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HomeMy WebLinkAbout5.F.2. Approval of Minutes: October 21, 2008 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 21,2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Pat Heitzman, Terry Joos and Steve Clay present, Council member Matt Lehman arrived at 7:03 p.m. Also present were Mark McNeill, City Administrator; Kris Wilson,.Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; Jim Thomson, City Attorney; Gregg V oxland, Finance Director; Jamie Polley, Parks Recreation & Natural Resource Director; and Rick Coleman, Fire Chief. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill stated there were no additions or deletions to the agenda. Clay/Joos moved to approve the agenda. Motion carried 4-0 Mayor Schmitt had nothing to report for the Mayor's Report. Mayor Schmitt asked ifthere were any additions or deletions to the consent agenda. No changes to the consent agenda were made. Joos/Heitzman moved to approve the Consent Agenda. Mr. McNeill read the Consent Agenda. Cncl. Lehman arrived at 7:03 p.m. Motion carried 5-0. Joos/Heitzman moved to authorize the appropriate city officials to enter into an agreement with Propertyroom.com, Inc. for the disposal of surplus bikes. (Motion carried under the Consent Agenda) Joos/Heitzman offered Resolution No. 6829, A Resolution Declaring the eosts to be Assessed and Ordering the Preparation of Proposed Assessments for the Beckrich Park Estates and Kristal Estates Addition Sanitary Sewer and Water Improvements, Project No. 2007-10, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Heitzman offered Resolution No. 6826, A Resolution Ordering a Feasibility Report for the 2009 Street Reconstruction Project, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Heitzman offered Resolution No. 6827, A Resolution Ordering a Feasibility Report for the 2009 Bituminous Overlay Project, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the October 21, 2008 Shakopee City Council Page -2- Joos/Heitzman offered Resolution No. 6828, A Resolution Acknowledging Levee Operations and Maintenance Plans for Valleyfair, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Heitzman moved to grant Russell Jenkins full-time, regular status as a Custodian. (Motion carried under the Consent Agenda) Joos/Heitzman moved to accept, with regret, the resignation of Ryan Hughes from the position of Natural Resource Coordinator, effective November 7,2008. (Motion carried under the Consent Agenda) Joos/Heitzman moved to approve the bills in the amount of$I,332,248.07. (Motion carried under the Consent Agenda) Joos/Heitzman moved to approve the minutes of October 7, 1008. (Motion carried under the Consent Agenda) Joos/Heitzman moved to approve the application and grant a temporary on-sale liquor license to the Fraternal Order of Eagles #4120, 2202nd Avenue West, for November 1,2008, conditioned upon meeting all licensing requirements. (Motion carried under the Consent Agenda) Joos/Heitzman offered Resolution Number 6830, A Resolution Amending Resolution 6810, a Resolution Adopting Assessments for Delinquent Garbage Bills, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Heitzman moved to acknowledge receipt ofthe "Waiver and Admission of Violation" from Great Lakes, Inc., 2400 East Fourth Avenue, for'the sale of alcohol to a minor and impose a penalty for the first violation in the amount of $1 ,000 and a suspension of the license for one day, and suspend $500 of the fine and the one day suspension for one year on the condition that the licensee has no further incidents of furnishing or selling alcoholic beverages to a minor during that one-year period. (Motion carried under the Consent Agenda) Joos/Heitzman moved to retain Kern, DeWenter and Viere as auditors for fiscal year 2008 at the proposed amount of $37,500.00. (Motion carried under the Consent Agenda). Mayor Schmitt asked if there was anyone in the audience who wished to be heard on a subject that was not on the agenda. Fatima Franzen, 1830 Switchgrass Lane, Shakopee, presented Council with a fence issue. Ms. Franzen stated that her next door neighbors at 1834 Switchgrass Lane, has placed a swing set next to the property line. When the children play on the swing set they often times hit Ms. Franzen's fence. Ms. Franzen asked that the City Council consider a text amendment which would require swing sets to be placed at 10 feet from property lines. Official Proceedings of the October 21, 2008 Shakopee City Council Page -3- Joos/Heitzman moved to direct staffto further research into a text amendment addressing the proximity of swing sets from the property line and forward to the Board of Adjustment and Appeals. Motion carried 5-0. Mayor Schmitt asked for liaison reports. Cncl. Lehman had nothing to report. Cncl. 100s said he attended the public utility meeting. Discussed was the negotiations ofland for Pike Lake Road substation as part ofthe