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HomeMy WebLinkAbout5.F.2. City Council Minutes Consent Business 5. F. 2. TO: Mayor and City Council FROM: Lori Hensen, Deputy City Clerk DATE: 06/16/2015 SUBJECT: City Council Minutes (F) Action Sought Move to approve the City Council Minutes from May 6 and May 19, 2015. Attachments: May 6, 2015 May 19, 2015 DRAFT TENTATIVE AGENDA Shakopee City Council Workshop 7:00 p.m. May 6, 2015 LOCATION Council Chambers City Hall 129 Holmes Street South Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a connnunity with a proud past,promising future, and small town atmosphere within a metropolitan setting. Mayor Brad Tabke presiding Present: Mayor Brad Tabke;Councilmember Matthew Lehman; Councilmember Jay Whiting; Councilmember Kathi Mocol; Councilmember Mike Luce Staff Kris Wilson,Assistant City Administrator;Bruce Loney,Public Works Director/Engineer;Jim Present: Thomson,City Attorney;Jamie Polley, Parks and Recreation Director;Lori Hensen, Acting City Clerk 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda Ms. Wilson stated that 9.B. A verbal update on the Amazon project, should be added to the Agenda. Moved by Councilmember Jay Whiting, seconded by Councilmember Kathi Mocol to approve the Agenda as amended. Vote: 5 - 0 4. Service Plaques--City Boards and Commissions 5. Consent Business (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) Moved by Councilmember Matthew Lehman, seconded by Councilmember Kathi Mocol to approve the Consent Agenda. Vote: 5 - 0 A. City Bill List (F) Moved to approve bills and electronic funds transfers in the amount $619,051.80 and payroll transfers in the amount of$416,665.78 for a total of$1,035,717.58. (Motion carried under the Consent Agenda) B. Contract for Thrush Street Drainage Improvement (E) Motion to award a contract to Krueger Excavating Inc. for the Thrush Street Drainage Improvement and approve a 10% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustments.(Motion carried under the Consent Agenda) C. Request for Extended Work Hours and Lane Closure on the Rahr Malting Malthouse #6 (D) Moved to approve a lane closure on 3rd Avenue as depicted on the attached drawing, contingent upon the appropriate traffic control signage for the lane closure and detour as approved by the Public Works Director. (Motion carried under the Consent Agenda) D. Contract for 2015 Sanitary Sewer Television Inspection (E, F) Motion to authorize staff to contract with Pipe Services Corporation for the television inspection of 100,000 feet of sanitary sewer main at a cost of$.38 per linear foot, with funding from the Sanitary Sewer Fund. (Motion carried under the Consent Agenda) E. "Bike Month" and "Bike to Work Day" Official Proclamation Moved to approve a proclamation of May as "Bike Month" and Friday, May 15 as "Bike to Work Day" in Shakopee. (Motion carried unde the Consent Agenda) F. Declare Four Forfeited Vehicles as Surplus Property (F) Motion to declare the 2001 Dodge Stratus, VIN:1B3EJ46X61N694472; the 2002 Mazda Protege, VIN: JM1BJ225221615379; the 2004 Pontiac Grand Prix, VIN: 2G2WR524941110301; and the 2010 Toyota Ray 4, VIN: 2T3BF4DV4AW077987 as surplus property. (Motion carried under the Consent Agenda) G. Request for Street Closures for Friday Night Downtown Car Shows Motion to authorize the closure of Lewis Street from First to Third Avenues from 6:00 to 9:00 p.m. on June 12, June 26, July 10, July 24, August 7 and August 21 for the Downtown Shakopee Classic Car Cruise. (Motion carried under the Consent Agenda) 6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) No one responded. 7. Business removed from the Consent Agenda will be discussed at this time None. 8. Business Items A. Scott County Presentation on Proposed Sales Tax for Transportation & Transit Barbara Marshall, Vice Chair of the Scott County Board, gave a brief presentation on a Proposed Sales Tax for Transportation & Transit. Mike Beard, Scott County Commissioner, addressed the Council regarding the proposed half percent sales tax. Cncl. Lehman asked which of the surrounding counties are not currently participating. Mr. Beard answered that Carver County is part of the exemption instated two years ago. Rice County is currently using this sales tax as well as Dakota County. Cncl. Lehman asked if the County proceeds with this sales tax could the State still decide to charge the full one percent. Mr. Beard answered that as long as the Resolution is passed before the Legislature adjourns on May 18, 2015 the State will more than likely not double the tax. He added that anything is possible, but it is not likely at