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HomeMy WebLinkAbout5.F.2. Approval of Minutes: September 02, 11, 16, 2008 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 2, 2008 Mayor Schmitt called the meeting to order at 7:00 p.m, with Council members Pat Heitzman, Matt Lehman, Terry Joos and Steve Clay. Also present were Mark McNeill, City Administrator; Judith S, Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Jim Thomson, City Attorney; Gregg V oxland, Finance Director; Jamie Polley, Parks, Recreation & Natural Resource Director; and Ryan Hughes, Natural Resource Coordinator. The Pledge of Allegiance was recited, Mayor Schmitt asked ifthere were any additions or deletions to the agenda. Mr, McNeill stated there were no additions or deletions to the agenda, Joos/Heitzman moved to approve the agenda, Motion carried 5-0, In the Mayor's Report Mayor Schmitt talked about the positive feedback he received from people who attended the Minnesota Amateur Baseball Tournament. They were very impressed with Tahpah Park and Schleper Stadium, Mayor Schmitt asked if there were any additions or deletions to the consent agenda, Mayor Schmitt asked to remove item 5.F.7, Fuel Surcharge Contract Amendment - Dick's Sanitation, Lehman/Joos moved to approve the Consent Agenda. Mr, McNeill read the amended Consent Agenda. Lehman/Joos offered Ordinance No. 806, Fourth Series, An Ordinance ofthe City of Shakopee, Minnesota, Amending City Code Section 10.73, Relating to Grass and Weeds on Private Property, and move its adoption, (Motion carried under the Consent Agenda) Lehman/J oos moved to authorize staff to purchase a new 2008 Sterling Bullet with Versalift SST -40 Articulated/Telescopic Aerial Lift with Fiberglass Service Body from ABM Equipment & Supply for the purchase price of $80,313,78 including trade and tax with the funds to be expended from the Internal Service Equipment fund, (Motion carried under the Consent Agenda) Lehman/Joos moved to 1. approve awarding a contract to S.M. Hentges & Sons, Inc. for the Community Center Drainage Improvements. 2. approve a 10% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. (Motion carried under the Consent Agenda) Lehman/Joos moved to authorize the City officials to execute the extension agreement with WSB & Associates, Inc. for GIS/CMMS development at a cost not-to-exceed $28,772,00, with funding from Telecom R&D (18,320.00), Sanitary Sewer Fund ($3,456.00), Storm Drainage Fund ($3,456.00) and Engineering Division ($3,040.00) (Motion carried under the Consent Agenda) Official Proceedings of the September 2, 2008 Shakopee City Council Page -2- Lehman/Joos moved to approve the bills in the amount of$380,443,68, (Motion carried under the Consent Agenda) Lehman/Joos moved to approve the minutes of August 6, 2008 and August 12, 2008. (Motion carried under the Consent Agenda) Lehman/Joos offered Resolution No, 6803 A Resolution Canceling Debt Service Levy For 2008/09, and moved its adoption, (Motion carried under the Consent Agenda) Lehman/Joos moved to approve the application and grant a Tattoo License to Justin Wainner, Body Art, 205 South Lewis Street, conditioned upon meeting all licensing requirements. (Motion carried under the Consent Agenda) LebmanfJoos moved to set the public hearing date for the 2009 budget on December 18t with a continuation date of December Sth, and, offered Resolution Number 6802, A Resolution Setting Proposed Maximum 2008 Tax Levy, Collectable in 2009, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos moved to declare the following property as surplus, City vehicles, 2004 Ford Crown Vic, 2FAFP71W14XI680S2, 2004 Ford Crown Vic, 2FAFP71W34XI6S083, 2004 Ford Crown Vic, 2FAFP71W54X168084, 2004 Ford Crown Vic 2FAFP71W74X16S085, 2003 Ford Crown Vic 2FAFP71 W83X104393, 1999 Chevrolet Malibu IGINE52M3XYI13594, 1988 GMC 3500 Pickup, 1 GTGC34K5JE530360. (Motion carried under the Consent Agenda) , Mayor Schmitt asked if there was anyone in the audience who wished to be heard on a subject that was not on the agenda, No one responded. Mayor Schmitt stated that he asked to have 5.F,7, Fuel Surcharge Contract Amendment, removed from the Consent Agenda because he was confused by the bill he receive from Dick's Sanitation for the fourth quarter, Mayor Schmitt was concerned about the timing involved with the billing. Mayor Schmitt said that he received his bill a few days after the previous Council meeting that reflected the 8% fuel adjustment and also a new item called a Non-Tax Fuel item. Mayor Schmitt said that before the amendment is approved, he would like some clarification about the billing. Mark McNeill, City Administrator, explained the agreed billing process with Dick's Sanitation, He said there are three districts