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HomeMy WebLinkAbout13.F.3. Visioning Goals/Springsted Prioritization Study 13. F.3. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Visioning Goals/Springsted Prioritization Study DATE: Sept. 16th, 2008 Comment: Introduction: Council has asked to consider a modification to the way that the Visioning goals and objectives are reviewed. Background: At the September 2nd City Council meeting, a request was made by Councilor Lehman to have the Council meet to discuss better ways of tying results of the Springsted service prioritization study, with the City's adopted Visioning goals and objectives. The request is relevant. For some background, since the City Council adopted the Visioning Goals and Strategies in late 2005, the Council has twice established two-year goals and objectives (following the seating of each newly elected council). The two-year versions have both had approximately ten goals and objectives. Each ofthese goals and objectives have identified action steps, staff assignments, and further implementation comments. Staff has attemtped to bring updates on those two year goals and objectives to the City Council approximately every other month. The most recent update of the goals and objectives is attached. In June, 2008, City Council and Department Heads met with the City's financial advisor Springsted, and went through an exercise which provided for voting on some sixty-nine City services that were considered non-essentiaL Participants had an opportunity to vote to increase, decrease, or maintain those tasks. While it was a good exercise, in many cases, there was not a clear consensus that evolved from this, either within the City Council, or between the City Council and Staff. It also found that there was a conflict between the support for various tasks or services, and how they tied to the 2 year Goals and Objectives within the Visioning process. For this reason, we would like an opportunity to talk with the City Council in more detail about each of the ten Goals and Objectives, and take more time to dissect what the status of each of those might be. Our recommendation is that one of the Goals and Objectives be reviewed in detail each month, and that applicable parts of the Springsted Study (tasks or services that might be directly tied to that goal or objective) be examined at that time. *"'-';'. /~-ii iii . ,#, f;.Jtt?,~; ~ ,. ~ , i ......- . Because there are ten of the two year Goals and Objectives, if done monthly, it will take nearly a year to examine each one thoroughly. In the meantime, the bi-monthly overall updates would continue. Recommendation: If the Council has other ideas as to how it wishes to directly tie the results of the Springsted Study to the City's Visioning outcome, it should be discussed. Otherwise, I recommend direct Staff to bring back for more detail discussion one of the ten two year goals and objectives each month. Relationship to Visioning: This supports all of the Visioning Goals. Action Required: Council should discuss and give direction as to whether a more in-depth review is desired. /t~ ,1JJ>>JJ/ Mark McNeill City Administrator MM:cn ,- -------._- ---,---- - -------- _n _______ _______~_ Attachment A Results of Budget Prioritization Process Council/Staff aqreement to eliminate service Department Service Potential Savings Related Goal Ref. # $4,500 (combination of #3 Make the Public Works Downtown Flower Baskets reduced fuel and fewer hrs Downtown & 40 for seasonal staff Riverfront Invitin Council/Staff aqreement to reduce service Department Service Related Goal Ref. # Comm. Dev. Historic Preservation 8 Commission Parks & Rec City Tree Inventory and #7 Protect the 56 Tree GIS Management Environment Council/Staff aqreement to maintain at current level of service/not reduce Department Service Cost Related Goal Ref. # Administration IT Disaster Recovery System 4 Police Ordinance Enforcement 29 Police Coordinate emergency management 25 Police Emergency call 19 response/investigation Police Policing in rental properties 31 Public Works Pavement Preservation 43 Parks & Rec Aquatic programming 59 Parks & Rec Community Center Operations 57 Public Works Playground maintenance 34 Parks & Rec Senior programming 65 Parks & Rec Youth athletic associations 66 Services where support for reduction was hiQh from Councilor Staff Department Service Potential Savings Related Goal Ref. # Quarterly Hometown $22,000 in printing and #9 Foster Administration Community 1 Messenger Newsletter mailing costs Connections I Snow removal - plow Reduced overtime cost Public Works sidewalk/trail on just one during snow removal 37 side of the street Public Works Mow/trim park lands - $4,000 in seasonal staff 38 time Public Works Engineering Staffing Unlikely - would increase 49 Reduction consultant costs Natural Resources No Savings unless N.R. Programming & #7 Protect the Parks & Rec Environmental Education Coordinator position is Environment 53 Pro.ects reduced or eliminated * - indicates support was high from Council; all others support was high from staff Services where support for elimination was hiQh from Staff Department Service Potential Savings Related Goal Ref. # Quarterly Hometown $22,000 in printing and #9 Foster Administration Community 1 Messenger Newsletter* mailing costs Connections Administration Congregate Dining - Levee $30,000 in bldg rent, 2 Drive utilities and staff time $12,000 - (only Community Historic Preservation achieved by reducing 8 Development Commission* Planner position from full-time to art-time No immediate savings Police Customer Service Survey - not budgeted for in 27 08 or 09 Natural Resources No Savings unless Programming and #7 Protect the Parks & Rec Environmental Education position is reduced or Environment 53 Pro"ects* eliminated $5000 every other #9 Foster Parks & Rec Park and Trail Map Updates Community 54 year Connections * - indicates mentioned in previous list "\ Shakopee, Minnesota , Budget Priorities for 2009 Non-Tax Program Program Net Tax levy Revenue Support for Support for Support for Support for Support for Support for Service Submitting Cost Revenues Impact Generating Reductions Reductions Elimination Elimination Improve. Improve. No. Component Description of Service and Impact Department (thousands) (thousands) (thousands) Options (Elected) (Staff) (Elected) (Staff) (Elected) (Staff) A fourMpage quarterly newsletter that is mailed to all residents and businesses in the Quarterly city. Impact: The newsletter is intended to communicate important news, information Hometown and upcoming events to residents and taxpayers. Prior to In past years the Hometown 2 Messenger Messenger has been a section of the quartlerly Parks & Recreation brochure that is Administration $22.0 Mixed High Mixed High Mixed Low Newsletter done in cooperation with Community Education. The stand-alone, directMmall ~::~~~:r is intended to reach a broa~r audience who may not read the Park & Ree For 30 years. the City has provided rented space and custodial services for a Congregate congregate dining site at Levee Drtve Apts. While open to lfle public, the majorttyof 10 Dining - Levee clients are elderly residents of the building. Average number of meals selVed daily is Administration $37.3 Low High Mixed High Mixed Low Drive 17. Impact: Loss of nutrition and socialization opportunities for primarily frail elderly clients The City currently employs four full~time custodians and one part~time custodian. for a total of 172 hours