HomeMy WebLinkAbout2.B. 2009 Fire Department Budget
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SHAKOPEE
August 13, 2008
LuAnne Lemke Rose Menke
Louisville Township Board Jackson Township Board
92 Mallard Dr 920 Rosewood Cir.
Shakopee, MN 55379 Shakopee, MN 55379
Dear Town Board Members,
August 18, 2008 has been set for a joint meeting with the Townships and City
Council to review Fire Department budget.
The stand-by fee for the Fire Department is split between the city and the
townships based on taxable tax capacity. The stand-by costs are the fixed
costs for the department and exclude the variable costs of fuel and hourly
wages. Fuel and hourly wages are charged by the hour for fire calls. Taxable
tax capacity is the "assessed value" before any reduction for fiscal
disparities or tax increment. Enclosed (attachment A) is a sample copy of the
fire service contract.
Also enclosed are;
B) Fire Department budget request for 2009 in detail. The main changes in
wages and benefits are pension increase and moving the Fire Inspector
into the Fire Department budget from the Building Inspection budget.
C) 5 Year Equipment List for the Fire Department. Readers are reminded
that there is a separate internal service fund that buys and "owns"
the trucks and rents the trucks to operating departments. This
eliminates the large truck purchases from the Fire Dept. budget and
smoothes out the budget and township fees. This rental arrangement is
effective for trucks bought in 1996 and later in terms of calculating
the towpship fees.
.D), Estimated co~t allocation. . . . ":,'. . ,
,.' .,. .
E) History of cost sharing.
City council will not adopt the budget until December~
I
Sincerely,
.~~
233-9326
COMMUNITY PRIDE SINCE 1857
129 Holmes Street South. Shakopee, Minnesota. 55379-1351 . 952-233-9300 . FAX 952-233-3801 . www.ci.shakopee.mn.us
<, A
FIRE SERVICE AGREEMENT
~hl: agreement, made and entered into this It/Jd day of
~) , 1994, by and between the City of Shakopee, a
m nicipal corporation in Scott County, Minnesota, with offices
located at 129 S. Holmes St., Shakopee, MN 55379, hereinafter
referred to as the "City" , and the Township of Jackson, a
governmental subdivision in Scott Count , lyi g adja ent to the
City of Shakopee, with offices at I tJ W
, hereiafter ref~rred to as the
"Township" .
WHEREAS, the Township deems it advisable to have available
for the benefit of its residents, services of the Fire Department
of the City, and
WHEREAS, pursuant to law, the electors of the Township have
provided a fund for such services, and
WHEREAS, the City has authorized its Mayor, City
Administrator, and City Clerk to enter into a contract with the
Township for the purpose of furnishing such fire services.
NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE
CITY OF SHAKOPEE AND THE TOWNSHIP OF JACKSON AS FOLLOWS:
l. That the Fire Department of the City will answer any and all
fire calls for any area within the Township. Unless
otherwise engaged or prevented by reasons or causes beyond
control of the City and its Fire Department, the Fire
Department will respond to such calls with suitable fire-
fighting apparatus manned by at least three members of the
Shakopee Fire Department who will render assistance in the
saving and preservation of life and property within the
Township during the life of this contract.
2. In consideration of these services, the Township will pay a
stand-by fee to the City for such services each year during
the life of this contract. The stand-by fee shall be the
Township's proportionate share of the costs of operating the
City's Fire Department for that calendar year. Such costs
will include the costs included in the City's General Fund
Budget including officer salaries and the cost of operation
and maintenance of a second fire station (but not the cost
of acquiring the land or constructing the fire station),
less any firefighter salaries to be paid for actual fire
calls, less any expenses for motor fuels and lubricants and
less the ambulance subsidy. The stand-by fee will be
determined on the basis of each participating governmental
unit's assessed valuation, including mobile homes, before
the fiscal disparities contribution and before tax increment
adjustments. The stand-by fee for each unit shall be that
unit's percentage share times the total costs as described
above. The stand-by fee for each year will be adjusted to
reflect actual costs of operation for the prior year.
