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Home My WebLink About12.B. 2009 Parks and Recreation Fee Schedule Recommendations /l.BI CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jamie Polley, Director of Parks, Recreation & Natural Resources SUBJECT: 2009 Fee Schedule Recommendations DATE: October 21, 2008 Introduction The City Council will review the recommended 2009 Parks and Recreation fee schedule as recommended by the PRAB and recommend it's incorporation into the City's 2009 fee schedule. Backaround The PRAB held a work session on September 8th to discuss the current fee schedule, evaluate the report by Springsted that showed the surplus or subsidy of each program and determine the desired direction of the parks and recreation fees. The PRAB's goal was to insure that the fees remain affordable but are increased to meet the goal of reducing the general fund subsidy. The PRAB first discussed the nonresident proposal presented to the City Council and townships on August 18, 2008. A motion was made and approved unanimously to recommend the nonresident rate of a one-time non-resident fee of $36.00 and non- resident class fee of 15% greater than the resident class fee to be approved and adopted by City Council for 2009. The software used by the Parks and Recreation Department has the ability to implement and track the proposed nonresident fee. Second the PRAB recommended increasing all class fees by 5% with the exception of class offerings that are currently subsidized but are important to the citizens of Shakopee. The PRAB determined that these classes would remain at a low or no cost because they are important to the citizens and a service offered by the Parks and Recreation Department. The items that will not be increased by 5% and/or remain at no cost include swimming lessons, aquatic park daily admission, skate park daily admission, community center walking track, natural resource classes, senior programs and teen center daily admissions. Discussion The PRAB recommended the 2009 fee schedule recommendation (Attachment A) based on the following guidelines: . Specific classes would no longer be included in the 2009 fee schedule due to the constant changing of class length, time, and days offered. Rather a description of how recreation program fees are generated is described in the fee schedule. All existing recreation program fees and Community Center membership fees would be increased by 5% excluding the subsidized programs identified as listed above. . The daily youth rates for the Community Center and Skate Park would not be increased due to the fact that they were recently changed and the PRAB would like to allow adequate time to evaluate the fees. . Raise the Room Rental rates to $30/hour for residents and $45/hour for non- residents that are not Shakopee Civic Groups. . Eliminate the free rentals for Shakopee civic groups and charge a minimum room rental fee of $1 O/hour. . Increase the room rental rates of the teen center to $60/hr. . Increase the ice rental rates for fall-winter prime ice to $170.00 and $140.00 for non prime ice time and spring and summer ice rental . Increase Youth open skate to $3 and Adult open skate to $4. . Sports Association fees would not be increased at this time and would be further evaluated. . Nonresident rates will be implemented as recommended. . Increase the Huber Park rental fee to $60/hour for residents and $85/hour for non-residents. . Implement a rental rate of $50/day for chairs and $50/day for the sound system at Huber Park. . Establish a deposit fee of $50 for field rentals if bathroom facilities or keys are required. . Shelter fees are increased to compare to surrounding City park rental rates. . Aquatic Park fees would not be increased for 2009 due to the fact that they were restructured for the 2008 season. . Park Dedication fees would be evaluated more in depth for 2010. City Goals: E. Financially Strong Reauested Action The City Council, if concur, approve the recommended 2009 Fee Schedule and direct staff to include the approved fee schedule into the City's fee