all. Cncl. Whiting stated that in the past a list of projects was included with this proposal. He asked if more projects can be added by the County. Gary Shelton, Scott County Administrator, answered that the County Board could add projects, and could extend beyond 7 years, but in order to extend the same process would have to be followed which included a new public hearing as well as a new Resolution. Cncl. Whiting asked what percentage per year of the six million dollars will be used for transit. Mr. Shelton replied that that first nine hundred thousand dollars will be used for MVTA buses. Cncl. Lehman asked if a project is added in the future would there be an additional tax added or would it be a part of this original tax. Mr. Beard stated that the new project would come out of the existing levy and extend the term. He added that one half percent is the legal amount that can be levied. Mayor Tabke asked what the City can expect to get from the sales tax increase. Mr. Beard answered that the tax will be used to find roadway projects including possibly adding another lane to Highway 169. Ms. Marschall stated that the benefits include reduced drive times for those who commute out of the City. She requested the City Council send a letter of support to the County Board. Discussion: Mayor Table asked if it would be possible to add County 83 & Highway 169 to the list of projects. Mr. Shelton stated that it would be quite difficult to have the project added at this point. Moved by Councilmember Jay Whiting, seconded by Councilmember Kathi Mocol Motion to direct staff to send a letter of support to the Scott County Board regarding Sales Tax for Transportation& Transit, along with any suggestions. Vote: 4 - 1 Opposed: Councilmember Matthew Lehman B. Requested Rate Increase for Refuse & Recycling Service (F) Ms. Wilson presented Resolution No. 7574 A Request for a Rate Increase for Refuse & Recycling Service. She added that the City of Shakopee currently contracts with Republic Services for the collection of solid waste and recycling from residential properties within the municipal services area. The contract with Republic, which was signed last year, established a rate structure for the period of June 1, 2014 - May 31, 2015. Republic Services has recently submitted a request for a rate increase for the period beginning June 1, 2015. The request is based on Section 1.3 of the contract, which states: "The annual refuse collection and disposal fees are outlined in Appendix C. If actual costs change, annual fee adjustments are allowed based on published indices(e.g.,CPI, diesel fuel prices),changes in tipping fees, and the formulae specified in this Contract. Similarly for recycling,this Contract allows the base collection fee for recyclables(BCF-recyclables)to be adjusted if costs in the published indices(e.g., CPI, diesel fuel prices)change. Any and all rate or fee increases must first be proposed by Contractor and then must be approved by City Council before they can become effective." If the currently requested rate structure is approved, a homeowner with a 60-gallon garbage cart emptied weekly and standard bi-weekly recycling service would see a total increase of$0.27 per month or $3.24 per year. This is arrived at by adding the monthly fee for weekly bulk collection of trash, to the trash disposal rate for a 60 gallon container plus the bulk collection fee for recyclables. Cncl. Luce expressed concern over a rate increase due to the fact that fuel prices have gone down. Mr. Herstein responded that there are many more factors that go into a rate increase than just fuel prices. Cncl. Lehman asked if this service is subject to the recently adopted Scott County sales tax. Mr. Herstein answered that there is only a solid waste management tax from the State, there is no sales tax. Cncl. Lehman asked if the City would be in violation of their contract if the increase is denied. Mr. Thomson answered that the RFP that was approved stated that Republic Services was entitled to a CPI adjuster at the end of each year. Mr. Thomson also added that this type of increase does not need City Council action because there is no change in the contract. Mayor Tabke asked what the additional cart cost was for. Mr. Herstein answered that the additional cost is for homes with 2 or more garbage carts. Mr. Thomson stated that no additional Council action is required on this Resolution. C. Potential Land Acquisition for Park Purposes (A) Ms. Wilson presented information regarding a Potential Land Acquisition for Park Purposes. She stated that two adjacent parcels of land off of Marschall Road are currently for sale. The two parcels of land currently contain houses and have access to Marschall Road. The parcels are very close to several multi-family housing complexes and in an area of the City where there is not a nearby park for kids to play. The nearest playground is a 1/2 mile away and is the school district playground at Pearson Elementary School. The closest City park is Hiawatha Park located 3/4 miles away. The parcels combined are approximately .85 acres. While an acquisition of this type is not currently planned in the Park Reserve Fund, it may be an opportunity that the City wishes to look into. The current Park Reserve Fund dollars are allocated to lighting two softball fields at Tahpah Park and to constructing Quarry Lake Park. The two lots are listed together as land and the houses will need to be removed. Ms. Wilson stated that if the City Council feels that there is interest in acquiring this land for potential park purposes, staff recommends engaging a real estate agent to work on behalf of the City in determining the true costs and feasibility of purchasing these lots for park purposes. Cncl. Luce stated that children trying to cross Marschall Road to get to the park may be very dangerous. He added that a fence would need to be constructed for safety purposes. Cncl. Mocol said that kids are already crossing this Road, and this would at least give them a place to gather. Ms. Wilson stated that this would not be the first choice for a park parcel, but this is the development that has come up. The question is whether Council wants to take advantage of the opportunity or not, and if so, to direct staff to retain a real estate agent to discuss options. Cncl. Lehman stated that this is not in the budget and wasn't planned for. He added that he thinks the focus should remain on the projects already in the works. Cncl. Whiting said that he see this as an opportunity that has presented itself. He added that while this is not the ideal location, it is a location with a large number of children, and Council should let this opportunity slip away. Cncl. Lehman said that it may be a better idea to build an apartment building on the land and build a park in another area close by. Discussion: Cncl. Luce stated that he does not want his name tied to a potential accident caused by children crossing Marschall Road. Mayor Tabke stated that he brought this forward because there are hundreds of children in that area and no parks. He added that he believes it is a good idea to at least look in to it. Moved by Councilmember Jay Whiting, seconded by Councilmember Kathi Mocol Motion to direct staff to retain a real estate agent to determine the feasibility of acquiring two available parcels of land on Marschall Road for potential park purposes. Vote: 3 - 2 Opposed: Councilmember Matthew Lehman Councilmember Mike Luce 9. Workshop Discussion A. Community Center Study Options (A, B, D) Ms. Polley presented Community Center Study Options (A, B, D). She stated that at the March 31 workshop the idea of hosting open houses for the public was briefly discussed. The purpose would be to provide the public with the opportunity to come and see the proposed plans and options, ask questions and offer feedback. If Council wishes to proceed with these open houses, staff would recommend hosting them on Thursday, May 28 and Monday, June 1 at 7:00 p.m., with one at the Community Center and the other at either Eagle Creek or Red Oak Elementary. Ms. Wilson stated Council members and members of the Parks & Recreation Advisory Board would both be encouraged to attend in order to hear directly from residents. Ms. Polley stated that If the Council decides to proceed with these open houses, there is a need to decide what options will be presented. Possible options include: Option A (Attachment A): •New two sheet ice arena on land that does not have to be purchased •Remodeled Community Center including expanded fitness, indoor playground and child care •Aquatic facility in the existing ice arena shell Option B (Attachment B): •New two sheet ice arena on land that does not have to be purchased •Remodel of Community Center including expanded fitness, indoor playground and child care •Athletic space in the existing ice arena shell (no aquatic facility) Option C (Attachment C): •New two sheet ice arena on land that does not have to be purchased •Remodel of Community Center including expanded fitness, indoor playground and child care •Do nothing with the existing ice arena shell at this time Option D (Attachment D): •New two sheet ice arena on land that does not have to be purchased • Operate the Community Center as it