HomeMy WebLinkAbout5.E.1. Accepting the work of RW O'Brien Contracting, LLC. on the HUber Park shelter and authorizing payment. Res. No. 7583 Consent Business 5. E. 1.
SH WOI'EE
TO: Mayor and City Council
FROM: Jamie Polley, Parks & Recreation Director
DATE: 06/16/2015
SUBJECT: Accepting the Work of R.W. O'Brien Contracting, LLC on the Huber
Park Shelter Construction and Authorizing Final Payment, Res. No.
7583 (A)
Action Sought
If Council concurs, offer Resolution No. 7583, A Resolution Accepting the Work
of R.W. O'Brien Contracting, LLC and Authorizing Final Payment.
Background/Discussion
In 2012 the City received an intergovernmental grant of$150,000 from the
Shakopee Mdewakanton Sioux Community. The City Council chose to utilize the
grant for the construction of an open air shelter at Huber Park that could be rented
in conjunction with the amphitheater. The City Council awarded the contract for
the construction of the Huber Park open air shelter to R.W. O'Brien Contracting,
LLC on September 2, 2014. R.W. O'Brien Contracting, LLC. was responsible for
the construction elements including carpentry and masonry. The City's Parks
Division completed the site work, painting and contracted the electrical work.
The project completion date was May 25, 2015. The contract portion of the project
was completed as scheduled.
The total project costs are as follows:
•Construction Contract: $99,410.00
•Electrical/plumbing: $4,998.50
• Sod: $3,200.00
•Picnic Tables: $949.38
• Surveying: $1,535.50
•Public Works Wages: $10,948.00
•Total Project Costs: $121,041.38*
*The only item left to complete on the shelter is painting the gable ends and steel
columns, adding a minimal amount to the total cost for staff time to paint and
painting supplies.
Budget Impact and Transfer
By aggressively managing the contract, we were able to have no change order costs
and complete the project on time and within the grant amount. When the grant was
originally received in 2012 the use was unknown and the grant was placed in the
Capital Improvement Fund. On July 15, 2014 the City Council authorized the use
of the grant for the Huber Park Shelter. All fees to date for the shelter have been
paid from the Park Reserve Fund. The City Council is asked to authorize the
transfer of the $150,000 grant from the CIF fund to the Park Reserve Fund.
The remaining grant dollars not used on the Huber Park shelter will then remain in
the Park Reserve Fund.
Relationship to Vision
A. Keep Shakopee a safe and healthy community where residents can pursue active
and quality lifestyles.
Requested Action
If Council concurs,
1. Offer resolution No. 7583, A Resolution Accepting the Work of R.W. O'Brien
Contracting, LLC and Authorizing Final Payment.
2.Authorize the transfer of$150,000 from the Capital Improvement Fund to the
Park Reserve Fund.
Attachments: Resolution No. 7583
RESOLUTION NO. 7583
A RESOLUTION ACCEPTING THE WORK OF R.W. O'BRIEN CONTRACTING, LLC . FOR
THE CONSTRUCTION OF THE HUBER PARK SHELTER AND AUTHORIZING FINAL
PAYMENT
WHEREAS, pursuant to a written agreement, signed with the City of Shakopee, R.W.
O'Brien Contracting, LLC has satisfactorily completed the construction of the Huber Park Shelter
in accordance with such agreement.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA that the work completed under said agreement is hereby accepted
and approved; and
BE IT FURTHER RESOLVED, that the City Finance Director and Mayor are hereby
directed to issue a proper order for the final payment on such agreement in the amount of
$39,165.75, taking the contractor's receipt in full; and
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this 16th day of June, 2015.
Mayor of the City of Shakopee
ATTEST: