HomeMy WebLinkAbout5.A.1. Delcare Cost to be Assessed and Hearing Date for the 2008 Bituminous Overlay, Project No. 2008-2-Res. No. 6813
s; ft. J ·
CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator CO,VSt:.r,;fT
t'" & \i !$.I
FROM: Jeff Weyandt, Assistant City Engineer - . ~
SUBJECT: Declaring a Cost to be Assessed and
Establish a Public Hearing for the
2008 Bituminous Overlay, Project No. 2008-2
DATE: October 7, 2008
INTRODUCTION:
Attached is Resolution No. 6813, a resolution declaring the costs to be assessed, ordering
the preparation of proposed assessments and setting a public hearing date for the 2008
Bituminous Overlay, Project No. 2008-2.
BACKGROUND:
On March 5, 2008, City Council adopted Resolution No. 6736, approving the plans and
" specifications and ordering the advertisement for bids for the 2008 Bituminous Overlay,
Project No. 2008-2. On April 22, 2008, City Council adopted Resolution No. 6764, a
resolution which accepts the bids and awards the contract for the 2008 Bituminous
Overlay Project. The improvements have essentially been completed with the final costs
for construction, including the railroad crossing work at $934,877.91. The total costs
associated with administration, financing and engineering for the project is $64,951.32.
The attached resolution shows how these costs are being paid and the total cost to be
assessed. Project fmancing sources include the City of Shakopee, Union Pacific Railroad
and assessments to the benefiting properties. From the feasibility report to the project
completion, the funding summary is as follows:
Feasibilitv Reoort Proiect Comoletion
Assessments $ 333,463.00 $ 268,053.63
City (State Aid) $ 113,462.00 $ 113,171.00
City (Tax Levy) $ 666,119.00 $ 556,604.60
Union Pacific Railroad $. 40.000.00 $ 62.000.00
Total Costs $1,153,044,00 $ 999,829.23
AL TERNA TIVES:
1. Adopt Resolution No. 6813.
2. Deny Resolution No. 6813.
3. Adopt Resolution No. 6813, with Council modifications.
4. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1, to adopt Resolution No. 6813, declaring the cost to
be assessed and ordering the preparation of proposed assessments for the 2008
Bituminous Overlay, Project No. 2008-2, with a public hearing to be held on November
3,2008, if Resolution No. 6813 is approved.
ACTION REOUESTED:
Offer Resolution No. 6813, A Resolution Declaring the Costs to be Assessed and
Ordering the Preparation of Proposed Assessments for the 2008 Bituminous Overlay,
Project No. 2008-2 and move its adoption.
Q4i ~
Jeff Weyandt, P.E.
Assistant City Engineer
JW/pmp
ENGR/2008PROJECTS/2008-0VERLAYIWORDIMEM6813-DECLARE-COSTS-ASSESSED
RESOLUTION NO. 6813
A Resolution
Declaring The Costs To Be Assessed
And Ordering the Preparation Of Proposed Assessments
For The 2008 Bituminous Overlay
Project No. 2008-2
WHEREAS, a contract has been let for the construction of the 2008 Bituminous
Overlay Project as described in the feasibility report, and the contract price for such
improvements was $882,674.95, and the fmal contract price for such improvement is
$810,877.91, and the expenses incurred or to be incurred in the making of such
improvement, including railroad crossing work amounts to $188,951.32. Of this cost the
City of Shakopee will pay $669,775.60 and Union Pacific Railroad will pay $62,000,00,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA:
1. The cost of such improvement to be specially assessed is hereby declared to
be $268,053,63.
2, The City Clerk, with the assistance of the City Engineer, shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece, or parcel of land within the district affected, without regard to cash
valuation, as provided by law, and keep a copy of such proposed assessment in her office
for public inspection.
3. That the City Clerk shall, upon the completion of such proposed assessment,
notify the City Council thereof.
BE IT FURTHER RESOLVED:
1. That a hearing shall be held on the 3rd day of November, 2008, in the Council
Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed
assessments and at such time and place all persons owning property affected by such
improvements and proposed assessments will be given an opportunity to be heard with
reference to such assessment.
2. That the City Clerk is hereby directed to cause a notice of the hearing on the
proposed assessment to be published once in the official newspaper of the City of
Shakopee at least two weeks prior to the hearing and she shall state in the notice the total
cost ofthe improvements. She also shall cause mailed notice of such hearing to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior
to the hearing.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 2008.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2008PROJECT/2008-0VERLAYIWORDIRES6813-DECLARE-COSTS-ASSESSED