is today •Do nothing with the existing ice arena shell at this time Option E (Attachment E): •Update the current ice arena refrigeration system only •Operate the Community Center and ice arena as they are today The above options can be altered, combined or deleted to arrive at a list to be presented at the open houses. Cncl. Whiting asked if financing options would be available at the open houses for the public to review. Mayor Tabke answered that referendum or non referendum options can be available, but without choosing an option to go with it will be difficult to discuss financing. Cncl. Whiting asked if there were funding option available through local sponsors. Ms. Polley answered that there are many groups that are interested and could be potential partners. Cncl. Luce stated that fundraising is very uncertain. He also expressed concern over adding a second sheet of ice based on community input on the survey that was conducted. Cncl. Whiting stated that in his opinion a second sheet of ice is no longer a want in our community, but it is a need. Cncl. Lehman stated that he is in support of option E, and in his opinion, an open house is not necessary. Cncl. Mocol stated that she agree's that a second sheet of ice is necessary due to the fact that Shakopee now has a girls hockey team as well as a boys hockey team. Moved by Councilmember Jay Whiting, seconded by Councilmember Kathi Mocol Moved to set the dates of May 28th and June 1st for two open houses, with a third date to be added, for the community to review and provide input on the Community Center improvement options and to provide direction on the options to be presented. Vote: 5 - 0 Discussion: Cncl. Luce stated he would prefer to hold three open houses to make sure everyone who would like to attend is able. Cncl. Whiting agreed and suggested staff choose a date for the third open house. Ms. Polley stated that staff is requesting that the Council decide on which options should be discussed at the open houses. B. Other Business Ms. Wilson stated that the TIF assistance for Amazon was heard by the EDAC, and that the land use aspects of the TIF are on the Agenda for the Planning Commission. She added that they will be taking up the final plat of the property as well as the requested CUP for an over height structure. Ms Wilson informed the Council that representatives from Amazon have invited City and County officials to visit one of their distribution warehouses that is similar to the one they intend to build in Shakopee. The distribution center is located in New Jersey. She stated that it would be preferred to have two Council Members and one staff member attend. The City will be responsible for the airfare. Cncl. Mocol stated she would have to check her calendar. Cncl. Lehman stated he would not be able to attend. Cncl. Luce and Cncl. Whiting stated that they would be able to attend. Moved by Councilmember Kathi Mocol, seconded by Councilmember Mike Luce Motion to authorize two City Council members and one City staff member to travel to New Jersey on May 15, 2015. Vote: 5 - 0 10. Adjourn to May 19, 2015 at 7:00 p.m. Moved by Councilmember Kathi Mocol, seconded by Councilmember Mike Luce to adjourn. Vote: 5 - 0 0i . '1' }I ori Hens- Acting City Clerk Heidi Emerson Recording Secretary DRAFT OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South May 19,2015 SHAKOPEE MINNESOTA 7:00 p.m. 1. Roll Call Present: Mayor Brad Tabke; Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember Kathi Mocol; Councilmember Mike Luce Staff Assistant City Administrator Kris Wilson; Public Works Director/Engineer Bruce Loney; City Present: Attorney Jim Thomson; Parks and Recreation Director Jamie Polley 2. Pledge of Allegiance 3. Approval of Agenda Ms. Wilson requested item 4.A.3., Final Plat of Shenandoah East First Addition,Res. No. 7575,be removed from Consent and moved to 10.A. Ms. Wilson also stated that a memorandum requesting Permission to serve Beer&Wine in a City Park was being added to the Agenda. Mayor Tabke requested the memo be added to the Consent Agenda as item 4.F.6. Moved by Councilmember Jay Whiting,Seconded by Councilmember Mike Luce to approve the Agenda as amended. Vote: 5 - 0 4. Consent Business-(All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Mayor Tabke requested 4.F.6.,Permission to serve beer&wine in a City Park,and 11.D.1.,Approval of City Administrator Employment Agreement, be added to the Consent Agenda. Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to approve the Consent Agenda as amended. Vote: 5 -0 A. Community Development 1. Review of the Conditional Use Permit and Mineral Extraction and Land Rehabilitation Permit for Shakopee Gravel (B) Motion to accept the annual review of the Conditional Use and Mineral Extraction Permit for Shakopee Gravel,Inc. (Motion carried under the Consent Agenda) 2. Final Plat of Valley Park Business Center 3rd Addition,Res. No. 7576(B) Motion to approve Resolution No. 7576,a resolution approving the Final Plat of Valley Park Business Center 3rd Addition, and move its adoption. (Motion carried under the Consent Agenda) 3. Final Plat of Shenandoah East First Addition,Res.No. 7575 (B) Removed from Consent and moved to item 10.A. B. Police and Fire C. Public Works and Engineering 1. Approve a Parking Restriction on 10th Avenue from Holmes Street to Spencer Street to allow for a bike route(E) Moved to approve a motion for no parking on the north side of 10th Avenue from Holmes Street to Spencer Street and on the south side of 10th Avenue from Sommerville Street to Spencer Street. (Motion carried under the Consent Agenda) D. Personnel E. Parks and Recreation 1. Addition of Option B to Community Open Houses(A,B) Motion to approve the recommendation of the Park& Rec Advisory Board(PRAB)to add Option B to the Community Center improvement options presented at the community open houses. (Motion carried under the Consent Agenda) F. General Administration 1. City Council Minutes from April 7, and April 9,2015 (F) Moved to approve the minutes from April 7 and April 9,2015. (Motion carried under the Consent Agenda) 2. City Bill List(F) Moved to approve the bills and electronic funds transfers in the amount$669,761.07 and payroll transfers in the amount of$559,587.83 for a total of$1,229,348.90. (Motion carried under the Consent Agenda) 3. Approval of Inter-Fund Transfers(F) Moved to authorize the inter-fund transfer of$1,642,697 from the General Fund to the various funds outlined above. (Motion carried under the Consent Agenda) 4. Fund Establishment and Inter-fund Loan(C) Moved to authorize the establishment of an Enterprise Fund for Garbage and revise the inter-fund loan from the Sanitary Sewer Fund to be repaid by the Garbage Enterprise Fund. (Motion carried under the Consent Agenda) 5. City Code Amendment to Permit Sunday Growler Sales(F) Moved to adopt Ordinance No. 904,Fourth Series, an Ordinance of the City of Shakopee amending Shakope City Code Section 5.42, allowing small brewers to sell malt liquor in growlers on Sundays. (Motion carried under the Consent Agenda) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) No one responded. 6. Economic Development Authority Call to Order 7. Joint City/EDA Public Hearing: Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to open the City Council Public Hearing. Vote: 5 -0 Moved by Councilmember Jay Whiting,Seconded by Councilmember Mike Luce to open the Economic Development Authority Public Hearing. Vote: 5 - 0 A. Tax Increment Financing(TIF)District No. 17--Amazon.com.dedc,LLC,Res.No. 7578 (B,D) Ms. DiMaggio presented a request for Tax Increment Financing(TIF)District No. 17-- Amazon.com.dedc,LLC,Res. No. 7578. The City Council is asked to conduct a public hearing and then consider Resolution No. 7578,a resolution approving a tax increment financing plan for Tax increment Financing(Economic Development)District No. 16 and a modified redevelopment plan for the Minnesota River Valley Housing and Redevelopment Project No. 1. Amazon.com is considering leasing a new,build-to-suit building in Shakopee that would be located on 65.93 acres at the northeast corner of Shenandoah Ave. and 4th St. The proposed building would be 850,000 square feet. and would result in an increased tax base and job creation for the City of Shakopee. If granted the requested assistance,Amazon.com and its selected developer would begin construction on the building this spring with anticipated completion by fall of 2016. The proposed TIF district has been reviewed by Springsted,the City's financial consultant,and its analysis is attached for review. This proposal reflects the establishment of an 90%economic development TIF district which over the 9-year term would generate a maximum amount of $5,766,414. The State Auditor will retain$20,760 for administrative costs which leaves the tax increment available for distribution at$5,745,654. The recommended allocation of these funds is as follows: •$3,379,250 to Scott County for infrastructure improvements to County Rd. 83 and County Rd. 101. • $473,280 to the City of Shakopee for administrative costs and TIF pooling which will be used to fund out-of-district infrastructure improvements. The City plans to use these funds for improvements to 4th Avenue along the southern