HomeMy WebLinkAbout5.B.1. Fire Station 1 Audio Visual Upgrade
CITY OF SHAKOPEE 5: B.J#
Memorandum
To: City Council, Mayor, City Administrator
CO~~SF~f.
From: Dave Judd, Acting Fire Chief ... ,jf t~lj
Subject: Fire Station 1 Audio Visual Upgrade
Date: November 26, 2008
Background:
An upgrade of the audiolvisual tools for the Shakopee Fire Station 1 training rooms to meet the current
requirements is a $40,000 line item in the FY08 budget.
Training in the fire service industry has changed significantly over the years. Fire departments respond and
engage in many simultaneous actions at incidents using large numbers of firefighters that are required to have
great coordination skills. Much of this coordination needs to be "muscle memory" a procedure based training
designed to ensure most actions happen automatically, in the right place at the right time - safely.
Excellent computer, video and networked software tools are now used to reinforce this procedure based
training and even basic skill development and maintenance.
The Shakopee Fire Department routinely uses various computer based software simulators to maintain and
build these procedural and basic skills. Also used are standard classroom tools such as PowerPoint and other
common software tools along with lectures in standard classroom formats. This type of information is typically
conveyed simultaneously, using simulator software on one screen with audio, and scene layout and
documentation on a second screen with an instructor using audio and overheads to explain the information.
Shakopee Fire Station 51 (now Station 1) was built with Audio, Visual and Computer technology from the mid
to late 90's. The software tools used and how they are used have changed significantly and need to be
updated to maintain an effective training facility.
The upgrades proposed include:
PHASE 1
. Replace current prOjector
. Replace current projector screen
. Incorporate second projector and second screen
. Incorporate (1) Smartboard (or equivalent)
. Improve overhead sound system
. 2 wireless microphone systems
. Incorporate touch screen control for DVD, VHS, Projectors, etc...
. lighting control
PHASE 2
. Lighting control (if not done as part of phase 1)
. Podium Microphone or (1) additional wireless microphone system
. Audio mixer
. Replace overhead/document camera system
. Allow conference calls through overhead system
. Lock box (or rack) for components (DVD, VHS, etc...)
. Camera system to tape training
0 4-camera system (possibly remote controlled)
0 Video switcher
0 DVD record deck
PHASE 3
. Smartboard (or equivalent) in second conference room
Alternatives:
Working with John Peterson, a formal Request for Proposal was assembled and sent out to seven different
vendors. We received five responses back and the responses for the RFP are:
1. Tierney Brothers Inc.:
Phase 1 - $28,683.88
Phase 2 - $25,210.31
Phase 3 - $7,024.01
TOTAL = $60,918.2*
2. Dascom Systems Group:
Phase 1 - $34,012.00
Phase 2 - 26,034.00
Phase 3 - $5,594.00
TOTAL = $65,640*
3. Alpha Video & Audio Inc:
Phase 1 - $36,663.69
Phase 2 - $30,617.69
Phase 3 - $7,273.95
TOTAL = $74,555.33*
4. AVI Systems Inc.:
Phase 1 - $49,468.00
Phase 2 - $25,267.00
Phase 3 - $5,866.00 ..,
TOTAL = $84,034.55* (tax and freight were calculated separately in the RFP)
5. EPA Audio Visual Inc.:
Phase 1 - $41,851.00
Phase 2 - No bid
Phase 3 - No bid
* None of the vendors are able to complete electrical work, and it will be the responsibility of the Fire
Department to find an electrician and pay for time and/or materials.
Recommendation:
We recommend the purchase of equipment per the RFP response from Tierney Brothers for all of phase 1, all
of phase 3, and the equipment rack and accessories from phase 2 ($1,481) a total of $37,188.89. It is advised
in the RFP that installation will take six to eight weeks from receipt of the purchase order. This will likely carry
project completion into mid or late January of 2009.
ReQuest:
If Council concurs with staff's recommendation it should make a motion authorizing the purchase of audio
visual equipment from Tierney Brothers Inc., as outlined in their proposal, or with any staff approved
modifications, for phase 1, phase 3, and an equipment rack at a cost not to exceed $40,000.
