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HomeMy WebLinkAbout5.F.2. Approval of Minutes: July 01, 15, 22, and 24, 2008 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JULY 1,2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Pat Heitzman, Matt Lehman, and Terry Joos and Steve Clay. Also present were Mark McNeill; City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; Jamie Polley, Parks, Recreation and Natural Resource Director; Andrea Weber, Park and Landscape Designer; and Dan Hughes, Police Chief. The Pledge of Allegiance was recited. Mayor Schmitt asked ifthere were any additions or deletions to the agenda. Mr. McNeill asked to remove item 5.B.2, Release of Lien for Rehabilitation Loan for Property Located at 129 Main Street North. Mr. McNeill also asked to add B.F.1, A Request for Derby Days Parking Restrictions in the Bluff Avenue area. Joos/Heitzman moved to approve the agenda as amended. Motion carried 5-0. Mayor Schmitt had nothing to report in the Mayor's Report. Mayor Schmitt asked if there were any additions or deletions to the consent agenda. Mayor Schmitt restated the removal of5.B.2. Mr. McNeill said there is a date correction of Wednesday August 6, 2008 on 5.F.8. Lehman/Joos moved to approve the Consent Agenda as amended. Mr. McNeill read the Consent Agenda. Motion carried 5-0. Lehman/Joos moved to declare the slide pump as surplus and return the pump over to Electric Pump for credit of $250.00 (Motion carried under the Consent Agenda) Lehman/Joos moved to extend the approval period of the final plat of Kristal Estates to July 18, 2010. (Motion carried under the Consent Agenda) Lehman/Joos offered Resolution No. 6788, a Resolution Approving an Amendment to the Easement Fencing and Landscaping Policy, to allow fences across easements and utilities running perpendicular to a property line, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos moved to authorize staff to utilize the re-purchase agreement with Lano Equipment, Inc. on two 2007 S-185 Bobcats & Siemon Implement, Inc. on the 2007 John Deere 5425 Tractor and 2007 John Deer 1445 Mower for the combined price of$18,304.87 with the funds to be expended from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda) Lehman/Joos moved to authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services for the Fuller Street Trail Extension, Project No. 2009-1. (Motion carried under the Consent Agenda) Official Proceedings of the July 1, 2008 Shakopee City Council Page -2- Lehman/loos offered Resolution No. 6790, a Resolution Adopting the Master Service Plan as prepared by the Police Services Master Planning Task Force, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/loos moved to grant full-time regular status to Assistant City Administrator Kris Wilson, Public Works Superintendent Mike Hullander and Natural Resources Coordinator Ryan Hughes in their respective staff positions. (Motion carried under the Consent Agenda) Lehman/loos moved to approve the bills in the amount of $609,405.63. (Motion carried under the Consent Agenda) Lehman/loos moved to approve the minutes of May 29, 2008, June 3, 2008, June 12,2008 and June 16, 2008. (Motion carried under the Consent Agenda) Lehman/loos moved to approve the application and grant a tobacco license to lames Richard Duerr dba Shakopee Wine Cellars, 4041 Dean Lakes Boulevard. (Motion carried under the Consent Agenda) Lehman/loos offered Resolution No. 6786, A Resolution Appointing Jerry Poole to the Police Civil Service Commission, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/loos offered Resolution No. 6787, Changing the August 5, 2008 Council meeting date to Wednesday, August 6,2008, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/loos moved to authorize appropriate City staffto renew our Microsoft License Service Agreement through LOGIS for an amount not to exceed $36,570 from the IT budget. (Motion carried under the Consent Agenda) Lehman/loos offered Ordinance No. 801, Fourth Series, An Ordinance ofthe City of Shako pee, Minnesota, Amending Chapter 2.05 City Administrator, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/loos offered Resolution No. 6789 A Resolution Providing for the Issuance and Sale of $2,170,000 General Obligation Improvement Bonds, Series 2008A, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/loos moved to approve the application and grant a temporary on-sale 3.2 percent malt liquor license to the Shakopee Jaycees, Inc., for the fenced in beer garden at Huber Park, on Thursday, luly 31,2008 with sales to cease at 7:00 p.m.; and on Friday and Saturday, August 1 and 2, 2008, with sales to cease at 11 :30 p.m. (Motion carried under the Consent Agenda) Lehman/loos offered Ordinance No. 802, Fourth Series, An Ordinance Amending City code Section 5.092 Pertaining to Consumption and Possession of Alcoholic Beverages in City Parks, and moved its adoption. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to be heard on a subject that was not on the agenda. No one responded. Official Proceedings of the July 1, 2008 Shakopee City Council Page -3- Mayor Schmitt asked for the liaison reports. Cncl. Lehman said he attended the Chamber meeting. He also had some discussion with Representative Beard regarding group homes in communities. Cncl. Joos had nothing to report. Cncl. Heitzman attended the School Board meeting and the Downtown Partnership meeting. Cncl. Clay said he will be attending a Transit Board meeting. He also updated Council on the success of the park and ride. Andrea Weber, Park and Recreation Landscape Designer, presented council with the Community Park Monument Sign Design. Ms. Weber presented Council with the three options for the new Community Park monument sign based on the neighborhood park sign design~ Ms. Weber said each sign cost is approximately $3,930.00 which is under the budged cost of $4,800.00. Ms. Weber also displayed the graphic color palette and described the structure of the sign. Ms. Weber said that the MN State Amateur Baseball Tournament Committee has requested that the sign at Tahpah Park be installed by August 14, 2008 since Shakopee is hosting the MN State Amateur Baseball Tournament. Ms. Weber said that the manufacturer said it would be 4-6 weeks for the fabrication of the sign and then another week to install it. Joos/Lehman moved to approve the schematic design option 12 for the Community Park Standard Monument Sign and authorized the preparation of construction documents and specifications in preparation for bidding and also moved to approve the graphic color palette for the fiberglass panels. Discussion followed. Cncl. Lehman asked what Council would like to do with the permit fees. CncL Lehman also said that an effort needs to be made to try and get the sign fabricated and installed at Tahpah Park before the baseball tournament. Cncl. Joos said he left out the permit fees because it should be done in a separate motion. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. LehmanJHeitzman moved to direct staff to work with Park and Recreation on expediting installation of a sign at Tahpah Park. Motion carried 5-0. Clay/Joos moved to waive the permit fees. Discussion followed. Cncl. Clay thinks the fee should be taken from the building fund and not the Park Reserve fund. Mr. Leek said there is an expense for the review but he does not have a position on where the fee comes from. Mayor Schmitt asked for a vote on the motion. Motion carried 4-1 with Cncl. Lehman opposed. Mr. McNeill, City Administrator, presented Council with a Residential Parking Request during Derby Days. Official Proceedings of the July 1, 2008 Shakopee City Council Page -4- Mr. McNeill said that Derby Days Co-Chair, Jack McGovern has approached City staff asking that the City Council authorize parking to be restricted to residential parking only on Bluff A venue east as far as Perkins, Main Street north of 1 st A venue, and certain other side streets. The Derby Days committee members would be responsible for contacting the residents and advising them of the parking restrictions. Mr. McGovern stated that he also would like Market St. north designated for residential parking. He also said that it would be possible to have one side of Bluff Ave. for parking. After discussing the matter, Chief Hughes proposed that staff and members of the Derby Days Committee come up with a parking plan and bring it back to Council for approval. J oos/Clay moved to direct staff to work with the Derby Days Committee to develop a parking plan for the Derby Days celebration and bring it back to Council for approval. Motion carried 5- O. Mayor Schmitt asked if there were any Council concerns. Cncl. Lehman said that he was contacted by Mr. Plekkenpol regarding the lack of a crosswalk at Hiawatha Park