3. The Township also. will pay.to the City a call-out fee which
shall be determined by multiplying the Fire Department
hourly billing rate times the average number of fire call
hours of service provided to the Township over the previous
three years. Each call is a minimum of one hour and the
length of the call increases in one hour increments. The
hourly billing rate for 1994 shall be $196.00 per hour and
is designed to recover the variable cost of fuel and hourly
wages. The hourly rate is subject to future adjustment by
the City.
4 . The Township will pay the total fee in two equal
installments. The total fee for each year will be
determined in February by the City's Treasurer and notice of
the total fee will be mailed to the Township along with a
copy of the City's Fire Department Budget. The first
payment shall be due 30 days after invoice or on July 1 of
each year, whichever is later. The second payment also
shall be due 30 days after invoice, or on December 1 of each
year, whichever is later. If payment is not made by such
date, this contract shall automatically be null and void on
the following day.
S. It is mutually understood that at times weather and road
conditions can and will interfere with the rendering of fire
services, and the. Fire Department also could be previously
engaged, and in which event failure to furnish the service
described herein shall not be taken to be a breach of this
agreement, nor shall the City be liable on account of such
failure to provide fire service.
6. The duty to provide service is to the public generally and
not to specific groups or individuals.
7. Firefighting tactics are within sole discretion of the Fire
Chief and Firefighters.
8. The Township for itself and its inhabitants will defend,
indemnify, and hold the City harmless from any and all
claims, actions or causes of action that might or could
arise by virtue of the terms of this agreement and any
failure, omission or malfunction hereunder.
9. This contract shall continue in force and effect until
terminated by either party upon advance written notice. The
City shall give five years' notice prior to terminating this
contract; the Township shall give one year's notice prior to
terminating this contract.
10. This contract shall be reviewed on an annual basis by both
parties and may be amended 2n writing by mutual consent.
Executed the date and year first above written.
The Township of Jackson The City of Shakopee -~~J,~J~
~~ ~
By m ." By "-
Chairman Mayor-"'J \J~
/J ;J!/' c--"
By l/fJJ/k) ~ By JJ!hiM t< fAil.
Clerkl City Adrninistr tor
:::2\ jk J f) /
By (, V.J {{, , -I _ I J;'/ /'
CitY[Jrerk . .
(KFIRESRV]
~-.
3
13
CITY OF SHAKO PEE
2009 GENERAL FUND BUDGET
DIVISION: FIRE
MISSION STATEMENT:
To provide cost effective, efficient, and state of the art Fire and Rescue
protection for the citizens and businesses within the Shakopee fire
district.
ACTIVITY:
Activity includes fire prevention, inspection, training, fire fighting
hazardous material response and water and high level rescue. Maintenance of
station and equipment on a 24-hour basis in order to insure the safety and
protection of the City of Shakopee and Jackson and Louisville Townships.
GOALS:
l. Keep department expenditures equivalent with increase in population in
the fire protection district.
2. Provide quality community service in an effective and efficient manner.
3. To provide for the placement of a first-due engine company within a 1.5
mile radius of any built upon area of the city.
MEASUREMENT OF GOALS:
1. Departmental expenditures per capita:
Budgeted Requested
2007 2008 2009
Department Expenditures $2,062,923 $1,925,730 $2,029,890
Equipment Rental charge 532,296 528,630 1532,930
population** 36,647 33,960 34,360
Cost Per Capita (Exclude Eqpt) $47.77 $41.14 $43.57
Cost Per Capita Eqpt Rentals 14.52 15.57 '15.51
Total Cost Per Capita 56.29 56.71 159.08
** Population based on the City of Shakopee and Jackson &
Louisville Township estimates.
