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Home My WebLink About5.D.2. Order Feasibility Report for 2009 Street Reconstruction Project-Res. No. 6826 5:0.1-. CITY OF SHAKOPEE CO~JSEf~T Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Ordering Feasibility Report for 2009 Street Reconstruction Project DATE: October 21, 2008 INTRODUCTION: Attached is Resolution No. 6826, which orders the feasibility report to be prepared for the following streets: . Spencer Street, from Shakopee A venue to 10th Avenue . Shakopee A venue, from Clay Street to Pierce Street . Clay Street, from Shakopee A venue to South of 10th Avenue . Pierce Street, from 6th A venue to lOth Avenue BACKGROUND: Staffhas completed the review of the proposed 2009-2013 Capital Improvement Program which includes street preservation projects on the streets listed above. The above streets have deteriorated and are candidates for reconstruction. Attached is a map showing the proposed study area for the 2009 Street Reconstruction Project. In the feasibility report, staff will investigate street reconstruction along with utility replacement. In order to reconstruct these streets during the summer months of the 2009 construction season, soil borings, a topographical survey and the feasibility report should be authorized at this time. AL TERNATIVES: 1. Adopt Resolution No. 6826. 2. Deny Resolution No. 6826. 3. Authorize the appropriate City officials to execute an agreement with ITCO Allied Engineering Company to perform soil borings. 4. Authorize the appropriate City officials to execute an agreement with WSB & Associates, Inc. to perform a topographical survey of the project area. 5. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1, No.3 and No.4, so that the proposed street reconstruction project feasibility study can be initiated for possible construction. ACTION REOUESTED: Offer Resolution No. 6826, A Resolution Ordering a Feasibility Report for the 2009 Street Reconstruction Project and move its adoption. 91f ~ Jeff Weyandt, P.E. Assistant City Engineer JW//pmp ENGR/2009-PROJECTS/2009-RECONSTRUCTIONIWORD-MEM-6826-0RDER-FEASlBILITY RESOLUTION NO. 6826 A Resolution Ordering The Preparation Of A Report On An Improvement To The 2009 Street Reconstruction Project WHEREAS, it is proposed to improve Spencer Street, from Shakopee A venue to 10th Avenue; Shakotfee A venue, from Clay Street to Pierce Street; Clay Street, from Shakopee Avenue to South of lOA venue; and Pierce Street, from 6th A venue to 10th A venue by reconstruction of sanitary sewer, watermain, storm sewer, concrete curb & gutter, aggregate, bituminous paving and all appurtenant work and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKO PEE, MINNESOTA, that the proposed improvement be referred to Bruce Loney, Public Works Director, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ,2008. Mayor of the City of Shakopee ATTEST: City Clerk ENGRI2009-PROJECTS/2009-RECONSTRUCTIONIWORDIRES6826-0RDER-FEASIBILITY ~ WSB & Associates, Inc. Infrastructure I Engineering I Planning I Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 October 16, 2008 Tel: 763-541-4800 Fax: 763-541-1700 Mr. Jeff Weyandt, PE Assistant City Engineer City of Shakopee Public Works 500 Gorman Street Shakopee, MN 55379-1376 Re: Proposal for Surveying Services 2009 Street Reconstruction Project Dear Mr. Weyandt, WSB & Associates, Inc. is very pleased to respond to your request for proposal for surveying services for the above-mentioned project. We are very familiar with the survey requirements for these projects in the City of Shakopee. It is our understanding that this project consists of approximately 3400 linear feet of street and utility reconstruction on urban streets in the older sections of the City. The streets slated for reconstruction are as follows: . Clay Street from Pierce Street to one block south of 10th Ave . Pierce Street, from 6th A venue to 10th Avenue . Spencer Street, from Shakopee A venue to 10th Ave Our proposal to complete this work is as follows: I. Preliminary Desie:n Surveys: The survey control for the project area will be established with our Trimble GPS receivers. The horizontal datum will be on the Scott County Coordinate System, (NAD 83/86). The vertical datum will be on the NGVD 29 sea level datum. This