of custodial service a week. The Community Center is cleaned 7 days a week, the Police Staljon 6 days, and City Hall, Public Works, Engineenng. the 11 Custodial Service library and the Youth Building 5 days a week. The two fire stations and !he Administration ? Low High Low Low Low Low congregate dining space also receive regular custodial service. Impact: Custodial service is important to the long-tenn care of our buildings, as well as to the public perception of City services and the health and safety of our employees. In early 2008, the City purchased phase 1 of a disaster recoverY system for our IT systems. Phase 1 consisted of approximaUey $50,000 in hardware. Phase 2 is planned for 2009 and consists of the software necessary to fully utilize the newly- IT Disaster purchased hardware. Phase 2 is estimated to cost $40,000. Impact: The Disaster 12 Recovery System Recovery System we are working toward will allow the City to more fully and quickly Administration $40.0 Low Low Low Low Low Mixed restore the City's servers and data in the case of a disaster at our main I.T. room in the police station. With the City's increasing reliance on computers for everything we do, the service impacts and costs of significant down-time for our network and/or lost data The city election currently occurs in odd numbered years. However, it can be changed to occur in even num bered years. Impact: Shakopee residents would vote every 3 Elections other year as opposed to every year as they do now. Candidates for city ejection, or City Clerk $3.5 Low High Low Mixed Mixed Low any city referendum, would be on the same ballot as federal, state, and county offices. (A special election could be called for a referendum, if desired, occuring at a different ime.\ The City's Planning Commission/Board of Adjustment and Appeals .currently meets once a month from November to February, but twice a month March to October. City staff provides liaison services for these meetings. Impact: The PCfBOAA is advisory Community Planning 6 Board of Ad; & to the City Council, and serves as a decision-maiking body for CUPs, determinations, Development $3.5 application fees Mixed High Low Low Mixed Mixed AppealsfPlanning and variances. Reduction of meetings to once a month will still allow for reasonable Comm Review & timelines for decision-making under current levels of development, but would reduce liaison costs for Commissioner attendance at meetings and some staff overtime/compo time. Development of Comprehensive Plan Amendments before the decennially mandated updates because of changes in land use policy occasioned by continued changes in 7 the City. Develop special studies responsive to changes in the Council's policy Community 20- 50 High Mixed High Low Low Mixed Interim Comp Plan direction regarding land use/zoning issues. Impact: Provides the opportunity for Development Amendments, Special Council to adapt City land use plans and zoning to changed circumstances, new Planning Studies oooortunities. contem lated future chanaes. Historic Community 8 Preservation Preserve history of Shakopee. Impact: Loss of history $12.0 High High Mixed High Mixed Low Commission Development 9 Transit staffing Management of transit serivces Impact: Staff trained to replace use of outside Community $70.0 $70.0 $0.0 Low Mixed Low Mixed Mixed Low consultants resultina In less General Fund cost Develooment A wide range of serives (from providing informatino to the public to reviewing building permits and land use applications, to providing liaison to various City boards and commissions to carrying out code enforcement activities) are providing the City's Additional 67 Planning Stalfing Planning staff which consists of a Community Development Director, 2 Planner 2s, 1 Community $B3.0 not sure less than B3 charges for Mixed Mixed Low Low Mixed Mixed Planner 1, and a Planning Secretary. Impact; Reduction of time for code Development information enforcement and pUblic inquIries, elimination of capacity to assist other Departments services with GISlmap related projects, reduces staff tor vanous boards (PC, HPAC, Transit, EDAC\ ~\ 4 Umbrella liabiliiy Excess liability insurance and for some types of claims not covered by the statuary tort Finance $44.0 Low Mixed Mixed Low Mixed Mixed Insurance liabilitv can. Imnact: PotAntial cost over insurance coverane ~\ Internal service Intemal service fund charges for buildings and equipment. Equipmentfund rents = 5 $1,050.000 building tund rents = $1,111,000. Impact: Inadequate funding for future Finance $2,000.0 low Mixed Low Low Mixed Mixed fund "rents" iI"inn on" on. 'in~ont exnenditures. Springsted Incorporated Page 1 of5 1013012003 Shakopee. Minnesota Budget Priorities for 2009 Non-Tax Program Program Net Tax Levy Revenue Support for Support for Support for Support for Support for Support for Service Submitting Cost Revenues Impact Generating Reductions Reductions Elimination Elimination Improve. Improve. No. Component Description of Service and Impact Department (thousands) (thousands) (thousands) Options (Elected) ( Staffl (Electedl (Staffl (Electedl (Staff) Provides education to all 3rd grade classes in the school system once a year and one Other insurance 26 Education/Prevent open house to the public during fire prevention week in October. Impact: Would not Fire $5.0 $1.5 $3.5 companies or Mixed Low Mixed Low Mixed Mixed ion Program give the children of the City good infonnatlon on how to get out of fires and prevent fires from h~nneninn. businesses Charge back to customer or 27 Water rescue Open Ice Diving and River Rescue response. Only Dive Team in Scott County. Fire Town; Use Mixed Low Low Low Mixed Mixed response Impact: A longer response time. Carver County or Hennepin Dive Team 28 High level rescue Rope rescue ressponse for high level, lower level and confined spaces. Provides a Fire $10.0 Charge back to Low Mixed Low Low Mixed High response well rounded response to all rescue situations. Impact: Slower response time. customer Hazardous Response to all hazardous incidents and mitigate fuel leaks, gas leaks, chemicals. use the State 29 materials Fire $30.0 $15.0 $15.0 Hazardous Low Mixed Low Low Mixed Mixed resnonse Impact: Would not be able to mitigate problem quickly. Materials Team Training/sectional Sectional Schools - Mankato, Duluth and Rochester. Conferences ~ Minnesota State 30 schOOls and Fire Dept, State Chiefs and FDIC. Provides good training that we cannot get done in Fire $40.0 Mixed Mixed Mixed Low Mixed Mixed conferences house along with getting great contact. Impact: Would not have a well rounded crew crosb trained in all areas. In Sept., 2007, the BIA ruled that the SMSC could place 750 acres of land primarily in Shakopee, into Trust staus, thus removing it from Shakopee zoning control and tax Appeal of BIA Fee base. The Council chose to appeal the BIA's decision; the issue is currently in 1 to Trust Opinion litigation. Impact: A successful appeal will mean that the land is not placed into Trust Legal $100.0 Low Mixed Low Mixed Low Low status. Future incremental applications that meet the Federal application criteria, which could have city input. would result in workable outcomes for the Tribe, BIA, and ho "i" Emergency Call Officers respond to 911 calls for service and investigate criminal activity. Impact: 13 Response/lovesfi Quick responses to emergencies keep residents safe and is the top priority of the Police $800.0 Low Low Low Low Mixed Mixed alion Police Dent. Proactive plice unit consisting of 2 