HomeMy WebLinkAbout5.C.2. MN Court Information System Master Nondisclosure Agreement
CITY OF SHAKOPEE S:C..L ·
POLICE DEPARTMENT
Memorandum CO't,ISE;~WT
' j'" .! {,,;l'
,. W\1I
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Teri Scherer, Police Records Supervisor
SUBJECT: Minnesota Court Information System (MNCIS)
Master Nondisclosure Agreements
DATE: September 8, 2008
INTRODUCTION:
Staff is requesting the City enter into agreements with the Minnesota Court Information
System (MNCIS) to allow Shakopee Police Department staffto access electronic case
record information of the MN District Courts.
BACKGROUND:
The Minnesota Court Information System (MNCIS) contains both public and confidential
electronic case record information of the MN District Courts, and access is essential to
the daily operations of the Shakopee Police Department.
MNCIS requires a contractual agreement by our agency due to the sensitive data it
contains, copyright protection of the program, and to ensure users observe the policies of
the system.
VISIONING RELATIONSHIP:
Goal F - Housekeeping item. Strategy 6: Provide high quality services
BUDGET IMPACT:
There is no monetary impact, however MNCIS requires a contractual agreement by our
agency due to the sensitive data it contains, copyright protection of the program, and to
ensure users observe the policies of the system.
ALTERNATIVES
1. Enter into agreements with the Minnesota Court Information System (MNCIS) to
allow Shakopee Police Department staff to access electronic case record
information of the MN District Courts.
2. Do not enter into agreements.
RECOMMENDATION:
1. Enter into agreements with the Minnesota Court Information System (MNCIS) to
allow Shakopee Police Department staff to access electronic case record
information of the MN District Courts.
ACTION REQUESTED:
1. The City Council, ifthey concur, should by motion enter into agreements with the
Minnesota Court Information System (MNCIS) to allow Shakopee Police
Department staffto access electronic case record information of the MN District
Courts, effective September 16, 2008.
MASTER NONDISCLOSURE AGREEMENT
FOR MNCIS GOVERNMENT LOGIN ACCOUNTS
THIS AGREEMENT is entered into by and between the STATE OF MINNESOTA,
1 st Judicial District ,
(Judicial District OR Office of State Court Administration)
of 1560 West Highway 55, Hastings, MN 55033 ,
(Address)
(hereinafter "the State") and
City of Shakopee - Shakopee Police Department ,
(Agency Name)
of 475 Gorman Street, Shakopee, MN 55379 ,
(Agency Address)
(hereinafter "Subscriber").
Recitals
Subscriber desires to subscribe to one or more login accounts to the Minnesota Court
Information System offered by the State to assist the Subscriber in the efficient performance of its
duties as required by law and court rules. These login accounts provide access to electronic case
record information of the Minnesota District Courts, which may include information that is not
accessible to the public and that may not be disclosed without the prior approval of the appropriate
court or record custodian, and the State is willing to submit a request to the appropriate court or
record custodian for disclosure of the information pursuant to the terms and conditions of this
Agreement.
NOW, THEREFORE, in consideration ofthe mutual covenants, promises and agreements
contained herein, the State and Subscriber agree as follows:
1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Agreement shall be
effective on the date executed by the State and shall remain in effect according to its terms. Either
party may terminate this Agreement with or without cause by giving written notice to the other party.
The effective date of the termination shall be thirty days after the other party's receipt ofthe notice
of termination, unless a later date is specified in the notice. The provisions of sections 5 through 9
and 16 through 25 shall survive any termination of this Agreement. Upon termination, the
Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof.
2. DEFINITIONS.
a. "MNCIS" means the Minnesota Court Information System maintained by the
State.
b. "Records" means all information in any form made available by the State
and/or its affiliates to Subscriber for the purposes of carrying out this Agreement.