~~8TiERnE!:I 3300 Universiiy Avenue SE
MinneaporlS. MN 55414-3326
www.lierneybrolhers.com
..0 BAOTI~ INC 6 J 2.331.5soo. 800.933.7337+ 612.331.3424
Audio VISUal Design & I~ SinIP 1977
November 6, 2008
John Peterson
City of Shakopee Fire Department
Proposal for AudIo-VIsual Service
RE: File Department TrainIng Room
Job Number: 7280906
Scope of Integration Services
Summary of Watt< to be completed by Tiemey Brothers. Inc. at Are Station 1. 2700 Vierling Drive East. Shakapee.Minnesota,
(Please initial if address Is correct or provide correct address. )
f.bmlU
Tierney Brothers. Inc. wiH install two Panasonic 3000 lumen WXGA projectors. The image wiH be displayed onto two ceifing recessed electric
screens. The viewing surface of the screens measures 92" diagonal and represents a 16:9 aspect ratio to match the projectors native
resolution. The existing screen will be removed and retumed to the client. The decision to remove the existing screen was based on the ability
to fit two cemng recessed wide fonnat screens into the existing opening. WJth the current screen left in place, a smaller second screen would
be required to fit the remaining ceifing space disrupting the aesthetic balance.
A SMART Technologies Sympodium will be installed at the podium location. The SMART Sympodium provides two functions. First it serves as the
local monitor for the dedicated computer located in the podium. Second it provides annotation capablDty over computer sources via a sty/us
similar to a tablet computer. There are many advantages to using a Sympodium versus the traditional wall mounted digital whiteboard. First
you eliminate the shadowing caused by the presenter standing in front of the projected image during annotation. Secondly. with a traditional
wall mounted board you are limited to the available size of the whiteboard. . The Sympodium uses the projection screen allowing for an image
large enough to be seen by participants at the rear of the room. The projection screen can also be mounted higher than the board as it does
not require the presenter to be able to reach the top of the board.
Audio reinforcement within the room will be accomplished via twelve flush mounted in ceifing speakers evenly distributed throughout the three
areas of the room; the center. and the two sides. Separate volume control zones will be configured to allow for independent gain adjustment
based on the varying ceiling heights within the room, Two wireless micrOphones will be included for speech reinforcement; one handheld. and
one lapel. The microphones will have the ablnty to work simultaneously with one and other.
A Crestron control system with a wired 6.4" color touch panel will be installed as the central point of control for the audio video system. The
tauch panel will reside at the podium location. The graphic user interface of the touch panel will be customized to include Shokopee Fire
Department logos. and will provide buttons to power on and off the projectors. raise and lower the projection screens. adjust volume control in
both zones. provide transport controls for the DVD/VCR combo. and allow the user to adjust the existing Lutron lighting system.
The existing and proposed equipment will be mounted in the built in cabinet at the front of the room.
~
Speech reinforcement in Phase 2 will be improved by installing a 12" goose neck microphone into the pOdium location. and adding an
additional wireless lapel microphone,
A POlycom microphone mixer with telephone hybrid and echo cancellation will be added further improving sound quality within the room
through DSP settings. oswell as adding audio conferencing functions to the room.
An in ceiUng Wolfvision document camero will be installed above the pOdium to display smofl objects/documents at the podium location
through the projection system. The Crestron control system will be updated to allow zoom functions available via the touch panel.
Four standard definition cameros will be mounted within the room for recording purposes. A Vaddio camero controller will be installed on a
shelf at the podium location that will allow the user to control each camero via 0 joystiCk. The controller has 0 smofl preview monitor that will
allow the user to preview the image prior to sending it to the recording device.
Phose 3
Tierney Brothers, Inc. will install 0 Panasonic 3000 lumen WXGA projector. The image will be displayed onto 0 wall mounted SMART
Technologies interactive whiteboard. The SMART Boord measures 94" diagonal, and represents a 16:9 aspect ratio.
A wall mounted interface will be instaUed at the front of the room and will contain connec1ions for a single computer input os wells as
connections for on accessory composite video device such os 0 DVD/VCR combo. The interface will ofso provide the ability to use 0 local
monifor if desired.
Audio reinforcement will be accompfished using the projector's intemal speaker.
Power on/off, source selection. and volume adjustments will be accomplished using the projector's supplied remote control.
We appreciate the opportunity to present this proposal. If you have any questions, please do not hesitate to contact us at your convenience
at 612-331-5500. Our fox number is 612-331-3424.