border of the site. • $650,000 to the City of Shakopee for in-district infrastructure improvements. The City plans to use these funds for improvements to 4th Avenue further east of the site. The above allocations would leave $1,243,124 in increment that could be awarded to Amazon to assist in the financing of site infrastructure and construction of the facility. The City's Economic Development Advisory Commission has reviewed Amazon's request and recommends Council approve the establishment of the TIF district. The proposed TIF district would be a"Pay As You Go" arrangement, meaning that if Amazon does not pay the anticipated property taxes for any reason,or if the amount of taxes paid is less than anticipated,the amount they would receive would be reduced. Cncl. Lehman stated the fourth Avenue was scheduled to be redone in 2018,and asked how the project would have been funded without a TIF. Ms. DiMaggio responded that the improvements scheduled for 2018 were minimal in comparison. The Current plans call for sidewalks to be installed and trails. Cncl. Lehman questioned the amount of revenue the City will receive as a result of the project. Ms. DiMaggio responded that the City will be receiving more revenue due to the added parcels that will be generating tax revenue. Cncl. Whiting asked if the AUAR that was completed done at the capacity of 1200 employee's. Ms. DiMaggio answered that the traffic analysis was done on the area to ensure the City could handle the added traffic. Bill Mars, 1279 Cider Circle Shakopee,addressed the Council and questioned if the City is able to assess business owners,with prior tax increment financing, for new road improvements that will benefit their businesses. Mr. Thomson answered that there is nothing that prevents the City from following normal assessment guidelines. Paul Slattery, 1204 Hague Avenue Saint Paul, stated that he represents the teamsters Local Union 120 and asked that the City encourage new businesses to allow employees to band together and form unions. He added that stated he agree's with the TIF, and is pleased to see Amazon move into Shakopee Tom Hennen,2353 Eastway Avenue Shakopee, expressed concerns regarding Amazon moving into the area. Mayor Tabke asked Cncl. Luce and Cncl. Whiting to share details of their trip to Amazon's New Jersey location. Cncl. Luce stated that he was impressed by how modern the center was,and how ergonomically correct the conditions were for the employees. Cncl. Whiting stated that the center was clean, and safe environment for employees. He added that it looked like a good place to work although the wages are a little low. Kevin Gillick, 136 6th Avenue East Shakopee,had questions regarding public financial responsibilities in regards to this project. Dan Marshall, 882 Tatum Street Saint Paul,stated he is a member of the Independent Business Alliance and a small business owner. He expressed his unhappiness with Amazon. Bill Mars addressed the Council with follow up questions to his earlier statements. Deb Barber,Metropolitan Council Representative for District 4,discussed transit needs, solutions and funding for the area. Mike Grella,Director of Economic Development for Amazon.com,provided clarification of statements made during the Public Hearing. Nina Lindsey,Amazon.com, addressed the Council and provided clarification on statements that were made during the Public Hearing. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Matt Lehman to close the City Council Public Hearing. Vote: 5-0 Moved by Councilmember Jay Whiting,Seconded by Councilmember Mike Luce to close the EDA Public Hearing. Vote: 5 - 0 Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol Moved to approve Tax Increment Financing Plan for Tax Increment Financing(Economic Development)District No. 17 and a Modified Redevelopment Plan for the Minnesota River Valley Housing and Redevelopment Project No. 1. Vote: 4- 1 Opposed: Councilmember Matt Lehman 8. City Council Recesses for Economic Development Authority Meeting Moved by Councilmember Matt Lehman,Seconded by Councilmember Mike Luce to recess for EDA meeting. Vote: 5 -0 9. Reconvene 10. Business removed from the Consent Agenda will be discussed at this time 11. General Business: A. Community Development B. Police and Fire C. Public Works and Engineering D. Personnel 1. Approval of City Administrator Employment Agreement Moved to authorize the appropriate officials to enter into the negotiated employment agreement with Mr. William Reynolds for the position of City Administrator. (Motion carried under the Consent Agenda) E. Parks and Recreation 1. Quarry Lake Park Large Shelter