HomeMy WebLinkAbout5.B.3. Accept Work on the 17th Ave Sports Complex Improvements, Project No. PR2005-2-Res. No. 6838
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CITY OFSHAKOPEE
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To: City Council and "V~i~~;)ilM'4:
Mark McNeill, City Administrator
From: Jamie Polley, Director of Parks, Recreation & Natural Resources
Meeting Date: December 16, 2008
Subject: A Resolution No. 6838 Accepting the Work of Gladstone
Construction, Inc. on the 17'h Avenue Sports Complex
Improvements and Authorizing Final Payment, Project No.
PR2005-2
Introduction
This item is to request City Council's authorization for acceptance of work and final
payment to Gladstone Construction, Inc. for the development of the 17'h Avenue Sports
Complex No. PR2005-2.
Backaround
Construction of the 17'h Avenue Sports Complex is complete 18 months after the
substantial completion date required in the contract. There are several items that City
Council needs to be aware of:
. Punch List:
The punch list items, with the exception of a few warranty items, were completed in
May 2008, after issuing the Contractor two Notices of Defective Work in December
2007 indicating life safety issues that were in need of correction. The punch list items
were completed five months after the Notices of Defective Work were received.
. Tax Forms and Lien Release Waivers
The Contractor has not submitted to the architect the required close out forms
including full lien waivers or consent of surety for this project however they have
submitted a final payment application and the architect SKV is recommending that
the City pay the amount owed minus the liquidated damages and close out the
project. The Architect has verified that the work has been completed in accordance
with the terms and conditions of the contract documents (Attachment A).
. Liquidated Damages and other Quantity changes
Liquidated Damages have been assessed for 281 days from April 15, 2007-January
22,2008 and for a total of $70,250.00. Additional Liquidated Damages fees include
the additional Architectural Fees per the contract during the time liquidated damages
were assessed totaling $24,664.13. Additional items reimbursable to the City include
a water meter reimbursement, irrigation reimbursement and temporary restroom
facilities totaling $4,793.00.
. Final Pay Amount
Contract: $ 600,000.00
Change Orders 1-3 $ 25,078.48
Liquidated Damages: $ (70,250.00)
Other Reimbursable Fees: $ (29,457.13)
Amount Paid to Date less Retainage: $ (472,195.62)
Retainaoe Due: $ (31.253.92)
Final Payment including Retainage $ 53,175.63
Visionina Relationship
F. Housekeeping
Reauested Action
If Council concurs, offer resolution No. 6838, A Resolution Accepting the work of
Gladstone Construction, Inc. on the 17th Avenue Sports Complex Improvements and
Authorizing Final Payment, project PR 2005-2 and move its adoption.
RESOLUTION NO. 6838
A Resolution Accepting the Work of Gladstone Construction, Inc. on the 17th
Avenue Sports Complex Improvements and Authorizing Final Payment, Project
No. PR2005-2
Whereas, pursuant to a written contract, signed with the City of Shakopee on
September 19, 2006,Gladstone Construction, Inc. has satisfactorily completed the 1ih
Avenue Sports Complex in accordance with such contract.
Whereas, the architect has verified that the work has been completed and
recommends the City retain the liquidated and related damages, totaling $99,707.13, for
delays in completion of the work in accordance with the contract; and,
Whereas, the architect has calculated that the final payment due and owing the
Contractor is $54,175.63
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed
to issue a proper order for the final payment on such contract in the amount of
$53,175.63, taking the contractor's receipt in full.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of ,2008.
Mayor of the City of Shakopee
ATTEST:
City Clerk
A-!tct(h VY\en.+ It
B KV
GROUP
Architecture
Interior Design
Engineering
Boarman Dec 10, 2008
Kroos
Vogel
Group Jamie Polley
Inc. City of Shakopee
222 North Second Street 129 Holmes St S
Minneapolis, MN 5540 I Shakopee MN 55379
Telephone: 612.339.3752
Facsimile: 612.339,6212
www.bkvgroup.com Re: City of Shakopee Soccer Complex
EOE BKV Comm. No. : 1536.03
Dear Jamie,
All necessary documentation has been sent to
Gladstone Construction as indicated in BKV's response to
the letter Gladstone sent on November 3, 2008. The city
of Shakopee should take appropriate measures to make
final closeout for the project and BKV will sign off on
the final pay application with the amount indicated on
the letter from BKV to Gladstone on November 4, 2008.
Sincerely,
Ryan Hochbrunn
Copy: David Kroos, BKV Group
Victor Pechaty, BKV Group