..: .. 3 MUNI Fire Station 4 Site - 300,000 BuildinQ ---- --.... ~ !:-'!Y!'J I Fire Station 5 Site 200,000 Building 200,000 ._._____~____ _____..____._._____. ---~._----_._--- 2- M.UNI Construction of Fire Station 3 2,700,000 Tax Levy ___ __.b!.DO,.2PO ----..-- ~~_.._..... -----.----.-.., ...-. - .. 6 MUNI Construction of Fire Station 1.1 2,700,000 Tax Levy --.?-,70Q.!QQQ_ ...!- MUNI Construction of Fire Station 4 3,000,000 Tax Levy ---....-- -_._-------~_. ~----_.'-'-'-- 3,000,000 --.- -----_.---~-- ~ MUNI Total 8,925,000 500,000 2,725,000 - - 5,700,000 9 PARKS Small Improvement Projects . 100,000 Park Reserve 20,000 20,909_ _____20,000_ ____~Q,Q90_ _~20,OO.Q_ 10 PARKS Park Signage 30,000 Park Reserve 30,000 ~!3.~S Shutrop Park tunnel fencing -. ------ ----.---.--..----.. 1-----_.. .-...... ----~---._. J1. 9,000 Park Reserve 9,000 ~ '=1:\!31<~_~_ Shutrop Park sewer/water ext. _ 80,000 Park Reserve 80,000 ----.. -_..__...---~---~_.- -.-.--.--.-."... - - ..- --------.----.'- --,,---- Riverside Bluffs .--..--....-.- -.-..---..-. . ......--.-- .-.-.--.--..- -...-...-... --... J1- PARKS . 963,500 Park Reserve 75,000 245,000 643,500 I J.! PARKS---. . ~eenfield East Park Development 1--_ 1 ,226,~~ Park Reserve =- 30'00~~"":=._.~70,OQOl= ==~r6cl:QOcll:=-.=~?6,2~onL-=:=:n ....... _ -.----.--------- ---...-------- J.2.. J:l~I<S ___ Quarry Lake Park ______.__ 561,500 Park Reserve ____130,599______._..... __. J8~,5001_... .2.4: 1,5OOl.. ---,~ --~--_._,----- ~ PARKS Quarry Lake Park . 591,500 Grants ___._JJO,~QQ.L-.-. -.._..___L.. _210-,9QQL..._2.10,590~__.... . ... -.-.------- Donatlons------.- J2. PARKS Quarry Lake Park _~l.~ ___ 40,09..9_1______.190,0.00_' .... )_100,OQO i PARKS =-----.-----.--.-.- ~ e=-:.---.. Off Leash Dog Area 24,000 Park Reserve 19 PARKS Off Leash Dog Area 20,000 Donations/Contrib ~ PARKS ProvidenceIWestchester Park 200,000 Park Reserve ~ J:.ARKS Lions Park 64,000 Park Reserve ~ ~~~S Lions Park 36,000 Donations/Contrib Tahpah Park .----.- 2 PARKS 316,500 Park Reserve -~--------- 00 24 PARKS Tahpah Park 100,000 Grants I 25 PAR~~__ Tahpah Park -~--- ~ 2 OOl QQQ.... Donations I\) ~Iuffs at Marystown -------~.-_._----- 26 PARKS 440,000 Developer 2 PARKS---- South bridge Area Parks ---1,042,310 Park Reserve ----~---.- f'--'-..--. South bridge Area Parks . - -.-.-, ~ PARKS 20,000 Grants PARKS Kilarney Hills Park Improvements ---'------- 29 420,000 Park Reserve . -~---- 30 PARKS Huber Park Redevelopment 500,000 Park Reserve ~ PARKS Huber Park Redevelopment 1,900,000 Donations/Grants 2? PARKS Horizon Heights/Premier 236,250 Park Reserve ~ f.1:\!3~~__ S?'Dowd Lake Park Improvements__ _ 396-,~ Park Reserve :=__u -=-=_u -=r t--=~H~g 1~- n . . -- ~ PARKS CR 79 Trail to O'Dowd Lake Park 275,000 Park Reserve ----.-.------ PL/SL Channel Greenway Corridor -~~ I-c-- -- ~ f~.B~L_ 157,000 Park Reserve Riverview Park parking lot 78,750 ~----- '------- ---.-...-- --- - . -- -- ---- - 1--- -.- ~ PARKS Park Reserve t 78,750 230;000 . . --=:...:-_-~~. -= _-~..-~=__~ .~~-. -2~Q.090 \_.-=:.__.__ 37 PARKS Soccer Field lighting Park Reserve ~ ~ARKS Soccer Field lighting 100,000 Donations I 100,000 ~ PARKS Community Park Sports Complex 1,050,QQQ.. Park Reserve --- .. ._:.::::-r..... ....1:.- ..::=-_i,(j5{j,ooo f-------- 40 PA-RKS- Jjigh S~hool Field Lighting f--. 34~,~ Park Reserve ' 340,000 ....m___.._ Donations . =----f--:=== .:=_-- .~:==~~.~===_=t=~~=.-jR~: ~]~.t~_:.==-===::. ... & PARKS High School Field Lighting 100,000 ---.-- - -~~-- & J:6!315~.___ J:rairie Village Park 337.500 Park Reserve c.~ Park Reserve -- ~ '=~'3_~~ Shutrop Park 1,250,000 1,250,000 ~ PA~KS T~~L 13,635,060 ----- 585,000 879,000 2,102,000 7,749,060 2,320,000 45 SEWER Annual Cured-in-place Pipe -_ 1,050,000 Sewer-B 440,000 440,000 170,000 46 SEWER Area JT-D 170,000 Sewer - T -- -- 170,000 _~::==.= ==~::::._::-==:=.=~=== - $ SEWER Area SE-C Phase III 180,000 Sewer-T 180,000 ---- ----- -..-...---------.----..,-- -----.. . .- ~ SEWER Sewer Extension to Hilldale 310,000 Assess _____1-----_..__. __ __}1Q,QQQ .,_.._._----~-- 49 SEWER -- Sewer Extension to Hilldale 140,000 IC!.'<~.'{Y________=:= i 140,000 -~-_._.._--_._... - ~ SEWER 1 st Avenue Sewer Extension 140,000 Asses~_____ --==---=t==-=~: ==-.r:' .J4o,Q9q~ --.--.-..-....----. - --.......- 51 SEWER Trunk Ext S of Vallev View/W of CR 83 200,000 Sewer - T i , 200,000 9/16/2008 3:58 PM CITY OF SHAKO PEE < MN CIP PROJECTS BY TYPE 2008 BUDGET A B C D F G H I J 1 Type Project Cost Estimate Funding Source _. 2009 ____L__n~Q:!!l_n . ...201=t~~ooot-;~~~~. ~ SEWER Trunk Ext S of Valley ViewlW of CR 84 100,QQQ.. Assess I -~-----------_._.- ____.__+___ ....... _ ....n ~ SEWER Sewer Extension to Hillside 690,000 Assess _.. .~_.._...._. u._ ------.- ~er Extension to Hillside Tax levy---------- 54 SEWER 210,09.2.. I ~ ~~\fIJE~_ CSAH 18 Extension -_._._---~_....__._-- ----.-----.-.--- '-r~-- -.-- _ 45,000 Assess ___.___u.__.__+-_____.. __ ____..m____.. I 45,000 ~. SEWER CSAH 18 Extension 580,000 Sewer-=r------- . - .J--."-... ...-.--580,000 ~ SEWER Total 3,815,000 790,000 440,000 760,000 300,000 1,525,000 58 STORM PLSL Channel Improvements 370,000 Storm - B 50,000 -~QQ.Cl __ 85,000 75,0..90_ _~f:)9-,QgQ_ ~ STORM PLSL Channel Improvements 375,000 Storm - T 225,000 __J~,.o09_ -.--.-.---.-- 1-----_.. -------~._..----- ~. STORM Annual Erosion Control 300,000 Storm - B 150,000 __J 50,900_ ------- "_'0_. ___"___.____.._.___n_ ~ STORM Drainage Control System 100,000 Storm - T 100,000 -2.?- STORM-- Shenandoah Business Park 185,000 Storm - T . ___J~~,(jQ9-- =-=-.--~==-_ :='-_.===~I==-~=-- .. ..- -'.----------------.- ----- ~ STOf3M_~ Harrison Street Pond 100,000 Storm - B _+_ 100000 . I 64 STORM vaITeyPark 6th Addition Outlet 300,000 Storm - B.---- =. =*--~'~L =~~f~~O'OOO~I~ji ~ STORM Northern Shakopee Outlet 125,000 Storm-- B ~ STOR~- O'DowdlThole Control 250,000 Storm - T ----.--- O'DowdlThole Overflow Channel 2Z.. ST()f3~_ - 200,000 Storm - B ~ ~T_()BM Pollution Prevention Devices 2,000,000 Storm- B . ~ STORM Total CSAH 21 4,305,000 525,000 685,000 85,000 375,000 I 2,635,000 70 STRE-ET -.- 850,000 CIF 350,000 '~~:~!l ~-~- f-- --- - --. - ---..---..---- .g STREET CSAH 21 850,000 State Aid 350,000 1-----.- 72 STREET 2009 Street Reconstruction 270,000 Assess 270,000 .l1.. STREET 2009 Street Reconstruction 520,000 Tax Levy 520,000 CIO 74 STREET 2009 Street Reconstruction 300,000 SPUC -:::-:~'5i=~J ~'..~~l- . I ~ STREET 2009 Street Reconstruction 230,000 Sewer - B _ ~ w ~ STREET 2009 Street Reconstruction 80~QQQ.. Storm - B ___ -'-.. 2009 Street Reconstruction :a STI3~~_ 100,000 State Aid 78 STREET 2009 Overlay 90,000 Assess ---.---- -- 90,000+=: - - -- .-.i ~ - --~ - ~ STREET ~~2verlay . 100,000 Tax Levy 100,000 ; I I -----.-.-- .~~___'!1Q,OOO _l~~ate.~ii==~====.= _=~~~==11 o;QQ9t=::. ..... ~=: --- 1- .-.-. .............. ~ Sl::!3.E:ET ---- ~Q99 Overlay ~ ~l.l3E:ET ____ ~Q~avement Preservation Progr~~_____ __~OOO ~~~se~~_______..__._u_ _ 132,000 ~ . ! B STREET ~99 Pavement Preservation Program .__ ____.__ 128,000 ..J.!ax L.~.Y):,._..___._...._ -_-=~==~128,Q(tor==. ...:_:. i-.. 83 STRE~- 2009 Pavement Preservation Program 180,000 I State Aid -~o,~t- --- .--- ~ STREET Fuller St Trail Extension -- 318,000 C1F--------=== = ;ig~--=~~=~==__=- -=.. . ~ STREET Fuller St Trail Extension 118,000 County ~ STREET Fuller St Trail Extension 14,000 Assess_ . E STREET CR 18 Trail 100,000 CIF ~ STREET QE.l}S Development 1,400,000 Assess ---1400,000. 1-_.__.._.__ ..________ ______ ~ STREET- Intersection of Old Carr. Rd and Old Carr. Ct. N. =- 350,.QQQ.. Assess __~- 350,000 f---------.- ... ~ STR:EEr--- Hansen Ave. 625,000 Assess 625,000 91 STREET 2010 Pavement Preservation . 150,000 Assess __I-_--.1~;:OO(L==:====. f-------.--..-.---.--- 92 STREET ~010 Pavement Preservation 50.000 Storm - B ~ STREET 2010 Pavement Preservation _._ 2202.QQQ.. lax Levy -------.----- 201 0 Pavement Preservation .1! STREET 150,000 State Aid STR-EET-- 1--- . 120,000 ~sse~s _ ~ ~~10 2yerlay 96 STR.EEr-- 2010 Overlay 280,000 Tax Levy ._ ~ STREET 2010 Street Reconstruction Program 330,QQQ.. ~?sess ______ __.___ ~ STREET 2010 Street Reconstruction Program 815,000 Tax Levy 99 STREET 2010 Street Reconstruction Program 330,000 SPUC 100 STREET 2010 Street Reconstruction Program 225,000 Sewer - B . ~ 101 STREET 2010 Street Reconstruction Proaram 100,000 Storm - B 100,000 9/16/2008 3:58 PM CITY OF SHAKOPEE < MN CIP PROJECTS BY TYPE 2008 BUDGET ABC D FIG H I J ~_. Type . Project Cost Estimate Funding Source _ 2009 _L~.1Q___-.l.____~_o.!1 2012 2013 $~"I_f3EET Railroad signals ScotuApgar 1002~~~F _ --~-=t.--JOO'9Pi>-L- ___ ---.--J ~___ ~ ~J:REET Railroad signals Scott/Apgar 300!.~ _~.QOT_____~_ _ ___ __ ~Q9,90_0J_ _ _ . -l- __ ____ 104 STREET CR 10117 to Fillmore 240,~~~~er-=-~n--.-__--_-- _ _~4Q,OQO 1 _ ._ l------- 105 STREET CR 101 17 to Fillmore ~_ 100,000 Storm - B ~___ .__ _jQO,OOO 1 _ _ _ 1._._ _ 106 STREET __~_R 10117 to Fillmore 200,000 CIF .____ _____-L______.?QO,Q()_CJL L----. J.QZ ~IB~ET ___~nC!lldoah Business Park 500,QQ!L ~~se?~_.______.____ .____.___1____ 5Qo,OQQ_1 ; ~~:fB~ET ___ I~J..QLtrail ext__ ____~(),().Q.Q_ gIL_.________.___._______~-----H 50,OQO .i- . ....... . L __ ~ ~IF3I::ET ___ 2011 Overlay ______ _._~,~~ ~sses~___.____.____ ________.__--1.._._ _;78,000: _ ~ STREET 2011 qyerlay__._ . ___________~~200~-I~~\/L----------.------.+_ -I 182,000 L- 111 STREET TH 300 Reconstruction 380,000 Assess I i 380,000 : ~~~~-~~--.-- ~~ ;~~ ~:~~~~~~~~~:~~ ~;~:~~~ ~~~~ - B ..-.--.----..------f=:=~.~:-~~~t-J~~~~gT=:~~-~ ~ ~~REET TH 300 Reconstruction 1,320,000 State_~~___.. --~-f---..- __j_..1,1?Q,90Q 1__._.__.._. ~ ~IF3!=ET ___ Vierling Dr CR 79 - CR 16 250,000 State Aid____.._____________+_ __2~(),QQQt___._ ~ ~IB~~T___.__ Y~.':!ing_QE CR 79 - CR 16 _ .. 130,000 Asse~~______.__ _._____ ______ ..... . __ ....... ..1}(),Q()Ql____.____ J..!Z STREET Vierling Dr CR 79 - CR 16 145,000 Tax Levy_ ____..1~~g()g_'______ ~ STREET 2011 Street Reconstruction Program 270,000 SPUC __.__._ __.._.__.~~Q,QQQ+__.____ ~~REET 2011 Street Reconstruction Program 230,000 Sewer - B ._ ___ __._~~o,OQO_ _______ _ . ________ 120 STREET 2011 Street Reconstruction Program 450,000 Assess _____~~Q.OO(L ___._. ____________._ ~ Sr..f3~~_ 2011 Street Reconstruction Program 100,000 Storm -~__ c--. __un! OO,.Q.QQ_ _..____ .__~__________.. JE ~IREET 2011 Street Reconstruction Program 1,050,000 Tax Levy_~_ ..__!.9~Q.QQ.Q. _._____ ._ . _._____.._.__ ~ STf3I::ET. CR 18 Trail Ext. 43,000 CIF_._______n____.1~9QQ f------.- __.. ______ 00 124 STREET CR 18 Trail Ext. 22,000 Assess 22,000 I 10.:..::...: -----..----.---.-------- ---.-..---.- .-----.--.-.- ~ 125 STREET Traff Signal CR 79 & Vierling 150,000 CIF __._______.___15Q,00Q_ _____ _._________ +::- ~ STREET Traff Signal CR 79 & Vierling 500,000 County___ ___.______ ____.J5QO,OOQ+_.___._ ________ 127 STREET 12th Ave Trail 200-,QQQ. CIf:':_____ __ ._.___.. ____?()Q~Q_O"I---___ . __.______ _ ~2IBEET Shenandoah Drive Extension 900,000 Assess c-----_u--.-- 9QO,P..QQ______ . ___u__ 129 STREET Shenandoah Drive Extension 250,000 CIF 250,000 .-.....--- --. --.-------.-.- .--- .--- . .--. ...-.-. ... ....-.-----.... -----..-- - ~ ~If3!=~L_2henandoah Drive Extension ____ 300,~~ ~tate ~i.c:!.________.__ ---c-- 300,()OO._.__._ ......... ~ ETR~ET __~Q12 Overlay .__ 48,~~'.t\sses~--------.---..L- .L. __4-8,090 ........ 132 STREET 2012 Overlay 112,000 Tax Levy !.. ..112,000 JE STREET 2012 Overlay B _.J..1..Q~QQ[ Assess:===:----- ._._.l.. J._~:jjO,()90 ~~f3.I::E-r:._ 2012 qverlay B __~OOO J:a_x_'=-~"'y..___._____..___ )... ._..??O,OOO J1? ~If3EET ~rd Ave Recon _ ____.. 260,~~ ~PUC___.u___ __ L. ... ??O,OOO. ~~REET-. 3rd Ave Recon t-- 240,000 Asses.?_.______.__.+_ _ ...I....__~10,OOOI__... JE STBI::ET 3rd Ave Recon 240,000 Sewer - B . _.__ __. ._._."__?1.D,OQO[__._: ~ STREET 3rd Ave Recon 50,000 Storm - B __+___ _____ _ _______t5Q,ogo______ 139 STREET 3rd Ave Recon 560,000 Tax Levy . 560,000 ~ STREET Independence Drive 1/8 miles S opt VV, 93,000 CIF --...-93,()QQ .-====:.---- J.i:! STf3EET _._ J.Ildependence Drive 1/8 miles S opt VV. _ 217~QQQ. ..t\~ess . 2~7,090 _____.._ 142 STREET . Traffic Signal at Vierling Dr & CR 69 125,00Q_ CI~_____.!~?,QQO ._____._n ~ ~I_f3I::~~ Iraffic Signal at Vierling Dr & CR 70 __ _----1252QQQ.~oUn!L--- f--.- ____....!??,()QO .__n _.._.... ~ STB~ET __~rling Drive CR 69 to Taylor Street 170,000 State !\id .. __ _ 1.Zg,()QO.__.n_ ~ STREET Vierling Drive CR 69 to Taylor Street 500,000 Assess _ __ .._______ __?_gp,OQO ____.________ 146 STREET 4th ave Certainteed to CR 83 230,000 State Aid ____ _ ... __.~~Q,Q.QO ~ ~REET 4th ave Certain teed to CR 83 90,000 Assess ---- t------~Q,QQQ ~ ST'3!'=ET___ CR 17 Expansion 80Q~ ~clF _ .. ____._ __un j____..f!Q(),QQO. ~ ~JRI::ET .__ ~~ 17 Expansion 800,000 State Aid 800,000 JiQ ~IF3I::~I.__ CR 17 Expansion 23400000 County___________ _. ____n_._ ......_.__..u, 151 STREET 2013 Street Reconstruction Proqram 380,000 spuci 380,000 9/16/2008 3:58 PM CITY OF SHAKOPEE < MN CIP PROJECTS BY TYPE 2008 BUDGET A B C D F G H I I J 1 ]rype __ Project Cost Estimate Funding Source _ 2009 2010-1.~1.1.. ___~12_ t-4Jt'o]oo ~ STREET 2013 Street Reconstruction Program 900,000 Assess . ~ STREET 2013 Street Reconstruction Program 290,000 Sewer - B 154 STREET 2013 Street Reconstruction Program 100,000 Storm - B ~- -=t~;~~~~~~~;;fjll 155 STREET 2013 Street Reconstruction Program 730,~~?x Ll:':yy____ ..:.=. ~ STREET CR 15 HWY 169 to 17th Ave 100,000 CIF J2? STREET CR 15 HWY 169 to 17th Ave 550,000 County .- ~---.'-.---_.-I-c-_---- ~ ~.1:I3~~I.....__ ~ 15 HWY 169 to 17th Ave _ __ 650,000 Assess-----. ___---=~ ___m_..._._____ _._...... ~ ~r.I3~!=~_~Lgna~s VV and CR 17 _ 260,000 CIF i " 260,000 _._._..~~ _.___._______..___m_._ --.... f. !.. ~ ~T.B~ET ____ Signals VV and CR 17 _-1QQ,000 ifoun!Y.________... i 100,000 ~ STREET Signals VV and CR 17 ~=- ~t~~~]E:;:~~~:=:==::==.:::.:= ! -640,000 ~ STREET Concrete Alleys . 100,000 ------.----f-=----~.------. . ._____.._.u_ - 320,000 163 ~J_~~.~f==::j~~~~l~~nA~~~:r repJacem~-.------.--:=== 320,000 !Storm - B 'T64 .. .