HomeMy WebLinkAbout5.D.3. Community Center Front Desk Upgrades
CITY OF SHAKOPEE C 0.3 .
MEMORANDUM
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To: Mayor and City Council ..,')'1" \) ."'" 95"'" '
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Mark McNeill, City Administrator
From: Jamie Polley, Director of Parks, Recreation & Natural Resources
Meeting Date: November 18, 2008
Subject: Community Center Front Desk Upgrades
INTRODUCTION
The City Council is asked to approve the funding to implement the proposed upgrades to the
Community Center front desk.
BACKGROUND
In January 2008 the City Council and the PRAB met to discuss the future of the Community
Center. At this meeting the City Council and PRAB approved the water infiltration correction
project. In addition to the need to correct the water infiltration issues staff presented a number
of items to enhance the operations and customer service of the Community Center. One of the
items presented was the reconfiguration of the front desk. Reconfiguring the front desk will
utilize wasted space in the lobby, provide a more welcoming and customer friendly entrance to
the community and provide for much needed office space for the Parks and Recreation
Department Staff.
DISCUSSION
The Parks and Recreation Staff have been working with the Public Works Department on plans
for upgrading the Community Center front desk. A proposed plan is attached. The Public
Works has indicated that they can complete the project in house as a winter project. The
upgrading of the front desk would include bring the front desk out into the lobby. This would
provide better customer service to the patrons of the facility as well as provide better security of
the facility. The front desk would be a space that anyone entering the facility must pass and
check in. Extending the desk will also provide much needed storage and meeting space for the
Parks and Recreation staff.
The proposal also includes adding a wall behind the front desk to separate the Parks and
Recreation Department offices from the front desk. The offices are currently open to the front
desk pulling the employees in many directions. Separating the department from the operations
of the community center will allow the Parks and Recreation staff to better utilize their time and
be more productive.
FUNDING
The Community Center budget has $20,000 remaining in the operating supplies and building
maintenance budgets that will not be used in 2008. Staff is requesting the City Council
authorize the utilization of the $20,000 for the front desk upgrade project. If so authorized, the
Finance Director will make a budget amendment to the 2009 budget transferring the $20,000
remaining from 2008 to the 2009 budget. The project budget included materials for the
carpentry work that Public Works will complete and contractor services for any electrical, HVAC
and plumbing services needed.
CITY VISION & GOALS
A. Active and Healthy Community
C. Great Place for Kids to Grow Up
REQUESTED ACTION
If City Council concurs approve the Community Center front desk upgrades with a maximum
budget of $20,000 utilizing funds from the 2008 operating supplies and building maintenance
budgets to be carried over to 2009 as a budget amendment.
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