2C-Agreement MNCIS Government Login July 17,2007 (ITD_SP _0369b) 1 of 9
c. "MNCIS Government Login Accounts" means a digital login account
created for and provided to the Subscriber for access to MNCIS Records
d. "MNCIS Databases" means any databases, and the data therein, used as a
source for MNCIS Government Login Accounts together with any documentation related
thereto, including, without limitation, descriptions of the format or contents of data.
e. "MNCIS Programs" means any computer application programs, including
without limitation case management display screens, used to provide access through MNCIS
Government Login Accounts, together with any documentation related thereto.
f. "Policies & Notices" means the policies and notices published by the State
and/or its affiliates on a website or other location designated by the State and/or its affiliates
referring to this and similar agreements, as the same may be amended from time to time by
the State and/or its affiliates. The Policies & Notices provide additional terms and conditions
that govern Subscriber's use of MNCIS Government Login Accounts, including but not
limited to access and use limitations and identification of various third party applications
such as MP A and Odyssey Assistant that Subscriber may need to procure or install to use
MNCIS Government Login Accounts, and are made part of this Agreement by reference.
g. "Request Form" means the form as substantially set forth in Exhibit A,
which is attached to and made part of this Agreement, describing MNCIS Login Account
offerings and corresponding Records to be accessible under each offering, as the same may
be amended from time to time by the State.
h. "DCA" means the District Court Administrator pursuant to Minnesota
Statutes, section 485.01.
i. "SCAO" shall mean the State of Minnesota, State Court Administrator's
Office.
j. "State Confidential Information" means any information in the Records that
is inaccessible to the public pursuant to the Rules of Public Access to Records ofthe Judicial
Branch promulgated by the Minnesota Supreme Court, as the same may be amended from
time to time, including but not limited to, passwords for gaining access to MNCIS, MNCIS
user manuals, MNCIS Programs, MNCIS Databases, and information identified as
inaccessible to the public by Minnesota Statute, Minnesota court rules, federal law , and court
order, including as provided in the table entitled Limits on Public Access to Case Records,
dated 7/13/05, which by this reference is made a part of this Agreement. The State and/or the
SCAO may provide or publish updated tables from time to time, and these updated tables
shall become a part ofthis Agreement. It is the obligation of user to check from time to time
for updated tables and be familiar with the contents thereof.
k. "This Agreement" means this Master Nondisclosure Agreement for MNCIS
Government Login Accounts including all Exhibits, Policies & Notices, and Request Forms
attached to, or submitted or issued hereunder.
l. "trade secret information of SCAO and its licensors" is defined in sections
7a., 7.b., and 7.d. of this Agreement.
2C-Agreement MNCIS Government Login July 17, 2007 (ITD_SP _0369b) 2 of 9
3. REQUESTS FORMNCIS GOVERNMENT LOGIN ACCOUNTS. Subscriber
may sign and submit one or more separate requests for MNCIS Government Login Accounts on the
Request Form. Request Forms approved and signed by the State are adopted and incorporated
herein by this reference the same as if set forth verbatim herein.
a. Requests for public, non-confidential information. If the Subscriber has
requested access to Records that are public and that do not include State Confidential
Information, promptly following the approval date ofthe corresponding Request Form or the
effective date of this Agreement whichever is latest, the State shall create and provide to
Subscriber a MNCIS Government Login Account in accordance with applicable Policies &
Notices.
b. Requests for State Confidential Information Not Authorized by Court
Rule. Ifthe Subscriber has requested a MNCIS Government Login Account that transmits
State Confidential Information, promptly following the effective date of this Agreement the
State shall submit a request to the appropriate court or record custodian for disclosure of
State Confidential Records pursuant to the terms and conditions set forth in this Agreement.
If the court or record custodian approves the request, or if a pre-existing court order or court
rule authorizes Subscriber's request, the State shall activate the requested MNCIS
Government Login Account and the corresponding transmission of the Records to the
Subscriber in accordance with such order or rule and applicable Policies & Notices.
4. SCOPE OF ACCESS LIMITED. Subscriber's access to the Records shall be limited to
Records that are identified in approved Request Forms, and Subscriber shall attempt to access such
information only according to the instructions provided by the State in Policies & Notices or other
materials provided and only as necessary to assist Subscriber in the efficient performance of
Subscriber's duties required by law in connection with any civil, criminal, administrative, or arbitral
proceeding in any Federal, State, or local court or agency or before any self-regulatory body.
