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HomeMy WebLinkAbout14.A.1. Government Building Operations 1'1. IJ. /. CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: GOVERNMENT BUILDING OPERATIONS MISSION STATEMENT: To provide for the daily and long-term operation and preventative maintenance of government buildings. ACTIVITY: The General Government Building Operations budget provides for the operation and maintenance of City Hall. In additionr staffing provided through the General Government Building Operations budget also provides for operation and maintenance of the Library, Congregate Dining, Fire Stations, Police Station, Public Works buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to their division budget. OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time) : Full-time Facilities Maintenance Supervisor, Facilities Maintenance Workers (2) r and Custodians (4) . Part-time custodian wages for weekend and substitute custodians. Operating Supplies (6202) : Items used in daily care of City Hall, such as paper products, garbage bags, cleaning products ($4,500). Tools and equipment for facilities staff (used across all buildings) ($1,100) Office Supplies (6210) : Office supplies ($500) . Motor Fuels (6222) : Fuel for 3 vehicles ($4,000). Building Maintenance Supplies (6230) : HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair ($8,300) . Equipment Maintenance: Repair parts and supplies ($1,500); Shop charges for vehicle maintenance ($3,000). Building Maintenance Professional Services (6315) : Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical; elevator service agreements; fire alarm and security system monitoring and testing; exterior window cleaning; lock, door, and glass replacement ($28, 000) . Telephone (6334) : Desk and Cell Phones for 3 employees ($1000) . 1 Insurance (6350) : Property insurance for City Hall ($2,800). Liability and auto insurance for Facilities Division ($3,400) . Utili ties (6360) : Water, sewer, natural gas, electricity, and storm sewer for City Hall ($40,000) . Rentals (6400-6435) : Building fund rental charges for City Hall (charged to divisions); Rent on 3 staff vehicles and snow removal equipment ($4,450) . Conferences/Schools/Training (6472) Registration fees for staff training ($500) . Travel (6475) : Mileage reimbursement for custodian's building-to-building travel ($1200) . Dues (6480) : Boilers licenses ($100) . 2 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/30/200811:49:29 Fiscal Period: 6 I 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget - 01000 GENERAL FUND 18 GENERAL GOVERNMENT BUILDINGS 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 74,338 73,276 81,373 41,321 104,190 67,810 67,810 67,810 6005 OVERTIME-FT 5,403 2,916 3,415 785 3,000 6002 WAGES 79,741 76,192 84,788 42,106 107,190 67,810 67,810 67,810 6100 BENEFITS 6122 PERA 4,410 4,562 5,410 2,613 6,970 4,580 4,580 4,580 6124 FICA 5,904 5,451 6,089 2,845 8,200 5,190 5,190 5,190 6135 HEALTH 13,781 15,715 15,259 6,451 24,940 30,520 30,520 30,520 6139 POST EMPLOYMENT HEALTH PLAN 625 578 624 257 850 850 850 850 6140 L1FE/L TO 414 377 423 184 480 500 500 500 6145 DENTAL 712 686 799 345 1,090 1,360 1,360 1,360 6170 WORKERS COMPENSATION 4,307 2,732 9,292 1,551 3,660 4,000 4,000 4,000 W 6180 COMPENSATED ABSENCES 2,703 4,101 2,413 5,910 11,200 11,200 11,200 6100 BENEFITS 32,855 34,201 40,309 14,246 52,100 58,200 58,200 58,200 6001 WAGES & BENEFITS 112,596 110,393 125,096 56,352 159,290 126,010 126,010 126,010 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 4,267 7,121 2,161 962 8,000 5,600 5,600 5,600 6210 OFFICE SUPPLIES 111 204 6 500 500 500 500 6212 UNIFORMS/CLOTHING 1,000 1,000 1,000 6222 MOTOR FUELS & LUBRICANTS 947 1,215 1,759 1,064 1,000 4,000 4,000 4,000 6230 BUILDING MAINT SUPPLIES 9,420 5,579 4,881 2,550 10,600 8,300 8,300 8,300 6240 EQUIPMENT MAINTENANCE 40 736 1,816 47 3,050 1,500 1,500 1,500 6201 SUPPLIES & SERVICES 14,785 14,854 10,623 4,623 23,150 20,900 20,900 20,900 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 45 6315 BUILDING MAl NT. 36,620 26,329 84,202 42,181 62,640 28,000 28,000 28,000 6316 EQUIPMENT MAINTENANCE 348 624 192 1,754 3,000 3,000 3,000 6327 OTHER PROF SERVICES 575 306 6300 PROFESSIONAL SERVICES 37,543 27,305 84,394 43,935 62,640 31,000 31,000 31,000 6330 