-:::. 1 I5.;QQ9j.~~~~~j_=::==:=:=-::: .__.._u.____. - 175,000 ~ STREET Downtown paver replacement 175,000 "Tax Levy --------... 175,000 ~ STREET -- Valley. View' West of Sarazin ---2"60,000 C~-------- .. _n i 260,000 167 STREET Valley View West of Sarazin 100,000 County - -- e- -... -106:606 ~ ST~EET Valley View West of Sarazin 640,000 Assess '---.-640:000- ~ STI3EET 12th Ave Widening (W of CSAH 83) 60,000 CIF - -6Q,QQ( --:=::_=-::=:.~ .!Z.Q STB~ET___ 12th Ave Widening (W of CSAH 83) 125,000 Assess 12~,QQQ. _____...._. ~ ---.----.-- - 5,865,000 5,260,000 7,450,000 3,285,000 8,390,000 172 STREET Total 30,250,000 _ 173 Grand Total 60,930,060 8,265,000 9,989,000 10,397,000 11.709,060 20,570,000 00 I ~ CJ1 9/16/2008 3:58 PM City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: R. Michael Leek Community Signage Monuments $ 25,000 A. Expenditure Items: > . .2009 2010 2011 2012 2013 - Land & ROW .. Construction Improvements 25,000 Engineering! Admin. Total - 25,000 - - - - B. Funding Source: General Fund 25,000 Capital Improvement Funds Tax Increment Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk 00 Storm Drainage Fund-Base I .... Storm Drainage Fund-Trunk 0} Tax Levy Total - 25,000 - - - - Description: Design, placement of community entrance monument(s) and community trailblazing and identification signs Justification: The proposed project implements the intent of the City's Comprehensive Plan to protect and enhance the City's visual character and separateness from its neighbors. It is also a continuation of a signage project in the downtown. Other Comments: OperatinQ Costs: City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Rick Coleman Public Safety - Fire Fire station 4 site $ 300,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 300,000 Construction Improvements Engineering/Admin. Total 300,000 - - - - - B. Funding Source: General Fund Capital Improvement Fund Building Fund 300,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk 00 Storm Drainage Fund-Base I Storm Drainage Fund-Trunk ~ ""'-J Tax Levy Total 300,000 - - - - - Description: Acquisition of a satellite station site in the southern part of the city. Justification: To provide a central location for the coverage zone of the southern part of the city for shorter response and proper ISO insurance rating. Other Comments: Dependant upon land availibility in the area and projected staffing availability from the neighborhood. Operatina Costs: City of Shakopee Capital Improvement Program 2009 . 2013 Project Manager Project Type: Project Title: Total Project Cost: Rick Coleman Public Safety - Fire Fire station 5 site $ 200,000 . A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 200,000 Construction Improvements Engineering/Admin. Total 200,000 - - - - - B. Funding Source: General Fund Capital Improvement Fund Building Fund 200,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk 00 Storm Drainage Fund-Base I Storm Drainage Fund-Trunk ~ 00 Tax Levy Total 200,000 - - - - - Description: Justification: To provide a central location for the coverage zone of the part of the city for shorter response and proper ISO insurance rating. Other Comments: Dependant upon land availibility in the area and projected staffing availability from the neighborhood. OperatinQ Costs: City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Rick Coleman Public Safety - Fire Construction of Fire Station 3 $ 2,700,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 2,700,000 Improvements Engineering/Admin. Total - 2,700,000 - - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy 2,700,000 .... (0 Total - 2,700,000 - - - - Description: Construction of a satellite station in the eastern part of the city. Justification: To provide a central location for the coverage zone of the eastern part of the city for shorter response and proper ISO insurance rating. Other Comments: Dependant upon land availibility in the area and projected staffing availability from the neighborhood. Operating Costs: City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Rick Coleman Public Safety - Fire Construction of Fire Station 1.1 $ 2,700,000 A. Exoenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 2,700,000 Improvements Engineering/Admin. Total - - - - 2,700,000 B. Fundina Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk 00 Tax Levy 2,700,000 I I\) Total - - - - 2,700,000 0 Descriotion: Replace downtown fire station with one located at Lions Park on Vierling Drive. Justification: To provide a central location for the coverage zone of the western part of the city. Other Comments: Ooeratina Costs: City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Rick Coleman Public Safety - Fire Construction of fire station 4 $ 3,000,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 3,000,000 Improvements Engineering/Adm in. Total - - - - 3,000,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk 00 Storm Drainage Fund-Base I Storm Drainage Fund-Trunk I\) ~ Tax Levy 3,000,000 Total - - - - 3,000,000 - Description: Construction of a satellite station in the southern part of the city. Justification: To provide a central location for the coverage zone of the southern part of the city for shorter responsE and proper ISO insurance rating. Other Comments: . Dependant upon land availibility in the area and projected staffing availability from the neighborhood. OperatinQ Costs: .. CIP Projects 2003 - 2008+ City of Shakopee Capital Improvement Program 2009 .2013 Project Manager Project Type: Project Title: Total Project Cost: R. Michael Leek CSAH 16/21 Park $ 1,040,000 and Ride A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 1,040,000 I Construction $2,080,000 county project to build facility Improvements Engineering/Admin. Total 1,040,000 . . . . - B. Funding Source: General Fund Capital Improvement Fund Transit Fund 624,000 Grants (specify) Donations - Prior Lake share 416,000 State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk 00 Tax Levy I I\) Total 1,040,000 . . . . . I\) Description: The project is the acquisition of a transit park and ride site on land located at the future intersection of CSAH 16 and CSAH 21, and the development of the park and ride facility itself in conjunction with the construction of future CSAH 21. Initially, the facility will provide parking for about 500 vehicles; eventually up to about 1100 vehicles Justification: In order to reduce the rate of congestion growth, additional modes of travel are needed to serve the growing population of Shakopee and S< oU County. Transit "hubs" or park and ride facilties are an important component for providing an effective bus transit alternatives for residents of the City and the County. Other Comments: OperatinQ Costs: City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Improvements Small Improvement Projects 100,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 20,000 20,000 20,000 20,000 20,000 Improvements Engineering/Admin. Total 20,000 20,000 20,000 20,000 20,000 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 20,000 20,000 20,000 20,000 20,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy I\) w Total 20,000 20,000 20,000 20,000 20,000 Description This project provides funding for non-designated projects requested by Council, residents, or staff. In general, the project should 1 )correct a problem or address an issue, 2) not exceed $20,000, and 3) be consistent with the comprehensive park plan. "" (..... Justification ,--...-.1 ........_-...._/ ...-...... Other Comments OperatinQ Costs Unknown at this time - dependent on scope of projects selected. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Andrea Weber Improvements Park Signage 30,000 Year Added to CIP: 2006 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction Improvements 30,000 Engineering/Admin. Total 30,000 - - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 30,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy I\) .J:>. Total 30,000 - - Description This project provides funding for designing and installing new park signs for all park locations. Improvements, $65,000 (Park Reserve): Neighborhood Park Signs, 20 @ $2,500 ea = $50,000 Community Park Signs, 4 @ $5,000 ea = $20,000 ...-.... Justification This project would standardize signing for all parks and help create uniform identity for park areas. Other Comments Work would be coordinated and overseen by Landscape Architect. OperatinQ Costs I (included in general park maintenance) , ."-t. ' I I...... ~- t-::::i--->-. _ ..I J -,r... ~"r ':J City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Park Development Shutrop Community Park Development 89,000 Year Added to CIP: 2006 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction Improvements 89,000 Engineering/Admin. - Total 89,000 - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 9,000 - - Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base 40,000 Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 40,000 Storm Drainage Fund-Trunk ex> Tax Levy I Total 89,000 - I\) CJ1 Description This project would provide funding for future development. The design and construction of this park would take place beyond 2012. Construction: Sewer and water will be extended to site with CSAH 21 project ($80,00)_ A trail will be installed under CSAH 21 to access Shutrop Park. The County is funding the tunnel, council approved upgrading the fencing on the tunnel ($9,000). Develop park area, $1,000,000 (Park Reserve) Design/Admin, $250,000: (25% of project costs) (Park Reserve) total $1,250,000 Justification This will provide funding for development of Shutrop Park in the future. Other Comments The land adjacent to the current property owned by the City has been obtained by the Sioux Community and is therefore not available for purchase in the future. The plans to have a large park including passive recreation and larger group picnic facilities, shelters, rest rooms, parking, trails and play equipment will be reevaluated. Operatin!:J Costs Unknown at this time - dependent on scope of development. City of Shako pee Capital Improvement Program 2009 - 2013 Project Manager ProjectType: Project Title: Total Project Cost: Andrea Weber Park Development Riverside Bluffs Community Park 963,500 Year Added to CIP: 2005 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 55,000 205,000 514,800 Improvements Engineering/Admin. 20,000 40,000 128,700 Total 75,000 245,000 643,500 - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 75,000 245,000 643,500 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy I\) 0> Total 75,000 245,000 643,500 - -. DescriDtion This project would develop the park that will serve Riverside Fields, Riverside Bluffs and Ridge Creek developments_ The par~ approximately 8-10 acres (ridge creek has not yet been preliminary platted) for a total cost of $795,000_ Play equipment $75,000, 1 combined hockey/BB rink w light $180,000 Lighting $30,000, Planting, $30,000, earthwork $40,000, trails and walks $20,000 and prefab restroom/warming building $250,000, medium program gazebo $50,000, parking, $120,000, total $795,000 Engineering/Admin: Design and construction administration of park development (25% of total project costs, which includes additional costs for design of building staking, testing, etc.) (Park Reserve)= $198,500. This park will be built in phases: 2008 - Design Phase, 2009 - Phase I construction, 2010 - Phase II construction, 2011 - Final Construction. Justification This provides for development of a park in the Riverside Fields, Riverside Bluffs and Ridge Creek developments, (also servin(; Glacier Estates and Premier/Zotschke developments) which are currently under development: Riverside Fields is nearing fully developed, Riverside Bluffs is nearing Final Plat and Ridge Creek is in the Preliminary Plat process. Other Comments Aciual park amenities would be determined in planning process with residents. This park wiii likely serve as a location for organized activities such as playground and summer youth programs and youth sports. ODeratina Costs Estimated yearly operating costs: Labor $15,000 + Equip/Supplies $10,000 = $25,000 City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Andrea Weber Park Development Greenfield/Park Meadows Community 1,226,250 Year Added to CIP: 2004 Park A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 170,000 400,000 626,250 Improvements Engineering/Admin. 25% 30,000 Total 30,000 170,000 400,000 626,250 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 30,000 170,000 400,000 626,250 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy I\) -...,J Total 30,000 170,000 400,000 626,250 Description ,This project would develop the east park in the Greenfield Development, which is adjoined by 8 acres from Park Meadows, for a total of 13 acres. Construction: $1,226,250 (Park Reserve) Play equipment $50,000, 2-260' Ball fields $180,000, 1 hockey/BB rink w light $180,000, Lighting $30,000, Planting, $30,000, earthwork $30,000, trails and walks $30,000,skateboard street area, $100,000, and prefab restroom/warming building $250,000, parking $75,000, ball field irrigation $30,000 total $985,000 Engineering/Admin: Design and construction administration of park development (25% of total project costs, which includes additional costs for design of building) (Park Reserve) This park will be built in phases: 2009 - Design, 2010- Phase I construction, 2011 - Phase II Construction, and 2012 - Final phase of construction. Justification This provides for development of the second park in the Greenfield development and neighboring developments te i the east. ; i Other Comments [Actual park amenities would be determined in planning process with residents. This park will likely serve as a I location for organized activities such as playground programs and youth sports. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Andrea Weber/Jamie Polley Land Acquisition and Development Quarry Lake Park and Special Use Facility 1,393,000 Year Added to CIP: 2005 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 277,750 100,000 320,000 442,000 Improvements Engineering/Admin. 