2. Cost per call of service:
Budgeted Requested
2007 2008 2009
Variable Costs (Labor & Fuel) $ 238,109 $ 266,600 $ 264,800
Fixed Costs 1,824,814 1,659,130 1,765,090
Total Cost 2,062,923 1. 925 ,730 2,029,890
Number of Calls 609 650 650
Cost per call (Variable Cost) $ 391 $ 410 $ 407
Cost per call (All Costs) $3,387 $2,963 $3,123
3. Maximum travel distance of engine company:
2008 2009
Travel Distance to furthest city dwelling 6 Miles 6 Miles
OBJECT DESCRIPTION: Description of lines items:
Wages & Benefits:
54 Fire Fighters, Full Time Fire Chief, Full Time Office Service Worker,
Fire Inspector.
Operating Supplies:
Includes: 10 Sets of Fire fighting gear $19,500 ($1,950 each set) , Fire
fighting boot replacement $6,000, fire fighting foam $2,500, pager
replacement $8,000, uniform acquisition $8,000, fire fighting hose
5"x100'LDH $6,900 ($575.00 each),2.5"X50' $3,600 ($150.00 each),l.75"x50'
$3,600 ($100.00 Each) , Cert program $2,000, public education $5,000,
preplan emergency program $2,000. Hazmat rescue equipment $25,000, rescue
tools replacement $23,000, medical supplies $15,000, Fire/Police Chaplain
program $2,000, SCBA pack repair and replacement $20,000 ($8,000 each) .
Computer simulator software for training $6,000, positive pressure fan
replacement $4,800 ($1,600 each).
Equipment Maintenance:
Includes: Pump flow testing and ladder testing $15,000, Fire Apparatus
tire replacements $5,000.
Professional Services:
Line item 6327: 54 OSHA mandated physical screenings $12,000.
Postage: Fire Prevention Mail $3,000.
Training/Travel:
Fire fighter I & II classes for new fire fighters, continuation of
education at surrounding sectional schools and conferences for fire
fighters $25,500, first responder refresher courses for 54 fire fighters
$5,000, 4 personnel to FDIC conference in Indianapolis $5,000, 6 personnel
to Minnesota State Fire Department Conference $4,000, 5 Officer personnel
to Minnesota State Fire Chiefs Conference $3,500, 2 Officer personnel to
International Fire Chiefs Association Conference $2,000.
Dues: Joint training facility $32,000.
Capital: None
R5509BUD LuGIS001 CITY OF ::., " ."OPEE 81'... _008 9:06:41
Fiscal Period: 7 / 8 Budget Report Page - 1
Level Of Rollup 7
2005 2006 2007 7/31/2008 2008 2009 2009 2009
Actual Actual Actual YTD Final Requested Approved Final
Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget
01000 GENERAL FUND
6000 EXPENDITURES
6001 WAGES & BENEFITS
6002 WAGES 17.571 17,720 33,091 49,155 157,670 211,400 211,400 211,400
6005 OVERTIME-FT 544 304 366 91 1,800 1,500 1,500 1,500
6015 WAGES - PART TIMElTEMP 249,070 226,760 297,451 131,096 273,500 270,000 270,000 270,000
6002 WAGES 267,185 244,784 330,908 180,342 432,970 482,900 482,900 482,900
6100 BENEFITS
6122 PERA 1,002 1,080 2,125 3,923 10,370 20,650 20,650 20,650
6124 FICA 6,355 6,113 8,861 5,566 15,870 14,710 14,710 14,710
6128 FIRE PENSION 225,108 232,880 210,301 127,800 240,170 240,170 240,170
6135 HEALTH 2,452 2,280 4,848 4,651 18,660 30,690 30,690 30,690
6139 POST EMPLOYMENT HEALTH PLAN 137 118 236 277 740 900 900 900
6140 LIFEIlTD 100 86 173 200 760 800 800 800
6145 DENTAL 154 145 303 340 930 1 ,440 1,440 1,440
6160 UNEMPLOYMENT 689
6170 WORKERS COMPENSATION 11,993 10,548 16,189 2,510 15,140 18,660 18,660 18,660