in the Cityin which Dick's Sanitation uses, Mr, McNeill stated that Mayor Schmitt is in the first district and that's why his billing was already sent to him, Mr. McNeill also says that Dick's Sanitation bills in advance which is normal for the industry and therefore this would be for services that would be provided beginning October I, 200S. Dave Domack of Dick's Sanitation explained the non-tax fuel line item on the bill, He said that garbage is a taxed item but the actual recycling itself is a non-taxable item so the billing reflects the non-taxable portion as a separate line item, Official Proceedings of the September 2, 2008 Shakopee City Council Page -3- Mayor Schmitt also questioned why the billing due dates in the past were always due at the first of the month and the new billing is now due three weeks earlier. Mr, Domack said he would check with his staff to find out why the change in the billing due dates and report back to Mr. McNeill the explanation for the billing due date change. Joos/Heitzman moved to approve Amendment A to the Refuse and Recycling Contract by and between the City of Shakopee, and Dick's Sanitation Services, Inc., a Minnesota Corporation dba as Lakeville Sanitation Services, Inc. Motion carried 5-0. Mayor Schmitt asked for Council liaison report, Cnc1. Clay said he attended the Transit meeting. He discussed the meetings the Transit Committee has been having with Metropolitan Council regarding future funding. Cncl. Clay said the biggest issue is the group trying to figure out what the next steps are going to be for Scott County and the m-vest money designated for Scott County Transit. Cncl, Heitzman had nothing to report, Cncl, Joos said he attended the Shakopee Public Utility Commission Meeting (SPUC). Cncl. Joos said that a water usage record was set in August. There was also a settlement on SPUC's one-half of the water main work that was done on Fillmore Street. Cncl. Lehman attended the Chamber meeting, Work was done on the information pack. Clay/Joos moved to recess for an Economic Development Authority Meeting. Motion carried 5- O. Mayor Schmitt re-convened the meeting at 7:40 p,m, Jamie Polley, Park, Recreation and Natural Resources Director, and Ryan Hughes, Natural Resources Coordinator, presented Council with the Process to Remove Park, Open Space and Conservation Easement Encroachments. Ms, Polley stated that in May 2,2006 the City Council approved Resolution No, 6417, a Resolution Implementing a Program to Mark Boundaries of Park, Open Space, and Conservation Easements, The resolution did not address the removal of park encroachments, Ms, Polley said that at an August 25,2008 Park and Recreation Advisory Board (pRAB) meeting the board approved a process to allow residents an opportunity to respond to the removal of their encroachments, The PRAB is recommending the process be adopted by Council. Ms, Polley said that staffhas continued to install boundary markers per Resolution No. 6417, Based on observation during the installation process a wide variety of encroachments have occurred in almost every park. Ryan Hughes presented Council with slides of various encroachments, Mr, Hughes estimated 250 encroachments with 50 of them being significant. Cncl, Lehman was concerned about the appeal process being heard by the PRAB and not City Council. Jim Thomson, City Attorney said that the recommended process is very similar to the fence ordinance that is currently in place. If someone appeals the fence ordinance, the issue is heard by the Board of Adjustments and then on to City Council ifthey are not satisfied with the Board of Adjustments decision, Official Proceedings of the September 2, 2008 Shakopee City Council Page -4- Lehman/Heitzman moved to direct staff to make the changes to Resolution No, 6809 that is similar to the past fence encroachment into an easement policy and bring it back for adoption, Motion carried 5-0, Mr. Leek presented Council with the Draft Developer's Agreement, Text Amendments and Revisions to the Design Criteria, Mr, Leek said that over the past several months staffhas been working on revising the developer's agreement that is utilized upon approval of final plats. A sub-committee of city staff members and SPUC representatives was created to review the City's current developer's agreement and propose changes and/or updates to the document. The final draft of the document was then reviewed by the City's Development Review Committee (DRC), Mr, Leek listed the significant changes for Council. Joos/Heitzman offered Resolution No, 6804, A Resolution Adopting a Developer's Agreement Template, and moved its adoption. Motion carried 5-0, Joos/Clay offered Resolution No. 6805, A Resolution Adopting Design Criteria for Chapter 