officers that target repeat offenders and City "hot 14 Street Crimes spots". Impact: We have seen tremendous early success with this unit. They have Police $120.0 Low Mixed Low Low Low low Enforced been responsible for many key arrests and prevented several incidents from hann~i~ in the Citv. Background 15 investigations - Background inestigatlons for non pOlice related purposes (park and rec coaches, city Police $6.5 Mixed Low High Low Mixed Low Non Police employment, licensing. etc.). Impact: Citizen safety Related Participate in the Southwest Metro Drug Task Force. Officers are able 10 follow drug 16 Conduct Drug traffic both in the City and to neighborhlng jurisdictions. Impact: Service levels would Police $150.0 $60.0 $90.0 Low Mixed Low Low Low Mixed Investigations most likely decrease if the department moves away from the Southwest Metro Drug T'sk Fnrce. Conduct and Staff attends training beyond mandated POST requirements. Impact: Will fall behind 17 attend training Police $15.0 $7.5 $7.5 Mixed Mixed Low Low Mixed Mixed beyond mandates the rest of the industry and has potential negative effects on service levels. Conduct non- Can delegate 18 enforcement Administrative tasks, case management, employee background checks. Impact: Police depends some code work Mixed Mixed Mixed Mixed Low Low ordinance to other City activities Deoartments Coordinate Train and prepare poilce and city staff for an emergency. Impact: Ability to prope~y 19 emergency respond and handle a crisis situation impacts the safety of all Shakopee residents. Police $5.0 Low Low Low Low Mixed Mixed Will result in the City faliing behind fhe curve. The City would lose out on grant management onnO"unities that have boen e"remelv beneficial to this noint. Train employees to develop cultural and language skills to serve a population that is 20 Cultural Education becoming more diverse. Impact: Not improving cultural and language skills impacts Police $1.5 Mixed Low Low Low Mixed Mixed our service to a nrowinn rv'I.!'\ulation in ShaKoru:>e. Looking at Receive feedback from the community on the department's performance. Impact: alternative 21 Customer Service Not conducting survey will save on staff time and costs associated with mailing and Police $3.0 delivery systems Low High Mixed High Mixed Mixed Survey printing the survey. Not conducting the survey may also results in the department for future surveys moving in directions not consistent with what hte public desires. beside \he post office Monthly Report to Provide reports and updates from the department to City staff and City Council. 22 Impact: Allows certain members of the publiC and elected officials to keep pace with Police $1.2 Low Mixed Low Mixed Low Mixed Council Wh" i' h^^""ni^^ in don.rtmont. .. Springsled Incorporated Page 2 of 5 10/30/2003 < .. Shakopee, Minnesota Budget Priorities for 2009 Non-Tax Program Program Net Tax Levy Revenue Support for Support for Support for Support for Support for Support for Service Submitting Cost Revenues Impact Generating Reductions Reductions Elimination Elimination Improve. Improve. No. Component Description of Service and Impact Department (thousands) (thousands) (thousands) Options (Elected} IStaff) (Elected) (Staff) (Elected) (Staff) Code issues Ordinance Enforcement of City Code violations;. Impact: If property staffed, other City could be 23 Enforcement departments may be able to handle code issues more effectively than Police esos Police $10.0 delegated to other Low Low Low Low Mixed Mixed currenUy can. departments within the City. DAREiGREA T, School Resource Officer Program. Impact: If SROs are elimninated 24 Participation in or If DARE or GREAT are eliminated, educational and prevention programs will be Police $240.0 $80.0 $160.0 Low Mixed Low Low Mixed Mixed School Activities greatly diminished. To keep this program going, adequate staffing levels must be maintained. The crime free multi-housing officer works with property managers to ensure sale Policing in Rental living environments for residents. Impact: The CFMH officer talks daily to property 25 Properties owners and caretakers. Not having someone in this position will result in less contact Police $40.0 Low Low Low Low Mixed Mixed with those individuals and possibly a return to "problem" properties in the City, as was the ca!;e before this no itian was cre;lted. 31 Watering of trees Watering of trees in the public right-af-way and parkS is done when necessary. Public Works $10.0 Mixed Low Mixed Low Mixed Mixed Imnor.: PMoi I Maintain Maintain downtown streetscape. Impact: Complaints and reduced aesthetics of Assessment 32 downtown Public Works $26.0 Mixed Mixed Mixed Low Mixed High streetscane Downtown area. (Taxing District) 33 Playground Inspect and maintain playgrounds. Weekly Inspections. Impact: Complaints, liability Public Works $25.0 Low Low Low Low Mixed Mixed maintenance issues. Maintain softball and baseball fields on school property. Mostly in-field grooming and Invoice School 34 School Fields striping. Impact: Complaints - fields would be unsafe and un-usable for youth Public Works $15.0 Distrlctfor Mixed Mixed Low Low Mixed Low activirties services 35 Youth building Buidling rental charges and maintenance. Provides meeting space for community. Public Works $32.0 Charge user fees Low Mixed Low Low Mixed Mixed Impact: Lack of meeting space will lead to complaints and reduce service levels. to cover costs Snow removal of sidewalks and trails. Provides safe pedestrian routes. Impact: 36 Snow removal Need to revise City Code or adopt a policy to reduce service. Complaints - potential Public Works $40.0 Low High Low Low High Mixed Iiabilitv. Mowing and trimming of park lands. Provides well groomed parks. Contributes to 37 City image. Impact: Complaints, poor turf quality, additional weeds, violation of City Public Works $50.0 Mixed High Low Low Mixed Low MowiTnm Pari< Lands Code. . Skating Rink Placing water for ice on outdoor rinks and maintaining the ice for skating during the 38 Maintenance motnhs of December, Janual)l and February. Impact: No outdoor skating Public Works $15.0 Charger user fee Mixed Mixed Low Mixed Low Low oooortunities for vauno oeoo e. Voset oublic hat use outdoor Ice. Downtown Flower Placing, dally watering, general maintenance of flower baskets in Downton area from Special Service 39 Baskets May to October. Helps with Downtown Partnership Vision of energizing Downtown Public Works $9.0 $4.5 $4.5 District High High High High Mixed Low area. ImDact: Mav imo8ct downtown business. 40 Spring Cleanup Provide residents with ability to cleanwup and throw out or recycle unwanted items. Public Works $25.0 $20.0 $5.0 Low Mixed Low Low Mixed Mixed Dav Imnact: com laints increased illeoa!.Jjum )illQ Vehicle and Provide mechanical repairs of vehicles and equipment. Provide preventative 41 Equipment maintenance of vehicles and equipment. Provide welding and fabrication services. Public Works $300.0 Low Low Low Low Mixed Low Maintenance Impact: Shorten vehicle and equipment life. Lost efficiency - downtime, Increased cost to other departments. Potenlialliability for public safety Pavement Crack sealing, seal coating. bituminous overlays and patchin gof 150 miles of streets 42 preservation on an annual basis. Impact: Accelerated deterioration of pavements and more Public Works $300.0 $150.0 $150.0 Assessment Low Low Low Low Mixed Low exnensive reconstruc ion nmiects. 