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Home My WebLink About6. 2009-2012 Parks Capital Improvement Program b, CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Jamie Polley, Parks, Recreation & Natural Resources Director Meeting Date: August 12, 2008 Subject: 2009-2012 Capital Improvement Program INTRODUCTION This agenda item provides the first review of the Parks 2009-2012 Capital Improvement Program. DISCUSSION The Capital Improvement Program (CIP) program identifies costs and funding for construction of new parks and recreational trails, land acquisition, and improvements in park facilities. The program attempts to focus limited resources on projects that are priorities for meeting the needs of a growing community. With the decision to move forward on Huber Park in 2006, the City committed a significant amount of current and future funding resources toward completing this project, including a $2 million interfund loan. As a result of this action and the subsequent slow down in development and decrease in park dedication revenue, you will see a significant change in the CIP from what is proposed for 2008-2012, with many projects deferred until funding is available after 2012. The proposed plan focuses our limited financial resources on projects that are in most demand, as well as acknowledging the projects that are underway or have some level of commitment to undertake yet this year. Finally, with the elimination of the Landscape Architect position the plan is more reasonable for existing staff levels to handle. The summary spreadsheet attached to this memo is used to regularly track and update revenue and expenses for the Park Reserve fund. The summary spreadsheet reflects expenses paid as of 7/12/08 and includes estimates for remaining payments of Westminster (ProvidencelWestchester) Park, Huber Park and the design work of Riverside Bluffs/Fields Park. Once those projects are finalized, accepted by Council, and final bills paid, the spreadsheet can be updated to reflect those final costs. The spreadsheet also includes fund to begin the park signage installation. The first Community Park sign has been ordered. Proposed CIP and Options The proposed CIP includes the payment of the interfund loan over five years. 2007 Completed Projects · Tahpah Park (project completed and final payments received) · Huber Park Building Package (project completed and final payments received) · Autumn Hill (Valley Creek Crossing Park) -project completed and final payments received. (Contractor correcting a few warranty items) · Dean lake Trail System (project completed and final payments received) 2008 Projects · Huber Park Site Work Package (projects completed and final payments received), contractor completing maintenance and warranty items. · 1 th Avenue Sports Complex Building (project is completed; Architect is waiting for final paper work. Liquididated damages will be discussed and final payments need to be paid if any) · Glacier Neighborhood Park (construction underway by developer) · Archery Range Relocation (project complete and grant reimbursement received) · Westminster (ProvidencelWestchester Park)- (completion and final payment needed) · Park Signage · Waterslide Replacement (Completed and funded through building fund) · Interfund loan Payback 2009 Proposed New Projects · Riverside Bluffs/Fields Park - (Playground) 2009 · Greenfield/Park Meadows Park (park design) · Park Signage · Riverside Bluffs/Fields Park - (Phase 1 construction) · Shutrop ParklCSAH 21 Project - (extension of sewer and water and trail underpass fencing) · Quarry lake Park (This project has grant funding that will expire in 2010 if it is not constructed. We are currently waiting on grant contracts from the MN DNR. In addition, there needs to be work on gaining public access.) 2010 · Off-leash Dog Area (site to be determined) · Lions Park Second Ice Sheet (late summer/early fall) · Greenfield/Park Meadows Park (site work phase 1 construction) · ProvidencelWestchester Park Building (building construction) · Quarry lake- (completion) · Riverside Bluffs/Fields Park - (Phase 2 construction) 2011+ · Greenfield/Park Meadows Park (site work phase 2 & 3 construction) · Second baseball field and lights on fields 7 & 8 at Tahpah Park. · Huber Park Bank Stabilization · Acquire Parcel 75 from MnIDOT, and paying the assessments for South bridge Parkway from the Park Reserve Fund as directed by Council previously. (It appears as though Mn/DOT and the County are including this parcel in discussions regarding the CSAH 21 project. The County would acquire this land in exchange for taking on the historical bridge and then trade the land with the City of other parcels) Additional projects have since been deferred to 2011 and beyond. However, if a large development project comes forward or development picks up, projects that have been deferred may be moved up. The Advisory Board, City Council, and staff will have an opportunity to revise timelines and projects each year when the CIP is reviewed and updated. REQUESTED ACTION City Council and the Advisory Board are asked to review the first draft of the 2009-2012 Capital Improvement Program for parks and provide direction to staff. 