12 of the City Code, Subdivision Regulations, and moved its adoption; and, offered Ordinance No. 805, Fourth Series, An Ordinance Amending Chapter 12 (Subdivision Regulations) of the City of Shakopee, as presented, and moved its adoption, Motion carried 5-0, Mr, McNeill presented Council with the 2008 EDA Tax Levy Consent Resolution No, 680l. Mr, McNeill said the Resolution consents to the EDA tax levy, Lehman/Clay offered Resolution Number 6801, A Resolution Levying A Tax At the Request Of, An Consenting To The Levy Of A Tax By, The Economic Development Authority For The City Of Shakopee, and moved its adoption. Motion carried 5-0. Mr. McNeill then asked City Council if September 11, 2008 would be agreeable to meet with SCALE for the second part of their Transportation Education Meeting. All Council members agreed on meeting on Thursday September 11, 2008 at 7:00, Mayor Schmitt asked if there were any Council concerns or other business. Cncl, Joos asked if the School District has made any decisions on property for the new elementary school they plan to build in 2010. Cncl. Heitzman said the School Board is looking at land in the area of County Road 78 and County Road 79. Cncl, Lehman asked if there was going to be a follow up to the Springsted City Prioritization Services meeting that was held earlier. Mr. McNeill said staffwill bring back the prioritizations that need to be translated into a long-term vision with the City's Goals and Objectives, Cncl. Lehman had questions regarding under spend and budget amendments. Mr, McNeill said that the need for more budget amendments brought before Council will allow Council through out the year to examine whether Council will want to add a particular service or something that was not provided for in the budget. Official Proceedings of the September 2, 2008 Shakopee City Council Page -5- Cnc1, Lehman also asked if there was going to be a workshop before the finalized Truth and Taxation hearing in December. Mr, McNeill suggested discussing the final budget during the same workshop as the service priority meeting, Mayor Schmitt discussed the lack of boulevard tree care on 17th Avenue since Scott County has taken over 17th A venue, Mr. Loney said he would follow up with the County regarding the Issue, Mayor Schmitt also had concerns with the Westchester Park condition of the ball fields and the overgrown weeds, Ms, Polley said the project is not finished but would be doing a final inspection within the next few weeks with the contractor and asking for the area to be re-seeded. Joos/Lehman moved to adjourn to Thursday September 11, 2008 at 7:00p,m, Motion carried 5-0, The meeting was adjourned 8:52 p,m. ,~J.o/ ~~ s, Cox , y Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ, REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 11, 2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Pat Heitzman, Matt Lehman, Steve Clay and Terry Joos present. Also present were Mark McNeill, City Administrator; Judith S, Cox, City Clerk; R, Michael Leek, Community Development Director; and Bruce Loney, City Engineer/Public Works Director. Other people in attendance were Fred Corrigan, SCALE consultant from Bonestroo; Lisa Freese, Transportation Planning Manager for Scott County; Michael Sobota, Community Development Director for Scott County; Mark McQuillan and Ryan Magin, of the Shakopee Planning Commission and SCALE Members, Mark McNeill, City Administrator welcomed everyone back for the second part of the presentation from Scott County Association for Leadership and Efficiency (SCALE) Transportation Task Force regarding transportation issues, Mr, McNeill said that before that part the meeting would begin, Bruce Loney, Public W orkslEngineer Director would present a study that the City of Chanhassen is conducting regarding Highway 101. Mr. Loney discussed the City ofChanhassen's study for a better realignment of Highway 101 which would affect Shakopee and Scott County. Mr. Loney showed four alternate plans for the Highway 101 realignment. He also discussed altemativefour, the central alignment, that is preferred by the City of Chanhassen and how it would effect traffic flow to and from Shakopee. A presentation from SCALE was lead by Fred Corrigan regarding transportation issues. Mr, Corrigan presented the group with SCALE history, visions, goals, and objectives. He also gave an overview ofthe first session (held on July 22, 2008) and what was discussed at that meeting. Mr. Corrigan also gave an overview of the session's agenda. Mr. Corrigan discussed SCALE's Phase 1 and Phase 2 reports that identify the corridor management needs to achieve a transportation system and a land use system that achieve the SCALE vision. Lisa Freese discussed the function