County Road 21 project. Cncl. Joos said there is a 3.5 percent wage increase proposed as part of their budget discussion. Cncl. Heitzman attended the school board meeting. The school purchased 28 acres from Tollefson, Inc., on the North East comer of County Road 15 and 17th A venue for the next elementary building. Cncl. Clay had nothing to report. elay/Lehman moved to recess for the Economic Development Authority meeting. Motion carried 5-0. Mayor Schmitt re-convened the meeting at 7:14 p.m. Jamie Polley, Park, Recreation & Natural Resources Director, presented Council with the Springsted Parks and Recreation Fee Analysis Presentation. Ms. Polley stated that the City hired Springsted to complete an evaluation of the Parks and Recreation Fees. The study was completed in March of 2008 and Springsted presented the information to the Park and Recreation Advisory Board (PRAB). The PRAB utilized the information when evaluating the 2009 budget and 2009 fee schedule recommendations. Ms. Polley introduced Matthew Stark, Senior Analyst, Springsted Inc., who presented Council with the results of the study. Mr. Stark presented Council with the Cost of Services Model. He explained the data used for calculations, budget allocations, payroll calculations, activity profile, calculations of total cost per hour, fee cost calculations, and a fee summary report. Mr. Stark said in conclusion the model is intended to illustrate true costs of service provisions as well as actual fees; and, associated surplus or subsidy levels are a matter of policy. Ms. Polley presented Council with the 2009 Fee Schedule Recommendations. Ms. Polley said the PRAB' s held a work session to discuss the current fee schedule, evaluate the report by Springsted that showed the surplus or subsidy of each program and determine the desired direction of the parks and recreation fees. The PRAB's goal was to insure that the fees remain affordable but are increased to meet the goal of reducing the general fund subsidy by 5% to 7%. Ms. Polley said the PRAB moved to approve a non-resident rate of the one-time non-resident fee of$36.00 and non-resident class fee of 15% greater than the resident class fee to be approved and adopted by City Council for 2009. The second recommendation is to increase all fees by 5% with the exception of class offerings that are currently subsidized but are important to the citizens of Shakopee. The items that will not be increased by 5% and/or remain at no cost Official Proceedings of the October 21, 2008 Shakopee City Council Page -4- include swimming lessons, aquatic park daily admission, skate park daily admission, community center walking track, natural resource classes, senior programs and teen center daily admissions. Ms. Polley then discussed the guidelines that the PRAB used to determine the 2009 fee schedule. Clay/Heitzman moved to approve the recommended Park & Recreation 2009 Fee Schedule and directed staffto include the approved fee schedule into the City's fee schedule to be adopted in December 2008. Motion carried 5-0. Bruce Loney, Public Works Director, presented Council with the Preliminary Draft Corridor Study on CH 17, from TH 13 to eH 101; and TH 13, from TH 19 to TH 282. Mr. Loney said that Mike Kotila from SEH and Greg Ilkka of Scott County were at the meeting to do a presentation for Council on the latest changes in the corridor study. Mr. Loney said that there will be an open house on October 28, 2008 at Spring Lake Town Hall with the Cities of Prior Lake, Shakopee, Spring Lake and Cedar Lake Townships in Scott County. Mr. Loney said that the study area has been broken up into segments with Segments B-F in the City of Shakopee. Staff has reviewed the draft study and has provided comments to Council. Mike Kotila of SEH presented Council with a PowerPoint presentation of the CH 17 /TH 13 Corridor Study. Mr. Kotila discussed the purpose of the study as well as the study area and participants. Mr. Kotila then discussed the issues Shakopee has regarding the projects. Issues discussed were the 2013 Project area at CH 42/CH 17 intersection types, emergency access to Shakopee streets, Valley View Road and neighborhood traffic concerns. Also discussed was the planning area north of St. Francis. Mr. Kotila finished the presentation with the steps to complete the current study which included public involvement, finalizing the 2013 project layout, completion ofthe study report and approval of study fmdings. Cncl. Joos commented on the presentation. He said he didn't favor the roundabouts proposed accept for the one proposed on Vierling Drive. He also discussed the minimization of access to CH 17 and the fact that the issue needs to be discussed with residents. Cncl. Lehman commented on the presentation. He discussed his concerns of making CH 17 five lanes and TH 101 and the minimal amount of space to make the additional lanes. Cncl. Lehman also had concerns regarding residential