Subscriber's access to the Records for personal or non-official use is prohibited. Subscriber will not
use or attempt to use MNCIS in any manner not set forth in this Agreement, the Policies & Notices,
or other MNCIS documentation, and upon any such use or attempted use the State may immediately
terminate this Agreement without prior notice to Subscriber.
5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees:
a. To not disclose State Confidential Information to any third party except where
necessary to carry out the Subscriber's duties as required by law in connection with any civil,
criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency
or before any self-regulatory body.
b. To take all appropriate action, whether by instruction, agreement, or
otherwise, to insure the protection, confidentiality and security of State Confidential
Information and to satisfy Subscriber's obligations under this Agreement.
c. To limit the use of and access to State Confidential Information to Subscriber's
bona fide personnel whose use or access is necessary to effect the purposes of this
Agreement, and shall advise each individual who is permitted use of and/or access to any
State Confidential Information ofthe restrictions upon disclosure and use contained in this
Agreement, and shall require each individual who is permitted use of and/or access to State
Confidential Information to acknowledge in writing that the individual has read and
2C-Agreement MNCIS Government Login - July 17, 2007 (ITD_SP _0369b) 3 of 9
understands such restrictions. For purposes of this Agreement, Subscriber's bona fide
personnel shall mean individuals who are employees of, provide services on a voluntary basis
for, or act as independent contractors with, the Subscriber.
d. That, without limiting paragraph 1 of this Agreement, the obligations of
Subscriber and its bona fide personnel with respect to the confidentiality and security of State
Confidential Information shall survive the termination ofthis Agreement and the termination
of their personnel relationship with Subscriber.
e. That, notwithstanding any federal or state law applicable to the nondisclosure
obligations of Subscriber and Subscriber's bona fide personnel under this Agreement, such
obligations of Subscriber and Subscriber's bona fide personnel are founded independently on
the provisions of this Agreement.
6. APPLICABILITY TO CONFIDENTIAL INFORMATION PREVIOUSLY
DISCLOSED TO USER. Subscriber acknowledges and agrees that all State Confidential
Information disclosed to Subscriber prior to the effective date of this Agreement shall be subj ect to
the provisions of this Agreement.
7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. Duringtheterm
ofthis Agreement, subject to the terms and conditions hereof, the State, with the permission of the
State of Minnesota, State Court Administrator's Office ("SCAO") hereby grants to Subscriber a
nonexclusive, nontransferable, limited license to use the MNCIS Programs to access the Records.
SCAO and the State reserve the right to make modifications to the MNCIS Programs and MNCIS
Databases, and related materials without notice to Subscriber. These modifications shall be treated
in all respects as their previous counterparts.
a. MNCIS Programs. SCAO is the copyright owner and licensor of the
MNCIS Programs. The combination of ideas, procedures, processes, systems, logic,
coherence and methods of operation embodied within the MNCIS Programs, and all
information contained in documentation pertaining to the MNCIS Programs, including but
not limited to manuals, user documentation, and passwords, are trade secret information of
SCAO and its licensors.
b. MNCIS Databases. SCAO is the copyright owner' and licensor of the
MNCIS Databases and of all copyrightable aspects and components thereof. All
specifications and information pertaining to the MNCIS Databases and their structure,
sequence and organization are trade secret information of SCAO and its licensors.
c. Marks. Subscriber shall neither have nor claim any right, title, or interest in
or use of any trademark used in connection with MNCIS, including but not limited to the
marks "MNCIS" and "Odyssey."