Design(A,B) Ms. Polley addressed the City Council in regards to the Quarry Lake Park Large Shelter Design(A, B). The City Council was asked to approve the design for the future large shelter at Quarry Lake Park as recommended by the Park and Rec Advisory Board(PRAB).The PRAB recommended Scheme B to the City Council. The PRAB favored this concept for its unique/distinct look, large windows and the feeling that users will be proud to have an event there. Many of the members think that since Quarry Lake will be such a unique park that the building should also be unique. On September 2,2014 the City Council authorized a contract with WSB & Associates to design Quarry Lake Park,develop plans and specifications,bid the project and conduct construction administration. As part of the contract,WSB hired Hagen, Christensen&Mcllwain Architects (HCM)to design the buildings and develop plans and specifications for the buildings. On December 16,2014 the City Council approved the final concept plan for the park and authorized the development of the final plans and specifications. On December 2,2014, staff discussed the vision for a the large shelter with the City Council during a work session. The Council directed staff to design the large shelter as a fully-enclosed,multi-purpose shelter that could be used for rentals, events,programs and classes. The City Council commented that the second, smaller shelter should be similar to the shelters currently constructed throughout the City with the possibility of restrooms. On April 13,2015 the PRAB reviewed the two design concepts for the shelter. The first concept is called Scheme A and is based off of the shelters at Huber Park. This concept includes a gable roof, two building sections, large gathering space,large windows and brick,wood and limestone features. The second concept is called Scheme B and depicts a more industrial style look. This concept includes a more modern roof, is one large foot print, large gathering space,steel beams and has limestone and wood features. Both concepts include two restroom areas,a catering kitchen, storage, small meeting room, mechanical room, large windows to view the lake and a seating area for 150-300 people. The restrooms include one restroom that is accessible to the public that are using the park and one restroom that would be used by the building users. Cncl. Lehman asked where the safest place would be in either design for guests to go in case of inclement weather. The representative from HCM replied that the catering kitchen,mechanical room and restrooms would be the safest places to take shelter. Cncl. Whiting stated that he originally preferred Scheme A,the Huber park design,but after reviewing both designs he is inclined to recommend Scheme B,The Quarry design,to keep with the uniqueness of the park. Cncl. Mocol stated that she also originally preferred the Huber design, but after reviewing the aerial presentation she feels that the uniformity of the Quarry design is preferable. Cncl. Whiting stated that his only concern in regards to the scheme B design,is the possible glare of the sun at different times of the day and having to purchase shades. The representative from HCM stated that during the winter months the sun could be a factor,and it would be considered in the planning phase. Cncl. Lehman stated that he is in favor of option B, but that he has concerns regarding the number of windows in the plan. His concerns are in regards to long term maintenance and possible vandalism. Discussion: Cncl. Luce stated that he would be abstaining from the vote due to the fact that he feels both plans are overly ambitious. Cncl. Whiting stated that there is a possibility that funds could come from other sources such as park dedication fee's from the Amazon project. Ms. Polley agreed and added that other local businesses have expressed interest in the park and the park structures. Staff is also applying for more grants and will have more information regarding the grants at the end of the summer. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting Motion to approve the Scheme B design for the future large shelter at Quarry Lake Park. Vote: 4- 0 Other: Councilmember Mike Luce(ABSTAIN) F. General Administration 12. Other Business Mayor Tabke proclaimed that the week of May 17-23,2015 is National Public Works week. He thanked Mr. Loney and his entire staff for their hard work throughout the year. 13. Adjourn to June 2,2015 at 7:00 p.m. Moved by Councilmember Matt Lehman,Seconded by Councilmember Mike Luce to adjourn. YVote: 5 -0 9 / ' f , ,� . i Hense Acting Ci) ' lerk Heidi Emerson Recording Secretary