is consistent with other survey projects we have completed for the City. We will provide a complete topographic survey of the project area extending 10 feet beyond the existing right-of-way lines. Cross section data would be collected at 50-foot intervals and, at a minimum, will include the centerline, gutter-line, top of curb, sidewalk, right-of-way line and extend 10 feet past the right-of-way line, as well as any grade breaks along the cross-section. Cross-sections will also be taken and all high and low points along these roadways. All topographic features will be located including, but not limited to, match in points, manholes, catch-basins, hydrants, valves, curb stops, both sides of all driveways every 10 feet extending 20 feet beyond the right-of-way, trees, light poles, street signs, property irons to establish existing right-of-way, and other visible private utility company installations. Minneapolis I St. Cloud':ILETlERPROPOSALS\ShakopeeIZ009 Recon\101508extltr.doc Equal Opportunity Employer Mr. Jeff Weyandt, PE Assistant City Engineer City of Shakopee October 16, 2008 Page 2 Also included will be the inverts and pipe sizes of all sanitary sewer manholes, storm sewer manholes, and catch-basins. We will coordinate the boring locations with ITCO Allied Engineer and perform the Gopher State One Call for the locates on the private underground utility installations. After the private utility locates have been marked in the field, we will stake the boring locations and survey the private underground utilities that have been marked in response to our Gopher State One Call locate request. We will coordinate the location of all curb stops with Shakopee Public Utilities Commission. All of the survey data will be delivered to you in a comma-delimited ASCII file, which will include the point number, northing, easting, elevation and description of all survey shots taken in the field. The survey will be completed and the data delivered to the City within 5-7 working days of the private utilities being marked in the field in response to our Gopher State One Call locate request and the curb stops being located by Shakopee Public Utilities. We are proposing to complete this preliminary design survey work on an hourly basis, as necessary in accordance with our current fee schedule, with a not-to-exceed fee of $4500.00. II. Construction Stakin2:: WSB will provide the construction staking required for this project on an hourly basis, as necessary, in accordance with our current fee schedule with an estimated fee in the $12,000.00 to $15,000.00 range. Final cost will depend on the actual needs of the contractor. This estimate includes mileage, hubs, lathe, and final as-built survey data for the City to use in the preparation of the record drawings. Our estimated survey crew rate for 2009 is $ 1 44.00/hour for a 2-person crew and $170.00/hour for a 3-person crew. We anticipate that the vast majority of the work will be performed with a 2-person crew. We are available to start this preliminary design survey work as soon as it is authorized. Thank you for considering WSB for your surveying services. We look forward to working with you and greatly appreciate the opportunity to assist you and your staff in the completion of this project. If you have any questions regarding this proposal please contact me at 763-287-7181. Sincerely, WSB & Associates, Inc. ~~"'6, ~ Steven V. Ische, PLS Survey Group Manager P:\LETTER PROPOSALS\Shakopee\2009 Recon\lO 1508extltLdoc Oct 3~t.ul- )2~8.Jl:20AM City of Shakopee No.8613 p, 22 , . ITCO ALLIED ENGINEERING CO. AN ALLIANCE OF INSTANT TESTING COMPANY AND ALLIED TEST DRILLING Jobsite and Laboratory Testing, Geotechnical Services Commercial, Residential and Municipal 7125 West 126th Street, Suite 5001 Savage, MN 55378 Telephone: 952~890..7366 . www.itcoallied.com . Fax: 952-890-5883 October 7 ~ 2008 Mr. Jeff Weyandt, P.E. City of Shakopee 129 Hohnes Street North Phone;952w233~9300 Shakopee, MN 55379-1351 Fax: 9S2.233~3801 Re: Proposal for SoU Exploration w 2009 Street Reconstruction Project We are pleased to submit this proposal for geotechnical engineering services for the above referenced project. This proposal letter presents our planned scope of work and the associated fees for this project. The purpose of our