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Home My WebLink About5.A.3. Fuller St. Trail Extension Engineering Services, Project No. 2009-1 Sf}. 3, CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator CONSEf~T FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Fuller Street Trail Extension, Project No. 2009-1 DATE: October 7,2008 INTRODUCTION: This agenda item is to authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services for the Fuller Street Trail Extension. BACKGROUND: The City has received money from Scott County and Mn/DOT to extend the existing trail on the east side of Fuller Street, south of T .R. 169, north to Vierling Drive. City staff is requesting that an extension agreement with WSB & Associates, Inc. be approved for design services on the Fuller Street Trail Extension Project. ALTERNATIVES: 1. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services for the Fuller Street Trail Extension. 2. Do not authorize the appropriate City officials to execute an extension agreement to provide engineering services for the Fuller Street Trail Extension. 3. Table for additional information. RECOMMENDATION: Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services for the Fuller Street Trail Extension Project No. 2009-1. ACTION REOUESTED: Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services for the Fuller Street Trail Extension, Project No. 2009-1. 9-#-~ Jeff Weyandt, P.E. Assistant City Engineer JW/pmp ENGR/2009-PROJECTSIFULLER-TRAIUWORD/EXTENSION-.AGREEMENT-2 ~ WSB & Associates, lnc, Infrastructure II Engineering II Planning II Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 October 2, 2008 Mr. Bruce Loney, P ,E. Public Works Director/City Engineer City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Extension Agreement for Professional Services Provide Engineering Services Fuller Street Trail Extension Shakopee, MN Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering services for the above-referenced project. We are proposing to complete the work as detailed in the attached Work Plan, Exhibit A. The attached work plan describes the approach and tasks proposed to be completed by WSB & Associates, Inc, (WSB) for the design and plan preparation for developing fmal construction plans for a pedestrian trail on the east side of the Fuller Street from Vierling Drive to Appaloosa Avenue. It should be noted that the work plan includes engineering design services for plans and specifications, along with projectcoordination with City and Mn/DOT staff. It is WSB's understanding that the design survey work is complete, and no Feasibility Report will be required, No further field surveys will be required. The City will also handle the coordination and agreements needed with Mn/DOT, and WSB will handle utility coordination. If any soil borings are necessary, the City will be responsible for any subsurface exploration. WSB is available, if requested by the City, to provide the on-site construction management and inspection, Weare proposing to complete the design portion ofthis work, as described in the attached work plan, on a cost-reimbursable basis not to exceed $21,200 in accordance with our current fee schedule. It is proposed that all work under the design portion ofthe contract would be considered complete after the trail plans and specifications are approved by the City Council. ACEC 2008 Firm of the Year Minneapolis II St. Cloud Equal Opportunity Employer P:IlE1TER PROPOSALSlWlllkopce\f..I{U'!ilrulv:rR.1-1JUER T1UJL E:X1' AG/lEEblQfley-0911011.(/oc Mr. Bruce Loney, P,E. October 2, 2008 Page 2 The City of Shakopee agrees to reimburse WSB & Associates, Inc. for these services in accordance with Section IV ofthe Agreement for Professional Services, If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, 7fJJ7tJ Donald W. Sterna, PE City Administrator Vice President City Clerk Mayor Date sm P:lLETfER PROPOSALStSJIQI."QpeeV:Ul/er S,,.ectILTR./'VLLER. TRA!l EX/' AGREEblolle)'.091 J08.doc SCOPE OF SERVICES Fuller Street (Old CR 77) Trail Extension Preliminary Engineering Services Task 1- Project Manaf!ement This task includes planning and coordination of all work tasks, establishment and monitoring of budgets, meetings, and correspondence with the City Shakopee, Scott County, Mn/DOT, and if necessary, the Watershed District on a periodic basis. The project manager will provide tecluiical direction on all aspects of the project review and work products. The project manager will serve a primary role in the design considerations, Donald Sterna is proposedto manage the project for WSB & Associates, Inc, (WSB) , Task 2 - Field Survevin2 No field surveying services will be required for this portion of the project. Task 3 ~ Base Maupin!! The base maps are completed, and no additional services will be required on this project. Task 4 - Desil!n and Plan Preparation The plans and specifications will be developed meeting State Aid standards. The current schedule for construction work on Fuller Street is to commence no later than June 2009, The design plans will be reviewed by Scott County, Mn/DOT, and the City of Shakopee, The final construction plans will include the following: II Quantity tabulations II Typical sections II Alignment plans and tabulations II Removals II Construction plans and profiles II Turf establishment / erosion control plans II Cross sections Task 5 - MnJDOT Plan Review and Coordination WSB will coordinate with Mn/DOT on the cooperative agreement preparation and plan review comment resolution, WSB will also work with Mn/DOT's staff during the plan preparation phase to coordinate design issues within Mn/DOT right of way. Task 6 - Specifications WSB will prepare the special provisions and include them into the project manual for bidding. WSB will also prepare the bid proposal. Task 7 - Permits The Fuller Street Trail extension will disturb more than one acre of surface, therefore, will need a NPDES permit. Also, a construction permit and a limited use permit will be required by MnlDOT to work within their right of way, Task 8 - Biddinl! Assistance WSB will answer questions during the bidding process and attend the bid opening. WSB will tabulate, certify the bids, and provide a recommendation of award for the City, <,""-,..'~ Scope of Services P:\LETTER PROPOSALSlShakopeelFuntt S"eelISCOPE OF SERVfCES FULLER TRAIL EXT,doc A Estimated Cost WSB Fuller Street Trail Extension &.Assoc/JJtes. Jnc, CITY of SHAKOPEE, MINNESOTA Date 9/1112008 Estimated Hours IDETAILDESIGN Project Design Survey Project Engineer / Engineer / CADD Crew Total Manager Supervisor Tech Tech V 3-Person Clerical Hours Cost Task No, Description I PROJECT MANAGEMENT A., Manaj1;ement 6 4 2 12 $ 1,412.00 B. Meeting 4 4 $ 536,00 2 FIELD SURVEYS Completed 3 BASE MAPPING Completed 4 TRAIL DESIGN and PLAN PREPARATION A, Design and Plan Preparation I 48 40 89 $ 9,782.00 B. Retaining wall Plans 2 6 4 12 $ 1,378,00 C, Cross Section Plans 2 12 10 24 $ 2,680.00 D. Quantity Tabulation 2 2 4 $ 434.00 5 MnJDot Plan Review and Coordination 2 6 6 )4 $ 1,;>70,00 6 SPECIFICATIONS 6 g 4 1& $ 2,020.00 7 PERMITS I 4 4 9 $ 1,002.00 & Bidding Assistance 2 2 4 $ 392.00 Total Hours 26 90 66 I I 8 190 $ 21 206.00 Hourly Costs Labor Costs Fuller Street Trail Extension,xls Rev, 4-08-99 10/2/2008