d. Restrictions on Duplication, Disclosure, and Use. Trade secret information
of SCAO and its licensors will be treated by Subscriber in the same manner as State
Confidential Information. In addition, Subscriber will not copy any part of the MNCIS
Programs or MNCIS Databases, or reverse engineer or otherwise attempt to discern the
source code ofthe MNCIS Programs, or use any trademark of SCAO or its licensors, in any
way or for any purpose not specifically and expressly authorized by this Agreement. As used
herein, "trade secret information of SCAO and its licensors" means any information
2C-Agreement MNCIS Government Login - July 17, 2007 (!TD_SP _0369b) Page 4 of 9
possessed by SCAO which derives independent economic value from not being generally
known to, and not being readily ascertainable by proper means by, other persons who can
obtain economic value from its disclosure or use. "Trade secret information ofSCAO and its
licensors" does not, however, include information which was known to Subscriber prior to
Subscriber's receipt thereof, either directly or indirectly, from SCAO or its licensors,
information which is independently developed by Subscriber without reference to or use of
information received from SCAO or its licensors, or information which would not qualify as
a trade secret under Minnesota law. It will not be a violation ofthis section d for Subscriber
to make up to one copy of online training materials and screen images for each individual
authorized to access MNCIS, solely for its own use in connection with this Agreement.
Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and
trademark rights of SCAO and its licensors and Subscriber will advise its bona fide personnel
who are permitted access to any of the MNCIS Programs, MNCIS Databases, and trade
secret information ofSCAO and its licensors, ofthe restrictions upon duplication, disclosure
and use contained in this Agreement.
e. Proprietary Notices. Subscriber will not remove any copyright or proprietary
notices included in and/or on the MNCIS Programs, MNCIS Databases, or trade secret
information of SCAO and its licensors, or any part thereof, made available by SCAO or the
State, and Subscriber will include in and/or on any copy of the MNCIS Programs, MNCIS
Databases, or trade secret information of SCAO and its licensors and any documents
pertaining thereto, the same copyright and other proprietary notices as appear on the copies
made available to Subscriber by SCAO or the State, except that copyright notices shall be
updated and other proprietary notices added as may be appropriate.
f. Title; Return. The MNCIS Programs, MNCIS Databases, and related
documentation, including but not limited to training material and login account information
and passwords, made available by the State and SCAO to Subscriber hereunder, and all
copies, including partial copies, thereof are and remain the property of the respective
licensor. Within ten days ofthe effective date oftermination ofthis Agreement, Subscriber
shall either: (i) return any and all copies of the MNCIS Programs,MNCIS Databases, and
related documentation, including but not limited to training materials ahd logon account
information; or (2) destroy the same and certify in writing to the State that the same have
been destroyed.
8. INJUNCTIVE RELIEF; LIABILITY. Subscriber acknowledges that the State,
SCAO, SCAO'S licensors, and DCA will be irreparably harmed if Subscriber's obligations under
this Agreement are not specifically enforced and that the State, SCAO, SCAO'S licensors, and DCA
would not have an adequate remedy at law in the event of an actual or threatened violation by
Subscriber of its obligations. Therefore, Subscriber agrees that the State, SCAO, SCAO'S licensors,
and DCA shall be entitled to an injunction or any appropriate decree of specific performance for any
actual or threatened violations or breaches by Subscriber or its bona fide personnel without the
necessity of the State, SCAO, SCAO'S licensors, or DCA showing actual damages or that monetary
damages would not afford an adequate remedy. Unless Subscriber is an office, officer, agency,
department, division, or bureau ofthe state of Minnesota or United States Government, Subscriber
shall be liable to the State, SCAO, SCAO'S licensors, and DCA for reasonable attorneys fees
incurred by the State, SCAO, SCAO'S licensors, and DCA in obtaining any relief pursuant to this
Agreement.
2C-Agreement MNCIS Government Login- July 17, 2007 (ITD_SP _0369b) Page 5 of 9
9. INDEMNIFICATION. Subscriber and the State agree that, except as otherwise
expressly provided herein, each party will be responsible for its own acts and the results thereof
to the extent authorized by law and shall not be responsible for the acts of any others and the
results thereof. Liability shall be governed by applicable law. Without limiting the foregoing,
liability of the State and any Subscriber that is an office, officer, agency, department, division, or
bureau of the state of Minnesota shall be governed by the provisions of the Minnesota Tort
Claims Act, Minnesota Statutes, section 3.376, and other applicable law. Without limiting the
foregoing, if Subscriber is a political subdivision of the state of Minnesota, liability of the
Subscriber shall be governed by the provisions of Minn. Stat. Ch. 466 (Tort Liability, Political
Subdivisions) or other applicable law. Without limiting the foregoing, ifthe Subscriber is an
office, officer, agency, department, division, or bureau of the United States Government, the
liability of the Subscriber with respect to any claim for personal injury, death, property loss or
damage pursuant to this Agreement, shall be limited by and subject to the procedures and terms
ofthe Federal Tort Claims Act and the Anti-deficiency Act and all other applicable Federal Laws
and regulations.