access to CH 17. Mayor Schmitt felt that a workshop with staff is needed before Council made a final decision on the conc.ept plan. Mr. McNeill suggested Wednesday, November 5, 2008 as the workshop date. Council agreed to meet on November 5, 2008. Joos/Lehman moved to recess for five minutes. Motion carried 5-0. Mayor Schmittre-convened the meeting at 9:08 p.m. Official Proceedings of the October 21, 2008 Shakopee City Council Page -5- Mr. Loney presented Council with the Mooers A venue Traffic Study Recommendations. Mr. Loney discussed the Memorandum of Understanding (MOU) between the City of Shako pee and Scott County. The MOU essentially agreed to relocate the existing Valley View Road connection to CSAH 17 to a location further north and would line up with Mooers A venue street connection at Sarazin Street. The alignment configuration was also agreed upon by Betaseed and St. Francis Regional Medical Center who would be affected by this connection. Mr. Loney stated that at an open house on the C.R. 17 Corridor Study several residents raised a concern of the increased traffic to Mooers Avenue. Staffhad WSB & Associates perform a traffic study to analyze the traffic impacts to the neighborhoods. Chuck Richart ofWSB presented Council with the results of the study. Mr. Loney said that based on the study various alternatives were suggested. One alternative is to close Mooers Ave., connecting Mooers Avenue to a one-way westbound realignment of Valley View Road as an offset so direct connection was not made at Mooers Ave. Mr. Loney said after presenting the alternatives to area residence, staff is recommending the one-way alternative as a westbound one-way. John Heckel, 1863 Mooers Avenue, who is the spokes person for the Mooers Avenue residence. Mr. Heckel wanted to thank City staff and the County for listening to the neighborhood concerns. Joos/Lehman moved to accept the Mooers Avenue Updated Traffic Study and its recommendations, noting the Mooers Avenue one-way alternative is a westboUl\d one-way. Discussion followed. Cncl. Lehman asked if Hazen Street was part ofthe alternative. Mr. Loney said that the recommendation for the one-way is from Sarizan St. to Hazen St. on Mooers Avenue. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Mr. Loney presented Council with the Authorization of Additional Traffic Control Signage for 10th A venue from Spencer Street to Fuller Street. Mr. Loney stated that he met with Chris Lindholm, Principal at the Shakopee Jr. High, Mike Burlager of the School District and Sgt. Lynn Lipinski and Officer Chris Christy of the Shakopee Police Department to discuss safe pedestrian crossings and vehicle movements into the JI. High. Mr. Loney said it was concluded from the meeting that the following procedures be put in place: . A school speed zone be established at 10th A venue, from Spencer Street to Fuller Street and installed by the City. . Three portable In Street Pedestrian Crossing Signs be purchased by the School District and placed in the middle of the street in the morning and removed after the students are dismissed in the afternoon for Sommerville St., Lewis Street and Holmes Street crosswalks. Official Proceedings of the October 21,2008 Shakopee City Council Page -6- . Traffic cones would be placed by the School District on the west side of the 10th Avenue entrance to prevent cars from unloading students and creating a sign distance problem. . Shakopee Public Works will review the striping of crosswalks for possible repair. Lehman/Joos moved to: . Approve a school speed zone on 10th A venue, from Spencer Street to Fuller Street to 20 m.p.h. and from 7:00 a.m. to 8:00 a.m. and from 2:00 p.m. to 3:00 p.m. (Monday though Friday). . Approve accepting the recommendations of placing In Street Pedestrian Crossing Signs at Sommerville Street, Lewis Street and Holmes Street intersections with 10th Avenue, and allowing traffic cones to be placed on the west side of 10th A venue school entrance. Discussion followed. Cncl. Clay said that Council and staff will need to discuss in the future sidewalks between Shakopee Avenue to 10th Avenue on adjacent streets from the Jr. High. Cncl. Heitzman asked that the students be monitored and directed to use the signed crosswalks on 10th Avenue. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Mayor Schmitt asked for any Council concerns. Cncl. J oos asked that the City look at a partnership with Shakopee Public Utilities (SPUC) for grounds keeping duties because SPUC is not filling a grounds keeping position that just became available. Cncl. Joos also brought up the concept of a cycle review to keep current with fee studies. Cncl. Lehman discussed billing process concerns with SPUC. Cncl. Joos said that the billing process is being addressed at SPUC. JooslHeitzman moved to adjourn. Motion carried 5-0. The meeting was adjourned 9:53 p.m. ~J.~ ~lh s. Cox City Clerk Kim Weckman Recording Secretary