6180 COMPENSATEDABS/OPEB 763 8,140 8,140 8,140
6100 BENEFITS 247,301 253,250 244,488 17,468 190,270 336,160 336,160 336,160
6001 WAGES & BENEFITS 514,486 498,035 575,396 197,810 623,240 819,060 819,060 819,060
6200 SUPPLIES AND SERVICES
6201 SUPPLIES & SERVICES
6202 OPERATING SUPPLIES 139,078 144,224 307,788 67,927 220,000 148,500 148,500 148,500
6210 OFFICE SUPPLIES 625 717 1,284 3,314 6,000 6,500 6,500 6,500
6212 UNIFORMS/CLOTHING 8,682 8,000 8,000 8,000
6213 FOOD 113
6222 MOTOR FUELS & LUBRICANTS 19,368 20,435 26,526 13,887 25,000 27,000 27,000 27,000
6230 BUILDING MAINT SUPPLIES 4,285 1,732 4,415 719 25,000 20,000 20,000 20,000
6240 EQUIPMENT MAINTENANCE 23,102 20,666 22,926 7,007 61,000 30,000 30,000 .- 30,000
6245 UTILITY MAINT 7
6201 SUPPLIES & SERVICES 186,457 187,774 362,946 101,650 337,000 240,000 240,000 240,000
6300 PROFESSIONAL SERVICES ~
6310 ATTORNEY 623 3,995 424 15,028
6314 COMPUTER SERVICES 605 1,500 1,500 1,500 1,500
6315 BUILDING MAINT. 8,330 12,773 40,145 13,309 15,000 10,000 10,000 10,000
6316 EQUIPMENT MAINTENANCE 33,523 18,447 26,129 36,409 15,000 30,000 30,000 30,000
RSS09BUD LvcilS001 CITY OF .. .. ,vPEE 8/1~" _ J8 9:06:41
Fiscal Period: 7 I 8 Budget Report Page - 3
Level Of Rollup 7
200S 2006 2007 7/31/2008 2008 2009 2009 2009
Actual Actual Actual YTD Final Requested Approved Final
Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget
6200 SUPPLIES AND SERVICES 680,124 946,051 1,258,478 665,776 1,262,490 1,207,330 1,207,330 1,207,330
6S00 DEPRECIATION
6600 MISCELLANEOUS
6620 PROPERTY TAX/SPECIAL ASSESS 3,500 3,500 3,500
6600 MISCELLANEOUS 3,500 3,500 3,500
6700 CAPITAL OUTLAY
6740 EQUIPMENT 37,241 229,049 40,000
6700 CAPITAL OUTLAY 37,241 229,049 40,000
6800 DEBT SERVICE
6000 EXPENDITURES 1,194,609 1,481,327 2,062,923 863,S86 1,925,730 2,029,890 2,029,890 2,029,890
01000 GENERAL FUND 1,194,609 1,481,327 2,062,923 863,586 1,92S,730 2,029,890 2,029,890 2,029,890
2009 I 2010 I 2011 I 2012 I 2013 2014 2015 2016 2017 2018
Fire
2 Trucks - Pumper CcC
Equipment/Rescue Truck (Step Van) I I I .~II
Truck - Tanker c
Truck - Medium Rescue(StepVan) I I I
Airboat & Trailer
Aerial I I I I 1 7nn nnn
Truck - Telesquirt
One Ton 4x4 With Grass Pak I 75,0001 75,0001 I I
Chief's Vehicle c
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City Shakopee
Projected Fire Service Shared Costs
7/16/2008
2008 2009
Budget Budget
Budget - Original
Personnel $ 623,240 $ 819,060
Supplies & Services 1,262,490 1,210,830
Capital (w/o trucks) 40,000 0
Subtotal 1,925,730 2,029,890
Less Fuel (25,000) (27,000)
Less pre 95 truck rent (155,443) (151,151)
Less rental station #1 & #2 (102,216) (119,400)
Less Total Wages
Plus Officer Salary
Less Est. call pay (hourly billing) (199,505) (181,951)
City Overhead* 288,860 304,484
Donation/grant
Subtotal (193,305) (175,019)
Total yearly 1,732,425 1,854,872
Prevo year budget (under)over spent (32,254) 60,000
Total to allocate 1,700,171 1,914,872
City standby fee $ 1,563,256 $ 1,760,667
Jackson standby fee 49,404 55,643
Louisville standby fee 87,511 98,562
City share of value 91.95% 91. 95%
Jackson share of value 2.91% 2.91%
Louisville share of value 5.15% 5.15%
City Value
Jackson Value
Louisville Value
50,150,928 50,150,928
c..