43 Boulevard Tree Maintenance of boulevard trees including planting, trimming, disease tree and Public Works $50.0 Assessments Low Mixed Low Low Mixed Low Maintenance hazardous tree removals and stump grinding. Impact: PUbliC safety issues -lawsuit. Services could be Public building contracted out 44 and ground Maintain public grounds for City buildings, special projects for City buildings. Impact: Public Works $25.0 (but now done in Low Low Low Low Mixed Mixed maintenance Complaints, violalion of City Code (grounds)., special projects are deiayed. off peak tims by Public Works staff) 45 Park tree Maintain park trees. Impact: complaints, potentia' liability. Public Works $30.0 Low Low Low Low Low Mixed maintenance Irrigation systems Maintenance of irrigation systems on athletic fields, public buildings and certain parks 46 for turf management. Impact: Turf quality may be reduced and degarOOd to a point of Public Wor1<.s $30.0 Low Mixed Low Low Mixed Mixed maintenance , nAArlRrl. Springsted Incorporated Page 3 of 5 10/30/2003 - , . l. ,. Shakopee. Minnesota . ) Budget Priorities for 2009 . Non-Tax Program Program Net Tax levy Revenue Support for Support for Support for Support for Support for Support for Service Submitting Cost Revenues Impact Generating Reductions Reductions Elimination Elimination Improve. Improve. No. Component Description of Service and Impact Department (thousands) (thousands) (thousands) Options (Elected) (Staff) (Electedl (Staffl (Elected) (Stam Athletic field maintenance is performed in spring and summer for softball, baseball. 47 Athletic field soccer and football programs. Mowing 2 times/week and grooming 21imes/week. Public Works $125.0 User fees Mixed Mixed low low Low Mixed maintenance Impact: Upset public due to field Quality being reduced and more injuries are possible due to IOWAT field maintenance, Engineering staff provides design, construction and inspection of Public projects; design, review and inspection of private developments; coordination and inspection of Engineering County projects; coordination with SPUC; commercial building permits; transportation 66 Staffing Reduction studies; coordination with Public Works Divisions. Impact: Delay of projects such as Public Works $80.0 $40.0 $40.0 Mixed High Low Mixed Mixed Low bituminous overlays would ultimately cost more and is not recommended. Reduce service level to the public, County coordination, SPUC coordination and delay of public inf Schedule all park faciliites, ball fields, community center rooms. Manage rental Pari< and Facility agreements and coordinate school facilities with school district. Impact: Teams Sponsorship of 48 Rentals would not have set practive or game times coordinated with City and school district. Recreation $63.0 $27.0 $36.0 City facilities and Low Mixed Low Low Mixed Mixed Shelters would not be available for reservation. No room rentals at the Community ball fields Center or vnuth b.,ildinn. Manage the day to day operations and maintenance of the Ice Arena. Schedul and Increase building coordinate facility rentals and usage year round. Impact: City would pay for the use 49 Ice Arena of the ice time for programming and the City would lose control of Ice Arena Recreation $350.0 $228.0 $122.0 sponsorships, Mixed Low Low Low Mixed Low Management management. School Distlict and Hockey Association would pay higher prices and increase Ice have limitAd ice time. rental fees Separate ice 50 Ice Arena Offers youth and adult programs in learn to skate and open skating opportunities. Also Recreation $50.0 $37.5 $12.5 admissions from Low Mixed Low Low Mixed low Programming includes special events. Impact: Loss revenue from ice rentals community center memberships NR Coordinator offers programming for kids and adults to make them aware of the importance of natural resources in the community. NR Coordinator participates with Increase 51 Hat'l Resourc:es other entities to provide school age children with environemtnal education projects and Recreation $10.0 $3.0 $7.0 programming to Mixed High Mixed High Mixed Low Programming & Ern. programs. Impact: Not have potential to gain revenue. Increase City's cost to Increase fees Edu. Proiects provide programming we can do in hour if consultant is hired. Park and Trail Maintain and update CitYs Park and Traii maps when necessary. Impact: City would 52 Map Updates not have the most current Park and Trail maps available for community and planning Recreation $9.0 Charge for maps low High Mixed High Mixed Mixed umoses Conservation Manage and maintain the City's designated conservation easements by Hire consulting 53 Easement recommending land, monitoring encroachments and maintaining boundary markings. Recreation $10.0 company to Mixed low Low Mixed Mixed Mixed Management Impact: If not managed, City could lose valuablle natural resource lanM manage lands City Tree The City tree inventory is maintained regularly to ensure quality trees are planted and inventory and hazrdous trees are removed, The Tree Inventory is integrated to GIS and the system 54 Tree GIS is maintained to ensure accuracy. Impact: City would not be able to manage the tree Recreation $7.0 High High Mixed Mixed Mixed Mixed Management population, reduce risk of liablity and reduce risk of tree diseases, or maintain value of tr""e rec::ources. Increased Community Manage day to day operations, facility usage, and staff for community center. Impact: programming, 55 Citizens would not hae a community center to use in the City that offers programs, Recreation $500.0 $200.0 $300.0 rentals and fees; Low Low Low low Mixed Low Center Operations fitness, classes and drop in services. Get sponsorships from corporations Aquatic Center Manage day to day operations, facility usage, maintenance, chemical control and staff 56 for Aquatic Park. Community has a unique sand bottom aquatic facility to use in the Recreation $300.0 $100.0 $200.0 Low Mixed Low Low Mixed Low Operations summer. The pool is also used for Iesssons and specialty programs. Impact: Provides American Red Cross swimming lessons of all levels to all ages, Sepciarty Aquatic programs such as scuba, boating safety, swim camp and open swims are offered to 57 programming the public. Only swimming program offered in the Ctiy. City has the use of 3 pools (2 Recreation $150.0 $105.0 $65.0 Low Low Low Low Mixed Mixed school district and one outdoor). Impact: Community would have to travel outside of Cihl for swimminn lesClonCl. Cherge fees for all special events, Teen Day to day operations and programming of teen center and skate parI<. Provides charge daily 58 programming events such as DJs and bands at the teen center. Impact: Not offering the teen Recreation $94.0 $32.9 $61.1 admission fees, Mixed Mixed Low Low Mixed Mixed center would take away a beneficial place for teens to go. use space for other nrn"'r<>mminn Springsted Incorporated Page 4 of 5 10130/2003 . : .. Shakopee, Minnesota ., Budget Priorities for 2009 .. Non-Tax Program Program Net Tax Levy Revenue Support for Support for Support for Support for Support for Support for Service Subm itting Cost Revenues Impact Generating Reductions Reductions Elimination Elimination Improve. Improve. No. Component Description of Service and Impact Department i (thousands) (thousands) (thousands) Options (Elected) (Staff) (Elected) (Staff) (Electedl (Staff) Charge developers a City evaluates and plans City park and trail coordination and consturction. construction ParklTrail 5% from Park. administration fee 59 Development and Construction administration Is doen internally so City Is aware of entire construction Recreation