on Market and Main Streets. Lehman/Heitzman moved to direct staff to paint the crosswalks consistent with the trails on Main Street and Market Street at Hiawatha Park. Discussion followed. Cncl. J oos would like staff to review the request and present their findings before a decision is made. Cncl. Joos would also like the chance to review it before casting a vote. Joos/Clay moved to table the motion and direct staff to come back with information regarding the crosswalks by Hiawatha Park. Motion carried 5-0. Cncl. Joos wanted to remind residents of bicycle safety and to obey the signs posted. Cncl. Heitzman had no concerns. Cncl. Clay asked what it would take to have a study done to upgrade Bluff A venue. Mr. Loney said it would take a lot oftime to do a feasibility study on Bluff A venue. Mr. Loney said that at the July 29th meeting he will be presenting the CIP and it can be addressed then. Mayor Schmitt said the SCALE Public Safety grand opening is on 07/16/08. Mayor Schmitt asked about the status of boat tie ups on the Minnesota River north banle Mayor Schmitt said there are some volunteers through the VFW who are willing to construct concrete piers on the north river bank. Mr. McNeill said the DNR has input on the subject. He said he would contact them and get back to Council. Lehman/Joos moved to recess for a work session at 8:05 p.m.. Motion carried 5-0. Mayor Schmitt convened the Council Work Session at 8:15 p.m. Official Proceedings of the July 1, 2008 Shakopee City Council Page -5- Bruce Loney, Public Works Director, presented Council with an update of the C.R. 21 Project and issues. Mr. Loney laid out several maps of the proposed C.R. 21 design project and reviewed them with City Council. Mr. Loney said that for the past year city staffhas been meeting with the County and their consultant on this project. Mr. Loney said the County will be asking the City for approval of the geometries, lane configuration and access locations before obtaining the necessary right-of-way. Mr. Loney said from the preliminary design, staffhas identified items for discussion with Council. 1. C.R. 21 Access to Hansen Avenue. A Work Scope Proposal has been received from CH 2 M Hill, County consultant, on a study of three concepts for better access to the areas east of C.R. 21 for the cities of Shakopee and Savage. The study has not been ordered by the County and will take up to three months to complete. The County believes the access issue is separate from the project but agrees that a study should be done and will be asking for a cost share from the City of Shakopee. Cncl. Joos and Cncl. Lehman disagree with moving forward with the study until the access to Hansen Avenue has been resolved. Cncl. Clay said he doesn't see it as an issue if access to Hansen A venue is resolved before or after the study. 2. Tree Removal and Tree Replacement. In the City of Shakopee a total of 1,801 trees are proposed to be removed and 819 trees are to be replaced per City Ordinance. The County Agreed to follow the City's Ordinance during the EIS process. The County will need to prepare a tree replacement plan and will be working with staff on the plan. 3. Parcel 75/Fire Station Location. The City is still trying to acquire Parcel 75 with the assistance of the County who is working with MN/DOT to facilitate the transaction. Staffhas also met with the Fire Station Building Committee and a fire station located on Parcel 75 is desired more than the site at C.R. 21 and Pike Lake Road. Negotiations have been for the County to accept the Holmes Street bridge, City obtain Parcel 75, County to receive funds from City for Mn/DOT pond construction and land for wetland mitigation and ponding. 4. Park and Trail Issues. C.R. 21 will be located next to Shutrop Park. The County has agreed to construct an underground pedestrian tunnel and connect residential property with the park. The Park and Recreation Advisory Board (PRAB) has reviewed alternative~ for the pedestrian crossing designs. The PRAB recommends a standard flume end treatment and.ornamental fencing by the flume ends. The higher quality fencing would be at the City's cost of approximately $9,000.00. The county is requesting a letter of support to construct the trail outside of C.R. 21 right-of-way. Council agreed with PRAB' s decision for the tunnel design and directed Staff to draft the letter of support. There was