schedule to be adopted in December of 2009. Attachment A Parks and Recreation Services Proposed 2009 Fees and Charges A. Community Center Fees Memberships and 2008 2009 Admissions Resident/NonResident Resident/NonResident Family Membership $240.001$359.64 $252.001$378.00 (Immediate family residing (lnc Sales Tax) (lnc Sales Tax) at same address) Adult Membership: Age 16 $189.96/$267.60 $199.501$281.00 to 59 (Inc Sales Tax) (Inc Sales Tax) (Proposal to make Adult (Proposal to make Adult Membership and Daily Rate Membership and Daily Rate starting starting at age 18) at age 18) Youth Membership: Age 5 $92.40/$122.76 $97.00/$129.00 to 15 (Inc Sales Tax) (Inc Sales Tax) (Proposal to make Youth (Proposal to make Youth Membership and Daily Rate valid Membership and Daily Rate valid until age 18) until aae 18) Senior Membership: 60 and $129.24/$193.80 $136.00/$203.50 over (Inc Sales Tax) (lnc Sales Tax) Family Monthly $20.00129.97 $25.00/$31.50 (Inc Sales Tax) (Inc Sales Tax) Adult Monthly (16-59) $15.83/$22.30 $20.001$23.42 (lnc Sales Tax) (lnc Sales Tax) Youth Monthly (5-15) $7.701$10.23 $10.00/$10.74 (Inc Sales Tax) (Inc Sales Tax) Senior Monthly (60+) $10.77/$16.15 $12.00/$16.96 (lnc Sales Tax) (Inc Sales Tax) Daily Admission - Adult $5/$7 $5/$7 Age 15 to 59 Daily Admission;j - Youth~ $2 $2 Age 5 to 16 Daily Admission - Senior $3/$5 $3/$5 Age 60 and over Walking Track Free Free Enrollment Fees for Month $20.00 $30.00 to Month Aerobic Punch Cards $50/20 classes $60/15 classes 1. Memberships include skate park admission, open ice skating, open hockey, aerobics, and open swim at the Jr. High pool. 2. Age 4 and under are free. 3. Daily Admission includes the Community Center and Skate Park Skate Park 2008 2009 Resident/Nonresident Resident/Nonresident Daily Admission 1 $2 $2 1. Admission included with Community Center membership 2. Use of Community Center included in the fee of $2.00 Room Rentals 2008 2009 Resident · $20 per hour · $30 per hour Groups · $25 room clean-up fee if food · $35 room clean-up fee if food served served · (Plus sales tax.) · (Plus sales tax.) · Additional staff for large events or · Additional staff for large events or before/after hours charged at $30/hour. before/after hours charged at $25/hour. Nonresident · $35 per hour · $45 per hour Groups · $25 room clean-up fee if food · $35 room clean-up fee if food served. served. · (Plus sales tax.) · (Plus sales tax.) · Additional staff for large events or · Additional staff for large events or before/after hours charged at $30/hour. before/after hours charged at $25/hour. Civic Groups . . $10 per hour · $35 room clean-up fee if food served · (Plus sales tax.) · Additional staff for large events or before/after hours charaed at $30/hour. Notes: . Rotary Room, Gymnasium (per side) . Current Facility Use Policy provides for unlimited use of meeting rooms by Affiliated Sports Associations. . Civic groups are defined as groups that are 501 c3 non profit groups and/or are City recognized service groups (Le. Lion's Club, Rotary, Girl Scouts, etc.) . Rental fees for facilities are waived under terms of agreements with Shakopee School District and City-affiliated sports associations. Teen Center 2008 2009 Rental Special Event $100/2 hrs (plus tax) $120/2 hrs (plus tax) Rental Additional staff at $15 per hr. each if Additional staff at $15 per hr. each if needed. needed. Equipment Rental 2008 2009 VCR/Monitor Use permitted with Rental Use oermitted with Rental Coffee Maker Use permitted with Rental Use permitted with Rental Overhead Proiector Use permitted with Rental Use permitted with Rental Golf Cage Not Available Not Available Locker Rental Provided free with membership Provided free with membershio . Equipment for use on Community Center premises only. B. Ice Arena Fees Ice Rental Rates Effective Dates 20081,,, 20091,,, Fall-Winter Prime~ Resident 9/15-3/15 $160/hour $170/hour (Plus sales tax.) (Plus sales tax.) Fall-Winter Prime" Nonresident 9/15-3/15 Fall-Winter Non-Prime4 9/15-3/15 $130/hour $140/hour (Plus sales tax.) (Plus sales tax.) Spring/Summer 3/16-9/14 $130/hour $140/hour (Plus sales tax.) (Plus sales tax.) 1. Rate for Fall-Winter Prime would go into effect September 15, 200~. 