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Home My WebLink About5.B.1. Memo of Understanding with Scott County for Bridge #4175, Parcel 75 and CSAH 21 Ponding Location 5, 6,J~ CITY OF SHAKOPEE Memorandum cn~~~r~~~ " r..'.... ".., ~ 1 . eJ ~'~., ~ 'm't~ I TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Authorize the Execution ofa Memorandum of Understanding on Bridge #4175, Parcel #75 (PID No. 27-911004-0), CSAH 21 Ponding Location (PID No. 27-914017-2) between Scott County and the City of Shako pee DATE: November 18,2008 INTRODUCTION: Attached is a revised Memorandum of Understanding (MOU) between the City of Shakopee and Scott County on Bridge #4175 (Holmes Street Bridge), Parcel #75 (Southbridge Area) and CSAH 21 Ponding Location (SE Quadrant of Pike Lake Road and proposed CSAH 21). BACKGROUND: A MOU for the previous mentioned items between Scott County and the City of Shakopee was reviewed by Council on November 5, 2008. Comments were received and revisions to the MOU were made as follows: 1. Under B. The County will: Deletion of "as a bicycle and pedestrian facility." 2. Added "Construction Cooperative Agreement for CSAH 21, County Project No. CP 21- 15 and CP 21-16", in Paragraphs A & B. By executing this MOU, the County will proceed to work with MnlDOT on a turnback agreement between Scott County and Mn/DOT for the Holmes Street Bridge and Parcel #75. The County will also be working on a MOU for the right-in/right-out access from CSAH 21 to Hansen Avenue. At this current time, the plans for CSAH 21 are nearing completion and a Construction Cooperative Agreement is being prepared. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the MOU between the City of Shakopee and Scott County on Bridge #4175, Parcel #75 and CSAH 21 Ponding Location. 2. Do not authorize the execution of the MOD. 3. Table for a specific reason. RECOMMENDATION: Staff recommends Alternative No.1, so the County can work on a Mn/DOT turnback agreement and with the understanding that a Construction Cooperative Agreement for CSAH 21 and a MOD for CSAH 21 right-in/fight-out access to Hansen Avenue will be prepared and presented to the City Council for approval. ACTION REOUESTED: Authorize the appropriate City officials to execute the MOD between the City of Shakopee and Scott County on Bridge #4175, Parcel #75 and CSAH 21 Ponding Location. ~~ Public Works . ector BUpmp ENGR/2008-PROlECTS/2008-COUNCIUMOU-COUNTY MEMORANDUM OF UNDERSTANDING Bridge #4175, Parcel #75 (PID 279110040), CSAH 21 Ponding Location (PID 279140172) This memorandum of understanding is entered into by the City of Shako pee (City) and Scott County (County) on ,2008. WHEREAS, the State Department of Transportation (Mn/DOT) has approached Scott County about their desire to turnback bridge #4175; and WHEREAS, this is one of 22 bridges statewide considered historically significant and is to be preserved under an agreement with FHW A, SHPO and Mn/DOT; and WHEREAS, this bridge does not provide a state trunk highway function at this time and is no longer appropriate to be on the trunk highway system; and WHEREAS, Bridge #4175 needs significant maintenance and MnlDOT is planning a $5.1 million dollar rehabilitation project in 2012; and WHEREAS, Scott County provides the bridge inspection for most non-Mn/DOT bridges within the County; and WHEREAS, Scott County is the appropriate owner of regional trail connections within Scott County; and WHEREAS, Scott County is the owner of the CSAH 101 Bridge and Bridge #4175 which provides the pedestrian and bicycle connections for this bridge; and WHEREAS, Parcel #75 is currently owned by MnlDOT and was purchased as part ofthe TH 169 bypass construction; and WHEREAS, Parcel #75 has an approximate value of $960,000 with 51.86 acres; and WHEREAS, the City intends to put a conservation easement on the forested portion and designate the forested portion as a park; and WHEREAS, the City intends to construct a Fire Hall and related improvements with the approximate 9.4 