64,250 80,000 110,000 Total 342,000 100,000 400,000 552,000 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 130,500 189,500 241,500 Grants (specify) 170,500 210,500 210,500 Donations (specify) 40,000 100,000 100,000 State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk 00 Tax Levy I Total 341,000 100,000 400,000 552,000 I\) 00 Description This project would provide funding for acquisition of the restored Aggregate Industries quarry site, and funding for future development. 2009 - final design and trail and parking lot construction from 2004 Concept Plan. (Road construction if access is gained). $92,000 50/50 grant and $78,50050/50 grant will be utilized totaling $170,500. 2009,2010 & 2012- Cont. const. (2004 Concept Plan cost est. w/ minor adjust.): $1,200,000 (Donations & Grants) Infrastructure (bridge, roads, parking, utilities)- $430,000 Trails (bituminous and boardwalk) - $500,350 Plantings (shoreline and site) - $124,000 Site Amenities (picnic tables, grills, fencing, signage, etc.) - $145,650 Engineering/Admin: Design and const. administration of improvements (25%) Donation: Bituminous Roadways contribution for roadway construction to provide secondary access to plant. Justification This project would develop the facility as recreational amenity for the city. Work proposed for 2009 would be coordinated with the Watershed District's plans for channel improvements, and meet our tlimeline for grant expenditures by 2010. Other Comments Funding sources include grants and partnerships with committee members. $92,000 DNR grant awarded in 2005. $78,500 DNR Grant awarded in 2006. $30.000 Xcel grant. $10,000 Polaris grant in 2006. All costs listed are estimates. Depending on public access and funding this park will be built in phases. OperatinQ Costs Costs would depend on scope of development. City of Shako pee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Andrea Weber Special Facility Construction Off-Leash Dog Area 44,000 Year Added to CIP: 2006 A. Expenditure Items: 2009 2010 2011 2012 2013 2014 Land & ROW Construction 44,000 Improvements Engineering/Admin. Total - 44,000 - - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 24,000 Grants (specify) Donations (specify) 20,000 State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy I\) <.0 Total - 44,000 - - Description This project creates the first off-leash dog area for Shakopee. Potential sites include MnDot parcel 43 near the Town Square Mall, land owned by Metroplitan Council adjacent to the Blue Lake water treatement plant, open space in South bridge, Xcel energy property attached to Quarry Lake. Construction: 2009 - Site TBD, $44,000 for fencing, gates and trails. Justification This project responds to resident requests for a legal place to run dogs off leash. Other Comments Most likely would begin with a single site and evaluate need for additional sites in the future. Operatinq Costs $500/site per year. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Andrea Weber Park Development Providence/Westchester Community 200,000 Year Added to CIP: 2004 Park A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction Improvements 200,000 Engineering/Admin. 25% Total 200,000 - - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 200,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy w 0 Total - 200,000 - Description The development of the park that serves both Providence Point and Westchester developments began construction in 2007. Construction will be completed by June 30,2008. The cost of construction totaled approximately $887,500. The park is approximately 12 acres. 2010 - The toilet/storage building was deferred in 2007 and will be added to the park in 2010. Estimated cost $200,000. Justification This provides for a warming house, bathroom facility and additional programming space to complete the park in the Providence Point and Westchester developments. Other Comments The park includes a paved hockey rink that provides for additional uses and longer outdoor ice availability. This park will serve as a location for organized activities such as youth sports. Operatin~ Costs Estimated yearly operating costs: Labor $15,000 + Equip/Supplies $10,000 = $25,000 City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Community Park Project Title: Total Project Cost: Andrea Weber/Jamie Polley Improvements Lions Park Improvements 100,000 Year Added to CIP: 2006 Update A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction Improvements 75,000 Engineering/Admin. 25,000 Total - 100,000 - - - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 64,000 Grants (specify) Donations (specify) 36,000 State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy w ~ Total 100,000 - - - Description lions Club has plans for continued improvements in Lions Park. 2010- additional hockey rink $100,000 -(donation of concrete cost and labor, $36,000) 25% design_Admin (Hockey Association Requested to postpone 2nd outdoor sheet until a firm decision has been made about the construction of a 2nd indoor sheet of ice). Justification Projects have been identified by Lions Club and Youth Hockey Association, and would serve park users. Other Comments Proceeds from Lions Park land sale in 2003 ($41,000) have been deposited into Park Reserve fund and should be used to help fund future park improvements. Lions requested use of $5,000 in 2007 for restroom upgrades. Operatinq Costs Estimated year operating costs: $1,000. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Andrea Weber/Jamie Polley Special Facility Construction Tahpah Park Improvements 616,500 Year Added to CIP: A. Ex enditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 172,609 Improvements 363,478 Engineering/Admin. - 25,891 54,522 - Total - - 198,500 418,000 - B. Fundin Source: General Fund Capital Improvement Funds Park Reserve Fund 98,500 218,000 Grants (specify) 100,000 Donations (specify) 200,000 State Aid Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk 00 Tax Levy I w Total - - 198,500 418,000 - I\) Description 2011- Baseball field Construction, $172,609+10% and 5% D&CA=$198,500The City will apply for a grant from Baseball of America in the amount of $100,000. (Anticipates donation of labor or in house labor for some wc;>rk.) 2012- light fields 7 and 8 $418.000. ($200.000 anticipated to come from donations) Justification This project would complete development of Tahpah Park with an additional baseball field in 2011. The additional baseball field is outlined in the Parks, Trails and Open Space Comprehensive Plan Other Comments The project for 2011 is contingent on funding from a grant application to Baseball America Operatinq Costs The estimated operating costs for additional baseball field is approximately $2,000 per year. lighting two softball fields with lights would add $800 per year for operating 4 nights per week. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Park Development Bluffs at Marystown 440,000 Year Added to CIP: 2007 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 400,000 Improvements Engineering/Admin. - - 40,000 Total - 440,000 - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund - Grants (specify) Donations (specify) 440,000 State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy w w Total - - 440,000 - - - Description This project would develop parks in the Bluffs at Marystown development. Parks are anticipated to be constructed by the developer. Construction: $400,000 (Park Reserve) Play equipment, courts, trails, picnic area Engineering/Admin: Design and construction of park development (10% of total project costs) (Park Reserve) .... Justification Other Comments Actual park amenities would be determined in planning process with developer. i""~~ OperatinQ Costs ~ I Unknown at this time - dependent on scope of development. -'~t 0. I I~<~ --"'> 9 rL--:~f J . , City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Andrea Weber Park and Trail Development South bridge Area Park Development 1,062,310 Year Added to CIP: 2004 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,042,310 Improvements 20,000 Engineering/Admin. - - - - Total - - 1,062,310 - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 1,042,310 Grants (specify) 20,000 Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy w .j::. Total - - - 1,062,310 - Description This project would develop several park areas in the Southbridge Development, including the MNDOT 75 parcel. 2008- Parcel 75 Aquisition in process along with planning for CSAH 21 2012 - Trail from Cambridge Road to Whitehall Road along gas easement to connect to school trail, 2600LF @ $27/LF=70,200+10% (inflation per year), $77,200+5% Design/Admin, $3860, $81,060 (Park Reserve) 2012. Park at Southbridge Pkwy: Hockey/basketball w light 180,000, shade structure 30,000, Waterftn & water service 15,000 and Plantings 20,000, concrete and trails, $20,000, earthwork, 30,000, site furniture 15,000, = $310,000 plus 25% design and admin $77,500, totai $387,500 (Park Reserve) 2012 - Construction: MNDOT 75 parcel 2 mi trail @ 27/LF=285,000, 1 small picnic shelter, $30,000, lights at kiosk 14,000 total site furn and interp signage 30,000, sod and plant resto $25,000, 25 space parking @$75,OOO= $459,000+plus 25% design and admin, $114,750 = $573,750 (Park Reserve) 2012 - Improvements: Installation of fishing pier, $20,000 (DNR Fishing Pier Grant) Justification In 2001, the City worked with residents to prepare a master plan for the Southbridge area. The improvements identified in this project are a portion of the overall master plan Other Comments Estimated cost for total development of the system based on the master plan is $3 million (2001). Operatinq Costs Estimated costs: Labor $50,000 + Equip/Supplies $25,000 = $75,000 (when fully developed) City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Park Development Killarney Hills Neighborhood Park 420,000 Year Added to CIP: 2000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 336,000 Improvements Engineering/Admin. - - 84,000 Total - - - 420,000 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund - - 420,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ex> Storm Drainage Fund-Trunk I Tax Levy w <.n Total - - 420,000 Description This project would develop the Kilarney Hills park. The park is approximately 3 acres. Construction: $336,000 (Park Reserve) Play equipment, courts, trails, picnic area Engineering/Admin: Design and construction of park development (25% of total project costs) (Park Reserve) Justification This provides for development of a park in the Killarney Hills subdivision, which would also serve future development north of 17th Avenue. If 17th Avenue is built out sooner and development occurs in the area, this park may need to be moved up. Other Comments Actual park amenities would be determined in planning process with residents. OperatinQ Costs Unknown at this time - dependent on scope of development. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Jamie Polley Park Redevelopment Huber Park Riverbank Stabilization 2,400,000 Year Added to CIP: 2004 A. Expenditure Items: 2009 2010 2011 2012 Land & ROW Construction 2,400,000 Improvements Engineering/Admin. Total - - - 2,400,000 B. Funding Source: Geheral Fund Capital Improvement Funds Park Reserve Fund 500,000 Grants (specify) 1,900,000 Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk 00 Tax Levy I w Total - - - 2,400,000 - - 0) DescriDtion Stabilization of river bank along Huber Park. 2012 - Construction Justification This project completes the redevelopment of Huber Park by stabilizing the river bank. constructing river overlooks, and reconstructing trail segments. Other Comments ODeratinQ Costs .-- $500/year. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Park and Trail Development Premier/Horizon Heights 236,250 Year Added to- CIP: 2000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 225,000 ImprQvements Engineering/Admin. (5%) 11 ,250 Total - 236,250 - B. Funding Source: ; General Fund Capital Improvement Funds Park Reserve Fund 236,250 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ex> Storm Drainage Fuhd- Trunk I Tax Levy w ""'-J Total - - - 236,250 - Description This project would construct trails and park amenities in the Premier/Horizon Heights developments. Construction: $225,000 (Park Reserve) Park and trail development Engineering/Admin: Design and construction of park development, (5% of total project costs) (Park Reserve) Justification The city has undeveloped open space in this area that could accommodate trails and small park amenities. Proposed improvements have been part of the CIP for many years. Other Comments Actual park amenities would be determined in planning process with residents. Future park dedications from adjacent undeveloped land may be better suited for active recreational use, OperatinQ Costs Unknown at this time - dependent on scope of development. City of Shakopee Capital Improvement Program 2009.2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Park Improvements O'Dowd Lake Community Park Improvements 396,000 Year Added to CIP: 2000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 316,800 Improvements Engineering/Admin. - - - 79,200 - Total - 396,000 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund - - 396,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy w 00 Total - - 396,000 Description This project would develop Q'Dowd Lake Park with larger picnic shelters and parking_ Construction: $396,000 (Park Reserve) Two large picnic shelters 150,000, Site furniture $20,000, 50 car parking @ $3,000/space=$146,800, total $316,800 + 25% Design/Admin, $79,200: $396,000 (Park Reserve) Justification This community park is located on the shores of Q'Dowd Lake. The city has made improvements at the site over time including trails, canoe launch, retaining walls, fishing pier, and stairways. The city built a temporary parking area and restricted vehicle traffic in 2003. Other Comments Operatinq Costs Estimated yearly operating costs: Labor $10,000 + Equip/Supplies $5,000 = $15,000 City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Trail Construction CR 79 Trail 275,000 Year Added to CIP: 2000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 100,000 Construction 150,000 Improvements Engineering/Admin. 