depends on Reserve CIP depends on ( currenlly Low High Mixed Mixed Low Low process. Impact: Lack of staff person who is consistent and familiar with City project project Construction facilities and comprehensive plan. when applicable implemented in revised Developers Anreement Design all new parks in house. Coordinate community meetings and plan Park 90% from Park 60 Park Design and Reserve CIP dependning on funding. City's camp plan and needs of City. Plans park Recreation depends on Reserve CIP depends on General Fund? High High Mixed Mixed Mixed Low Park Openings openings to celebrate new parks. Impact: Design would not be done by City so project project waul" n~t .have exlra dedicali n to the Cihls noeds. when applicable Develop landscape plans and implement landscape projects in house. Impact: Parks Adopt a Planting 61 Landscape Department may need to hire a private consultant if project is large. City's costs could Recreation $5.0 Area with Mixed High Mixed High Mixed Low Development volunteers paying be increased. forDlants Recreation Department coordinated and partners with many groups and organizations Charge fees or 62 Special Events to offer special events to the community. Impact: If not partnering the City would not Recreation $35.0 increase Mixed Mixed Mixed Mixed Low Low Partnerships be recognized and still be working with the groups because many special events take sponsoships to lace in Cih. nark" or facilitip-,. cover cost Senior Provides programming for active older adults including adult fitness, cards, movies, Increase fees or 63 Programming senior club, trip and special events. Impact: Lack of social program for older active Recreation $10.0 $1.5 $8.5 partner with other Low Low Low Low Mixed Low adults to stay fit and/or inleract with older adults. older adult groups increae fee per Coordinate all activities and facility scheduling for youth athletic associations. Offer an participant and Youth Athletic enhanced and standard package. Central department to coordinate season require 64 Recreation $5.0 $5.0 $0.0 administration Low Low Low Low Mixed Mixed Associations scheduling and facility usage. Impact: lack of coordination of activities and facility and park scheduling for youth athletic associations. maintenance chames Corod;nate adull sport leagues for basketball, volleyball and softball and offer a variety 65 Adult SportslAdult of adult programming such as archery. 150 adult teams particiapte each year. Recreation $20.0 $20.0 $0.0 Increase team Mixed Low Mixed Low Low Mixed Programming Impact: Adult Sport groups coordinate themselves or limit the number of teams. City fees would lose revenue and control over facilitv usane. Oversees Natural Resources initiatives including woodland management, wetland Storm sewer fund evaluations, water quality monitoring, wildlife habitat improvement projects, and and implementing 68 Natural Resource preparation and distribution of publiC information and educational materials. Recreation $128.0 $25.6 $102.4 new fees Mixed Mixed Mixed Mixed Mixed Low Coordinator Participates in development review and enforces a number of City code requirements. approved with Impact: If the services are not com pelted, the City will lose valuable natural resources design criteria and not be able to maintain the hinh Qualih, natural resources that currentlv exist. Plans, designs, and develops parks, trails, open space and park facilities within the City's comprehensive plan and Park Reserve CIP. RevieWs development proposals, Park and designs complex and technical plans for projects and manages construction and 69 Landscape development of projects. Impact: Cost for consultant would be higher than a Park Recreation $85.0 $42.5 $42.5 High High High High Mixed Mixed Designer and Landscape Designer. Other staff time would be needed to assist consultant on project planning, design, meeting appearances and information. Engineering would ensure construction is completed but do not have specific landscape design Springsled Incorporaled Page 5 of 5 10/30/2003 \+ City of Shakopee Two Year Strategy and Action Steps September 2008 I I Action Steps Parties Responsible Target Dates/Completed Additional Notes 1) Maintain Fund Balances Mayor and Council; staff In conjunction with annual This is, in essence, routine and ongoing, and has been the City's budget process (with ongoing practice for many years. General Fund balance to be monitored for monitoring) future years. In the case of fund balances related to inspections revenues, the City has a formal obligation flowing from the BATC settlement to make sure that this fund balance does not grow beyond a certain level. That means that each year staff and the Council will have to review the impact on the fund balance for inspections of changes in the inspections budget. For example, the recent reduction in staffing may have a tendency to increase the inspections fund balance. 2) Maintain Moderate Debt Levels Mayor and Council; staff In conjunction with annual Also standard practice for the City. Need to be aware of debt level budget process and tax impact when ordering projects. 3) Maintain a Stable City-Tax Rate Mayor and Council; staff In conjunction with annual For several years, the City's tax rate has been held at a fairly constant budget process (with ongoing level, The preliminary tax rate for FY 09 has been set at an amount monitoring) which is less than the cap imposed by the MN Legislature, which should result in a 2% reduction on the average house. Need to continue to fund the Internal Service Funds. P1 4) Determine additional funding sources to increase Park and Rec Director, City Ongoing The fund balance anticipated for the end of2008 is $65,283. The City the Park Reserve Fund Council and Finance Director is budgeting on $350,000 of park dedication funds to be collected in 2009. fucrease in Park Reserve Fund Balance Dependent upon 1) new development and resulting park dedication fees, or 2) transfers in from other funds 5. Implement Recommendations from Park Fees Mayor and Council, Staff To City Council in October, Healthier Recreation Fund will reduce General Fund transfer needs. Study 2008. Implement for FY 09 Action Steps Parties Responsible Target Dates Additional Notes 1) Determine Project Staffing Requirements Department/ Head Group Annually, as a part of the budget process; and on an ad hoc basis for specific proj ects. Preliminary FY 09 Budget calls for elimination of 4.75 J2Positions: one landscape architect/park designer: 2 Police Officers. one Bldg fuspector. and .75 Police Records Technician~ 1.0 Building Inspector 2.0 Police Officers 3.0 1.0 Landscape i\rchitect/Park Designer 4.0 .75 Police Records Technician 1.0 1.0 Lands P2 2) Determine the public's expectations of service Department Head group with the Annually, in conjunction with Establish base line expectations, consider doing a professional survey, levels assistance of the Communications budget process. Perhaps if resources available., Scott TPT and TRB will follow-up with a rider Coordinator. annually through website mail survey in 2008 to track changes that may be needed in the BlueXpress surveys and other instruments. transit services, Police Master Planning Task Force has recommended to Council goals and objectives, and prioritized tasks. FD looks to increase its visibility in the Community 3) Implement Use of the latest Department head group with the Ongoing Telecommunications Commission funded three IT improvements, T echno10 gyIProductivity assistance