2. Rate for Spring/Summer would go into effect April 9, 200~. 3. FalllWinter Prime: 2:00 p.m.-11 :00 p.m., Monday-Friday; 6:00 a.m.-1 0:00 p.m. Saturday and Sunday. Non-school days and holidays. 4. FalllWinter Non-Prime: 11 :00 p.m.-2:00 p.m. Monday-Friday; 10:00 p.m.-6:00 a.m. Saturday and Sunday. Skate Services and Admission 2008 2009 Resident/Nonresident Resident/Nonresident Skate Sharpening $3/pair, $25 or $50 punch $4/pair, $25 or $50 punch card card Skate Rental $3 $4 Adult Open Hockey' $5 $5 Open Skatina-Youth:l $2 $3 Open Skating-Adulf $3 $4 1. Included with Community Center membership. 2. Included with Community Center membership or daily pass. C. Recreation Proaram Fees Recreation program participants are charged fees to cover costs associated with the program. These fees are designed to cover the direct cost of the program, including part-time salaries and supplies as well as a portion of administrative overhead and direct supervisor costs. A small percentage is then added to the direct program costs to account for non direct program costs. These fees vary depending on the program type, supplies costs, length of the program, etc. Sports Association Fees All City-related sports associations are assessed a fee to fund the administrative support the City provides to association. This support generally includes promoting the program, processing registrations, scheduling facilities and activities, and providing assistance in administering the program. Association 2008 2009 Youth Associations Standard Services: $12/participant Standard Services: $12/participant . Football . Girls and Boys Enhanced Services: $18/participant Enhanced Services: $18/participant Basketball . Baseball . Softball . Wrestling . Soccer . Volleyball . Tennis Adult Softball $340 $340 Adult Basketball $200 $195 Adult Volleyball $200 $195/$95 Non-Resident Fees One-time non-resident fee per calendar year (January-December). Assessed on all program and sport association registrations. All classes also have a non resident rate to be paid at the time of registration in addition to the $36.00 one-time fee. Type 2008 2009 General Non-Resident $21 $36 Jackson Township: 15 and under $0 TBD (Township pays the $21 non-resident fee.) Jackson Township: 16 and older $21 TBD Louisville Township: all ages $11 TBD (Township pays $10 of the non-resident fee.) Savage & Prior Lake Residents Residing in $5 $36 the School District D. Park Facilities NOTE: Facility users pay staffing costs required to prepare facilities for weekend or holiday events, or where overtime is required during the week to accommodate special facility preparation requests. Huber Park & Huber Staae Rental 2008 2009 Resident and Businesses, churches, and Civic $50/day $60/day Organizations located in Shakopee (Plus sales tax) (Plus sales tax) Non-Resident and Non-Resident Groups $75/day $85/day (Plus sales tax) (Plus sales tax) Chair Rental $50/dav Audio System $50/dav Type 2008 2009 Picnic Shelter, Resident Rental" ':,-;r $40/day $50/day (Plus sales tax.) (Plus sales tax.) Picnic Shelter, Non-Resident Rental $65/day $75/day (Plus sales tax.) (Plus sales tax.) Ball Field (one day) .:, 3, 4 $50/field $50/field (Plus sales tax.) (Plus sales tax.) Soccer Field ;', 4 $50/field $50/field (Plus sales tax.) (Plus sales tax.) Schleper Staduim3;-4, l> $1,OOO/day $1,000/day (Plus sales tax.) (Plus sales tax.) Concession Stand;" 4 $50/day $50/day (Plus sales tax.) (Plus sales tax.) Ball Field with Lights ;',4 $75/nightlfield $75/nightlfield (Plus sales tax.) (Plus sales tax.) Horseshoe Kit Free With Rental Free With Rental Frisbee Golf Kit' Free With Rental Free With Rental Vollevball Kit Free With Rental Free With Rental 1. $50 deposit for rental of picnic shelters that require bathrooms, keys, or for rental of equipment. 2. Requests for multiple day field use will be based on the single day rate. Three-field rental minimum for weekend dragging. 