25,000 Total 275,000 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 275,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Sase Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy w <0 Total - - - 275,000 Description This project will design and construct a segment of the trail from CR 78 to O'Dowd Lake Park. Land & ROW: Acquire needed easements, $100,000 (Park Reserve) Construction: $150,000 (Park Reserve) Engineering/Admin: Design and construction of trail (10% of total project costs) (Park Reserve) Justification Segment is identified on the City's trail plan as a key connection to future O'Dowd Park improvements. other Comments Scott County has assumed responsibility for the regional trail connection along CR 79 from 169 to CR 78. Portions of this trail was constructed in 2005, but the timeline for the remaining conneciton to CR 78 is dependent on additional funding. OperatinQ Costs Estimated yearly operating costs: $1,000 City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Trail Project Title: Total Project Cost: To Be Determined Greenway Development Prior Lake/Spring Lake Greenway 157,000 Year Added to CIP: 2002 Corridor A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 100,000 Construction 50,000 ..Improvements Engineering/Admin. 7,500 Total - 157,500 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 157,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ex> Storm Drainage Fund-Trunk I Tax Levy ~ 0 Total - - - 157,000 Description This project would provide for greenway acquisition and improvements along the Prior Lake/Spring Lake outlet channel, mOst likely south of CR 16. Construction: Greenway improvements, $50,000 (Park Reserve) Land & ROW: Acquisition of greenway corridor, $100,000 (Park Reserve) Engineering/Admin: Design and construction of improvements (5% of project costs) (Park Reserve) Justification This project would provide the greenway connection along the Prior Lake - Spring Lake outlet channel and connect with potential greenway, open space, and park development east of Dean Lakes. Other Comments Greenway grants may supplement funding. OperatinQ Costs Unknown at this time - dependent on scope of development. City of Shako pee Capital Improvement Program 2009. 2013 Project Type: Project Title: Total Project Cost: Improvement Riverview Park Parking Lot 78,750 YearAddedto CIP: 2006 Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 75,000 Improvements Engineering/Admin. 3,750 Total - 78,750 B..FundingSourC",: General Fund ...... Capital Improvement Funds Park Reserve Fund 78,750 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk CIO Tax Levy I Total - - - 78,750 - .j::>. ~ Description This project would provide funding for a parking lot in Riverview Park and provide accessible trail connections.. Construction: $75,000 (Park Reserve) Engineering/Admin: Design and construction of park development, (5% of project costs) (Park Reserve) Justification On street parking is limited, and users currently park on the grass. Other Comments Operating Costs City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Jamie Polley Special Facility Construction 17th Avenue Sports (Soccer) Complex 330,000 Year Added to CIP: 2006 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction Improvements 330,000 Engineering/Admin. Total - 330,000 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 230,000 Grants (specify) Donations (specify) 100,000 State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk 00 Tax Levy I Total - - 330,000 - .j:>. I\) Description 2012 Field Lighting, $300,000. Justification This project provides for field lighting for the Soccer Complex to allow evening play. The park building was designed to accomodate future lighting and includes conduit stubs. Other Comments Operatinq Costs Estimated operating costs: $5,000 City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Park Development Community Sports Complex Year Added to CIP: 2006 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction Improvements Engineering/Admin. Total - B. . Funding Source: General Fund Capital Improvement Funds Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk 00 Tax Levy I Total - - - .j:>.. w Description This project would provide funding for a future sports complex. Construction: $1,000,000 (Park Reserve) Engineering/Admin: Design and construction of park development, (5% of project costs) (Park Reserve) This project is anticipated to begin beyond 2012 Justification This will provide funding for a future sports complex. potentially at a future school site. Other Comments OperatinQ Costs Unknown at this time - dependent on scope of development. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: Sherry Dvorak Park Development High School Field lighting 440,000 Year Added to CIP: 2007 A. Expenditure Items: 2009 2010 2011 2012 2013 land & ROW Construction Improvements 440,000 Engineering/Admin. Total - - 440,000 - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 340,000 Grants (specify) Donations (specify) 100,000 State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax levy .j:>. .j:>. Total - 440,000 Description This project would consist of lighting 4 playing fields (football and soccer) at the new Shakopee High School. Justification Its estimated that by 2010, Shakopee Youth Football Association will have a need for 4 full size fields with lights for their programs. With the time of the year that football is played, daylight hours are at a premium. Other Comments The Shakopee School District has verbally agreed to allow the City to light these fields. OperatinQ Costs Unknown at this time. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Land Acquisition and Development Prairie Village Neigborhood Park 337,500 Year Added to CIP: 2001 A. Expenditure Itetn!): ..2009 2010 2011 2012 2013 Land & ROW 150,000 Construction 150,000 Improvements Engineering/Admin. 37,500 Total - 337,500 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 337,500 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy .t::>- (}1 Total - - 337,500 - Description Provides for acquisition of 2 acres of land adjacent to Prairie Village development. Land and ROW: $150,000 (Park Reserve) Construction: $150,000 (Park Reserve) Play equipment, trail connections, picnic area Engineering/admin: Design and construction of park, (25% of project cost) Justification In 2002, residents from Prairie Village development asked City Council if it could obtain land to locate a park near their subdivision. Council directed staff to investigate potential sites. Staff approached Seta Seed in 2004 for possible land sales, but Seta Seed declined. Other Comments The City received cash in lieu of land in this development, and there are no nearby recreational amenities. If land is not available, another option that could be pursued is to work with St. Francis and include a recreational amenity as part of their future expansion. Operatin!1 Costs Unknown at this time - dependent on scope of development. City of Shakopee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Park Development Community Sports Complex 1,050,000 Year Added to CIP: 2006 A. Ex enditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,000,000 Improvements Engineering/Admin. 50,000 Total - - - 1,050,000 B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 1,050,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk 00 Tax Levy I Total 1,050,000 ,t:.. - - - 0) Description This project would provide funding for a future sports complex. Construction: $1,000,000 (Park Reserve) Engineering/Admin: Design and construction of park development, (5% of project costs) (Park Reserve) ....-...... This project is anticipated to begin beyond 2012 Justification This will provide funding for a future sports complex, potentially at a future school site. Other Comments Operatinq Costs Unknown at this time - dependent on scope of development. City of Shako pee Capital Improvement Program 2009 - 2013 Project Manager Project Type: Project Title: Total Project Cost: To Be Determined Park Development Shutrop Community Park Development 1,250,000 Year Added to CIP: 2006 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,200,000 Improvements Engineering/Admin. - 50,000 Total - - 1,250,000 - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund - 1,250,000 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk co Tax Levy I Total - 1,250,000 ~ - - -....J Description This project would provide funding for future development. The design and construction of this park would take place beyond 2012. Construction: Sewer and water will be extended to site with CSAH 21 project ($80,00). A trail will be installed under CSAH 21 to access Shutrop Park. The County is funding the tunnel. council approved upgrading the fencing on the tunnel ($9,000). Develop park area, $1,000,000 (Park Reserve) Design/Admin, $250,000: (25% of project costs) (Park Reserve) total $1,250,000 Justification This will provide funding for development of Shutrop Park in the future. Other Comments The land adjacent to the current property owned by the City has been obtained by the Sioux Community and is therefore not available for purchase in the future. The plans to have a large park including passive recreation and larger group picnic facilities, shelters, rest rooms, parking, trails and play equipment will be reevaluated. Operatina Costs Unknown at this time - dependent on scope of development. City of Shakopee Capital Improvement Program 2009.2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Sanitary Sewer Annual Cured-in-Place Pipe Project $440,000.00 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 400,000 400,000 150,000 Improvements Engineering/Admin. 40,000 40,000 20,000 Total 440,000 440,000 170,000 . . B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base 440,000 440,000 170,000 Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I T ax Levy .j::>. 00 Total 440,000 440,000 170,000 - - Description: f Annual cured-in-place pipe project. + Justification: I Necessary to extend the life of existing sanitary sewer. Other Comments: Project area to be determined based on yearly televising. Operatinq Costs: - PROJ ECT LOCATION City of Shako pee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Sanitary Sewer Area JT-D $170,000.00 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 150,000 Improvements Engineerin IAdmin. 20,000 Total 170,000 - - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk 170,000 Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy .j:::.. c:o Total 170,000 - - - - f Description: ~ Extension of trunk sewer to serve area in MUSA. Justification: Sewer extension is part of City's sanitary sewer plan and is needed in order for area to develop in the recent annexation area. Other Comments: Trunk sewer will be extended through developments. This project is development dependent. OperatinCl Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Sanitary Sewer Area SE-C (Phase III) $180,000.00 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 150,000 Improvements Engineering/Admin. 30,000 Total - - 180,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk 180,000 Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy 01 0 Total - - 180,000 - - f Description: Extension of trunk sewer to serve future development. + Justification: Sewer extension is part of the City's sanitary sewer plan and is needed in order for area to develop. Other Comments: Trunk sewer will be extended as the area develops. Operatinq Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Extend Sewer and Total Project Cost: Bruce Loney Sanitary Sewer Water to Serve Hilldale Road $450,000.00 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 60,000 Construction 300,000 Improvements Engineering/Admin. 90,000 Total - - 450,000 . . B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 310,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I T ax Levy 140,000 (J1 ~ Total 450,000 - . . - j Description: Extension of sewer and water to serve the property adjacent to Hilldale Drive. ~ The project includes reconstructing Hilldale Drive with concrete curb and gutter. Justification: Homeowners may request sewer service due to failing septic systems. Other Comments: Project needs to be petitioned for by residents affected. Property to the west must develop prior to the extension of sewer to Hilldale Road. I Operatina Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Sanitary Sewer 1st Avenue Sewer Ext. (Apgar) $140,000.00 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 110,000 Improvements Engineering/Admin. 30,000 Total - . 140,000 - . B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 140,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy 01 I\) Total - . 140,000 . . f" Description: + ~~::~on of sanitary sewer 10 serve an area without municipal sewer along 1 sl Justification: To replace existing on site systems which may be at the end of their life with municipal sanitary sewer service. Other Comments: This project needs to be initiated by existing property owners, redevelopment, or public health hazard concerns. Operatina Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Sanitary Sewer Trunk Sewer Extension South of $300,000.00 Valle View Rd. & W. of C.R. 83 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 240,000 Improvements Engineering/Admin. 60,000 Total - . . 300,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 100,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk 200,000 Storm Drainage Fund-Base Storm Drainage Fund-Trunk Tax Levy Total . 