work would be to obtain information regarding subsurface conditions. The project site is located along Clay Street from 1 block south of 10th A venue to where it ends at Pierce Street north of 10th Avenue, Pierce Street from 10lb Avenue to 6th Avenue, and Spencer Street from 10th Avenue to 9111 Avenue, Shakopee, Scott County, Minnesota. The site consists of existing roadways which are proposed to be reconstructed. ITCO Allied Engineering proposes to put down four borings on the site at locations to be determined. With this proposal we assume that the project site is accessible for a truck mounted drilling rig. Ifwe find that the site is inaccessible to our drilling rig, we will contact you to discuss other field exploration options. Flagging or other traffic control is not included in this proposal. If this is necessary it would be done at additional cost. The borings will be Standard Penetration Test (SPT) boririgs with samples taken every 2.5 feet. SPT borings are recommended because they provide a more accurate soil profile than other types of borings. We have also included. costs for conducting 4 gradation tests and 4 P.I. tests in order to detennine the AASHTO soil classes and estima.te the R-values. If pavement sub grade soils consist of sandy soils the P.1. tests would not be necessary, The results of our field exploration program, along with the boring logs and a boring location diagram would be presented in a final engineering report. The fees for our field exploration are presented in the following table. 1 Oct Se,t. vI. f~Q8sJt 20AM City of Shakopee No.8613 P. 33 ... .. Quantity Units Unit Cost Extended Total Mobilization 1 1.8. $300.00 $ 300.00 SPT Borings (4 borings) 48 L.F. $ 15.00 $ 720.00 Pavement Patches 4 Each $ 5.00 $ 20.00 Gradation Tests 4 Each $ 70.00 $ 280.00 P.I. Tests (if needed) 4 Each $ 75.00 $ 300.00 Engineering Report 1 1.S. $300.00 $ 300.00 E$timated Total Project $1920.00 l"nd If undocumented fill or poor soils are encountered at the proposed drill site and depths, additional bores or deeper saITlpling m.ay be required to develop an adequate soil profile. If deeper sampling and/or additional borings are recommended, we will notify you and obtain your authorization, prior to proceeding with this work. The cost for our services would not exceed the estimated total cost given herein, unless unanticipated conditions are enco\111tered and your authorization is obtained. If this proposal is acceptable please sign in the space provided below and return one copy with your original signature. If you have any questions regarding this proposal, or if we can provide additional assistance, please do not hesitate to contact us at (952) 890-5909. ITeO Allied Engineering Company ~~ Robert SuUentrop P.E. Project Engineer AUTHORIZATION I, representing (name) hereby authorize (company or self) the above described soils investigation to be perfonned on the subject property. This authorization provides the right of entry to Allied Test Drilling Company for all required soils investigation work. Payment is due upon receipt of the invoice unless other arrangements are made jn writing. SIGNA TORE 2 DATE City of Shakopee Capital Improvement Program 2009-2013 5 D, d-; Project Manager: Project Type: Project Title: Total Project Cost: ON Bruce Loney Street Construction 2009 Street RIElconstruction Program $1,500,000 tAhL~ A. Ex enditure Items: 2009 2010 2011 2012 2013 Land & ROW Construction 1,250,000 Improvements Engineering/Admin. 250,000 Total 1,500,000 - - - - B. Fundin Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 300,000 (SPUC) State Aid 170,000 Assessments 270,000 Sanitary Sewer Fund-Base 230,000 Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 80,000 Storm Drainage Fund-Trunk Tax Levy 450,000 Total 1,500,000 - - - - f Descriotion: Street, sanitary sewer & watermain reconstruction. Pierce Street, from 6th ~ Avenue to 10th Avenue; Clay Street, from Pierce Street to south of 10th Avenue; and Spencer Street, from 10th Avenue to Shakopee Avenue. Justification: To continue with the rehabilitation of the City's infrastructure in the older sections of the community. Other Comments: Sidewalk connection along Spencer Street, from Shakopee Avenue to 10th Avenue is included in project. Ooeratina Costs: j PROJECT LOCATION