COMMUNICATIONS 6332 POSTAGE 38 50 100 100 100 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/30/2008 11:49:29 Fiscal Period: 6 1 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 6334 TELEPHONE 1,812 996 514 165 800 1,000 1,000 1,000 6336 PRINTING/PUBLlSHING 25 34 190 218 6338 ADVERTISING 2,424 861 6330 COMMUNICATIONS 1,837 3,453 1,604 383 850 1,100 1,100 1,100 6350 INSURANCE 6352 LIABILITY 2,546 1,820 2,226 3,450 2,400 2,400 2,400 6354 PROPERTY 6,916 2,078 2,797 2,900 2,800 2,800 2,800 6356 AUTO 219 457 480 520 1,000 1,000 1,000 6350 INSURANCE 9,681 4,355 5,503 6,870 6,200 6,200 6,200 6360 UTILITY SERVICE 1,886 40,000 40,000 40,000 40,000 6362 ELECTRIC 54,090 25,064 24,188 7,655 6364 WATER 399 246 248 110 6365 GAS 36,237 12,305 8,935 10,440 6366 SEWER 525 341 333 144 .J:>. 6367 REFUSE 695 22 6368 STORM 755 244 252 105 6360 UTILITY SERVICE 94,587 38,221 33,956 18,454 40,000 40,000 40,000 40,000 6400 RENTALS 6420 EQUIPMENT RENT 250 6425 EQUIPMENT RENT (IS FUND) 756 756 2,868 1,218 2,220 4,450 4,450 4,450 6430 BUILDING RENT (IS FUND) 235,068 103,116 984 6,960 6,960 6,960 6435 OTHER RENT 23,674 6400 RENTALS 259,498 103,872 2,868 2,202 2,470 11,410 11,410 11,410 6470 DUESrrRAINING/TRAVEL 6472 CONFERENCE/SCHOOL/TRAINING 441 215 296 470 500 500 500 500 6475 TRAVEL/SUBSISTENCE 361 321 320 215 600 1,200 1,200 1,200 6480 DUES 20 90 43 100 100 100 100 6470 DUESrrRAININGrrRAVEL 802 556 705 728 1,200 1,800 1,800 1,800 6200 SUPPLIES AND SERVICES 418,733 192,616 139,654 70,326 137,180 112,410 112,410 112,410 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 985 288 268 6600 MISCELLANEOUS 985 288 268 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/30/2008 11 :49:29 Fiscal Period: 6 I 8 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6700 CAPITAL OUTLAY 6730 BUILDINGS 24,652 6740 EQUIPMENT 2,565 6700 CAPITAL OUTLAY 27,217 6800 DEBT SERVICE 6000 EXPENDITURES 532,314 303.298 292.235 126,678 296,470 238,420 238,420 238,420 18 GENERAL GOVERNMENT BUILDINGS 532,314 303,298 292,235 126,678 296,470 238,420 238,420 238,420 01000 GENERAL FUND 532,314 303,298 292,235 126,678 296,470 238,420 238,420 238,420 c.n Facilities 2009 Budget 0181 0183 Management City Hall Object # Description Total 6002 Wages FT - Reg. 23,370 44,440 67,810 6005 Wages aT - Reg. 6015 Wages PT - Temp - 6122 PERA 1,580 3,000 4,580 6124 FICA 1,790 3,400 5,190 6135 Health 30,520 30,520 6139 PEHP 850 850 6140 Life 500 500 6145 Dental 1,360 1,360 6170 Workers Comp 4,000 4,000 6180 Compensated Absences 11 ,200 11 ,200 Total Personnel 75,170 50,840 126,010 6202 Operating Supplies 1,100 4,500 5,600 6210 Office Supplies 500 500 6212 Clothing / Uniforms 1,000 1,000 6222 Motor Fuels & Lubricants 4,000 4,000 6230 Building Maintenance 8,300 8,300 6240 Equipment Maintenance 1,500 1,500 6310 Attorney - 6314 Computer Services - 6315 Building Maintenance 28,000 28,000 6316 Equipment Maintenance 3,000 3,000 6327 Other Prof Services - 6332 Postage 100 100 6334 Telephone 1,000 1,000 6336 Printing/Publishing - 6352 Liability Insurance 2,400 2,400 6354 Property Insurance 2,800 2,800 6356 Auto Insurance 1,000 1,000 6360 Utility Service 40,000 40,000 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS / Software - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) 4,450 4,450 6430 Building Rent (IS FUND) 6,960 6,960 6435 Other Rent - 6472 Conf / School/Training 500 500 6475 Travel/Subsistence 1,200 1,200 6480 Dues 100 100 6490 Subscriptions/Publ ications - 6620 Special Assessments - Total Supplies & Services 28,810 83,600 112,410 6740 Capital Expenditures - Total $ 103,980 $ 134,440 $ 238,420 6 2009 BUDGET Est. 2009 Pay Facilities Maint 2009 With COl Inc Title/Description Step 3.0% FICA PERA Maint Supervisor A $ 65,879 $ 5,040 $ 4,447 Maint Worker A 41 ,956 $ 3,210 2,832 Facilities Maint A 41,956 3,210 2,832 Custodian A 38,143 2,918 2,575 Custodian A 38,143 2,918 2,575 Custodian B 35,600 2,723 2,403 Custodian C 32,739 2,505 2,210 Charge in Admin N/A 3,620 277 244 Charge out Police Bldg N/A (39,100) (2,991 ) (2,639) Charge out Fire Bldgs N/A (20,320) (1,554) (1,372) Charge out Libr/Dining N/A (49,820) (3,811 ) (3,363) Charge out PW N/A (39,040) (2,987) (2,635) Charge out Youth Bldg N/A (10,750) (822) (726) Charge out Comm Ctr N/A (71,200) (5,447) (4,806) Total Facilities $ 67,806 $ 5,189 $ 4,577 7