Proposal Prepared By:
Sales Representative - Marc Bergman
Sales Engineer - Domek Knutson
Please initial to aCKnowledge and authorize the Scope of Integration Services presented here,
3300 Unlverslly Avenue SE
DDD TiERnEY Mlnneapob, MN 55<414-3326
::8 Ell .cDT1 -,;;0- INC www.ttemeybfothers.com
612.331.ssoo. 800.933.7337+ 612.331.3424
A.uD_ VauaI ~ & Integr.r_ SincJe '977
Dale: November 6, 2008 Contact John Peterson
Company Name: Shakopee F.... Department / Phase 1 E-Mal: ioetersontlilci.shakoDee.mn.l
Room: Training Room Pho",,: 952233.9310
Jab: 7280906 Fax:
Revision: Sales Rep.: Marc Bergman
Revision Dale: Syslems Enol...." Darrick Knutson
Customized Price Quotation
Allow 6-8 weeks for installation from receipt of purchase ordet.
BQC: TJ
VIdeo Equlp....nt
2 Panasonlc 3000 Lumen WXGA Projectol PANPT-FW100NTU $ 1.949.00 $ 3.898.00
2 Chief Data Projector Celfing Moun' CHIRP AU $ 102.00 $ 204.00
2 .CelAng Column NOLPIPE $ 18.00 $ 36.00
2 Chief structural Plate CHICMS 440 $ 74.00 $ 148.00
1 Extron Interface Systerr Custom Package $ 667.00 $ 667.00
2 DraperCeling Recessed Electric Screen 9Z' Diagonal (LVe) ORA 1042671 $ 1.511.00 $ 3,022.00
1 SMART Technologies 15' Sympodlum Interactive Display SMASSID-350 $ 1.749.00 $ 1.749.00
I Extron 3 X 2 YGA Matrix Switchel EXT60-565-01 $ 530.00 $ 530.00
1 Extron Composite Yldeo Dlsfributlon AmpifiEll EXT60-696-01 $ 108.00 $ 108.00
1 Lutron Gralix Eye Control InterfacE LUTGRX-CI-RS232 $ 387.00 $ 387.00
1 OFE DYDNCR Combo OFE
VIdeo EquipmentTolat $ 10,749.00
Audio Equipment:
':lgi~~~Ntrff~~?&~;_:lJfJl.~~:~.:::(lA~'~::~I~~~;' , '. , .:~ ~ i_~'~
1 Shure Wireless Handheld Microphone SHUSlX24/SM58 $ 563.00 $ 563.00
1 Shure Wireless Lavaiere Microphone SHUSLXI4/85 $ 617.00 $ 617.00
1 Crown Ampifier PaCkage Custom Package $ 632.00 $ 63200
1 JBL Speaker System Custom Package $ 1.518.00 $ 1,518.00
Audio Equipment Total: $ 3.330.00
Remole Conllo1 System: . ,
~i~~;t.}'t~Ji~.Ir.&i1llZ,::~..:::~~~r.1 . I or;
I Crestron Processor Custom PaCkage $ 1,429.00 $ 1.429,00
I Crestron Touch Panel Custom PaCkage $ 2.26200 $ 226200
1 Crestron Control System Accessoria: Custom Package $ 477.00 $ 477.00
1 Xantec:h IR Remote Systerr Custom PackClge $ 10.00 $ 10.00
1 System Programming $ 2.070.00 $ 2.070.00
Remole Control System Total: $ 6,248.00
Hardware, Cable andlnstalallon:
,~.,~!J1'0M)D~F;lIfU~_;t~i~~~::;:~::~~;,~:;:,'~~m;~ .' . ~"'~'l:$, ~, "". ".~. .",.~l';;"".
. ,
. . , . ". .;". " .. .. >< Cable.: Conneciors & Hardware '" ~,. .~- $ ,-~, " .dJ
$ 885.00 885.00
1 Design, Installation and Training-Non Taxable (Non-union: Normal Business Houlll $ 5.804.42 $ 5.804.42
1 90 Day Installation Worranty $ $
Hardware, Cable and Installation Total: $ 6,689.42
Sub-TolaI: $ 27.016.42
Minimum EallmaIed Shlppln" Char"e.. $ 397.<40
EstImated Tax: $ 1,270.06
\/lJRlna IORal: $ 28.683.88
this quotation Is valid lor a pllllod 01 ninety daVI.
Tierney Brothers. Inc, ConndenUal 11/612008 Page 3
3300 University Avenue SE
~~8 TicnnE!::I Mlnneapols, MN 55414-3326
www.tiemeybrothers.com
..D~~. ISINC 612.331 .ssoo.l!OO.933.7337+ 612,331.342.