discussion regarding lighting inside the tunnel. Ms. Polley said she will work with WSB and Mr. Loney on alternative lighting solutions for the tunnel. Official Proceedings of the July 1, 2008 Shakopee City Council Page -6- 5. Proiect Cost. The current estimate has the City paying $1,700,000 toward the project. The cost is to be paid by Capital Improvement Funds and State Aid Funds. The City's cost is for lh of curb & gutter, storm sewer, bituminous trail and traffic control signal. Federal funds that can be applied to the City's costs is estimated at $562,900.00. Utilities for Shutrop Park are estimated at $73,000.00 and to be paid by Park Reserve Funds. The remainder of the project cost to the City is $1,035,850.000 based on Federal Funding applied to City cost items. 6. Transit Site Cost and Location. Federal funds awarded to Scott County for the CR 21 roadway project includes funds for the construction of a second park and ride site. The proposed site would be at the southwest comer of the intersection of CR 16 and future CR 21. Under the federal funding agreement, the park and ride is to contain at lease 545 parking spaces. There is to be a 20% match for construction costs, with the 20% anticipated to be covered equally by the cities of Prior Lake and Shakopee. Under the terms of the Memorandum of Understanding entered into by the two cities and the County, the cost of acquisition of this second park and ride site were to be paid 60% by the City of Shakopee and 40% by the City of Prior Lake. The County is discussing the acquisition or lease of the site with the Shakopee Mdewakanton Sioux Community (SMSC) for the park and ride site and if acquired the cost could be approximately $130,000 per acre based on what we know, although the county does not yet have any proposals for cost from the SMSC. The two possible sites for the park and ride are 12.4 acres and 9.12 acres. Shakopee's 60% cost for 12.4 acres would be $967,000 or $711,360 for the 9.12 acre site 7. Preliminary Approval of Geometries, Lane Configuration and Access Locations. Scott County Highway staff has started a new procedure in which municipal jurisdictions are asked for preliminary approval on major projects before proceeding to obtain right-of-way. In the case of C.R. 21 in Shakopee, most of the right-of-way has been purchased except south of CSAH 16. This land is currently owned by Shakopee Mdewakanton Sioux Community (SMSC) and the County is in negotiations for this land. Staff s opinion is that the Council should give direction on the project and decide whether or not to grant preliminary approval at this time or wait until all the issues have been addressed. Mr. Loney said that the County would like to meet with Council in August to discuss the agreement of the project. Mr. McNeill summarized that Council needs more information from the County to move forward with the C.R. 21 project. He also said that there is a Council consensus that the traffic study information regarding access to areas east of CR 21 would be needed for Council to make its decision. Mr. McNeill said that staff could bring back the information on the proposal from CH 2 M Hill on a traffic study to the July 15,2008 meeting. Mr. McNeill presented Council with the County Road 83 Proposal. Official Proceedings of the July 1, 2008 Shakopee City Council Page -7- Mr. McNeill said the Council is asked to consider a proposal from the Shakopee Mdewakanton Sioux Community (SMSC) and Scott County to reconstruct CR 83 from CR 42 to CR 16 and upgrade it to a four lane. Mr. McNeill said that the proposal includes SMSC paying 4.5 million toward the cost. Further, it would front the remainder ofthe 3.5 million to Scott County and the City of Shako pee with the understanding that once State Aid funds become available, the City and County would repay that amount. The City's share ofthe project would be $300,000. This would be primarily for the reconstruction and signalization of the CR 83 intersection with Valley View Road. Mr. McNeill said an alternate would be to do an overlay of CR 83 with SMSC funding up to $600,000 and there would be no cost to the City. This would buy an additional 1 0-12 years of reasonable driving surface. Council stated they would like more information before making a decision on SMSC's offer regarding improvements to CR 83 from CR 16 to CR 42. Heitzman/Clay moved to re-convene the City Council meeting. Motion carried 5-0. Joos/Lehman moved to adjourn to Tuesday, July 15, 2008 at 7:00 p.m. Motion carried 5-0. The meeting was adjourned at 9:56 p.m. J . ~..