300,000 . { Description: J Extension of trunk sanitary sewer in developing areas south of Valley View Road ~ and west of County Road 83. Justification: Trunk sewer will be needed to serve this area with municipal services. Other Comments: Timing depends on MUSA allocation and property owners willing to develop. Trunk sewer may be installed in conjunction with private developments. OperatinQ Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Extend Sewer and Total Project Cost: Bruce Loney Sanitary Sewer Water to Serve Hillside Estates $900,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 750,000 Improvements Engineering/Admin. 150,000 Total - - . - 900,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 690,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk ~ Tax Lev 210,000 .j:>. Total -.. - 900,000 Description: j Extension of sewer and water to serve Hillside Estates. The project includes ~/ reconstructing Hillside Drive with concrete curb and gutter. Justification: Homewowners may request sewer service due to failing septic systems. Other Comments: Project needs to be petitioned for by the affected property owners. The costs assume extending utilities prior to development of the property to the east. Extending utilities to this area, after the property to the east develops, will result in reduced costs of approximately $200,000. Operatin~ Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Sanitary Sewer CSAH 18 Sewer Extension $625,000.00 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 500,000 Improvements 125,000 Engineering/Admin. Total - . . . 625,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 45,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk 580,000 Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I T ax Levy 01 01 Total - . - . 625,000 Description: f Extend sanitary sewer to serve the Whispering Oaks development. ~ Justification' To eliminate the existing lift station and eliminate flow into the Savage sewer system. Other Comments: Maintenance trail construction may be included with project which could serve as a trail along CSAH 18. County may participate in other trail segments. OperatinQ Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 P..!ojectlVlanager: Project Type: Project Title: Total Project Cost: _'._n__ Bruce Loney Storm Sewer PLSL Channel Improvements $745,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW ----..----------..-------.------. ------.-.---,--- ------- ---_..-.-,.._.._"'_._-~- Construction 230,000 210,000 80,000 75,000 50,000 -..-- .._-----. -~~~_. ----~ ~----,---,_.__._._----- I mpr~~y_~'!I~I1~____ ,--..------ Engineering/Admin. 45,000 40,000 5,000 5,000 10,000 Total 275,000 250,000 85,000 80,000 60,000 B. Funding Source: General Fund ---',-- -.--.--.----------.------- --~- -~------......,..-- --------,._--_.~_. ~--_._-_._._-_._,_._..~----~_._.._-------- -_._---,-. - C~pi~U'!lprc:>yem~r1!_f und . --...---.-.....--.-- ---~-----------_._--_. -.---.--"...------, -- ._-~'---'----- ---.. .---.------------ Park Reserve Fund H_ _ ~rclnt~;J~e.~gl!l'L~n~__ --.------_._--- .--...----..---.-.-.---.------ ~_.,_..__.__. .--.--.---.-...--.- --~_._--.- ~-~-~--- ~--~_._-----~---_._----_.__.. .~---~--~._-_.__..---_._.._-_....._.-----. -----------,,- -- - -----------_.~....- ..~._._. D~!1Cl.!i.c:>~JsEecify) .__._-----_.~--~ -------.---.----.-.-.-- ~-----~.-- ~--_."_.._..._.__. .... ----.------ ---------.--.....--..- State Aid ----'-- .-.-....." -_._--_...~---------_._- ------~--_._- --_._--._-~----~._--- --.----,.--------.--.-.----.----.- -----.---.-- .__.._----~_.._~.._-- ------- Assessments ---------- .--.-.--- .------ ~..~_.._._._.__..__.- -~--~-~~--_...- Sanitary Sewer Fund-Base ---------....--.- S~_nit~ry Seyver Fund-Trunk -~---..---- _ ~!c:>rl:Q.!?rairlage FlJ..fl_~-Base 50,000 100,000 85,000 75,000 ~_~~O,OOO __~___n__ 00 _ ~ _ Stor~!2!:.~~age Fund-Trunk 225,000 150,000 ---------~ ----------_..------ I Tax Levy c:.n 0) Total 275,000 250,000 85,000 75,000 60,000 f Description: ~ Additional capacity and control structures in the ~rior Lake/Spring, Lake Channel to handle increased run-off due to development. ; _._._-_.~.---------------~--"._--_._-----_.__._---_._-_.__._..---_.._---_._----_.__.~-------- Justification: ' ......,.-.. ._,_._----"...~----_._._---_._--- Existing agreement with Prior Lake/Spring Lake Watershed District (PLSLWD) requires the City to maintain the channel upon the City utilizing the channel for urban development. Increased runoff from development will require a larger channel. This project is for the purchase of right-of-way for future construction of the improved channel and for a segment of the channel construction and maintenance to establish a bio-engin~e..r:e.<:!~I:1.Cl_I']!l~I.:____~_____~_______ Other Comments: ~._-_....._--_.._._-_._----_.._--------------~-----_.-.---------... Prior Lake/Spring Lake has indicated a willingness to participate in channel over sizing for its needs. A Joint Powers Agreement has been created. Upgrade of channel can be built in phases to accommodate growth and needs of PLSLWD, City's of Shakopee and Prior Lake and SMSC. .------.--- Operatina Costs: -_.._~---------_.__.. PROJECT LOCATION $50,000 annually for 5 years, then $25,000 annually after channel is fully established. City of Sha~opee Capital Improvement Program 2009-2013 ll...!'ojec!Manager: Project Type: Project Title: Total Project Cost: ._~.- Bruce Loney Storm Sewer Annual Erosion Control $300,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW -"-- ~-'-'-'-----"- ---_._- C9ns!!':l~t~0.!l_______ 125,000 125,000 -"'--- .. '.r:npro_\i5J1!l_ents __________~______~ _ ------ ------ Engineering/Admin. 25,000 ----~5,000 -------~------------------------- ~----~ -- ..-_..,-.---_. Total 150,000 150,000 - - - B. Funding Source: General Fund ---- --.-...._------- --- n__.'___ C~pitallmprovement Fund ----~- Park Reserve Fund ~ --.- -~- __ G_~C3rl~J~pe~iftL_ -~~----_._--- -------------_._---_._~_._-.._--------~-----. --. ---.--" .-- DS>!1?!!QI!sJ.~p...ecif~_ --~--~- -----------~-_.~-.--_._--- --.-.----.-.----- ~---'--_..,. ... ..-...------ State Aid -~-- ------.. -----_._,-- ---- --~-------------- ---------- -'--'--. Assessments -~-- ---.----------.---.....-.-.-.. -_.__._~--- -----------.-.---.- ----- ---- S510it~r:y S~~ElLFu.rld-Base -~------~--_.~--_._-------"---~---,.._--_._----_._-- -~~. - ~~ ~__ S?.n.i~t~Q' Se~Elr:_ Fun~- Trunk _.~.----- ._~ -_.--~---~---- ~------------_._._-------_._- ~----- - -------- ---~----_.._.. . .m__.__.__" --" S!~rnDrai~~g~un~-Base 150,000 150,000 --~~- ------~-----_._--- ---~-- ------_.. .__.---~- 00 - Stor~rainage Fund-Trunk --- I Tax Levy 01 ....... Total 150,000 150,000 - - - I Description: ------.-- ---'-'-""'--- -..--...---- Annual Erosion Control Project. ~ ----- Justification: -~---_._._-------------_.._- --_.------ Areas may need to be fixed to meet NPDES requirements. -.----.- Other Comments: ------ The storm sewer outfalls along the river must be inspected prior to determining a project area. -~----~---~-------_.---'-----_.__.._------_._--------- ,-'.'-.-.., ---.' _.------ ---------~-_.- __ ._.___u_ Operating Costs: .--.-..,---------- -----.--."----.,------- .----_._~--_._-----_._~---- .....---.....--. PROJECT LOCA liON City of Shako pee Capital Improvement Program 2009-2013 fl.r<:>i~_ct ~a_nag~r~__.________ Project Type~_ Project Ti_~le:____ Total Project Cost: _._~_.__._- Bruce Loney Storm Sewer Drainage Control System $100,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 45,000 . _.... _.~_ ..______'_~.n._.___~._... -~--~._-~----------- -~----_.__.._...._--~,------_.- --------.- Construction 40,000 -,--.------.--.-,--.--.-.. --- ~_._--_.,-,._.~.._------------_.".._- ---.".--- ___'n Impr~~mei1ts -- -~- ~~-_. -.-_._---~- -~._~--_...._._._._.---'-- Engineering/Admin. 15,000 Total 100,000 - - . . B. Funding Source: General Fund .---- -_._-------. ~----,------ ~~.__._-----_.,._------- ---- C~pit~!J!:!12E<?II~mentfund ---,--_._---- -.~----_..._--~-----~-_._-"_._._~~_..- ----~----- -_.. .------ Park Reserve Fund ..- _...'" ___.____..__________u -----------....--- ~._-~--~---_. ----~--------, --- Gr~~ts (sp~lf"tL__ ---~- -~--_.._-- -~-"" -.~-- '-..-- D_~a~~~(~pecifyL ----~--'"..----- -~-------. . -..--.-.--- ----.---------- -----_.~--- State Aid --- - ~--_... .----,.-----.-.--,---.---..-- ------~ --_.~--------....--,- --_.~~--_._~_.._--, ._-~-_._---_.- --...-..---- ----~_. --..----. ._--,~-"-~_..-_._--- .----...-----.. .------ Assessments ~~._- _..._--~..__._.._--- --,-.------.-,-..--- _._._~-----_._-_..__._._._- ,.---------- .._-~~_. ------- -- Sal1itary Sewer Fund-Base ~-~~--~-_._._--_.._-~-- -_.~---- -- .--- Sanitary Sewer Fund-Trunk "---'-- ----~- .-...-------..-- Storm Drainage Fund-Base _._-----~- 00 -- Stor-~Qrainage Fund-Trunk 100,000 ---- I T ax Levy (]1 00 Total 100,000 - . - - Description: I Construction of a drainage control system south of C.R. 78. The system-w[ii- + utilize a combination of an outlet control structure and a pipe outlel. ...-.-- Justification: Developing properties in the area -will produce morestorm water run-off requiring outlets to be constructed from existing wetlands. Ultimately, the outlets will reduce water running downstream to future developing properties It is recommended as part of the City's Comprehensive Storm Water Management Plan. -_..---- Other Comments: . ------------ .--. _.--~----_.~_._-'"..-....._-~--_.._----- _.---_._.._-----~ --------.---.---- ---... ---'-.-.--- Controlled outlets will better manage the storm water discharge rates and more fully utilize the upstream storage available in existing wetlands. ~--._.._.__.- OperatinQ Costs: ---- PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Projec~!'J!~ager:_ Project Type: Project Title: Total ProjectS;ost-=-----__ . ______ Bruce Loney Storm Sewer Shenandoah Business Park $185,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW --- -_..,~ Construction 150,000 -'-- --~~.~--- -- Imp~oveme!1..~__ ----._-- ---_.__._~- Engineering/Admin. 35,000 Total - 185,000 . . . B. Funding Source: General Fund ~- --- .._-----.-_..~-_..'_._-~~ -~,_.._-,,_._-_. -~----~_..- --- - '-- ._~--- Capital Improvement Fund -- PaikReserveFurid---------~ ---~---------- -----_._-,-_.,-----~- ---_._-_.~--_._------_.__.- -----.,-.----.--- .._--------- .--'" _._~_._._~----_._--_._----~-- __~ ___..___.__'_____.0____.....__..,_____.. ___~_______.__u___.,___. _____...._______ ..-.-------- ------~---- - ---'-_._~ __ .Gr~n~jsp~c_ifyJ____________ ~___ --_._~_._.---..,--_._--- -_._--~._._-_._.__.._-_._--_._.- --_.-.._~~--_._--_.__.- . . .-.....-...--. ..-------.....-...-.....-. .__._----_._--_.~--- -------~-~- __. D~Ela!iS'.n~(~p_E3_cify1___ -- ._~-~--~-_._-- ----~~-_.-...-.-._._._---_.- ----.-_._------ ---.---- ._---~-----. State Aid -..- ___.._.. ._____..__._~___________u ---- -----------.-- ---_._------ ._~...~--_..__.. ..-.------ ~-----_.. Assessments u_.. San~arySewerFund-Base ---- --- --_.--~- - ---~- - Sa~I_tary Sewer Fund-Trunk - .-.---..-- --- Storm Drainage Fund-Base 00 -- StQ.rQ!f>.r:..ainage Fund-Trunk 185,000 -_._--~----- I T ax Levy CJ1 to Total - 185,000 . . . I Description: Construction of a storm sewer outlet from the Shenandoah Business Park ~ (Industrial sites) to the Minnesota River through Murphy's Landing. ._.~ Justification: , A storm sewer outlet may be needed to prevent further erosion from occurring now and to handle the increased volume from industrial development. ~---~-----------------.----..~--....--..-.---..-~---~- Other Comments: Project is depEmdeht oo-Tndustrl-aTdevelopme-ritproceedirigiri-tflls-area-:- Coordination with Three Rivers Park District will be required. ..----..- Operating Costs: ----......-- PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 ~!oje~! I!<!!lag~r: Project Type: Project Title: Total Project Cost: ~_.. ..-_.~ Bruce Loney Storm Sewer Harrison Street Pond $100,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 5,000 -,~_._-------- -".. - ... --.'. .---.---- Construction 80,000 ~l!lpro_v~~~.nts_____ .--.~ _...- ---- ---- ---~_._--------~ -----.--------.--'--. -_.---~--,.._---~--- --_.~~-_.._,. ____nO En ineering/Admin. 15,000 I Total - 100,000 - - - B. Funding Source: __J<:;_~_n~L~Eun.9___ -~-----'---'--'--------' .---------------. -,---_._-,,_. --"--- - -----------... ..-------_. Ccpit~U!!l2!~~!!lent Fund ________._"___._~., ~_+_____,.__.,_____~__.._.__._ __.__ ______n_ ___~__._.__ ___________ Park Reserve Fund Grants (specify) -...---------------.-.-.--- ----~----~ --,---.. ----- ---~---_._~_._-~--- . ._-~-~-- .-- .~--- Donations (specify) ---~- ---- State Aid ----~ Assessments __ ~~!1itary_~~er Fund-Base - _ _ ~~!lit~ry Se_~~~Fund-:r.!~nk__ -~-~_.~._-----~,_._-_._---~----~~-~_._-~-- --- S~<:>r~l?~~Q~_ge Fund-Base 100,000 ---- -,-~"-~-- ------_._._,-,---_.._-~ Stor_1}l Drainage Fund-Trunk --~- T ax Levy Total - - - Description: ___~_______________________ .I Construction of a pond and outlet structure in lot 8 and lot 9 of the Husman ~ Addition. ---~ _.~ Justification: The pond and outlet will reduce discharge rates from existing development in to the Minnesota river and improve water quality. ----~~----_..~--_.__._-~-_._-----~_.__.._.__._----------.- ,..-----....-----.. ..------.- -.-" ...... .-~-,_.,---------. ---... Other Comments: - ---~-_._----- -.. "..------ --..----.-...-.'.---- ....-------..-----.---- --.--------.. A controlled outlet will better manage the storm water discharge rates and more fully utilize the upstream area available for ponding. ----~-_._--_.---_.__. _.._-.-------~-- Operating Costs: ._._--_.._._-~ PROJECT lOCATION City of Shakopee Capital Improvement Program 2009-2013 j:)!ojec;~~'!.nag~~~_____ Project Type: Project Title: Total Pr<~ject Cost: -------.-." Bruce Loney Storm Sewer Valley Park 6th Addition Outlet $300,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW -~-- ----...-_._,----,....---~----_.- -- ~---~-- _._--_.._-_.~ ~---._-_._._-_._._-.,-~- Construction 250,000 ~-,._--_.,-_.__._-.~,_.._._._._-_..---------- ..-- ~_._.._~_____.___~ ___,_~_.___,,____,__ _._n___._ n' _._....