10. SECURITY, LOGON ID'S, PASSWORDS. Promptly following approval ofthe
request pursuant to section 3 ofthis Agreement, the State will provide user with information on how
to login to MNCIS, including but not limited to login ID(s), password(s) and technical connection
information. Rules and requirements with respect to security and activation passwords are set forth
in the Policies & Notices. Subscriber will not violate or attempt to violate such Policies & Notices,
and upon any such violations or attempted violations the State may immediately terminate this
Agreement without prior notice to Subscriber.
11. AVAILABILITY. Specific terms of availability shall be established by the State and
set forth in the Policies & Notices. The State reserves the right to terminate this Agreement
immediately and/or temporarily suspend the Subscriber's access in the event the capacity of any host
computer system or legislative appropriation of funds is determined solely by the State to be
insufficient to meet the computer needs ofthe courts served by the host computer system. Monthly
fees, if any, shall be prorated only for periods of suspension or upon termination of this Agreement.
12. ACKNOWLEDGMENT BY INDIVIDUALS WITH ACCESS TO RECORDS
mROUGH MNCIS. To effect the purposes of this agreement, Subscriber shall advise each
individual who is permitted use and/or access to Records through MNCIS ofthe requirements and
restrictions in this agreement and shall require each individual to acknowledge in writing that the
individual has read and understands such requirements and restrictions. Subscriber shall keep such
acknowledgements on file for one year following termination of this agreement and shall provide the
State with access to, and copies of, such acknowledgments upon request.
13. ADDITIONAL USER OBLIGATIONS. The obligations ofthe Subscriber set forth
in this section are in addition to the other obligations of the Subscriber set forth elsewhere in this
Agreement.
a. Judicial Policy Statement. Subscriber agrees to comply with all policies
identified in the Policies & Notices. Upon failure of the Subscriber to comply with such
policies, the State shall have the option of immediately suspending the Subscriber's access on
a temporary basis and/or immediately terminating this Agreement.
2C-Agreement MNCIS Government Login - July 17, 2007 (ITO_SP _0369b) Page 6 of 9
b. Access and Use; Log. Subscriber shall be responsible for all access to and
use of Records through MNCIS by Subscriber's bona fide personnel or by means of
Subscriber's equipment or passwords, whether or not Subscriber has knowledge of or
authorizes such access and use. Subscriber shall also maintain a log identifying all persons
to whom Subscriber has disclosed its login ID( s) and password( s), including the date of such
disclosure. Subscriber shall maintain such logs for a period of one year following
termination ofthis agreement, and shall provide the State with access to, and copies of, such
logs upon request. The State may condu\t audits of Subscriber's logs and use of Records
accessed through MNCIS from time to time. Upon Subscriber's failure to maintain such
logs, to maintain accurate logs, or to promptly provide access by the State to such logs, the
State may terminate this Agreement without prior notice to Subscriber.
c. Personnel. Subscriber agrees to investigate, at the request of the State, all
allegations of misconduct pertaining to Subscriber's bona fide personnel having access to
Records through MNCIS, State Confidential Information, or trade secret information of the
SCAO and its licensors where such persons violate the provisions of this Agreement, Policies
& Notices, or other security requirements or laws regulating access to the Records.
14. FEES; INVOICES. Unless the Subscriber is an office, officer, department, division,
agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth in the
Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees
commence ten (10) days after notice of approval of the request pursuant to section 2 of this
Agreement or upon the initial Subscriber transaction as defined in the Policies & Notices, whichever
occurs earlier. When fees apply, the State shall invoice Subscriber on a monthly basis for charges
incurred in the preceding month and applicable taxes, if any, and payment of all amounts shall be due
upon receipt of invoice, except that if Subscriber is a court or division ofthe United States Federal
Judiciary taxes do not apply. If all amounts are not paid within 30 days ofthe date of the invoice, the
State may immediately cancel this Agreement without notice to Subscriber and pursue all available
legal remedies. Subscriber certifies that funds have been appropriated for the payment of charges
under this Agreement for the current fiscal year, if applicable.
