HomeMy WebLinkAbout5.F.4. Boards and Commissions Expiring Terms
s. F.'/.
CITY OF SHAKO PEE
Memorandum
Clnl\~S~~1~T
MEMO TO: Mayor and City Council U r\~ .......ill ~1l~: ~
, , ~f"
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Boards and Commissions Expiring Terms
DATE: November 24, 2008
INTRODUCTION:
According to City Council policy, it is appropriate that Council consider at this time the
reappointment of individuals whose terms on boards and commissions are expiring and announce
the upcoming vacancies.
BACKGROUND:
According to the policy, ninety days prior to the expiration ofterms each year, the Council shall
be advised of the upcoming vacancies and the attendance record of the individuals whose terms
are expiring, should those individuals be eligible for reappointment. At that time the Council
shall consider the reappointment of those individuals. Should the Council determine that the
individuals merit reappointment, they will be contacted to determine if they wish to seek
reappointment. Council shall also announce the upcoming vacancies and applications will be
accepted from all interested citizens of Shakopee.
Application Deadline: Since adoption of the current policy, there has been confusion on the
exact date that applications will no longer be considered. Sometimes there have been
insufficient applications received and Council has made nominations as late as the same evening
of appointment. In 1990, Council set the final date to receive applications as the date that
nominations are made. Unless Council directs otherwise, applications will be accepted until the
first meeting in February. The advertisement will encourage applications to be submitted by
January 26th so that Council can receive copies with their agenda packet for the February 3rd
meeting. (If insufficient applications are received, applications will continue to be accepted until
qualified individuals are appointed).
Eligible Appointees: Attached is a list of the individuals whose terms are expiring and who are
eligible for reappointment. (Those individuals who have not served more than three terms will
be invited to apply for reappointment, per the guidelines for appointments).
Summary: After the holidays, staffwill follow up on advertising, posting, and mailing notices
on accepting applications for filling the expiring terms on City boards and commissions. A letter
will be sent to each member whose term is expiring February 28, 2009 (excluding those
individuals who have served three terms) inviting them to consider reappointment.
RECOMMENDED ACTION:
1. Direct staff to advise those individuals whose terms are expiring on boards and
commissions (who have not served three consecutive terms) that they are eligible for
reappointment.
2. Announce that the City will be advertising and accepting applications from Shakopee
citizens for boards and commissions beginning in January. Applications may be obtained
at the City offices during regular hours, can be mailed if requested, or obtained from the
City's web site.
B&C-CCMemo
FEBRUARY 28, 2009
EXPIRING TERMS ON BOARDS AND COMMISSIONS
All members with expiring terms who are in compliance with the attendance requirements and
who have not served three full terms will receive a letter asking if they wish to be considered for
reappointment. According to the policy, members are not limited to three terms if the board or
commission they serve on does not meet monthly. Those members will also be notified.
Planning CommissionIBOAA
Ryan Magin
Park and Recreation Advisory Board
Brad Tabke
Corky Mars
Shakopee Public Utilities Commission
Bryan McGowan
Police Civil Service Commission
Stan V onBokern
Environmental Advisory Committee
Kathy Gerlach
Heidi Benedict
Telecommunications Advisory Commission
Mark Hillegas
2 vacancies
Historic Preservation Advisory Commission
Don McNeil
Board of Review
Eldon Reinke
Brian Call
Transit Commission
Randy Busch
John Drees
Economic Development Advisory Committee
Rajeev Rai
Mark Ewert
2 vacancies