classification used to achieve effective corridor management. She discussed several elements used in the classification. Mr. Corrigan then talked about the SCALE's Unified Plan which is a commitment to go from the current system to a land use and Transportation system developed by SCALE. Mr, Corrigan also discussed the management principles, stakeholder roles, tools and implementation needed to achieve the goals, After the presentation, Mr, Corrigan asked the members at the meeting ifthey were in favor of moving forward with the development of the SCALE Unified Transportation and Land Use Planning process, -, Official Proceedings of the September 11, 2008 Shakopee City Council Page -2- Cnc1. Lehman said he's in favor of it but is looking for more balance between the transportation and the land use elements in the document versus more weight on the transportation side, Mr, Leek agreed with Cncl. Lehman that there is a need to address land use issues and the importance to include Planning Commission members in the process, Mayor Schmitt discussed the importance Shakopee plays in the planning element. He also discussed the need of river crossings in Scott County to accommodate the goals of SCALE, Cncl. Joos said he was in favor ofthe project but also stressed the need to include Planning Commission members from all jurisdictions in the process, Cncl, Clay would support the process but stressed the importance of working from the northern end of the county where the population is the largest and working southward, Mr. Clay would like to know the cost to the city for staff time to be involved in the project. Cncl. Heitzman is in favor ofthe project but agrees with Mr. Clay that the northern part of the County should be a priority, Planning Commission Members, Ryan Madigan and Mark McQuillan both agreed they are in favor of the plan and support the project. Joos/Heitzman moved to adjourn to Tuesday September 16, 2008 at 7:00p,m, Motion carried 5- 0, The meeting was adjourned at 9:48 p.m, ~J.~ ~dith s. Cox ity Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 16, 2008 Mayor Schmitt called the meeting to order at 7:00 p.m, with Council members Pat Heitzman, Matt Lehman, Terry Joos and Steve Clay present. Also present were Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith S, Cox, City Clerk; R, Michael Leek, Community Development Director; Bruce Loney, City EngineerlPublic Works Director; Jim Thomson, City Attorney; Gregg V oxland, Finance Director; and Rick Coleman, Fire Chief, The Pledge of Allegiance was recited, Mayor Schmitt asked ifthere were any additions or deletions to the agenda, Mr. McNeill stated there were no additions or deletions to the agenda. Joos/Heitzman moved to approve the agenda as presented, Motion carried 5-0, Mayor Schmitt had nothing for the Mayor's Report, Mayor Schmitt asked if there were any additions or deletions to the consent agenda, Cncl, Clay asked to remove 5,A.1, Van PoolNPSI Agreement. Lehman/Clay moved to approve the Consent Agenda, Mr. McNeill read the amended Consent Agenda, Lehman/Clay moved to approve the Board of Adjustment and Appeals' annual review of the conditional use permit and mineral extraction land rehabilitation permit for Shakopee Gravel. (Motion carried under the Consent Agenda) Lehman/Clay moved to (1) authorize the appropriate City Officials to sign the Memorandum of Understanding with the Scott County Watershed Management Organization; (2) offered Ordinance No, 807, Fourth Series, An Ordinance Amending the City Code by Adding New Chapter 16 Regarding Water Resources Management, and moved its adoption; (3) approved an Official Summary of Ordinance 807; and (4) approved the Comprehensive Water Resources Management Plan, (Motion carried under the Consent Agenda) Lehman/Clay moved to direct staffto purchase a 2002 Ford Explorer through the Police Department for $6,100,00 with the funds to be expended from the Internal Service Equipment Fund and declare the 1987 Chevy Suburban as surplus equipment, and authorize disposal of same at auction, (Motion carried under the Consent Agenda) Lehman/Clay moved to declare the 2002 Mercury Mountaineer, VIN: 4M2ZU86E02UJ01719 as surplus property. (Motion carried under the Consent Agenda) Lehman/Clay moved to enter into agreements with the Minnesota Court Information System (MNCIS) to allow Shakopee Police Department staff to access electronic case record information of the MN District Courts, effective September 16, 2008, (Motion carried under the Consent Agenda) Official Proceedings of the September 16, 2008 Shakopee City Council Page -2- Lehman/Clay moved to authorize the advertising for bids for a pumper/tanker. (Motion carried under the Consent Agenda) Lehman/Clay offered Resolution No, 6806, a Resolution Adopting a Process to Remove Park, Open Space and Conservation Easement Encroachments, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the job description for the position of Fire Inspector/Marshal. (Motion carried under the Consent Agenda) (CC Document No, 459) Lehman/Clay offered Resolution 6807, a Resolution Adopting a Personnel Handbook for Paid- on-Call Firefighters, and moved its adoption, (Motion carried under the Consent Agenda) Lehman/Clay offered Resolution 6808, a Resolution Amending the Personnel Handbook for Employees of the City of Shakopee, and moved its adoption, (Motion carried under the Consent Agenda) Lehman/Clay moved to grant full-time regular status to Sgt. John Buetow of the Shakopee Police Department. (Motion carried under the Consent Agenda) Lehman/Clay moved to appoint Jennifer Worm to the position of Records Technician at Grade 3, Step E of the non-union pay plan, effective September 29,2008 and subject to a six month probationary period, (Motion carried under the Consent Agenda) Lehman/Clay moved to accept, with regret, the resignation of Tracy Menden from the position of Police Records Specialist, effective September 19,2008; and offered Resolution No. 6800, a Resolution of Appreciation to Tracy S, Menden, and moved its adoption, (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the bills in the amount of$2,069,305,24, (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the minutes of August 18,2008 and August 19, 2008, (Motion carried under the Consent Agenda) Lehman/Clay moved to set a hearing for Tuesday, October 21,2008, at 7:00 p,m., or thereafter, to review the actions of Great Lakes, Inc" dba Shakopee Ballroom, 2400 East 4th Avenue, (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the application and grant a temporary on-sale 3.2 percent malt liquor license to the Shakopee Lions Club, in the designated area at Fire Station #51, 2700 Vierling Drive East, on September 27,2008, from noon to midnight, conditioned upon receipt of evidence of required insurance. (Motion carried under the Consent Agenda) Lehman/Clay moved to obtain accident coverage and $1,000 medical coverage for City volunteers from the League of Minnesota Cities Insurance Trust for those volunteers who have executed the city's waiver form, (Motion carried under the Consent Agenda) Official Proceedings of the September 16, 2008 Shakopee City Council Page -3- Lehman/Clay offered Resolution No, 6809, A Resolution Appointing Steve Mangan to the Planning Commission and Board of Adjustment and Appeals, and moved its adoption, (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to be heard on a subject that was not on the agenda, No one responded, Joos/Heitzman moved to open the public hearing on proposed assessments for delinquent refuse bills. Motion carried 5-0, Bruce Loney, City Engineer/Public Works Director, presented Council with a resolution that would assess property owners on taxes payable 2009 for unpaid refuse and recycling services from the City's designated garbage hauler, Dick's/Lakeville Sanitation, Ine, Mr. Loney stated that Dick's/Lakeville Sanitation has provided the City with a current list of delinquent accounts, of which there are approximately 150 for a total amount due of$34,872,84 which includes an administrative charge of$45,OO to cover the City's cost in assessing the bills, Mayor Schmitt asked ifthere was anyone in the audience who wished to speak at the public hearing, No one responded, Dave Domack ofDick's/Lakeville Sanitation addressed Council by saying that the process to research the property owner information was very time consuming because there were many properties in foreclosure, Joos/Clay moved to close the public hearing, Motion carried 5-0. Clay/Heitzman offered Resolution No, 6810, A Resolution Adopting Assessments for Delinquent Garbage Bills, and moved its adoption, Motion carried 5-0, Mayor Schmitt asked to discuss items pulled from the Consent Agenda, Cncl. Clay wanted to discuss the Van Pool/VPSI contract. Cncl, Clay said his concern about the contract with the van pools is because they seem to run to the same downtown Minneapolis areas that the Blue Express serves. Cncl, Clay was asking if it was as cost effective as the Blue Express is for transporting people. He's also concerned that it's a three year contract with an opportunity for a fourth year renewal. He also questioned the term in the contract listed as Termination for Convenience. Michael Leek, Community Development Director, responded by stating that there are three van pools, one goes to St. Paul and the other two go to Minneapolis, The riders find the time schedule and the convenience of the van pools to be more convenient than express bus services, Mr. Leek did say that with the increase in gas prices over the past year, rider subsidies have risen substantially, Mr. Clay asked that Council receive an update this time next year, Mr. Leek agreed to provide an annual report, Official Proceedings of the September 16, 2008 Shakopee City Council Page -4- Clay/Joos moved to approve the contract for van pool services with VPSI, Inc" and authorized the appropriate city officials to execute the contract. Motion carried 5-0. Mayor Schmitt asked for liaison reports, Cncl. Clay and Cncl, Lehman had nothing to report, Cnd, Heitzman said he attended the School Board meeting, Cncl. Heitzman said that there is a School Board opening due to Todd Anderson becoming a teacher at the high school. Cncl, Heitzman attended the Downtown Partnership meeting, Discussion was about putting a co-op in the building that was once Beren's Supermarket. Cncl, Joos said he attended the Shakopee Utility Commission meeting, There was discussion regarding summer hours to curtail some activities to save some money. Clay/Heitzman moved to recess for the Economic Development Authority Meeting at 7:23 p,m, Motion carried 5-0, Mayor Schmitt re-convened the meeting at 7:38 p.m, Mr. Leek presented Council with the Text Amendment regarding flashing and changeable electronic message signs. Mr. Leek said that the Shakopee Chamber of Commerce (Chamber) sent a request asking that the City consider an amendment to allow electronic message signs to change messages more than once every 24 hours, Mr, Leek said that the changes were presented by the Chamber to the Planning Commission, The Planning Commission drafted the text amendment changes for Council to consider approving, Mr, Leek said that the amendment would allow signs to change messages up to eight times per day, Mr. John Harty, Chairperson of the Shakopee Chamber of Commerce, presented Council with background history on how the request came about and the type of businesses that would benefit from this text amendment. Joos/Heitzman offered Ordinance No, 808, Fourth Series, An Ordinance Amending City Code Chapter 11 as it Relates to Flashing and Changeable Electronic Message Signs, and moved its adoption, Discussion followed, Cncls. Lehman, Joos, and Heitzman are in favor ofthe change, Cncl. Joos is also in favor of the text amendment but is concerned about traffic safety, Mayor Schmitt is in favor of the text amendment but feels more comfortable if the ordinance specified that the sign changes had to stay on the board for more than a half hour before it changes messages again, Mr. Harty said the Chamber is in favor ofthe limitations of time changes as well as the limitation to no more than eight sign changes a day, Jim Thomson, City Attorney, suggested the following phrase be added to the text amendment, "the frequency of change be no greater than every 30 minutes and limited up to eight times per day," Official Proceedings of the September 16, 2008 Shakopee City Council Page -5- Lehman/Heitzman moved to amend the motion by adding wording to item 1.3. which would also limit changes to electronic signs to not only eight times a day but no more than every 30 minutes, Motion carried 5-0, Cncl. Joos asked Mr. Leek why the Planning Commission did not include the frequency change to the amendment. Mr. Leek said the commission couldn't come to concurrence on whether it was effective in terms of enforcement. Mayor Schmitt asked for a vote on the main motion as amended, Motion carried 5-0, Cncl. Joos asked how this ordinance change was going too enforced, Mr. Leek said that the 30 minute time frame just adopted makes it easier to monitor. Bruce Loney, City Engineer/Public Works Director presented Council with the Approval of Additional Work and Change Orders for Beckrich Park Estates and Kristal Estates, Project No, 2007-10, Cncl, Joos removed himself as a Council member from the presentation and discussion because he lives in Beckrich Estates, Mr. Loney stated that on August 19,2008, City Council approved an additional contingency to 7,5% of the original contract for reconstructing more of Hampton Circle. After that meeting, there have been additional costs in extra work primarily with utility conflicts and trench rock for stabilization, Mr. Loney outlined the summary of additional work and change orders associated with the Beckrich Estates Project. The additional contingency amount needed is $41,022,00 Clay/Lehman moved to approve an additional contingency amount of $31,022,00 for the Beckrich Park Estates and Kristal Estates Improvement Project No, 2007-10, Motion carried 4-0 with Cnd, Joos abstaining, Clay/Lehman moved to approve an additional contingency in the amount of $10,000 for the Beckrich Park Estates and Kristal