____..~._ __.___.__.____._. - --.--- I f!.1p~~~me_n!:> ---'-'-"-~- ,----~._---_._------ ----------_.-- ...------- ---.--.-- Engineering/Admin. 50.000 Total - . . 300,000 . B. Funding Source: General Fund -.,-----.-.------ ---~-_._--- ---..-------- ----- -- ~~p~~lmp~ovementFund ._-----~~_.- . _._----~ Park Reserve Fund ~ ----~ - G~~Qts (specify) u_ DOllations (specify) -~_._-_._~ --------" ------.----- State Aid __.__.....___n______._____ --~_. ~~_.. ..--.. ..-------.- Assessments ----... .-'~--- -_._..~_._---_..._,_._."-,. ------~---~----~~~......_-~- Sal1it~.r:Y~~V'v'~..r:..~und-Base --_.~----- -- S.?.!li!ary Sewer Fund-Trunk . --_.~_.~--~------ ----~-_.._---------- S!~!Q1 DraiQ_~B~ Fun~~Base 300,000 ,~~-_._.._._- -.-..-.-..--- 00 S!~!~!;)r:.aif!~9~f_und~Trunk -- ~~---------~-~--~---_._-----_._- ~--_...__.,._-~-- ----.--...-....-..------ I Tax Levy 0) ~ Total - . - 300,000 - Description: _______~_______________________ + Construction of an outlet for Outlot A of Valley Park 6th Addition _ Justification: Developing properties in the area will produce more storm water run-off requiring an outlet to be constructed from the existing pond located in Outlot A to North Star Auto Auction pond. __~___~_ .._.___n_._.__.._._~~__._.._.__._"'_,______..____ ... __ .._____m ._.. ,_"'_,._. ._ __u.__n Other Comments: ---------- Feasibility study may change-rmpleimentati"on-sche-c!ule-of ttii"s-project:-- Operatinq Costs: ---.-- PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 ~~ojec!lVIanager: Project Type: Project Title: _~ Total P.!?ject Cost: -_.",.._-~._- Bruce Loney Storm Sewer Northern Shakopee Outlet $125,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW -----..-..,-.--- ~-----,. ----.-- Construction 100,000 ._,.--- ---.-,-------..--------- ----~----~-----_..~- ~_._---- .n ..._......____ _ _ '-~E~~_~'I1~n.!~_ ---.---..------.-- ,--,-~_._------------ ---------..---.---- --------- --- Engineering/Admin. 25,000 Total - . . . 125,000 B. Funding Source: General Fund CapitalJmprovement Fund -~--- --~--------' ------.-.----.------- ~_._-----._--- _._._--~---,...-- ------ Park Reserve Fund ------~- -----~.._--.. - ------- ~. --,,------- --------- .-- --- __ Gra~~Jsp~cify) -----~-- -_.~---"-_....~ _ __ DSl_na!iCln_s (specify) -- ,--,..,.._---- State Aid . ',-- ---.- -"-----'-",-- --......--..---- ---- ----------.--- _..__._.,-~- Assessments ---- -- --- ....,~~.--_._-~----~._--- ~--~--- ~.~------~---~---,..,-_._---_._._- __ Sa~itary Sewer Fund-Base --..---- - S~~~ary_~~~~rFund-Trunk ---- ~.__..,-~-- .._-..----- 9!()r~Qr:.~':1~ge Funj_-_~~se ___ ~--~-- 125,000 ~!()rf"YJ..gr_~':1~g!?fl:!_n_d- Trunk __. _______ .._______ _.__ ___________.._'_'___m______~_ "________~_._____._..___ ------.---.--.----..---.----.---- 00_ o ___._____. _~____~_________.___~~___'____._._,.__ -~- I T ax Lev 0> I\) Total - - . . 125,000 Description: _~________________________n_____ f Storm Sewer and Ponding Improvements to meet -future development needs in + the area west of County Road 83 and south of County Road 101. ---~ Justification: -------------~ --- --- ------------- ----- Upon full development of this area, an improved drainage system may be needed to prevent flood damage to existing properties. ~-_._-~-------------_....--_._.__._-_.----~_.,-----_.----.--.---...----------- .. ..__._n_+___ Other Comments: ._---.-_._---.-._-_._,.-----_._._--------_.~-_._~.._'-.,---.-.----- Hydraulic study done indicates to lower the current 100-year high water level, additional culverts are needed under railroad spur lines in the CertainTeed property. Need CertainTeed drainage agreement. -~---_._--------'.'--- ---.- Operatina Costs: ----------,---~-------_._.. ,._..-_.._-~-- PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 ~()~~_t lI!!.'!!1ager: Project Type: Project Title: Total Pr()ject Cost: --~--,._-~ Bruce loney Storm Sewer O'Dowd - Thole Control Structure $250,000 A. Ex enditure Items: 2009 2010 2011 2012 2013 Land & ROW -- C-ons-tructTO;,----------------------- ------------------- ..-- .--- -- --------- _u__ --.--........ ---.......- 200,000 _=.- @pr<iY~me~!~==-------- ------ -------~--- __ .__n._..._.._....."_____n..._ '_____0' ___._____.~.____. - ~--_._---_." --'- '-'--- -------------._--- ....-.......-.--.-.--------- -~---'-'-"----'--'----- -----~--^.._---_.. . ------ _._---- -----. --. -- .. ._-'._._..~. ----,------------- Engineering/Admin. 50,000 Total - - - . 250,000 B. Funding Source: General Fund -.. ----.----.--.---- --....--.-..--- _ _ <;;~pit~l_lr:!lp~gy~!!l~!1~Eund -----.-----.- Park Reserve Fund _,__,_, _._____~__~___.._n_..__.____..n -.-----..-------.- --'-'-'-~ _.m._ Gr~n!:?Jsp~0tL____ --_.---- ___ g.s>_~?tio~~J~Eecify) -.......-...----- State Aid . _ ._ _.____... ..._.__u____~_._______,_____,_~~_ ___~_ ._---~------- -~ .---_.------ Assessments n__.' ~ .____ ____no __ ._..~___ 0"" .,_.____~___.. ------~------~ ----,._---~-- ......-...-- __ SC!l)it~I)'_~e.V\I~'"_f.und-Base ._-~----~--,-_....,-"-~--~~_..... -.... ...--.--..... _ _ SC!!1it~r_L~eV\le.~Fund- Trunk ._---_._---~----'- --_._-~~.._-.-------_._.._-_._-------_._-- -- - ------- ---- Storm Drainage Fund-Base -----~-_.,--- -~-_._~---- -------- --- - ~----- ex> _ StormDrainage Fund-Trunk 250,000 ~"-"'-----'- I T ax Levy --_.~~-...,----'---- 0) w Total - - - . 250,000 (DeScription: . ___________________________ ,) A permanent control structure to regulate flows from Lake O'Dowd and Thole ~ Lake for better storm water management ____..______..____._.._____.___~___.__._. _____ .,__--_0- Justification: -----~--~._----_."._...__.__.._----- - ---------._------._---~_._.__.". -----..-..- Potential future development of area and increase flows to lakes may require permanent structure to establish run out elevation and rate of flow. ---~.~~~~~---.~-_..~- Other Comments: Area would need to be annexed and this may happen beyond 2010. Condition- with DNR and Scott County WMO is required. -~----_.__.-------------_..__._._----_....._--_.__.__....-.----- . - ._-----"._....".__._.~..~---"..._._-_.----_.- -_._.~.._.~.- OperatinQ Costs: ____.._______.__.____~___________.__ ____._c--~_____~___..___. - --.._._.~......- City of Shakopee Capital Improvement Program 2009-2013 l='r~j~.c:!lVI.a_rlag~!i__._______ Project T)'pe: Project Title: L____________ Total~rolect Cost:___.__. _.____ Bruce Loney Storm Sewer O'Dowd - Thole Overflow Channel $200,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW ... .__._~~_.. _____.__~__ _,,_,,___,___,,_,~__'___'__~_"~__'____ ____..._.__..~___~___.._____.__~"_. _._____u_____.._________. _.....___._. __'_u.___'.' --... .. ---.---- .. _. <:;_o!ls!r~_~tion ...__.__.____.____ _..___ _ ___.______.____. ........ .___ . .____. ___... ___ .____ _ __.__ __ . 1 ~(),QqQ_ I!'1PT~\I~ment~____.____._ ________ ._____.u~__.______. .._____._._____.________._.. ...--.----. ----.-- ...-...-..-.-. -..-....- Engineering/Admin. 50,000 Total - - - - 200,000 B. Funding Source: General Fund -'-" ----.------.-"..--------" ----~ __.. C.<1pit~U!!12_~<:>Yement Fund -- Park Reserve Fund ..-... _.__.._.._---~_._-----~-_. ---~ ~--~ ~~---,--_.--._-~ ___ Gr~'.:l~J.specJ!Y~__ __ -.---------- ___ D9!l?tions (specify) ________._____._ ----.- State Aid . -.- -----..-....-----.-.....- -...-.--.-,,--.--.-- ._-~ -------~~----~ -------._~--_._--- ~----_._--~--"-.._._--~ -~_.__..--._-_.._--._---~_._---- ---"--._--" Assessments -----. _._-----......-._..__..~._-~_.._.------ -.-------.-- ---_.".__._-_.~~~ -_._---~._~-- ~_._.__.~~..---------~---- ----~-_._-- - -------- _.. ~.<1l1it~1)' Se.lJ'.fer F~Qd-Base___ _______._~._ ____._____ ____ ___u..__._._ ..--.------ _ ~~l1it~I)'_~e_IJ'.fE?L Fund- !runk ____ ___________.___ ______u_________.____ _ St<:>!n:!.Qrail1age Fund-Base _____.._____ ____.___. 00 Storm Drainage Fund-Trunk __ 20q,0QQ..____ J, Tax Levy ~ Total - - - - 200,000 j Description: ~ Improvements to O'Dowd/Thole overflow channel to handle future development areas. -~----------- - ---~- ---~-- -- ----- - -~ ----- ---- -- ~ - - - Justification: ---- --------- - -----~ -- - --- --- -- ----- Increase flows from development require improvements. ---.~-~-----_._._~--~---_.._-- Other Comments: . ._----~_.._-_._._~---- .-. -.---- Improvements can be coordinated with development along channel. -----_.__._---_._----_..__._._~_._------_._--- - -- _...------ OperatinQ Costs:____._______________ PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 P!oje~!~<!nag~!.=.__ Project Type: Project Title: __ Total Project Cost: ___ Bruce Loney Storm Sewer Construction of Pollution Prevention $2,000,000 Devices A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW ---,- .---- ---------- --~-_._--"'----- Construction 1 ,700,000 =. 01pr~men.!~____.. ~===--== -=---===.:------ ---.-~=== =~~=~=_-~ ~--. .._=-~~ Engineering/Admin. 300,000 Total - - . - 2,000,000 B. Funding Source: General Fund C~i.~!Jmprovement Fund Park Reserve Fund Gr~r1~_Cspecify) .m~__ . _ Q.s>na.!!~n~J~QecifY)__mm____._.__.________ ___~______. _.m__ .... _ ___Un. State Aid .- ---.. ._, ~--,..__. ..-----.-.------.-.~__ _____._____.._____~___ ______..__.._ .. _ n_....__.___ ____n _______ . ___~.____ ______..._._____ Assessments -...--.-' __~_u._..______.______._,_.___.__._ ___~__.____,__~____._u________._____ . _____._ ____.______ ___n________,. ___.__.__ m_ ~9nit~1}' SeY"ElLf~~i-.Bas~_ ___ _____.__~__.______._____.m m _mmmm__ _._.m_______..m. ___ ____ ..___._.___ . -- ... S.9-"it~r'y_~e~~rJ=.LJfl.8.~Iru[lt._~_ ____.____.___ ._______~_m__m_____._ __________ .___ __ _____u__. .un m. .__._ . .m _______ __._____ __ ~!<?r~Q!:(~!r1~9~f_lJ..l'!g:Base____________ ____~____ _____.__.______.____________ . ___ __ .__2,goO,Q9.2_ _.______ ___ ex> Storm Drainage Fund-Trunk 0, TaxCevy- . -~-~-~----- .._-~..--~-~-. .--- 01 Total _ _ 2,000,000 Description: j Construction of pollution prevention devices in the downtown to treatsTorm- ~ water, prior to discharging into the Minnesota River. Justification: ----,_.~~ This may be mandated in the future. _._.._.,~--~ -~-_._- Other Comments:_~___.____._________ .._m____ _____.~_.. _____" _______. ..u..._...__________,____"__u__..._. __ __ ..____, ___ ..._. - _,_,_._._ ___n____.._,..,.__._ OperatinaGosts:____._______._. .._._m .__._._ PROJECT LOCATION City of Sha~dpee Capital Improvement Program 2009.2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Constructian CSAH 21 . CSAH 18 to CSAH 42 $1,700,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 580,000 830,000 Improvements Engineering/Admin. 120,000 170,000 Total 700,000 1,000,000 . . . B. Funding Source: General Fund Capital Improvement Fund 350,000 500,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid 350,000 500,000 Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I T ax Levy 0> 0> Total 700,000 1,000,000 . - - j Description: Extension of CSAH 21 from CSAH 18 to CSAH 42. ~ Justification: Scott County traffic will warrant the construction of CSAH 21. Other Comments: City costs will be for a bituminous trail, a traffic signal, storm sewer, and curb & gutter. Construction of a rural section would significantly reduce the City's costs. Scott County has received Federal Grants for 2009 and 2011 construction. Costs shown above are the City's portion of the project. Total estimated project cost is $26,000,000. Operatinq Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2009 Street Reconstruction Program $1,500,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,250,000 Improvements Engineering/Admin. 250,000 Total 1,500,000 - - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 300,000 - ($PUC) . State Aid . 10o,00d Assessments 270,000 Sanitary Sewer Fund-Base 230,000 Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 80,000 00 Storm Drainage Fund-Trunk I T ax Lev 520,000 0) -....J Total 1,500,000 - - . . Description: Street, sanitary sewer & watermain reconstruction. Pierce Street, from 6th Avenue to 10th Avenue; Clay Street, from Pierce Street to south of 10th Avenue; and Spencer Street, from 10th Avenue to Shakopee Avenue. Justification: To continue with the rehabilitation of the City's infrastructure in the older sections of the community. Other Comments: Sidewalk connection along Spencer Street, from Shakopee Avenue to 10th Avenue is included in project. Operatina Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2009 Bituminous Overlay $300,000 A. Expenditure Items: 2010- 2011 2012 2013 land & ROW Construction Improvements Engineering/Admin. 60,000 Total 300,000 - - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid 110,000 Assessments 90,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I T ax Lev 100,000 0) ex> Total 300,000 - - - - Description: I Bituminous overlay of Shenandoah Drive and 4th Avenue, from Shenandoah ~ Drive to the CertainTeed property. Justification: Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Other Comments: Bituminous overlays are more cost effective than reconstructing pavements. OperatinQ Costs: PROJECT LOCA TION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2009 Pavement Preservation $440,000 A. Expenditure Items: 2009 2010 2011 2012 2013 land & ROW Construction 360,000 Improvements Engineering/Admin. 80,000 Total 440,000 - - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid 180,000 Assessments 132,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base co Storm Drainage Fund-Trunk I Tax lev 0) c:o Total - - - Description: I Bituminous reclamation of Boiling Springs Road, from Stagecoach Road to 900' ~ north of Preserve Trail; and a bituminous overlay of Sfageroach Road. from Preserve Trail to 600' south of 13th Avenue; and 13th Avenue to the City Limits. Justification: Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Other Comments: Bituminous overlays and bituminous reclamation projects are more cost effective than reconstructing pavements. OperatinQ Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Fuller Street Trail Extension $450,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Constru.ction 360,000 Improvemehts Engineering/Admin. 