acres of buildable land and an emergency access trail to the Villages of Southbridge; and WHEREAS, the City had obtained about 6 acres adjacent to CSAH 21 north ofCSAH 16 that is an important site for ponding on CSAH 21; and WHEREAS, the City of Shakopee still owes Mn/DOT approximately $520,000 payment for their share of storm sewer from the TH 169 by-pass project; and WHEREAS, The City of Shakopee is aware of the deferred assessment for Parcel 75 of approximately $368,000: and WHEREAS, Bridge #4175's annual maintenance costs are estimated at $5,200/year plus the need to spot paint members at 10 years and completely repaint at 40 years for an estimated cost of $2,024,000; and WHEREAS, MnlDOT is willing to allow the City of Shakopee to pay Scott County the storm sewer payment to establish an account to maintain Bridge #4175; and WHEREAS, the preliminary financial analysis for a forty year projection anticipates a shortfall in maintenance funding established by the initial $520,000 deposit but coming close to covering those costs with some of the annual maintenance being covered by Scott County; and WHEREAS this partnership has the potential to be beneficial to Shakopee, Scott County and MnlDOT in the following respects: Mn/DOT would no longer be the owner of a pedestrian!bike bridge that is not a part of the trunk highway system; Shakopee would own the land for the park purposes and the construction of a fire hall and related improvements Scott County has the parcel needed for CSAH 21 ponding and almost adequate funding to maintain the bridge for 40 years; and WHEREAS, the City and County desire to document their respective understandings regarding commitments of each agency to the future cooperative and turnback agreements that will need to be executed; and WHEREAS, the timing of a future Cooperative Agreement between the City and the County will be dependent upon Mn/DOT and the execution of the turnback agreement between Scott County and MnlDOT and a future Cooperative Agreement between the City and the County for CR 21 Improvements. NOW, THEREFORE, IT IS HEREBY UNDERSTOOD THAT: A. The City of Shakopee: 1. Acknowledges its responsibility for the deferred assessments of approximately $368,000 on Parcel 75. 2. Acknowledges that it owes Mn/DOT storm sewer payments of approximately $520,000 for the City's share of the storm sewer costs associated with the TH169 by-pass project. 3. Will agree to pay the approximately $520,000 to Scott County when a Construction Cooperative Agreement for CSAH 21, County Project No. CP 21-15 and CP 21-16 is entered into between the City and the County. 4. Will provide fee title to the County to the approximate 6-acre parcel adjacent to CSAH 21 for ponding purposes when a Construction Cooperative Agreement for CSAH 21, County Project No. CP 21-15 and CP 21-16 is entered into between the City and the County. B. The County will: 1. Enter into a turnback agreement with DOT for Bridge #4175 and after completion of MnlDot's rehabilitation project programmed currently for 2012 commit to maintain the Bridge. 2. Establish an escrow account for maintenance of Bridge #4175 when the City makes the storm sewer payment of approximately $520,000 to the County. 3. Use the 6-acre parcel adjacent to CSAH 21 only for CSAH 21 ponding purposes. 4. Provide fee title to parcel #75 to the City when a Construction Cooperative Agreement for CSAH 21. County Project No. CP 21-15 and CP 21-16 Construction is entered into between the City and the County. CITY OF SHAKOPEE SCOTT COUNTY Recommended by: Recommended by: Bruce Loney, Public Works Director Lezlie A. Vermillion, Public Works Director City of Shakopee Scott County Dated: Dated: Approved by: Approved by: John J. Schmitt, Mayor Robert J. Vogel, Chair City of Shakopee Scott County Board of Commissioners Dated: Dated: Mark McNeill David Unmacht City of Shakopee Administrator Scott County Administrator Dated: Dated: Judith Cox, City Clerk City of Shakopee Dated: w:\word\mou\shakopee_bridge 4175 mou.doc