Audio WsuaI ~ & In#Jet:r..tion !iinoP 7977
Date: November 6, 2008 Contact John Peterson
Company No....: Shakopee Fire Department/ Phase 2 E-Mail: ioeterson@cj.shakooee.mn.u
Room: Training Room Phone: 952233.9310
Job: 7280906 Fax:
Revision: S..... Rep.: Marc Bergman.
Revillon Date: Syllemo Engineer: Damek Knutson
Customized Price Quotation
Allow 6-8 weeks for installation from receipf of purchase order.
BQC: TJ
Video equipment
( Extron Interface System Custom Package $ 97.00 $ 97.00
I WoffVlslon Celfing Mounted Document Camera EYE 10 WOLEYE10 $ 2.550.00 $ 2.550.00
1 Plenum Enclosure For EYE1 0 Camera WOLTlLalRIDGE $ 192.00 $ 192.00
I Kramer Component Video Dlsfrlbution Amplifier KRA VM-2C $ lIaoo $ lIaoo
1 JVC DVD/vCR Combo With Recording JVCDRMV100B $ 265.00 $ 265.00
1 Extron S-Video Encoder EXT~10 $ 250.00 $ 250.00
4 Cannon WaJJ Mounted PTZ Camera V AD999-4204-000 $ 1,250.00 $ 5.000.00
1 Vaddlo Producflon View FX Camera Preview With Joystick Conlrol V AD999~5200-000 $ 3.850.00 $ 3,850.00
Video Equipment Total: $ 12.322.00
Audio equipment .""J
;~~;i~~J7&i*~~~t~~IIJIl~' - "."". "',.,,' '"'",~"."..... ~,.. .',f::#l~' .7'.f!trP.!.""'!!"..);t,fI'., , ~~
,.
Sh'U"';W~d i'Z.Gooseneck P~lum Microphone "'.' , .
1 SHUMX412S/C $ 230.00 $ 230.00
1 Shure Wreless Lavafiere Microphone SHUSLX14!8S $ 617.00 $ 617.00
1 Polycom Conferenclng Audio Mixer POL2200-12280-001 $ 2.900,00 $ 2.900.00
1 Polycom Telephone Interface POl22OO-82201.{)()1 $ 790.00 $ 790.00
Audio Equlp....nt Total: $ 4,537.00
Remote Control Syatem:
~J: f~;ti~~iz~;~~_l~~": ~, '~ ";~"::;::I::::\~~:~::"~~',' . Ji. ", ':'!~ =~",,-, ..f"ttji :,II'Y~~
"~",,.. .,
1 Crestron Control System AccessOries Custom Package $ 715.00 $ 715.00
1 System Programming $ 720.00 $ 720.00
Remote Conlrol Syalem Total: $ 1,435.00
Hardware, Co.... and lnotalatton:
~~~:!!1W)i,f~1~[~r~Im~" :. '''';:~:::;l:' ~:~:',,:::~~"'~ . ".
;
1 Equipment Rack and Accessories $ 1.481.00 $ 1.<l81.00
1 Cables. Connectors a. Hardware $ 619.00 $ 619.00
1 Design. Inslallation and Training-Non Taxable (Non-unlon; Norma/Busln.... Hours} $ 3,111.50 $ 3.111.50
1 90 Day InstaDation Warranty $ - $
Hardware. Cable and /nItaIIatton Total: $ 5.211.50
Sub-Total: $ 23.505.50
MInImum b1tmoted ShIpping Charges: $ 400.00
EofImated Tax: $ 1,304.81
lirana 10_ $ 25.210.31
Ihll quofaflon II valid for a period of ninety days.
\
nerney Brothers, Inc. Confidential 11/612008 Page 4
~~8 TiLl ~nE!::I 3300 University Avenue SE
Mlnneapols. MN S5>41~6
www.tlemeybrothers.com
..0 EiIrILI.. ...~...: 612.33I.ssoo. 800.933.7337.612.331.3424
AuO... vnuaJ Design & ,,,,.,,,,.Iion Smc:.. '977
Dale: November 6, 2008 Contact John Peterson
Company Name: Shakopee Fire Department E-Mail: joetersontWcLshakooee.mn.u
Room: Second Conference Room I Phase 3 Phone: 952.233.9310
Job: 7280906 Fax:
R.vbIon: S..... Rep~ Marc Bergman
Revision Dale: Systems Engineer: Dairic:k Knutson
Customized Price Quotation
Allow 6-8 weeks for installation from receipf of purchase order.