90,000 Total 450,000 - - - - B. Funding Source: General Fund Capital Improvement Fund 318,000 Park Reserve Fund Grants (specify) Donations (specify) 118,000 (State &County) State Aid Assessments 14,000 (Escrow) Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy -....j 0 Total 450,000 - - - - f Description: Extension of the existing bituminous trail located on Fuller Street south of ~ Highway 169 north to Vierling Drive. This project includes improvements to the . bridge over Highway 169. ! Justification: Other Comments: Staff will apply for a safe routes to school grant. The City could qualify for up to $175,000. The $14,000 assessment is an escrow the City is holding from the Orchard Park Development. Operatinq Costs: PROJ ECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction CSAH 18 Trail $100,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 80,000 Improvements Engineering/Admin. 20,000 Total 100,000 - - - - B. Funding Source: General Fund Capital Improvement Fund 100,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Lev "'..J ~ Total - - . - I Description: Raise the elevation of the trail along CSAH 18 north of the Glacier Estates + Development. Justification: The existing trail floods during times of high water. Other Comments: OperatinQ Costs: City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Opus Development $1,400,000 A. Ex enditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,100,000 Improvements Engineering/Admin. 300,000 Total 1,400,000 - - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 1,400,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Tnlnk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy -...J I\) Total - - - - Description: l Extension of a road and utilities to allow for further subdivision of property ~ located in the Industrial Park. Justification: ~ . Owner petitioned the City for improvements and has requested that the project ill be put on hold until 2009. Other Comments: Operatina Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Intersection Total Project Cost: Bruce Loney street Construction Improvements at Old Carriage Road $350,000 and Old Carria e Ct. North A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 280,000 Improvements Engineering/Admin. 70,000 Total 350,000 - - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 350,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Lev -....J w Total 350,000 - - - - I Description: Installation of a traffic control signal or construction of a round-a-bout at Old ~ Carriage Road and Old Ca'oage Court North. Justification: / A traffic study must be completed to determine if improvements are warranted. Other Comments: Operatinu Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce loney Street Construction Hansen Avenue from Crossings Blvd. $625,000 To CSAH 18 A. Ex enditure Items: 2009 2010 2011 2012 2013 land & ROW Construction 500,000 Improvements Engineering/Admin. 125,000 Total 625,000 - - - - B. Fundin Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 625,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk. I Tax Levy -....I ~ Total - - - - {' Description: .J Extension of Hansen Avenue to CSAH 18 from Crossings Blvd. to serve ~ Shakopee Crossings East development and Improved access to CSAH 18. Project includes acceleration and deceleration lanes on CSAH 18. Justification: Developer would petition the City for a 429 Special Assessment project to construct Hansen Avenue to improve traffic circulation for commercial area development. Other Comments: Scott County would need to allow access to CSAH 18 in order for project to proceed. OperatinQ Costs: PROJECT LOCATION City of Sha~opeeCapitallmprovement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2010 Pavement Preservation $570,000 A. Expenditure Items.: 20Q9 20l0, 2011 2012 2013 Land & ROW Construction 500,000 Improvements Engineering/Admin. 70,000 Total - 570,000 - _ _ B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid 150,000 Assessments 150,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 50,000 00 Storm Drainage Fund-Trunk ~ Tax Levy 01 Total _ _ _ _ f Description: Bituminous Overlay. 4th Avenue from Gorman Street to Scott Street and ~ Spencer Street from 4th Avenue to Shakopee Avenue. Justification: Continuation of the City's Pavement Preservation Program to improve paved roadways. Other Comments: Bituminous overlays are much more cost effective than reconstructing pavements. Streets will be evaluated each year and may be moved up or moved back in the CIP. OperatinCl Costs: City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2010 Bituminous Overlay $400,000 A. Ex enditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 320,000 Improvements Engineering/Admin. 80,000 Total - 400,000 - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 120,000 Sanitary Sewer Fund-Basel. Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Lev -....,J 0> Total - - - f Description: Bituminous overlay of 2nd Avenue and 3rd Avenue, from Atwood Street to ~ Sommerville Street; 1 st Avenue, from Holmes Street to Sommerville Street; Atwood Street, Fuller Street, Lewis Street and Sommerville Street, from 1 st Avenue to 4th Avenue; and Holmes Street, from 1 st Avenue to 3rd Avenue. Justification: Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Other Comments: Bituminous overlays are much more cost effective than reconstructing pavements. Streets will be evaluated each year and may be moved up or moved back in the CIP. Operatina Costs: City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2010 Street Reconstruction $1,800,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,450,000 Improvements Engineering/Admin, 350,000 Total - 1,800,000 - . - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 330,000 (SPUC) State Aid Assessments 330,000 Sanitary Sewer Fund-Base 225,000 Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 100,000 <Xl Storm Drainage Fund-Trunk I Tax Levy -....I -....I Total - - - Description: j Sanitary sewer, storm sewer, watermain and street reconstruction of 7th and 8th ~ Avenue, from Market Street to east of Dakota Street and Minnesota Street and Dakota Street, from 7th Avenue to Shakopee Avenue. Justification: Continue with the rehabilitation of the City's infrastructure in the older sections of the City. Other Comments: Streets will be evaluated each year and may be moved up or moved back in the CIP. Operatinq Costs: City of Sha~opee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Railroad Signalization $400,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 320,000 Improvements Engineering/Admin. 80,000 Total - 400,000 - - . B. Funding Source: General Fund Capital Improvement Fund 100,000 Park Reserve Fund Grants (specify) Donations (specify) 300,000 (MNIDOT) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk Tax Lev Total . . . j Description: At grade railroad crossings at Scott Street and Apgar Street will need crossing ~ signal due to traffic volumes at these interseclions. Justification: Traffic volumes of vehicles crossing, increased number of trains and possible increased speed of trains warrant the signal installation. Other Comments: Funding from the State of Minnesota is programmed for these intersections. City cost is for 10% of signal cost and roadway realigned to place signals. Operatin!1 Costs: PROJECT LOCATION City of Sha~opee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction C.R. 101 Improvements, from CSAH $540,000 17 to Fillmore Street A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 415,000 Improvements Engineering/Admin. 125,000 Total - 540,000 . - - B. Funding Source: General Fund Capital Improvement Fund 200,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base 240,000 Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 100,000 00 Storm Drainage Fund-Trunk I Tax Levy ....... co Total . 540,000 - - . Description: I Street, sanitary sewer, storm sewer and watermain improvements to C.R. 101, ~ from CSAH 17 to Fillmore Street. Justification: Other Comments: This would be a County project with the City contributing funds for sanitary SE'lwer, storm sewer and concrete curb and gutter. Costs above are only for the City's portion of the project. OperatinQ Costs: City of Sha~opee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Shenandoah Business Park $500,000 1m rovements A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 400,000 Improvements Engineering/Admin. 100,000 Total - 500,000 - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 500,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I T ax Lev 00 0 Total - 500,000 . . . I Description: ~ I nlrastructu re lor Industrial Property east 01 Shenandoah Drive and North 01 Fourth Avenue. Justification: Sanitary sewer, watermain, storm sewer and streets are needed to serve this development. other Comments: Property owner may request a 429 Special Assessment Public Improvement Project. Developer may want to request assistance from City due to the subsurface conditions and to allow sanitary sewer and storm sewer lift stations to develop the site. Operatina Costs: City of Sha~opee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction T.H. 101 Trail Extension $50,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 40,000 Improvements Engineering/Admin. 10,000 Total - 50,000 . . . B. Funding Source: General Fund Capital Improvement Fund 50,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I T ax Levy 00 ~ Total - 50,000 - . - j Description: Construction of a bituminous trail on the south side of C.R. 101, from Sarazin ~ Streetto the bridge over the Mm Pond. Justification: Pedestrian traffic in the area may warrant construction of this trail. Other Comments: OperatinQ Costs: City of Shakppee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Constructio.n 2011 Bituminous Overlay $260,000 i A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 210,000 Improvements Engineering/Admin. 50,000 Total . . 260,000 . . B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 78,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I T ax Lev 182.000 00 I\) Total . - 260,000 - - I Description: Bituminous Overlay of Ruby Lane, Ruby Circle. Granite Drive. Granite Court and ~ Sapphire Lane, from Vierling Drive to Murphy Avenue and Heritage Drive, from Vierling Drive to Onyx Drive. Justification: Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Other Comments: Streets will be evaluated each year and may be moved up or moved back in the CIP. Operatina Costs: City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Constructiqn TH300 Reconstruction $2,200,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,750,000 Improvements Engineering/Admin. 450,000 Total - - 2,100,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 250,000 (SPUC) State Aid 1,320,000 (State Turnback Funds) Assessments 380,000 Sanitary Sewer Fund-Base 250,000 Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ex> Storm Drainage Fund- Trunk I T ax Levy ex> w Total - 2,200,000 - - I Description: Reconstruction of old T.H. 300. 6th Avenue, from 10th Avenue to Adams Street ~ and 10th Avenue, from 6th Avenue to C,R. 69. Justification: To continue with the rehabilitation of the City's infrastructure in the older sections of the community. Other Comments: City does qualify for State turnback funds for improving Old T.H. 300, which has been turn backed to the City. Operatina Costs: PROJE,CT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: 2011 Bit. Overlay Total Project Cost: Bruce Loney Street Constructiqn Vierling Drive from C.R. 79 to CSAH $525,000 16 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 425,000 Improvements Engineering/Admin. 100,000 Total - - 525,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid 250,000 Assessments 130,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy 145,000 00 .j:>. Total - 525,000 - - j Description: Bituminous Overlay. Vierling Drive, from C.R. 79 to Limestone Drive. ~ Justification: Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Other Comments: Bituminous overlays are more cost effective than reconstructing pavements. Vierling Drive will be evaluated each year and may be moved up or moved back in the CIP. Operatina Costs: ;, City of ShaJ{ppee Capital Improvement Program 2009-2013 Project Manager: Project Type: " Project Title: Total Project Cost: Bruce Loney Street Constructi~.n 2011 Reconstruction Project $2,100,000 A. Expenditure Items: 2009 2010 ' 2011 2012 2013 Land & ROW Construction 1,900,000 Improvements Engineering/Admin. 200,000 Total - - 2,100,000 - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 270,000 (SPUC) State Aid Assessments 450,000 Sanitary Sewer Fund-Base 230,000 Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 100,000 00 Storm Drainage Fund-Trunk I T ax Levy 1,050,000 00 01 Total 2,100,000 - - - - Description: '+ Streel. san;lary sewer and waterma;n reconstruction. Justification: To continue with the rehabilitation of the City's infrastructure in the older sections of the City. Other Comments: SPUC has not determined the extent of the watermain improvements. Streets will be evaluated each year and may be moved up or moved back in the CIP. Operatinq Costs: PROJECT LOCATION City of Shakppee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Trail Extension along CSAH 18 $65,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 50,000 Improvements Engineering/Admin. 15,000 Total - - 65,000 - - B. Funding Source: General Fund Capita/Improvement Fund 43,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 22,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage F.und-Base 00 Storm Drainage Fund-Trunk I T ax Levy ex> 0) Total - 65,000 - - I Description: Construction of a bituminous trail along CSAH 18 from Glacier Estates to ~ Crossings Boulevard. Justification: Pedestrian traffic in the area may warrant construction of this trail segment. Other Comments: The City has $22,081.00 in an escrow account for the construction of this trail. Operatina Costs: City of Shak~pee Capital Improvement Program 2009-2013 Project Manager: Project Type: I Project Title: Total Project Cost: Bruce Loney Street Constructiot;l Traffic control signal or round-a- $650,000 bout for C.R. 79 and Vierlin Dr. A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 500,000 Improvements Engineering! Admin. 