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Home My WebLink About5.F.2. Approval of Minutes: October 07, 2008 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHJU(OPEE,~~ESOTA OCTOBER 7, 2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Pat Heitzman, Matt Lehman, Terry Joos and Steve Clay present. Also present were Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; Gregg Voxland, Finance Director; Jamie Polley, Parks, Recreation & Natural Resource Director; and Craig Robson, Police Captain. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Ms. Wilson stated there were no additions or deletions to the agenda. Clay/Joos moved to approve the agenda. Motion carried 5-0. In the Mayor's Report Mayor Schmitt talked about the Fire Department's 125th Anniversary celebration and the Union Pacific Steam Engine that came to Shakopee. Joos/Lehman moved to approve the Consent Agenda. Ms. Wilson read the Consent Agenda. Motion carried 5-0. Joos/Lehman offered Resolution No. 6813, A Resolution Declaring the Costs to be Assessed and Ordering the Preparation of Proposed Assessments for the 2008 Bituminous Overlay, Project No. 2008-2, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6814, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessments for the 2008 Street Improvements, Project No. 2008-1, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Lehman moved to authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services for the Fuller Street Trail Extension, Project No. 2009-1. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6815, A Resolution Certifying Delinquent Storm Drainage Utility, Mowing and False Alarms Bills for Collection on the Tax Rolls Payable 2009, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6811, A Resolution Accepting Work on the 2007 River District Sewer Improvements, Project No. 2007-1, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6812, A Resolution Accepting Work on the Westchester Estates Draintile Improvements, Project No. 2007-11, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the October 7, 2008 Shakopee City Council Page -2- Joos/Lehman moved to approve a maintenance security in the amount of $200,000.00 for Glacier Estates Subdivision. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6819, A Resolution ofthe City of Shako pee, Minnesota, Regarding Participation in the Safe and Sober Grant, and moved its adoption. (Motion carried under the Consent Agenda) 100s/Lehman moved to allow city staff to accept the MN Department of Public Safety - Alcohol and Gambling Enforcement, Alcohol Compliance Grant in the amount of$2,760.00. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6818, A Resolution of the City of Shako pee, Minnesota, Accepting a Donation of Furniture (8,395.00 value) from Slumberland Furniture, and moved its adoption. (Motion carried under the" Consent Agenda) Joos/Lehman offered Resolution No. 6821, A Resolution Setting the Public Hearing Date to Consider the Vacation of Easement South of Eagle Creek Blvd and West of CSAH 8, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Lehman moved to approve the cooperative agreement with Scott County for cost sharing of oblique aerial photography and authorizing the appropriate city officials to execute the contract. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6822, A Resolution of Appreciation to Kenneth D. Berg and Resolution No. 6824, A Resolution of Appreciation for Robert 1. Latzke; and moved their adoption. (Motion carried under the Consent Agenda) Joos/Lehman moved to approve the bills in the amount of $435,321.44. (Motion carried under the Consent Agenda) Joos/Lehman moved to approve the minutes of September 2,2008, September 11, 2008 and September 16, 2008. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6817, A Resolution Appointing Judges of Election and Establishing Compensation, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6816, A Resolution Changing the November 4,2008 Council Meeting Date, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6823, A Resolution Adopting A Vehicle Acquisition, Use and Replacement Policy and moved its adoption. (Motion carried under the Consent Agenda) Joos/Lehman offered Resolution No. 6825, A Resolution of the City of Shako pee, Minnesota, Approving Premises Permit for the Shakopee Eagles, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the October 7, 2008 Shakopee City Council Page -3- Mayor Schmitt asked ifthere was anyone in the audience who wished to be heard on a subject that was not on the agenda. Steve Trueman of AT&T Wireless, asked the City to consider a proposal from AT&T wireless for them to utilize existing civil service siren pole sites for cell phone towers. Mr. Trueman said it would be an opportunity for the city to increase revenue for the use of the site and help provide wireless cell phone users better cell phone coverage. After some discussion, Council decided to have staff look at the proposal and come back at a later date with their recommendations. Joos/Lehman moved to appoint the appropriate city staff to look into AT&T's request to use existing civil service siren pole sites for cell phone towers and bring it back to Council with recommendations. Motion carried 5-0. Mayor Schmitt asked for Council liaison reports. No one had anything to report. Joos/Heitzman moved to open the public hearing for Currency Exchange License - Los Gallos 13, Inc. Motion carried 5-0. Judy Cox, City Clerk, presented Council with the Currency Exchange License application from Los Gallos 13 Inc. Ms. Cox stated that the applicant has provided the State with the required $10,000 Currency Exchange Surety Bond. Ms. Cox said the Police Department has advised that they are unaware of any reason for the City of Shakopee to object to the granting of the currency exchange license. Mayor Schmitt asked if there was anyone in the audience who wished to speak on the matter. Joey Vossen, Los Gallos 13 representative, addressed Council and stated that she was looking forward to Los Gallos doing business in Shakopee. Lehman/Clay moved to close the public hearing. Motion carried 5-0. Clay/Heitzman offered Resolution No. 6820, A Resolution Approving the Application of Los Gallos 13 Inc. for a Currency Exchange License, and moved its adoption. Motion carried 5-0. Jamie Polley, Director of Parks, Recreation & Natural Resources presented Council with the Quarry Lake Boat Launch Improvements. Ms. Polley stated that the City has an agreement with the Shakopee-Prior Lake Waterski Association (SPLWSA) for the use of the Quarry Lake. As part of the agreement the SPLWSA agrees to maintain the boat launch and skiing area. In addition the agreement states that all improvements to the water skiing area will be at the expense ofthe water ski association. Official Proceedings of the October 7, 2008 Shakopee City Council Page -4- The SPL WSA is proposing to implement improvements to the boat launch area that will be entirely funded by the waterski association. The proposal includes grading the existing launch for drainage and adding additional class 5 gravel if needed. The SPL WSA is proposing to add approximately 12' of concrete planks extending from the water line up the ramp and 50' of bituminous up the ramp from the concrete. The approximate cost of the improvements is $5,300.00. Lehman/Heitzman moved to approve the proposal by the SPL WSA to fund and complete improvements to the Quarry Lake boat launch funded 100% by the SPL WSA. Motion carried 5- O. Mayor Schmitt asked ifthere were any Council concerns or business. Cncl. Lehman asked that staff look into ways of improving the crosswalk areas between Sommerville St. and Holmes St. across 10th Avenue to the JI. High School. JooslHeitzman directed staff to look at the Jr. High crossings at 10th Avenue and come back with a recommendation. Motion carried 5-0. Joos/Lehman moved to adjourn to Tuesday, October 21,2008 at 7:00 p.m. Motion carried 5-0. The meeting was adjourned 7:40 p.m. ~J.o/ ~th s. Cox 'ty Clerk Kim Weckman Recording Secretary