15. MODIFICATION OF FEES. SCAO may modify the fees by amending the Policies
& Notices as provided herein, and the modified fees shall be effective on the date specified in the
Policies & Notices, which shall not be less than thirty days from the publication of the Policies &
Notices. Subscriber shall have the option of accepting such changes or terminating this Agreement
as provided in paragraph 1 hereof.
16. WARRANTY DISCLAIMERS.
a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND
EXPRESSLY PROVIDED HEREIN, STATE, SCAO, SCAO'S LICENSORS, AND DCA
MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING
BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR
PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE
IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER
PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT.
2C-Agreement MNCIS Government Login - July 17, 2007 (ITD_SP _0369b) Page 7 of 9
b. ACCURACY AND COMPLETENESS OF INFORMATION. WITHOUT
LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH, STATE, SCAO,
SCAO'S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE ACCURACY
OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE RECORDS.
17. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor and
shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the State,
SCAO, SCAO'S licensors, or DCA. Neither Subscriber nor the State, SCAO, SCAO'S licensors, or
DCA shall have the right nor the authority to assume, create or incur any liability or obligation of any
kind, express or implied, against or in the name of or on behalf ofthe other.
18. NOTICE. Except as provided in section 2 regarding notices of or modifications to
MNCIS, Policies & Notices, and the Request Form, and in sections 14 and 15 regarding notices of or
modification of fees, any notice to State or Subscriber hereunder shall be deemed to have been
received when personally delivered in writing or seventy-two (72) hours after it has been deposited
in the United States mail, first class, proper postage prepaid, addressed to the party to whom it is
intended at the address set forth on page one of this Agreement or at such other address of which
notice has been given in accordance herewith.
19. NON-WAIVER. The failure by either party at any time to enforce any of the
provisions of this Agreement or any right or remedy available hereunder or at law or in equity, or to
exercise any option herein provided, shall not constitute a waiver of such provision, remedy or
option or in any way affect the validity ofthis Agreement. The waiver of any default by either Party
shall not be deemed a continuing waiver, but shall apply solely to the instance to which such waiver
is directed.
20. FORCE MAJEURE. Neither party shall be responsible for failure or delay in the
performance of their respective obligations hereunder caused by acts beyond their reasonable control.
21. SEVERABILITY. Every provision of this Agreement shall be construed, to the
extent possible, so as to be valid and enforceable. If any provision ofthis Agreement so construed is
held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable, such
provision shall be deemed severed from this Agreement, and all other provisions shall remain in full
force and effect.
22. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly
permitted herein, neither Party may assign, delegate and/or otherwise transfer this Agreement or any
of its rights or obligations hereunder without the prior written consent ofthe other. This Agreement
shall be binding upon and inure to the benefit of the Parties hereto and their respective successors
and assigns, including any corporation or other legal entity into, by or with which Subscriber may be
merged, acquired or consolidated or which may purchase the entire assets of Subscriber.
23. GOVERNING LAW. This Agreement shall in all respects be governed by and
interpreted, construed and enforced in accordance with the laws ofthe United States and ofthe State
of Minnesota.
24. VENUE AND JURISDICTION. Any action arising out of or relating to this
Agreement, its performance, enforcement or breach will be venued in a state or federal court situated
2C-Agreement MNCIS Government Login - July 17,2007 (!TD_SP _0369b) Page 8 of 9
within the State of Minnesota. Subscriber hereby irrevocably consents and submits itself to the
personal jurisdiction of said courts for that purpose.
25. INTEGRATION. This Agreement sets forth the entire Agreement and
understanding between the Parties regarding the subject matter hereof and supersedes any prior
representations, statements, proposals, negotiations, discussions, understandings, or agreements
regarding the same subject matter. Except as otherwise expressly provided in section 2 regarding
MNCIS, Policies & Notices, and the Request Form, and in sections 14 & 15 regarding fees, any
amendments or modifications to this Agreement shall be in writing signed by both Parties.
IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this
Agreement in duplicate, intending to be bound thereby.
1. SUBSCRIBER 2. The State
By By
(SIGNATURE) (SIGNATURE)
Date Date
Name (typed) John Schmitt, Mayor Name typed)
Judith S. Cox, City Clerk
Mark McNeill, City
Administrator
Title Title
Office City of Shakopee Office
2C-Agreement MNCIS Government Login - July 17, 2007 (ITD_SP _0369b) Page 9 of 9
ACCESS TO CASE RECORDS OF THE MINNESOTA JUDICIAL BRANCH ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ GOVERNMENT ACCESS
I MNCIS Public Access (MPA) I MNCIS Odyssey Assistant (OA) I
Request Form for MNCIS Login Account (Exhibit A)
This Request Form should be submitted on behalf of an entire business unit of a government agency, not by an individual user. Use
this form to request a new account, not to make changes to an existing account.
Complete this entire form. You may clearly print, type, or complete electronically. Tip: This is a Microsoft Word document. To
com lete this form electronicall : 1 save to our com uter, 2 ress Tab to fill out the form fields, 3 save and rint 2 co ies.
t . .. .. fI
Today's Date: County/City/State Agency: Business Unit/Department within Agency:
06-16-2008 Scott County, City of Shakopee Shakopee Police Department
NOTE: Identify your agency name as it is written on the front page of
the MNCIS login account agreement that you are attaching with this NOTE: Identify the business unit or the department
request. If you are creating a new agreement, we recommend within the agency (i.e., the subdivision of your
identifying your agency name at its highest level, such as Anoka "county/city/state agency" located at left) for which
County, City of Will mar, or Minnesota Department of Public Safety. you are requesting account access.
Mailing Address:
475 Gorman Street, Shakopee, MN 55379
Agency Contact Person Director/Manager Authorizing Request (if different than Agency Contact)
Name: Teri Scherer Name: Daniel T. Hughes
Position/Title: Records Supervisor Position/Title: Chief of Police/Emergency Management Director
Phone: 952-233-9412 Phone: 952-233-9417
E-mail: tscherer@cLshakopee.mn.us E-mail: dhughes@cLshakopee.mn.us
~- ~"' ~~"" -j"'"~ "'" --""~ ~=~"'"'" " "", ~i ,," ~"0'/ """'y" "'~~'S"''''""'",,'''~v 1 !"'" %liiJiw-J;"'0$"'=J.<'k"""%I!~0"~"$"'F'1'iii'O!0i/Z.~R:"","&;7"G<<"'*~i1\Ci""'''"'0'''"-f%'0'^,",:~r:&!&0iY-fj'"'''
~~ a 1.\1;0gl0 ~CCOUl11t ORtions IMB~ Q& O~) ~ " '" c,~ cO C c C "c', '= ~ "S" ~~ ~ ,8 c%Yoc' ~,'// ',' ' '''ie ,>l~; 0;; iCc"~~
: . etf '^ ~ 4~ ~~ ~ :" "^, - >> 7~~~~'~=7h ;}~,::_f;4%+~~~ro>,"~; i~::;:~~~;1~~L,0%;~J:~
Indicate the login account being requested: MPA or OA (as defined below). Only one account request per form. You will be
provided with one login account, to be shared by users within your business unit with the same access needs. If your business unit
has different levels of access needs or requires both MPA and OA accounts, you must submit multiple Request Forms.
0 MPA (MNCIS Public Access): MPA provides Register of Actions information for public case records only. MPA is Internet,
browser-based access that requires no installation. If you need to view confidential case records, calendars, and other information
not included in the Register of Actions, you should not select this option, but should select OA, below.
r8J OA (Odyssey Assistant): OA is required if you need to view confidential case records or if you need more than Register of
Actions information on public cases. If you need calendars, select this option. However, OA is client-based software that requires
installation, technical support, and a Static IP Address for each user's computer. For performance reasons, we also strongly
recommend that each user's computer meet the technical support specifications listed in Policies & Notices ~3.2 (512 RAM, 1.28
GHz, and other requirements).