~ ith S. Cox Ity Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,M~ESOTA JULY 15,2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Pat Heitzman, Terry Joos; Steve Clay, and Matt Lehman (at 7:05 p.m.) present. Also present were Mark McNeill, City Administrator; Jim Thomson, City Attorney; Judith S.Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, City EngineerIPublic Works Director; Dan Hughes, Police Chief; Jeff Tate, Police Captain; and Gregg Voxland, Finance Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill stated that there are no changes to the agenda. Clay/Joos moved to approve the agenda as amended. Motion carried 4-0. Cncl. Lehman arrived at 7:05 p.m. In the Mayor's Report Mayor Schmitt presented the Police Services Master Planning Task Force members with a Resolution of Appreciation, Resolution No. 6791. Joos/Clay offered Resolution No. 6791, A Resolution of Appreciation to the Police Services Master Planning Task Force for their Efforts in Assisting the Police Department Prepare a Master Service Plan to Serve as Goals and Objectives for Future Decision Making During the Next Five Years, and moved its adoption. Motion carried 5-0. Mayor Schmitt asked if there were any additions or deletions to the consent agenda. There were no changes. Joos/Clay moved to approve the Consent Agenda as amended. Mayor Schmitt asked Mr. McNeill to read the Consent Agenda. Motion carried 5-0. Joos/Clay moved to authorize the appropriate City Officials to take the necessary steps to release the City's lien in the amount of$I,II1.50 against the property located at 129 Main Street North. (Motion carried under the Consent Agenda) Joos/Clay moved to approve the Minor Subdivision for property located in Southbridge Crossings, (Best Buy Parcel) subject to the conditions presented in the memorandum from Mark Noble, Planner II, dated July 15,2008. (Motion carried under the Consent Agenda) Joos/Clay offered Ordinance No. 800, Fourth Series, an Ordinance of the City of Shako pee, Minnesota, Adoptingthe Minnesota State Building Code, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Clay moved to direct staff to install crosswalks on the north and east legs of the intersections of ih A venue with Main Street and Market Street. (Motion carried under the Consent Agenda) Official Proceedings of the July 15, 2008 Shakopee City Council Page -2- Joos/Clay movedto authorize the appropriate City officials to execute signal system agreements with Scott County for the maintenance of traffic control signal systems on CSAH 83 at 1ih A venue, Dean Lakes Boulevard and 17th A venue and at Sarazin Street and 17th A venue. (Motion carried under the Consent Agenda) J oos/Clay moved that the City of Shakopee is interested in moving forward in the reconstruction of C.R. 83 from 1 ih A venue to CSAH 42 at the cost sharing levels that have been quoted, with no interest and no engineering costs, and this amount will be paid back in 2015. (Motion carried under the Consent Agenda) (CC Document No. 458) Joos/Clay moved to declare the 1990 Honda Accord, VIN: 1HGCB7544L, the 1991 Buick Regal, VIN: 2G4WB54L9M1824820 and 1994 Acura Vigor, VIN: JH4CC2669RC007955 as surplus property. (Motion carried under the Consent Agenda) Joos/Clay moved to authorize Shakopee Police staff assigned to the Tri-City Emergency Response Team to assist the City of S1. Paul with public safety during the Republican National Convention. (Motion carried under the Consent Agenda) Joos/Clay moved to restrict parking on both sides of North Main Street and both sides of Bluff A venue from Main Street to Minnesota Street to local resident only parking during the 2008 Derby Days Festival, July 31 st through August 3rd. (Motion carried under the Consent Agenda) J oos/Clay moved to declare the 31 found bicycles as surplus property. (Motion carried under the Consent Agenda) Joos/Clay moved to direct staffto compile a number of options and cost estimates to provide tie up facilities at the Shakopee Boat Launch and bring the options back to Council for discussion and approval. (Motion carried under the Consent Agenda) Joos/Clay moved to grant Jamie Polley full-time, regular status as Director of Parks, Recreation and Natural