City Shakopee
Standby Fee History
7/16/2008
Jackson Louisville Shakopee
Year Fee ~ Fee ~ Fee ~
Actual billed 1996 9,925 3.24% 13,262 4.32% 283,460 92.44%
Actual billed 1997 12,853 3.96% 15,936 4.90% 296,109 91.14%
Actual billed 1998 12,256 4.10% 15,706 5.25% 271,178 90.65%
Actual billed 1999 10,580 3.85% 14,135 5.14% 250,093 91.01%
Actual billed 2000 13,993 3.84% 19,525 5.36% 330,709 90.80%
Actual billed 2001 12,976 3.85% 18,769 5.56% 305,527 90.59%
Actual billed 2002 25,103 3.95% 33,813 5.32% 577,094 90.74%
Actual billed 2003 18,752 3.59% 26,348 5.04% 477,819 91.38%
Actual billed 2004 22,561 3.43% 33,535 5.10% 601,200 91.47%
Actual billed 2005 20,874 2.86% 31,463 4.30% 678,528 92.84%
Actual billed 2006 32,985 3.03% 52,088 4.78% 1,003,721 92.19%
Actual billed 2007 49,050 2.87% 81,549 4.77% 1,578,450 92.36%
Actual billed 2008 49,404 2.91% 87,511 5.15% 1,563,256 91.95%
2009 55,643 2.91% 98,562 5.15% 1,760,667 91.95%
Valuation Valuation Valuation
1996 545,101 3.24% 728,400 4.32% 15,568,580 92.44%
1997 732,410 3.96% 908,138 4.91% 16,873,760 91.14%
1998 747,975 4.10% 958,534 5.25% 16,550,070 90.65%
1999 744,255 3.85% 994,329 5.14% 17,593,261 91. 01%
2000 851,823 3.84% 1,188,628 5.36% 20,132,479 90.80%
2001 862,918 3.85% 1,248,111 5.56% 20,317,363 90.59%
2002 777,901 3.95% 1,047,811 5.32% 17,883,155 90.74%
2003 931,552 3.43% 1,265,274 4.66% 24,935,341 91.90%
2004 889,171 3.43% 1,321,666 5.10% 23,694,026 91.47%
2005 1,093,749 3.09% 1,648,560 4.65% 32,674,394 92.26%
2006 1,197,527 3.03% 1,891,100 4.78% 36,440,630 92.19%
2007 1,289,801 2.87% 2,144,410 4.77% 41,506,739 92.36%
2008 1,457,299 2.91% 2,581,360 5.15% 46,112,269 91. 95%
~--_.- ~- --- ----
J.~.
8/12/2008
Shakopee Fire Department
2009 Budget
i
II Shakopee Fire Department
~ ~:' 2009 Budget
Mission Statement
Provide cost effective fire protection for the City
of Shakopee and Townships
Provide efficient and state of the art fire and
rescue protection to the citizens of Shakopee and
Townships
I
I
II Shakopee Fire Department
2009 Budget
Fire Personnel
1 Full Time Fire Chief
1 Full Time Fire Inspector
1 Full Time Office Service Worker
2 Paid on call Distr'ict Chiefs
1 Paid on caU Training Chief
S Paid on call Captains
41 Paid on call Firefighters
1
.
/,~\
. j . .... .
8/12/2008
" Shakopee Fire Department
~1' 2009 Budget
Services Provided
Fire Suppression .
Fire Prevention/Inspection
Emergency Medical
Vehicle Extraction
Hazardous Materials
Confined Space ..