Number of Users (REQUIRED for OA)
Please indicate the approximate number of people in your agency that will be using this account: 60
NOTE: The agreement your agency signs and attaches hereto requires that you keep a record of everyone who will be given access to this
account.
Technical Support Person - Contact Information (REQUIRED for OA)
Name: Carrie Duckett Pager: N/A
Phone: 952-233-9357 E-Mail: cduckett@cLshakopee.mn.us
Please enter a single, list, or range of Static IP Addresses (REQUIRED):
156.142.28.0 through 156.142.28.254
NOTE: A range should only be provided for the business unit needing access and not the entire county/agency.
2B-Request Form for MNCIS Login - Revised November 7,2005 (ITD_SP _0371 b) Page 1 of 3
ACCESS TO CASE RECORDS OF THE MINNESOTA JUDICIAL BRANCH ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ GOVERNMENT ACCESS
I MNCIS Public Access (MPA) I MNCIS Odyssey Assistant (OA) I
~ All Public Case Records (Statewide)
See Policies & Notices ~2. 1 for important information and limitations on this offering.
Describe your business need for this access:
Needed for law enforcement purposes.
D Juvenile/Parent-Child Relationships/Civil Domestic Violence (prior to service) Case Records
See Policies & Notices ~2.2.1 for important information and limitations on this offering.
Select One Only: o Single County: _ o Statewide o Multiple Counties (please list):
Counties must be in the same district.
Describe your business need for this access: See Policies & Notices ~5.2.
-
-
-
-
0 Civil Domestic Violence (prior to service) Case Records
See Policies &.Notices ~2.2.2 for important information and limitations on this offering.
Select One Only: o Single County: _ o Statewide o Multiple Counties (please list):
Counties must be in the same district.
See Policies & Notices ~5.2.
Describe your business need for this access: -
-
-
-
D Paternity Case Records
See Policies & Notices ~2.2.3 for important information and limitations on this offering.
Select One Only: o Single County: _ o Statewide o Multiple Counties (please list):
Counties must be in the same district.
Describe your business need for this access: See Policies & Notices ~5.2.
-
-
-
-
D Adoption Case Records
See Policies & Notices !l2.2.4 for important information and limitations on this offering.
Select One Only: o Single County: _ o Statewide o Multiple Counties (please list):
Counties must be in the same district.
Describe your business need for this access: See Policies & Notices 95.2.
-
-
-
-
D Custom View of Confidential Case Records
See Policies & Notices ~2.2.5 for important information and limitations on this offering.
Select One Only: o Single County: _ o Statewide o Multiple Counties (please list):
Counties must be in the same district.
See Policies & Notices ~5.2.
Specifically describe the custom set of records being requested: -
-
-
-
Describe your business need for this access:
2B-Request Form for MNCIS Login - November 7,2005 (/TD_SP _0371 b) Page 2 of 3
ACCESS TO CASE RECORDS OF THE MINNESOTA JUDICIAL BRANCH................................................ GOVERNMENT ACCESS
I MNCIS Public Access (MPA) I MNCIS Odyssey Assistant (OA) I
y~;~-tJj'7Yf;\!~ "' " " , " ~ ,~ , ~ ~ " ~ , " ~ = ~q",~ ~ '" ~ "~q;^'" WI ~ "") -- ",,='E~"'=~,,"" ~~2~ "i~"1"r~t~~=
~6; 'Submission " " , ~, "
~ ~"' ;\ xC ",v
":-~'" "",,. "' '" ' " " , ' "~ ~ " , M ,," "" ~ J" & /' >>oj ",sa
To submit this Request Form, you must attach a copy of your agency's existing MNCIS login account agreement or a new
agreement. See Policies & Notices 95.3 for more details.
Mail two signed copies of this Request Form and your agreement to your State Access Representative. See Policies & Notices 95.5
for information on State Access Representatives.
2B-Request Form for MNCIS Login - November 7,2005 (ITD_SP _0371 b) Page 3 of 3