of IT staff which are being implemented: A. Digital Video Cameras in Police Squad Cars. B. Higher level GIS-now has the GIS server and software installed. C. VPN software for building division. employees to access the City network from remote locations. Community Center bulletin board & \VIPI Wireless internet access being implemented at the Community Center. implemented at the Comm. Center. Continue development of GIS/GPS systems and operation use of these systems for Public Works Current technologies undergoing implementation include: A. Digital Video Cameras in Police Squad Cars. B. Automated ticketing C. 800 MHZ transition Police technology projects are at 'laTIOUS stages of implementation. Same as above FD-Proiect going 011 800 MHZ radios. Training Room improvements. MTD in vehicles. P3 4) Train and hire quality employees Department head group Ongoing HR ,vill proyideis providing -personnel training opportunjities during 2008. Group of 5 supervisors is startingengaged in -a series of classes on supervisory skills._HR is working with Recreation Staff to more efficiently hire quality part-time employees. PW is formulating individual training plans to meet the needs of the department. The Police department operated at full staff for a short period of time in "07. Currently 2 police officer positions are ','acant; the Department is the hiring process; anticipate hiring during ~/O8. Currently completing pre-employment screening for one new officer. leaving&-::police officer positions are-vacant. The police department completed it's spring hiring process and has established and eligible register for Police Officer Position The police department was authorized by Council to hire Josh Davis as a police officer and he is undergoing medical and psychological testing related to the hiring process. FD-Is conducting weekly training sessions and has added an in house VEMT. Class which should be ready for other departments mid 2009. I I I P4 1) Coordinate Downtown interest groups-Downtown Administration coordinates Ongoing If Council wishes the "Vision" for this corridor to include local input Partnerships, Seniors, Arts group, HP AC, Chamber, updates of the City's Vision from affected residents, businesses and property O'llllers in the etc. Statement as it relates to this goal. DO'.vntovlll and Riverfront Corridor in the same manner as the Community Development Visioning process did as an Update, it should commit resources to a provides staff to the HP AC and facilitated local process to achie':e consensus. (8ee also this relating to Downtown Partnership, and it 2 below and GoalS belov:. subcommittees. Council discussion. including local input. needed on future of 1 st Ave cooridor and downtown. The Community Development Director has had some initial discussion with the executive director of the Shakopee Downtown Partnership regarding representatives of the broader business community along First A venue that should be included in such a process. Discussions regarding a 2010 CR 101 reconstmction proiect may serve as an appropriate backdrop for such discussions. The Community Development Director IS working with a subcommittee of the Downtown Partnership to identify potential grocery users (co-op for example) for existing vacant spaces in the Downtown area. Community Development Planning staff continue to provide staff liaison to HP AC. 2) Look at the future of the First Ave. Corridor (Bluff Community None set Direction is needed as to whether to actively undertake this effort; to Second Ave.; Rahr to Dangerfields) Development/Planning including a -decision on accesses is needed to facilitate County resurfacing of 1 st Avenue.:. Because of the impact on future traffic levels on CR 101/First Avenue of the choice of a central alignment for the next river crossing and the designation of CR 17 as a future principal arterial, the Public Works Director and the Community Development Director continue to stress these impacts through the formal committee processes for these two studies. P5 3) Provide for community entryways (monument signs, Community Design work is moving ahead on the CSAH 101 monument(s). and clean-up for CR 69 railroad overpasses). Provide for Development/Planning will be completed by July of2008.The CR 101 bridge monument and ways to increase the variety of business on 1 st aesthetic enhancements are nearing completion. and should serve as a A vel downtown ICity Council design basis for the balance of the CR 101 corridor aesthetics. CD Dir. hHas met with County to identify other potential sites on county roads for monuments; share info with the Chamber of Commerce, who will investigate future sponsorship of the monuments in the future. PWD is working with Scott County to Rehab Bridge in 2011. I Action Steps Parties Responsible Target Dates Additional Notes 1) Keep the Visioning Initiative in Front of the Public Mayor and Council; Staff, Ongoing Need to show accomplishments to be tied to Visioning process. New Communications Coordinator page related to vision and goals added to City web site.:. One Visioning goal per month will be examined in more detail with Council. including how that will correspond to prioritizations identified in Springsted study. Police Services Master Planning Task Force recommendations assisted with these steps. PSMPTF results have been presented to Council -" P6 2) Use Goals & Strengths in Decision Making Mayor and Council, Staff Ongoing Each City Council agenda item identifies a relationship to a Visioning Processes goal: however. the City needs toNecd to meaningfully tie goals to decisions made, especially during budget discussion. 3) Do periodic public review of Initiative Mayor and Council, Staff Summer, 2008 Member~ of Steering Committee reviewed in May, 2007. Due for updating. 4) Maintain the Steering Committee; review progress Mayor and Council, Staff, Do in advance of budget. Steering committee was involved in recent review. Concentrate on twice annually Steering Committee supporting existing goals. 5) Ensure committees and commissions are vested in City Administrator, City Council, Ongoing PRAB focused on City goals as they determine recreation fees and the City's goals and strengths; use them during Department Heads non-resident fees. decision making. ,\ I P7 1) Initiate a welcoming package to the City Mayor and Council, Dept. heads; Monthly Will lieu of welcoming letter from Mayor and Council has been 2) Encourage Communtiy events sponsored by Communications Coord. drafted, tod can be distributed with new student packets from ISD different ethnic groups 720 Continue meeting with neighborhood groups at NNO, Engineering informational meetings, Shakopee Showcase; etc. 3) 3. Meet with Neighborhood groups and Police Department continues efforts with these events for summer of residents 2.9& Police Department completed '08 NNO effort recently. Parks and Recreation Director working with engineering staff to meet with neighborhoods before. during and after park development. Fire Dept. is being involve FD Be present at community events. 