150,000 Total - . 650,000 . - B. Funding Source: General Fund Capital Improvement Fund 150,000 Park Reserve Fund Grants (specify) Donations (specify) 500,000 (County) State Aid ASsessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund- Trunk I T ax Levy CX> -....J Total - . 650,000 - - Description: f New traffic control signal or round-a-about at County Road 79 and Vierling ~ intersection. Justification: . Sufficient traffic movements may warrant the signal system. A warrant study will need to be done to justify the signal. Other Comments: Relocation of High School to the south will change traffic patterns and may justify a signal or round-a-bout at this time. Scott County has jurisdiction over the intersection. Operatinq Costs: $2,400!year for operating and maintenance costs if a signal is installed. i i City of Shak.ppee Capital Improvement Program 2009-2013 Project Manager: Project Type: i Project Title: Total Project Cost: Bruce Loney Street Colistructio,:", 12th Avenue Trail $200,000 A. Expenditure Items: 2009 2010 2011 2012 2013 land & ROW Construction 160,000 Improvements Engineerin IAdmin. 40,000 Total . . 200,000 . B. Funding Source: General Fund Capital Improvement Fund 200,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax lev 00 00 Total . . 200,000 . . r Description: } Construct a bituminous trail from CSAH 83 to Quarry Lake Park. + Justlficatlon: Other Comments: OperatinQ Costs: .,,It,,~ PROJECT LOCATION City of Shak,opee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Shenandoah Drive Extension $1,450,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 200,000 Construction 1,000,000 Improvements Engineering/Admin. 250,000 Total - - 1,450,000 - - B. Fundin Source: General Fund Capital Improvement Fund 250,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid 300,000 Assessments 900,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk Tax Levy Total - 1,450,000 . . f Description: Shenandoah Drive extension from Eastway Avenue to CSAH 16. + Justification' This roadway would serve as a local collector and provide access to nearby property. This project is very much developer driven. Other Comments: Construction of this roadway may be accelerated if racino is built. OperatinQ Costs: City ofShal<opee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2012 Bituminous Overlay $160,000 A. Ex enditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 130,000 Improvements Engineering/Admin. 30,000 Total - - - 160,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 48,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 9torm Dr9il)qgeFund-1ru-"~.... I Tax Lev . . . 112,000 co 0 Total - - 160,000 - f Description: Bituminous overlay of Minnesota Street, from Vierling Drive to 11th Avenue, ~ Minnesota Court, Clover Court and Vie~ing Court. Justification: Continuation of the City's Pavement Preservation Program to maintain existing infrastructure. Other Comments: Bituminous overlays are more cost effective than reconstructing pavements. Streets will be evaluated on a yearly basis and may be moved up or moved back in the CIP. Operating Costs: City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2012 Pavement Preservation $360,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 270,000 Improvements En ineering/Admin. 90,000 Total - . . 360,000 . B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 110,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy 250,000 CD ~ Total . . - 360,000 - I Description: Bituminous overlay of 11th Avenue, from Polk Street to Adams Street; Monroe t Street, Madison Street and Jefferson Street, from 10th Avenue to 11th Avenue; and Polk Street, Harrison Street and Jackson Street, from 11 th Avenue to 12th Avenue. Justification: Continuation of the city's pavement preservation program to maintain existing infrastructure. Other Comments: Streets will be evaluated on a yearly basis and may be moved up or moved back in the CIP. OperatinQ Costs: PROJECT LOCA TION City of Shakbpee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 3rd Avenue Street Reconstruction $1,350,000 A. Ex enditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,100,000 Improvements Engineering/Admin. 250,000 Total .. - - 1,350,000 - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 260,000 (SPUC) State Aid Assessments 240,000 Sanitary Sewer Fund-Sase 240,000 Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 50,000 00 Storm Drainage Fund-Trunk I T ax Levy 560,000 (0 I\) Total - - 1,350,000 - j Description: Street, sanitary sewer, storm sewer and watermain reconstruction on 3rd ~ Avenue, from CSAH 17 to Spencer Street and on Minnesota Street, from 3rd Avenue to C.R. 101. Justification: Continuation of City's Pavement Preservation Program to improve paved roadways. Other Comments: Streets will be evaluated on a yearly basis and may be moved up or moved back in the CIP. Operating Costs: City of Shak9pee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Independence Dr. 1/8 Mile South of $310,000 Valle View Rd. A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 250,000 Improvements Engineering/Admin. 60,000 Total . . . 310,000 . B.Funding Source: General Fund Capital Improvement Fund 93,000 Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 217,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk T ax Levy Total - . 310,000 . Description: I Collector street construction on Independence Drive for a 1/8 mile south of + Valley View Road. Includes sanitary sewer and wateonain extensions. Justification: Collector street needs to be installed to provide access to properties south of Valley View Road. Other Comments: Project is dependent on development. OperatinQ Costs: PROJECT LOCA liON City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Traffic Control Signal at Vierling $250,000 Drive and C.R. 69 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 200,000 Improvements Engineering/Admin. 50,000 Total - - - 250,000 - B. Funding Source: General Fund Capital Improvement Fund 125,000 Park Reserve Fund Grants (specify) Donations (specify) 125,000 (County) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I Tax Levy co .J::>. Total - - - 250,000 - f Description: ~ New traffic control signal at Vierling Drive and County Road 69 intersection. Justification: Sufficient traffic movements may warrant a traffic signal. A warrant study will need to be done to justify the signal. Redevelopment of commercial district is needed to generate traffic for signal system. Other Comments: Will need to coordinate funding and signal justification with the County. Operating Costs: PROJECT LOCATION $2000/year for power City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Vierling Drive - C.R. 69 to Taylor St. $670,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW 100,000 Construction 450,000 Improvements Engineering/Admin. 120,000 Total - - - 670,000 . B. Funding Source: General Fund CapitallmprbVement Fund Park Reserve Fund Grants (specify) Donations. (specify) State Aid 170,000 Assessments 500,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ex> Storm Drainage Fund-Trunk I Tax Lev <.0 (J1 Total - - - 670,000 . ,. Description: + The construction of street, utility, sidewalk and trail system from County Road 69 to Taylor Street. Justification: Vierling Drive completion is needed to provide access to commercial property south of Shakopee Town Square and North of the Shakopee By-Pass while completing this east-west collector system. Other Comments: This project is dependent on a commercial development proposal adjacent to this street. Operatina Costs: PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Bituminous Reclamation of 4th Ave. $320,000 from CertainTeed to CSAH 83 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 250,000 Improvements Engineering/Admin. 70,000 Total - . . . 320,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid 230,000 Assessments 90,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 00 Storm Drainage Fund-Trunk I T ax Lev <0 0> Total . . . . 320,000 Description: I Bituminous reclamation of 4th Avenue, from the CertainTeed property to CSAH t 83, and construction of a right turn lane at CSAH 83. , Justification: Traffic levels from development do not warrant construction of a three lane roadway. Other Comments: Operatina Costs: City of Shak<>peeCapitallmprovement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction CSAH 17 Expansion $25,000,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 23,000,000 Improvements Engineering/Admin. 2,000,000 Total - - - . 25,000,000 B. Funding Source: General Fund Capital Improvement Fund 800,000 Park Reserve Fund Grants (specify) Donations (specify) 23,400,000 (County) State Aid 800,000 Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ex> Storm Drainage Fund-Trunk I Tax Levy co '" Total - - . - 25,000,000 f Description: Expansion of CSAH 17, from St. Francis Avenue to CSAH 42. ~ Justification: Projected traffic volumes warrant the expansion of CSAH 17. Other Comrnents: City costs will be for a bituminous trail, storm sewer and concrete curb & gutter. Operatina Costs: City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2013 Street Reconstruction Program $2,400,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 2,000,000 Improvements Engineering/Admin. 400,000 Total . - . . 2,400,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 380,000 (SPUC) State Aid Assessments 900,000 Sanitary Sewer Fund-Base 290,000 Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 100,000 ex> Storm Drainage Fund-Trunk J Tax Levy 730,000 co ex> Total - 2,400,000 . - . Description: .l Street, Sanitary Sewer, Storm Sewer, and watermain reconstruction: ~ Bluff Avenue from Main Street to Marschall Road Main Street and Prairie Street from Bluff Avenue to 1st Avenue Dakota Street from Bluff Avenue to 2nd Ave Naumkeag Street from 1 st Avenue to Bluff Avenue Minnesota Street from Bluff Avenue to 1st Avenue Scott Street and Atwood Street from Levee Drive to 1 st Avenue Levee Drive from Scott Street to Holmes Street Justification: To continue with the rehabilitation of the City's infrastructure in the older sections of the community. Other Comments: Reconstruction of streets should be done in conjunction with redevelopment of the area. SPUC has not determined the extent of the watermain improvements. Operatina Costs: . PROJECT LOCATION City of Shakopee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Constructio.1i CSAH 15 - T.H. 169 to 17th Ave. $1,300,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,000,000 Improvements Engineering/Admin. 300,000 Total - . - - 1,300,000 B. Funding Source: General Fund Capital Improvement Fund 100,000 Park Reserve Fund Grants (specify) Donations (specify) 550,000 (County) State Aid Assessments 650,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk Tax Lev Total . - . 1,300,000 Description: I County road expanded to four lanes to meet growing traffic due to commercial ~ ~evelopment along CSAH 15 Justification: County road needs to be upgraded to provide for increased traffic due to future commercial development. Other Comments: Dependent upon rate of commercial development in the area and County approval. Operatina Costs: PROJECT LOCATION City of Shakqpee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Extension of Total Project Cost: Bruce Loney Street Construction Valley View & Control Signal at CSAH $1,000,000 17 & Valle View A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 800,000 Improvements Engineering/Admin. 200,000 Total . ~ - - 1,000,000 B. Funding Source: General Fund Capital Improvement Fund 260,000 Park Reserve Fund Grants (specify) Donations (specify) 100,000 (County) State Aid Assessments 640,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ex> Storm Drainage Fund-Trunk I Tax Lev -" 0 Total 1 ,000,000 0 . - . . f Description: Extension of Valley View Road to Sarazin Street and construction of a new traffic ~ control signal atthe Valley View Road and CSAH 17 intersection. . Justification: Growth in the area and traffic will warrant construction of this roadway. Sufficient traffic movements may warrant the signal system. A warrant study will need to be done to justify the signal. Other Comments: Will need to coordinate the project with the County. Operatin!:l Costs: PROJECT LOCATION City of Sha~opee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Concrete Alleys $420,000 A. J;:xpenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 320,000 Improvements Engineering/Admin. 100,000 Total . - . - 420,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 100,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 320,000 ex> Storm Drainage Fund-Trunk I T ax Lev ...... 0 Total 420,000 ...... - . . - Description: Reconstruct existing alleys with concrete pavement. Justification: To rehabilitate existing alleys and improve drainage. Other Comments: Project location has not been determined. Operating Costs: City of Shakppee Capital Improvement Program 2009-2013 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction Downtown Paver Replacement $350,000 A. Expenditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 300,000 Improvements Engineering/Admin. 50,000 Total - - . . 350,000 B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) State Aid Assessments 175,000 Sanitary Sewer Fund-Base Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ex> Storm Drainage Fund-Trunk I ~ T ax Lev 175,000 0 l\) Total . - 350,000 . - Description: j Replace heaved or settled pavers in the downtown. t Justification: Heaved and settled pavers are a tripping hazard. Other Comments: Council should consider eliminating some or all of the pavers. Operating Costs: PROJECT LOCATION $5,000/year