Resources. (Motion c3:ped under the Consent Agenda) Joos/Clay moved to approve the bills in the amount of$1,579,279.60. (Motion carried under the Consent Agenda) Joos/Clay moved to approve the minutes of June 17,2008. (Motion carried under the Consent Agenda) Joos/Clay moved to approve the application and grant a tobacco license to Stop & Shop Stores Co., 234 West 1 st Avenue. (Motion carried under the Consent Agenda) Joos/Clay moved to schedule a workshop meeting to discuss SCALE Transportation issues to be held at 7:00 p.m., Tuesday, July 22,2008. (Motion carried under the Consent Agenda) Mayor Schmitt asked ifthere was anyone in the audience who wished to be heard on a subject that was not on the agenda. No one responded. Mayor Schmitt asked for the Council Liaison Reports. No one had anything to report. Official Proceedings of the July 15,2008 Shakopee City Council Page -3- Lehman/Clay moved to recess for the Economic Development Authority Meeting. Motion carried 5-0. Mayor Schmitt re-convened the meeting at 7:15 p.m. Bruce Loney, Public Works Director, presented Council with the Cost Participation of Scott County Transportation Study for T.H. 169, T.H. 13 and CSAH 18/21 System Analysis Study. Mr. Loney stated that Council is being asked to approve and participate in a traffic study by Scott County and their consultant for the area ofT.H. 169, T.H. 13 and County Highway 18/21. Mr. Loney said the area does not include potential accesses from County State Aid Highway 18/21 to Hansen A venue in the East Shakopee Crossings commercial district. Mr. Loney stated that Leslie Vermillion, Scott County Public Works Director, provided a memo to Council in regard to the traffic study proposed and the recommendation that the City and County split the cost 50/50 for the study. Mr. Loney also provided Council with the study proposal which lists the various work scope tasks and also lays out the cost and preliminary schedule. The cost of the study is estimated at $44,340.00 of which Shakopee's share is $22,170.00. The funding could come from the Community Development's budget. Clay/Heitzman moved to authorize funding up to $22,170.00 out of the Community Development budget for the Scott CountyT.H. 169, T.H. 13 and County Highway 18/21 System Analysis study. Motion carried 5-0. Mr. McNeill introduced Dan Elting of Kern DeWenter, Viere, LTD (KDV), who pre~ented Council with the 2007 financial audit. Mr. Elting provided an overview of the Auditor's Letter. Mr. Elting said that KDV offered a clean opinion on the financial statements for the year end statements of December 31, 2007 along-with the budgetary comparison statement of the general fund. Mr. Elting summarized the general fund's financial statements which had a deficit of $137,101. Development related revenues were largely responsible for revenues being below the estimate by $326,244. Mr. Elting stated that the budget was under spent by $692,873.00. Mr. Elting then discussed the Financial Analysis summary. Mr. Elting stated that the summary suggests that the City should take a conservative approach when planning the budget process for permits and building. Mr. Elting gave Council the summary of the bond rating. The City's bond rating is Aa3, which is a good bond rating. Mr. Elting then discussed Shakopee's 2007 General Fund revenues and Expenditures per capita with three other cities similar size and/or operation to Shakopee. Mr. Elting discussed the City's material weaknesses, significant deficiencies and control deficiencies. This is due to the small number in staff in some divisions who control incoming and outgoing cash flow. Official Proceedings of the July 15, 2008 Shakopee City Council Page -4- Mr. Elting said that there was one legal compliance finding and that was with regard to contracts requiring prompt payment to subcontractors by the prime contractor. Mr. Elting then summarized the required communication summary with regard to the auditing performance and process preformed by KDV. Joos/Clay moved to accept the auditor's report for 2007. Motion carried 5-0. LehmanlHeitzman moved to adjourn to Tuesday, July 22,2008 at 7:00p.m. Motion carried 5-0. The meeting was adjourned at 8:29 p.m. , J.