2) Develop staff awareness/sensitivity/skills to deal Department head group Investigate diversity training for staff. w/diversity & community attitudes. The police department has hired a bilingual staff person who has been an asset in customer service with Hispanic populations. The PD is also assisted by Southern Valley Alliance for Battered Women as they have hired a bilingual advocate for women victims of domestic violence. Staff has had contact from Russian-language church who has offered greater community involvement Police Department has certified staff member as an interpreter for Hispanic populations. Same as above FD- Looking at different ways to commlmicate with diverse defers communities)' 3) Implement physical accessibility plan Recreation Supervisor Review semi-annually As budget permits for retrofits implementation. i.e.Eg. Trails Parks Department I P8 4) Increase Transit - Map Resources (i.e., local Community CD Directo~r Chair Scott Transit Planning Team; Market Committee, employers, restaurants) Development/Shakopee Transit and attends all Scott Transit Review Board meetings. The UTMP update is underway_and will be brought to the Council for action in the summer of2008. Blue Xpress schedule changes were implemented effective April--t4, 2008, and minor additional changes may be made in response to rider input. Delivery of an additional coach for the BlueXpress is anticipated later in 2008.this year. Planning Staff and Parks and Recreation Staf(are continuing to work on a City map that will be available in print and downloadable formats. The map will include City Features as well as Parks and Trails.. Once published. the map will be available online. Maior changes are expected to be made in two- year increments. I I pg 1) Establish work plan for the following major issues: a. Community Development a. To be determined a. Comments from adjacent jurisdictions are being recei'v'ed and are a) 2008 Comp Plan Update Dept. b. finally due in the summer of 2008, after 'lihich The the Compo Plan b) Community Center Future b. Park, Rec., and N.R. Director Implement changes to facility will be brought forward to the Council for action pending Met c) Personnel Issues c. Asst CA; Dept. Heads uses for Fall (August) Council acceptance. d) Annexation Agreement and Phasing for Jackson d. Community Development C. Ongoing Currently working on sewer plan. Township Dept. d. To be determined b. Concentrating on recommendations and current facility uses to best e) Major Transportation Issues e. Mayor, Council; Admin, e. Varies 211108 utilize existing facility; Recreation fees are being analyzed. f) SPUCICity Comm. Devel., Engineering f. 12/08 c. Need to identify personnel issues; improve performance evaluation f. Council Liaison; Administrator process; provide better training and development of staff; part-time g. City Council, P&R Director, personnel policy adopted by Council;...~. Firefighter handbook for Finance Director consideration by Council in Sept.. 2008.in proiU'ess. d. County planning staff may facilitate discussions. e. SRF Study on 13/101/18. TH 41 River Crossing Cooridor; Transportation Alliance projects; CR 17 study. Council Workshop heldr March 11, 2008 on CS/\H 17 study and other transportation issues. Staff has been meeting with county staff on CR 21. CR 17 study. CR 83 improvements, CR 21 access study. and CR 101 improvements. F Work on cost savings thrn greater energy efficiency projects and sharing of resources 2) Community Center Water infiltration Park & Recreation Staff,_ City Concrete quotes 8/25/08. to Council & P"Rt-\B \vill determine the future bused on damage Engineer, & City Council Council 9/2108. wWork assessment. The internal drain tiles system is will be installed the completed by 10/17 fBi.a \vee1c of June 23, 2008. Additional items will be completed following 4/08;Recommendation to City Council Direction on June 17frt -;- The gym flooring installation began Council 5/08,_ construction 'lIill begin 9/2/08 and the concrete work will be completed by Summer, '08 10/17/08. Lockers should be installed early September and tiling completed at the same at time. P10 I I Action Steps Parties Responsible Target Dates Additional Notes 1) Encourage/Educate the Public to Expand Recycling Public Works, P-&-R Director, Ongoing City facilities and parks building can do better job of recycling. Communications Coordinator, Investigate whether the State requires recycling for businesses and Facilities Maintenance apartments. Can the City provide centralized recycling locations? PW Coordinator & PR have discussed options for adding recycling containers to park facilities. Need to identify areas for improvement. P11 2) Update Stormwater Plan & Enforce Regulations Engineering As part of Comp Plan update Water Resources management plan comments received. ,^.... Currently working towards revising nnd adding storm \vater ordinances and scheduling a public hearing on the ordinance.The Comprehensive Storm Water Management Plan was recently updated to incorporate changes in policies that have evolved since tbe last update in 1998. The new plan is referred to as the Comprehensive Water Resource Management Plan and is in conformance with requirements set forth by the Metropolitan Surface Water Management Act and the Board of Water and Soil Resources Rules Chapter 8410. B. Currently vlOrking tov;urds addressing all reviev/ing agencies' comments concerning the proposed water resources management plan. Currently working towards the adoption of a detailed Water Resources Management Ordinance in order to maintain City control of development review and to maintain sole permitting responsibility for construction activities. This Ordinance includes the regulation of storm water management, wetland management and erosion control activities within the City. A preliminary draft was prepared and distributed to all applicable reviewing agencies in November 2007. The Scott WMO approved the Ordinance in March 2008 and the PLSL WD approved it in August 2008. }..nticipute taking tbis to theGoing to the City Council in September 16, 2008. C. Storm Water Pollution Prevention Program (SWPPP) compliance inspections are ongoing. P12 3) Adopt Natural Resources Design Standards and Natural Resources Coordinator Design criteria_To Council The Natural Resources Design Standards are being implemented in to Preservation of Fragile Natural Areas, and educate the May_ 2008 COMPLETE the developer's agreement and all other design criteria. The design Public. Ongoing standards are enforced with all current development reviews.have been approved by City Council and will be enforced where necessary. NFR Coordinator continues to get information to public through the web site, recreation brochure and community educational sessions. The 2008 ..,\rbor Tree Sale 'Nas very successful. The NR Coordinator is completing the City tree inventory as time allows and continues to work on prairie restoration of storm ponds to improve drainage and water quality. 