3. Rental fees for these facilities waived under terms of agreements with Shakopee School District and City-affiliated sports associations. Staffing costs noted above are not waived. 4. Rental fees for these facilities waived for local organizations where revenue generated from the event is reinvested in the community. Staffing costs noted above are not waived. 5. One half of fee will go to local baseball organization that is required to work the rental. 2008 2009 $150 $150 Plus sales tax. Plus sales tax. Non-Resident Rental (1 - 9pm Weekday) $250 $250 Plus sales tax.) (Plus sales tax.) n/a n/a $30/hr $30/hr (2 hr Minimum) (2 hr Minimum) Plus sales tax.) (Plus sales tax.) 1. Rental fee waived for resident youth organizations and Shakopee School District and City-affiliated sports associations. $25.00 fee if food is served. 2. $150.00 key/damage deposit on all rentals. E. Aauatics Type 2008 2009 Resident/Nonresident Resident/Nonresident Aquatic Park Daily Admission - Adults and Children (2 -59) Under 48" or Senior $5 Under 48" or Senior $5 Twilight After 5pm $3.00 Twilight After 5pm $3.00 Over 48" $7 Over 48" $7 Twilight After 5pm $5.00 Twilight After 5pm $5.00 Under 1 year of Age Under 1 year of Age Free Free Punch Card - (10 punches):.! $40/$50 $45/$55 Punch Card - (20 punches)2 $80/$100 $85/$105 Jr. High School Dailv Admission - Adults and Children (2-59) 1,;:S $2.50 $2.50 1. Children under 2 and adults 60 and over admitted free. 2. Punch Cards valid at both the Aquatic Park and Jr. High School Pool. 3. Open Swim at Jr. High included with Community Center membership. Aquatic Park Season Passes *(Community Center Members received 25% discount from rate.) 2008 2009 Under 48" & Resident Non Resident Resident Non Resident Senior Citizens (Ind Pass) $45.00 $60.00 Under $45.00 $60.00 48"& Senior Citizens (Ind Pass) Resident Non Resident Resident Non Resident Over 48" (Inv $55.00 $70.00 Over 48" $55.00 $70.00 Pass) (Inv Pass) Resident Non Resident Resident Non Resident Family (4 or $190.00 $240.00 Family (4 $190.00 $240.00 More) or More) Park Dedication Fees Type of Property 2008 Fee 2009 Fee Residential Single Family/Duplex (per unit) 5,340 5,340 Multiple Family /Apartments (per unit) 4,450 4,450 Commercialllndustrial (per acre) 6,930 6,930 Attachment A Revised 10/21/08 Parks and Recreation Services 1210/ Proposed 2009 Fees and Charges A. Community Center Fees Memberships and 2008 2009 Admissions Resident/NonResident Resident/NonResident Family Membership $240.001$359.64 $252.001$377.62 (Immediate family residing (lnc Sales Tax) (lnc Sales Tax) at same address) Adult Membership: Age 16 $189.96/$267.60 $199.461$280.98 to 59 (Inc Sales Tax) (Inc Sales Tax) (Proposal to make Adult (Proposal to make Adult Membership and Daily Rate Membership and Daily Rate starting startina at age 18) at age 18) Youth Membership: Age 5 $92.40/$122.76 $97.02/$128.90 to 15 (Inc Sales Tax) (Inc Sales Tax) (Proposal to make Youth (Proposal to make Youth Membership and Daily Rate valid Membership and Daily Rate valid until age 18) until aQe 18) Senior Membership: 60 and $129.24/$193.80 $135.701$203.49 over (Inc Sales Tax) (Inc Sales Tax) Family Monthly $20.00/29.97 $25.001$37.46 (Inc Sales Tax) (Inc Sales Tax) Adult Monthly (16-59) $15.83/$22.30 $19.79/$27.88 (Inc Sales Tax) (lnc Sales Tax) Youth Monthly (5-15) $7.701$10.23 $9.63/$12.79 (lnc Sales Tax) (lnc Sales Tax) Senior Monthly (60+) $10.77/$16.15 $12.92/$19.38 (Inc Sales Tax) (Inc Sales Tax) Daily Admission - Adult $5/$7 $5/$7 Age 15 to 59 Daily Admission'l - Youth;! $2 $2 Age 5 to 16 Daily Admission - Senior $3/$5 $3/$5 Age 60 and over WalkinQ Track Free Free Enrollment Fees for Month $20.00 $30.00 to Month Aerobic Punch Cards $50/20 classes $60/15 classes 1. Memberships include skate park admission, open ice skating, open hockey, aerobics, and open swim at the Jr. High pool. 2. Age 4 and under are free. 3. Daily Admission includes the Community Center ahd Skate Park Skate Park 2008 2009 Resident/Nonresident Resident/Nonresident Daily Admission $2 $2 1. Admission included with Community Center membership 2. Use of Community Center included in the fee of $2.00