HomeMy WebLinkAbout5.D.1. Assessments for Delinquent Refuse Customers-Res. No. 6797
5. D./.
CITY OF SHAKOPEE
Memorandum CO~~SENT
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Assessments for Delinquent Refuse Customers
DATE: August 19,2008
INTRODUCTION:
The City Council is asked to adopt Resolution No. 6797, to assess delinquent refuse
customers.
BACKGROUND:
City Council entered into an agreement for refuse services with Dick's Sanitation in
November 2000 and renewed in 2004 for the years 2006 to 2011. As part of this
agreement, Dick's Sanitation is prohibited from pulling any refuse containers, despite
nonpayment, and follows the payment collections program developed with City staff.
To date, Dick's Sanitation has been unable to collect $44,194.84 for services rendered in
the City of Shakopee. Many of these residents have never paid a refuse bill to Dick's
Sanitation. It is unlikely that some residents will pay their refuse bill, without some type
of "incentive" either 1) denial of service (removal of container) or 2) assessment on
property tax. All residents on the list owe more than $100 delinquent in their garbage
bill.
Dick's Sanitation does not have the luxury to deny refuse service, according to their
contract, and City staff would not encourage it either. By denying service, it gives
residents the opportunity to dispose their trash illegally and cause city inequities and
sanitary problems.
In this past year, Dick's Sanitation has been sending notices to property owners who rent
via e-mails, phone calls, faxes or letters on delinquent bills from their renters. Hopefully,
this has addressed the issue of property owners not knowing of a future assessment due to
renters non-payment. Attached is a sample letter that Dick's Sanitation has sent out to
property owners.
In previous years, City Council approved Resolution No.'s 5954, 5596 and 6679,
assessing delinquent refuse customers for Dick's Sanitation, and to date, the program has
worked well.
In following with other City assessment policies (storm drainage), staff recommends that
each delinquent resident be charged a $45.00 fee, in addition to the County assessment
charges, to cover the City's administrative costs.
Bude:et ImDact:
The $45.00 delinquent charge would be revenue to cover the administrative costs;
therefore, there is no impact on the budget.
RECOMMENDATION:
Staff recommends that City Council assess all delinquent 2008 refuse customers and
charge a $45.00 fee to cover City administrative costs.
ACTION REOUESTED:
1. Offer Resolution No. 6797, A Resolution Declaring the Amount to be Assessed,
Ordering the Preparation of Proposed Assessments, and Setting the Public
Hearing Date for Delinquent Refuse Bills, and move its adoption.
2. Direct a $45.00 assessment penalty be added to assessment amounts for City
administrative costs.
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Public Works Director
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ENGR/2008-PROJECTS/2008-GARBAGElMEM6797-DECLARING-ASSESSMENTS-GARBAGE
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Date: August 12, 2008
It has come to our attention that you own rental property at the address listed
below. You or your tenants have not been paying the sanitation bill. The current
balance due is $112.56.
Shakopee Property
PID:
Account #:
As part of the contract with the City of Shakopee, delinquent billing can be
assessed to your property taxes. Dick's Sanitation, Inc. and the City of
Shakopee appreciates your cooperation in this matter. If you have any
questions, please contact me at 952-469-2239 or email
trina@dickssanitation.com
Sincerely,
Trina Bilderback
Shakopee Account Manager
Dick's Sanitation, Inc.
A
Dick's Sanitation Inc.
8984 215th Street West Lakeville, MN 55044
Phone: 952-469-2239 Fax: 952-469-1146 WWW.dickssanitation.com
RESOLUTION NO. 6797
A Resolution Declaring The Amount To Be Assessed,
Ordering the Preparation Of Proposed Assessments,
And Setting The Public Hearing Date
For Delinquent Refuse Bills
WHEREAS, the City of Shakopee contracted with Dick's Sanitation, Inc. to
provide garbage and recycling services to the residents of the City of Shakopee; and
WHEREAS, Dick's Sanitation, Inc. billed their customers for this service; and
WHEREAS, some customers are delinquent in paying the amount owed for the
service provided by Dick's Sanitation, Inc; and
WHEREAS, the contract the City of Shakopee has with Dick's Sanitation, Inc.
does not allow Dick's Sanitation, Inc. to halt service due to non-payment; and
WHEREAS, Minnesota Statues, Section 443.015 and Section 3.15, Subdivision 7
of the City Code authorizes the City to collect payment from delinquent refuse and
recycling accounts by way of Special Assessments to the properties that are delinquent.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA:
1. The total amount to be certified for all delinquent accounts is $56,209.84.
2. The City Clerk shall calculate the property amount to be certified for each
delinquent account within the City of Shakopee, as provided by law, and keep
a copy of such proposed assessment in here office for public inspection.
3. That the City Clerk shall, upon the completion of such proposed assessment,
notify the City Council thereof.
BE IT FURTHER RESOLVED:
1. That a hearing shall be held on the 16th day of September 2008, in the Council
Chambers of City Hall at 7 :00 P.M. or thereafter, to pass upon such proposed
assessments and at such time and place, all person owning property affected by
such delinquent accounts and proposed assessments will be given an
opportunity to be heard with reference to such assessment.
2. That the City Clerk is hereby directed to cause a notice of the hearing on the
proposed assessment to be published once in the official newspaper of the
City of Shakopee at least two weeks prior to the hearing and she shall state in
the notice the total amount to be certified as delinquent. She also shall cause
mailed notice of such hearing to be given the owner of each parcel described
in the assessment roll not less than two weeks prior to the hearing.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 2008.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2008PROJECTS/2008-GARBAGElRES6797-DECLARING-ASSESSMENTS