4) Complete Energy Audit for "City Green Projects", Administration and affected Community Center council SPUC energy audit received for all City Buildings. $25,000 provided and other energy efficiencies throughout the City depts. needs to reVIew follo\':ing in FY08 budget Organization. Implement the findings of the Energy City Council, Department Heads Water Infiltration assessment Audits throughout the City facilities as resources or repefl opportunities become available. Community Center Energy Audit being completed by Harris Companies. Two other additional energy audits were received by the Parks and Recreation Director. Energy updates are recommended as part of the 2009 Improvement packages. may be included in updating the Community Center following water damage assessment. Investigate savings from commercial energy modifications.,+we different companies have completed Energy ..,^...udits. Harris Company submitting proposal for energy savings and equipment mntc. P13 5) Work to incorporate sustainable design criteria. Planrring; Natural Etesources Ongoing Park and Ride has permeable parkway and bio-engineered drainage swale. If constructed, the second park and ride site will include similar and possibly expanded measures. Second park and ride, if constructed as part of the CR 21 project, will incorporate similar features and more. , Lmldscape Architect incorporatingResources design criteria and P ~ark design criteria have been incorporated into City's current engineering design criteria. I I I Action Steps Parties Responsible Target Dates Additional Notes 1) Develop cooperative community-wide Communications Coordinator, Ongoing Website and direct-mailed Hometown Messenger implemented in communications efforts. staff 20G8.moving ahead. Work with School District and SPUC. Monument signs can also communicate City identity. Provide for community gathering points. Police Department iust completed a collaborative training at the Emergency Management Institute in Emmitsburg.. MD. with JI.-.A. Witfr-school officials. FD. and Scott County Emergency Management 2) Develop plan for street design, sidewalks, and Engineering/Community To be determined Trail plan in place. First Avenue issue needs to be resolved. Fuller signage for visual connectiveness throughout the City. Development/Landscape St./Koepper Ave. trail proiect is being designed currently bollnrds and luchitect? connecti'/ity for walking to new high school, but resolution of pedestrimls on CR 77 bridge needed. Uniform park signs are being designed and discussed with the P:RAB Signs will be_placed in all parks beginning with the new parks. P14 3) Implement improved customer service techniques Department head group Ongoing Customer service technique parameters to be determined. for City employees 4) Pedestrian Crossings Need work on Jr. High sidewalks; Bollards on Fuller/Scott.:. Extension agreement for Fuller SSt bridge over US 169. and pedestrian crossing on 9' 16 Council agenda. 5)Work with the Chamber or the community groups on City Council, Department Heads Ongoing Partnership needed with Chamber on community promotions special events or community projects Parks and Recreation working with the Chamber on "Pumpkins in the Park"; significant City involvement with Derby Days. I I P15 1) Hold Neighborhood Meetings All departments, depending on Dependent on project timelines Neighborhood meetings are routinely held for PUDs, road and public specific purpose for the for each case works projects, and park development planning purposes. meeting( s) National Night Out and Neighborhood Watch also well established. Should the City establish neighborhood planning committees? If so, additional staffing needs should be a part ofthe discussion Police Department completed its Citizen's Academy and other events are upcoming throughout the summer. Same as aboY0 plus PD will ha';e and had staff participating in Southern Valley Alliance for Battered Women's 25th Anniversary Celebration at Huber Park FD-Continues work on the CERT Program, Fire Prevention Week, and other events. P16 2) Provide more opportunities for residents to obtain Department head group; Quarterly newsletter in 2008 E-newsletter provided in '08 budget. First direct mail City newsletter information (newsletter, cable, webstreaming, stuffers, Communications Coordinator sent in March.with second issue in June.. First of quarterly episode~ Town Hall Meetings). of City TV show - Shakopee Spotlight aired in April. and July. Fall throughout April. Work on June episode is underway:;::Webstreaming became operational 8/07. Shakopee Transit/the City has initiated a quarterly transit newsletter, on-bus alerts and website information regarding new and or changing transit alternatives for residents. Recreation '.vill offer oOn-line registration in 2008~for all recreation programs began on August 26. The Police Department is using the city web site to disseminate emergency management information as well as crime prevention materials and reward flyers, and list servs for Crime Prevention tips. It anticipates a monthly activity report on line in 08.Efforts are ongoing and continuing. Same as aboye FD- Working with schools on Fire Prevention efforts. updating the city web information. P17 3) Support Community Initiatives (i.e., Arts Mayor and Council, staff Ongoing City departments participate in the Shakopee Showcase. OrglEvents; Shakopee Showcase; Derby Days; National Night Out) Community Development Director is a part of the Committee that annually hosts the "Great Scott" event; as well and the Downtown Partnership's Business Development Committee. Recreation staff continues to workmg closely with Derby Day committee to assist them in organizing a great event. The move event to Huber Park was successful in 2008.. Staff also organizes teen events at Derby Days. City Staff puts a lot of time and resources into this event without and are not considered a sponsor of Derby Days. To monitor City costs. all ~staff time is being recorded when participating in these events.4 The police department actively participates in all of the listed events and often tailors their staff deployment around them. The police department also reaches out to youth through its Explorer Program. Efforts are ongoing and continuing. Same as above Fire Department is involved in all of the community events and helps out where needed. P18 4) Identify and reach out to City's diverse population Staff, ISD 720 Ongoing Housing Commission not related to reaching this goal. Need to work mix, (investigate Housing Commission) with churches on how to better make non-native populations aware of City services and opportunities; have established contact at Russian language church. Need to look at incorporating language training opportunities; work more closely with ISD 720. Recreation offering a Spanish-language aerobics class and distributed bilingual flyers. The police have a well-established link to the rental community through their Multi-Housing Officer. Efforts ure ongoing and continuing. Police department has additional resources available for Hispanic Advocacy through partnership with Southern Valley Alliance for Battered Women. 5)Continue to provide trails to connect the different P & R Director, PW Director Ongoing As development/funding permits areas of the City as well as connecting people to public areas. I I P19 1) Continue to Support a Negotiated Agreement, Mayor and Council; City As late as Winter- ~2.007, the City was continuing to seek additional including Fee to Trust Administrator with other staff as meetings with the SMSC. City is appealing decision ofBIA in needed Federal Court._ With the departure ofthe head ofthe BL'\., and winding down of this federal administration, the appeal has not been .1 1. . +1- "...,.1 + t- .1. ,1-3 ~ .u~ b~ , _4_ 2) Continue to Seek Cooperation on Issues of Mutual See above. See above See above Interest 3) Expand Partnerships w/Scott Co. & Others Mayor and Council,; City Ongoing The City and its staff are active participants and leaders in the Administrator SCALE transportation initiative; CR 21 project management team; CR 17 /TH 13 corridor study: TH 41 D EIS process. 4) Facilitate Development of Non-Tribal Lands Council with staff assistance Ongoing; dependent upon Tribal acquisitions-_of former Shutrops property has changed tribal Around SMSC Lands. residential market demands property boundaries. Land ~aAcquisitions appear to be continuing within the City. .. - P20