Water/Ice Rescue
Rope/High-Angle Rescue
"0..-
\
I
" Shakopee Fire Department
2009 Budget
Fire Department Goals
Maintain the high level of services provided to the
community
I Provide solid training for fire department staff
i Maintain a high level of fire prevention programs in our
schools and community
I Recruit and retain a skilled workforce
I Strive to be effective and efficient in our operations to
meet community expectations
" Shakopee Fire Department
2009 Budget
Total Calls by Year
650
I 60.
600
550 L_________~;l_~_
I
500 1
450 I
400 1-
2001 2002 2003 2004 2005 2006 2007
2
8/12/2008
....~, Shakopee Fire Department
.. 2009 Budget
Calls by Location
2007
2006 15
2005
2004
2003
2002
2001
600
. City a Jackson . Louisville . Mutual Aid
_.....:11,.. Shakopee Fire Department
.. 2009 Budget
Calls by Time of Day
400 1 m
350
317
300 1284 269 2193 281 271
250 226 .6am-6pm
:: III Ii III I II I."....
2001 2002 2003 2004 2005 2006 2007
m Shakopee Fire Department
'II 2009 Budget
Average Firefighters per Call by Time of Day
40
I
Inn "
:: tllilii11liHI ::::::
2001 2002 2003 2004 2005 2006 2007
3
8/12/2008
. Shakopee Fire Department
, 2009 Budget
Training Hours per Year
4000 I 3977
I
3500 : 3389 3352
I
i
3000
I
, 2001 2002 2003 2004 2005 2006 2007
. Shakopee Fire Department
2009 Budget
Types of Calls - Shakopee
650
~l g . Fires
~ I ~. ~ ~ .R..HUe-& EffiE'rg..."tV
400." ~~ a4
: ~;~- -. -1 Medin'
. Malardou~ Condition
~~ r 71 40" n
:~t-I-I- - - - - . fals.e Call
o I , " .Other
2001 2002 2003 2004 2005 2006 2007
. Shakopee Fire Department
2009 Budget
Types of Cdlls - Jackson Township
16 I "
14 . Fires
II
"T-----
'j il' t~l'~~~l ~ .R~s(u..&Em"rg..ncy
Medical
. HlIurdol.<s(ondijion
. FaIH' Call
.Other
o 1 -, ,- I . ,
2001 2002 2003 2004 2005 2006 2007
4
-----.- ----- --------
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8/12/2008
. Shakopee Fire Department
2009 Budget
Types of Calls -louisville Township
12
10 " .'ir~s
, ,
~ ~~lh '~~fI~~~,-u .R'lSCl.le&[mllrg~"cy
Ml.'dic.tl
_HiUardou$(ondilion
.rarsllCatl
.Ofh~r
O!, D"
2001 2002 2003 2004 2005 2006 2007
. Shakopee Fire Department
2009 Budget
9.0 , "' Average Response Time
I '"
8.0 I--~ ~~---~. C!.~--------;2----_u--------------~-~-~--
"-'1----' ---
i;: -I "~~~m
0.0 -+ I ,
2001 2002 2003 2004 2005 2006 2007
. Shakopee . Jackson . Lousiville
. Shakopee Fire Department
2009 Budget
, .
Increases In Operations
Cost of fuel and energy
Fire Inspector moved under Fire budget 4S""
Paid on call firefighter pension tlZt"
Building rent /11
5
8/12/2008
. Shakopee Fire Department
2009 Budget
Decreases In Operations
Operation Supplies - [7, )'Vl)
Training, Travel and Dues n .) vO
/
Equipment Maintenance I<;,tto (:'
)D 1]1' [}f Ff. Ll:, tt,O
Four less firefighters
~~/^iJ ,
. Shakopee Fire Department
.,~ 2009 Budget
Total Dollars vs. 2008 to 2009
6180 Compensation 2008 $795,820
2009 $819,060 31.42% increases
Total supplies & services 2008 $1,262,490
2009 $1,210,830 (4.09%) decreases
Total operation budget 2008 $1,925,730
2009 $2,029,890 5.14% increases
6