2009-2012 CIP Working Summary - 7.12.08 Task Estimate Funding Source 2007 2008 2009 2010 2011 2012 Comments Park Dedication Fee Proiections 165,000 200,000 500,000 Maple Ridge Estates 345,000 345,000 Preliminarv plat is aPI roved Shanondoah Apartments 350,000 350,000 Proposed to move forward with final phase. Bluffs at Marvstown Commercial/Residential 300,000 300,000 Concept review underway proict ostponed in 08 Marystown Village Commercial/Residential Status uncertain Countrvside 14,505 Veirling Estates 3rd Addition 186,900 17th Avenue Liauidated Damages 97,000 Autumn Hill 6,706 Grants 20,000 170,500 310,500 2,130,500 Tax lew Assessments 125,476 - _ _ _ _ Xcel Agreement 5-year aareement. - 440,900 440,900 440,900 Red Xcel Pmt for 2008 Donations/Contrib Parks Developed by Developers Interfund Loan 2,000,000 Total Revenue/Credits 2,236,981 676,258 1,001,400 1,106,900 1,250,500 3,130,500 Glacier Estates Neighborhood Park Design and Construction - Bv Developer Project underway complete in Summer 08 Construction Administration 3,200 Park Reserve 3,200 I Autumn HiIINCC Design and Construction - By Developer Proiect completed in Spring 08 Construction Administration 3,075 Park Reserve 3,075 I Dean Lake Trail System Design and Construction 195,308 Park Reserve 195,308 II ' ''"~nt. Archerv Range Relocation Design and Construction 20,000 Grants 20,000 Grant Paperwork submitted waiting for reimbursment - Donations/Contrib Off-Leash Dog Area Design and Development 24,000 Park Reserve 24,000 Design and Development 20,000 Donations/Contrib Lions Park Improvements Ice Rink 64,000 Park Reserve I 64,000 I 36,000 Donations/Contrib ProvidencelWestchester Park Park Development and Building 1,087,500 Park Reserve 887,500 200,000 Park in 2007, building in 2010. Greenfield/Park Meadows Park Design and Construction 1,226,250 Park Reserve 30,000 170,000 400,000 626,250 Design in 09, Construct Phase 1 in 2010 Park Signage Install Park Signage 65,000 Park Reserve 35,000 30,000 I I Southbridge Area Park Land Acquisition and Assessments - Park Reserve 549,500 antic purchase price-Parcel 75 and Assmnts-elim. w/21 proiect MNDOT & Active Park Development 1,042,310 Park Reserve 1,042,310 Fishing Pier 20,000 Grants 20,000 Savanna Oaks- Southbridge Trail Trail Construction 100,000 Park Reser/Other I Tahpah Park Improvements 2006/2007 Project 71,000 Park Reserve 71,000 Ball Field and Lighting 316,500 Park Reserve 98,500 218,000 I Lights for fields 7 & 81 Lighting 200,000 Donations/Contrib Ball Field 100,000 Grants 100,000 I I Grant application to Baseball of America Quarrv Lake Park Cleanup 563,185 Park Reserve 1,685 130,500 189,5001 241,500 1$1,685 used in 07 for cleanup. Grantfunding will expire 2010 if not used. Design 591,500 Grants 170,500 210,500 -l, 210,500 I Grant Paperwork submitted waiting for grant contract I I Construction 240,000 Donations J Donations received from Polaris & Xcel Energies I I Bluffs at Marvstown Design and Construction 440,000 By Developer I I I I Huber Park Improvements Phase 1: Park Development 50,000 Park Reserve 50,000 1~l!l'(~\tImalu:ilJilDayments, historic panels and graffitti paint remaining Phase 1: Park Development - Assessments Fillmore Street and Alley Improvements I J Phase 1: Park Development - Donations/Contrib Reimbursement from others for work I I Phase 2: Bank Stabilization 500,000 Park Reserve 500,000 Added Park Reserve funding per Council direction in 2006. Phase 2 Bank Stabilization 1,900,000 Grants 1,900,000 SPUC Reimbursment Contribution 17th Avenue Sports Complex Building and Final Site Work - Park Reserve Field Lighting 230,000 Park Reserve 230,000 Field Lighting 100,000 Donations/Contrib 4 Riverside Bluffs Park (East Dean Lake) Design and Construction 993,500 Park Reserve 30,000 75,000 245000 643,500 Design in 08, Phase 1 const in 09 Premier/Horizon Heights Park Development Design and Construction 236,250 Park Reserve 236,250 Kilamev Hills Park Development Design and Construction - Park Reserve 420,000 O'Dowd Lake Park Improvements Design and Construction 396,000 Park Reserve 396,000 CR 79 Trail to O'Dowd Lake Park Design and Construction 275,000 Park Reserve 275,000 Prairie Village Park Land Acquisition/Construction 337,500 Park Reserve 337,500 PUSL Channel Greenway Corridor Design and Construction 157,000 Park Reserve 157,000 Riverview Park Parking Lot Parking Lot Construction 78,750 Park Reserve 78,750 Shutrop Park Development Design and Construction 1,250,000 Park Reserve Construct later the 2012 Tunnel Fencing 9,000 Park Reserve 9,000 lAoproved upgrade to CSAH 21 trail tunnel Sewer & Water Extention 80,000 Park Reserve 80,000 Sewer & Water extension with CSAH 21 construction Community Park Soorts Complex Design and Construction 1,050,000 Park Reserve Construct later the 2012 High School Field Lighting Field Lighting 340,000 Park Reserve 340,000 Field Lighting 100,000 Donations/Contrib Small Improvement Projects Construction 100,000 Park Reserve 20,000 20,000 20,000 20,000 20,000 2007 toward off-leash dog area. Interfund Loan Payback Financing, 5 year pavback 2,368,000 Park Reserve 58,000 462,000 462,000 462,000 462,000 462,000 5-year payoff Total Expenditures 16,976,628 - 379,068 1,479,452 1,047,000 1,341,000 2,564,000 8,211,060 Net Revenues (Expenditures) 1,857,913 (803,194 (45,600 (234,100 (1,313,50()! (5,080,560 Cash Balance 9/30/2007 (989,436 7/10 Endina Park Reserve Balance 868,477 65,283 19,683 -214,417 -1,527,917 -6,608,477 I I I I I