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HomeMy WebLinkAbout5.C.2. Award Contract for Community Center Drainage Improvements s, '- .,L.. CITY OF SHAKO PEE Memorandum CONSEr~T TO: Mayor & City Council Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Consider A warding a Contract for the Community Center Drainage Improvements DATE: September 2, 2008 INTRODUCTION: This agenda item is to award a contract for the Community Center Drainage Improvements. BACKGROUND: Staff solicited quotes from four contractors for concrete work at the Community Center. On August 26, 2008, two of the contractors submitted proposals to complete the work. The high quote was $41,500.00 and the low quote was $23,777.25. The low bid was submitted by S.M. Hentges & Sons, Inc. If Council awards the contract, staff is also requesting a contingency amount equal to 10% of the contract to cover minor change orders and quantity adjustments that may occur on the project. A 10% contingency is more appropriate for a project this small. ALTERNATIVES: 1. Approve a motion awarding a contract to S.M. Hentges & Sons, Inc. for the Community Center Drainage Improvements. 2. Reject the low bidder and award to another bidder. 3. Reject all bids and rebid. 4. Approve a 10% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 5. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1 and No.4 in order for this project to commence. ACTION REOUESTED: 1. Approve a motion awarding a contract to S.M. Hentges & Sons, Inc. for the Community Center Drainage Improvements. 2. Approve a 10% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. Cfr<t~ Jeff Weyandt, P.E. Assistant City Engineer JW/pmp ENGR/2008PROJECT/COMMUNlTY-CENTER-DRAINAGE/WORD/AW ARD-CONTRACT