Estates Improvement Project No. 2007-10 to be coming out of the Storm Drainage Fund, Motion carried 4-0 with Cncl. Joos abstaining, Councilor J oos returned to his seat. Mark McNeill, City Administrator, presented Council with the Library Acoustical Report. Mr. McNeill said that earlier this year City Council authorized that an acoustical sound study be performed at the Library building, This was in response to complaints from library staff that noise has been an issue ever since the building opened in 2003, Mr, McNeill said that Kehl Associates perfonned the preliminary study, at the recommendation of the architects for the building, In summary, the problem results from a variety of causes, such as the open two story atrium at the entry which consists of mostly hard surfaces, Official Proceedings of the September 16, 2008 Shakopee City Council Page -6- Kehl Associates suggested five possible solutions to eliminate the noise issue, The solutions are, in order, Install additional acoustic absorbing material, $18,000 to $24,000; Carpet the atrium, $4,000 to $8,000; Contain the atrium noise, $8,000 to $12,000; Install a floating ceiling grid of clear plexiglass, $6,000 to $10,000; and/or Create masking noise, $8,000 to $12,000, Mr. McNeill said that the acoustical consultant recommends a field measurement be performed in the building to determine the sound pressure level of the existing noise issue at a cost of $3,000 to $4,000 and subsequent measurements following installation of the various steps would be $1,000 to $2,000, After a long discussion, it was decided to table taking any action until Council could visit the library to experience the noise issue first hand. Clay/Lehman moved to table the Library Acoustical issue until Council members could visit the library to make their own personal assessments of the noise level. Motion carried 5-0, Mr, McNeill presented Council with dates for a workshop to discuss further the FY 2009 Budget. Mr, McNeill said that at the last Council meeting it was suggested to have an additional budget workshop now that the preliminary certification has been set to see if there are other changes that would be suggested prior to the Truth and Taxation Hearing on December 1,2008, Mr. McNeill suggested Monday, November 3, 2008, Lehman/Joos moved to schedule the workshop for Monday, November 3,2008 and change the Council Meeting set for Tuesday, November 4,2008 to Wednesday, November 5,2008 at 7:00 p,m, Discussion followed, After some discussion, Mr, McNeill suggested that the Council meeting and the workshop be combined and scheduled for Monday, November 3,2008, He also suggested that ifthe Council meeting has a large agenda, the meeting could be adjourned to Wednesday, November 5,2008 if needed, Cncl, Lehman withdrew his previous motion, Lehman/Joos moved to approve setting the Council Meeting from Tuesday, November 4,2008 to Monday, November 3,2008 at 7:00 p,m, Also, schedule the workshop session to Wednesday, November 5, 2008 at 7:00 p,m, Motion carried 5-0, Mr, McNeill presented Council with the Visioning Goals/Springsted Prioritization Study, Mr. McNeill stated that at the September 2, 2008 Council meeting Cncl. Lehman requested to have the Council meet to discuss better ways of tying results of the Springsted service prioritization study with the City's adopted Visioning goals and objectives, Mr, McNeill said that staff would also like an opportunity to talk with the City Council in more detail about each of the ten Goals and Objectives, and take time to dissect what the status of each Official Proceedings of the September 16, 2008 Shakopee City Council Page -7- of those might be, Mr. McNeill suggested that one ofthe Goals and Objectives be reviewed in detail each month, and that applicable parts of the Springsted Study be examined at that time. Councilor Lehman would like an exercise to get council unity on what services are the highest priority, what services the level of service can be lowered and what services do not need to be provided, Councilor Joos is also interested in looking at revenues and costs for providing services, Mayor Schmitt would like to look at the whole picture; see a financial statement for four groups of services (needed and driven/public expects): police department, fire department, roads and bridges, and park and recreation, noting that the rest are supplemental support, Council agreed with Mr. McNeill and suggested starting the process in the first quarter of2009, Mayor Schmitt asked ifthere were any other Council concerns. No one responded. Joos/Heitzman moved to adjourn to Tuesday, October 7,2008 at 7:00p,m, Motion carried 5-0, The meeting was adjourned 9:06 p,m, aJw~ }ilh S. Cox ty Clerk Kim Weckman Recording Secretary