HomeMy WebLinkAbout5.F.2. Approval of Minutes: July 29, 2008
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JULY 29, 2008
(Budget Session)
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Matt
Lehman, Terry Joos, and Pat Heitzman present. Also present were Mark McNeill, City
Administrator; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; Gregg
V oxland, Finance Director; Bruce Loney, Public Works Director/City Engineer; Mike Hullander,
Public Works Superintendent; and Jeff Weyandt, Assistant City Engineer.
Mayor Schmitt said there was a request to move the Mayor/City Council, Administration and
Legal budget discussions to the top of the agenda. Mayor Schmitt approved the move.
Mr. McNeill discussed the Mayor and Council budget first. Mr. McNeill stated that there is a
6.6% decrease in the budget from $177,190 in 2008 to $165,500 in 2009.
Mr. McNeill discussed the Administration budget. Mr. McNeill stated there is a 7.2% increase
in the budget from $516,670 in 2008 to $553,930 in 2009. The increases are because the cost of
LOGIS and the electronic time keeping for part-time employees. Another increase is for OSHA
training.
Mr. McNeill discussed the Legal budget. He stated there is no increase in the legal budget for
2009. The budget proposed is $533,500.
Bruce Loney, Public Works Director/CityEngineer introduced Jeff Weyandt, Assistant City
Engineer, who presented Council with the 2009 Capital Improvement Program (CIP).
Mr. Weyandt presented Council with the 2009 CIP. Mr. Weyandt stated the projects have a
timeline of 2009 to 2013. Mr. Weyandt presented Sanitary Sewer projects, Storm Sewer
projects, Street Construction projects, and miscellaneous projects, and their approximate costs.
Mr. Weyandt presented Council with the 2009 Engineering budget. Mr. Weyandt gave Council
background on the structure of the Engineering staff and projects. Mr. Weyandt said there is a
$25,000 decrease in the 2009 budget which is a 3.17% decrees from 2008.
Mr. Loney presented Council with the Public Works budget. Mr. Loney said Public Works has
three divisions, Street, Fleet, and Parks Maintenance. Mr. Loney presented the Street division
first.
Mr. Loney gave Council an overview and discussed the Street division's duties and
responsibilities and other facts pertaining to the Street division. Mr. Loney said the requested
budget of2009 is $1,967,005 which is an increase of $76,695 or 4% from 2008. Mr. Loney said
he is going to move $215,000 from the State Aid Fund to the General Budget for street
preservation.
Official Proceedings of the July 29,2008
Shakopee City Council Page -2-
Mr. Loney gave Council an overview and discussed the Fleet division's duties and
responsibilities and other facts pertaining to the Fleet division. Mr. Loney said the requested
budget of 2009 is $433,640 which is an increase of $22,000 or 5% from 2008. Mr. Loney said
he plans to increase the shop rate from $75 to $80 in 2009.
Mr. Loney gave Council an overview and discussed the Park division's duties and
responsibilities and other facts pertaining to the Park division. Mr. Loney said the requested
budget of2009 is $1,540,990 which is a decrease of $20,265 or 1.3% from 2008.
In summary, Mr. Loney, said the overall Public Works Department has an increase of 1.2% or
$57,760 for 2009. The total budget requested is $4,703,420.
Mayor Schmitt asked if there were any other Council concerns. Cncl. Lehman asked how the
City is supposed to cut costs with rising fuel/energy costs and wage and benefit increases. Cncl.
Clay asked if the budget presentations for next year could be streamlined to not include so much
paperwork that entails line by line budget items.
Mr. McNeill asked Council to move the proposed budget meeting scheduled on Monday, August
4, 2008 to Wednesday, August 6, 2008 after the regular Council meeting. Council agreed to
move the meeting to Wednesday, August 6, 2008.
JooslHeitzman moved to adjourn to Wednesday, August 6, 2008 at 7:00 p.m. Motion carried 5-0.
The Council meeting ended at 8: 50 p.m. on July 29,2008.
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1 dith S. Cox
City Clerk
Kim Weckman
Recording Secretary