8QC: TJ
VIdeo Eqlllpm.nt
""!:.:.,?~'MN!;'l;:U:;;t_~~~~~ii~!~~~~::~~~:~~~__11f_~~\!illlil&lIti_Jfl~~
1 Panasonlc 3000 lumen WXGA Projector PANPT-FW1 OONTU $ 1.949.00 $ 1.949.00
1 Chief Data Projector CelAng Mount CHIRPAU $ 102.00 $ 102.00
1 Cef6ng Column NOlPIPE $ 18.00 $ 18.00
1 Chief Structural Plate CHICMS 440 $ 74.00 $ 74.00
1 SMART Interactive Whlteboard 94" Diagonal SMAS8-690 $ 2099.00 $ 2099.00
1 Extron Interface System Custom Package $ 779.00 $ 779.00
Vlcleo Eqlllpment Total: $ 5,021.00
Hardware. Cable and Installation:
't,:y,\:j~f:;1f)!i;1:~~'llt ,," ~...,,,; .>..~., j ~"".,.,.,, ".. ""'''';'lj 1;.", ~ ' ;I ,al~_
1 c~bieS:~c~~~~f~' & Hardware $ 436.00 $ 436.00
1 Design, Installallon and Trainlng-Non Taxa~ (Non-unlon: Normal8usiness Hours) $ 1.084.50 $ 1.084.50
1 90 Day InstaUatlon Warranty $ - $
Hardware. Cable and installation Total: $ 1.S20.5O
Sub-Total: $ 6,541.50
Minimum EslImaIecI ShIpping ClIargu: $ 120,00
Esllmated Tax: $ 36251
~ana 10_ $ 7.024.01
This quotation Is valid lor a period of nlnety day..
Tierney Brothe..., Inc. Confidentlel 11/612008 Pege 5
DOE! TiERnEY 3300 U nlverslfy Avenue SE
Mlnneapal~, MN 55414-3326
::0 allOT) - ~ INC www.ffemeybrothers.com
612.331.5500. 800.933.7337+ 612.331.3424
Audio V-.aJ Design & Integration Si,!"", 1977
Responsibilities and Conditions
Client Responsibilities nemey Brothers Responsibilities (Upon AuIhorizallon)
Contract a Beensed electrician to provide high votlage power Conduct pre-installotion site visit (if necessary) involving the main
connections. It is recommended high voltage work be performed site contact. site faciities representatives and a Tierney Brothers'
after the equipment has been installed to ensure the optimum project manager or a qualified altemate.
placement of the outlets,
Provide Tiemey Brothers with any existing system design Review scope. terms and conditions of the installation with the
specifications. diagrams, room drawings or other materials that dent at the pre-instaUation site visit. This will include. but is not
would faciitate completion of the proposed Scope of Integration fimited to electrical. construction and cosmetic responsibiities.
Services.
All necessary ceiling tile work involved in the installation. unless an Project training is included in this proposal. This training will be
atlemative has been indicated in the Scope of Integration scheduled and completed by a Tiemey Brothers' representative at
Services in this proposal. the end of the project installation.
Prepare, replace, repair or modify any structural or cosmetic Proceed with ordering the specified equipment and pteparing a
changes that Tiemey Brothers has made or needs to make. This schedule for completion of the proposed services.
includes, but is not limited to, ceiing grids, floor tiles, walls and pre-
existing equipment. This does not include repair for accidental
damage caused by Tiemey Brothers.
SC:heduUng
Confirm area is ready for installation when scheduled. This Installations are typically scheduled six to eight weeks from receipt
includes but is not limited to the room being vacated, physical of the customer's purchase order. Custom ordered product may
conditions confirmed and owner furnished equipment available. increase the time needed to complete the proposed services.
If the area is not prepared for installation when scheduled. there
will be a $350.00 charge. Reschedufing of the installation will be
set for a later date as determined by Tiemey Brothers.
Clients purchasing SMART product are responsible for loading all Standard service and support is imited to Monday through Friday,
SMART software on the applicable computers prior to the 8:00 AM to 5:00 PM central standard time. excluding national
installation. hofidays. Expanded service hours may be available for an
additionol charge if determined necessary.
This schedule assumes no delays or obstacles will be encountered
in gaining access for the installation.
Site Conditions
Tiemey Brothers cannot enter into work in or otherwise disturb any
areas containing asbestos.
Tiemey Brothers recommends that each Projector, TV. Plasma.
LCD, etc. have a duplex receptacle fed off of a dedicated 20
amp circuit available for use. Systems containing multiple racks of
amplifiers or other equipment may require additional circuits.
Please initial to acknowledge and authorize the Responsibiities and Conditions presented here.