~ ~~cox City Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JULY 22, 2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Pat Heitzman, Matt Lehman and Steve Clay present, Council member Terry Joos was absent. Also present were Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; and Bruce Loney, EngineeringlPublic Works Director. Other people in attendance were Leslie Vermillion, Director of Scott County Public Works; Lisa Frees, Transportation Planning Manager of Scott County; Fred Corrigan, SCALE consultant from Bonestroo; Tracy Cervenka, Deputy Clerk Scott County; and Mark McQuillan and Ryan Magin, Shakopee Planning Commission Members. Mayor Schmitt stated that there would be a presentation from Scott County Association for Leadership and Efficiency (SCALE) Transportation Task Force regarding transportation issues. Mayor Schmitt stated that SCALE is a multi-jurisdictional collaboration of all cities in Scott County, the Shakopee Mdewakanton Sioux Community, and all ofthe school districts within Scott County. Mayor Schmitt said that SCALE has worked on projects such as the 800 MHz radio system and the new Public Safety Training Center near Jordan. A presentation from the SCALE Transportation Task Force was lead by Fred Corrigan. Mr. Corrigan presented the group with SCALE history, visions, goals, and objectives. Mr. Corrigan also gave an overview of this work session's agenda. Mr. Corrigan engaged the group in an exercise regarding what types of transportation infrastructure is necessary to support different types of land use. For the second exercise the group engaged in a hands-on activity to develop a plat that would accommodate the planning objectives and goals of the 2030 Comprehensive Plan that would include principal arterial roadways, minor arterial roadways, industrial, retail, residential development along with open spaces and trails. Mr. Corrigan discussed elements that make a corridor successful. He gave examples of successful and failed corridor projects in the metro area as well as Scott County. He also said the key to the success of the corridor planning process requires trust, collaboration and patience. Mr. Corrigan discussed the relationships between transportation planning and land use planning and gave examples of other cities successes. He also talked about SCALE's work on identifying corridors in Scott County. Mr. Corrigan noted that collaborative transportation and land use planning will allow us to be more competitive in the region for transportation funding. Mr. Corrigan stated that SCALE would return in a few months to present the second part of the presentation. Clay/Heitzman moved to adjourn to Thursday, July 24, 2008 at 7:00 p.m. Motion carried 5-0. The meeting was adjourned at 9:09 p.m. &~x~~trt Kim Weckman, Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL WORK SESSION SHAKOPEE, MINNESOTA JULY 24, 2008 (Budget Session) Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Matt Lehman and Pat Heitzman present. Councilor Terry Joos was absent. Also present were Mark McNeill, City Administrator; Judith S. Cox, City Clerk; Gregg Voxland, Finance Director; Bruce Loney, Public Works Director; Mike Hullander, Public Works Superintendent; Rick Coleman, Fire Chief; Dan Hughes, Police Chief, Craig Robson and Jeff Tate, Captains with the Police Department. Mike Hullander, Public Works Superintendent, presented Council with the 2009-2018 Capital Equipment List. The capital equipment items for 2009 and projected items for 2010-2018 are to be purchased from the Equipment Internal Service Fund or Enterprise funds. The Equipment Fund is for larger items of mobile equipment which cost over $20,000 and last more than one year. The purpose of the fund is to smooth out spikes in the General Fund budget due to buying large items like fire trucks or loaders. Equipment for the Sewer and Storm Funds are funded by through their own funds. Mr. Hullander stated that each department was asked to submit a conservative equipment request for the next 10 years (2018). Mr. Hullander identified the needs for each City Department. Bruce Loney, Public Works Director, also discussed fuel and diesel usage. Mr. Loney said that fuel efficiency is a priority of Public Works when purchasing new vehicles. Mark McNeill, City Administrator, gave a brief overview to Council regarding the 2009 budget. Mr. McNeill said that the City has $17.5 million in budget requests currently. The excess of expenditures over revenues is $633,000. He talked about the elimination of two and three quarter positions for 2009 (park and Recreation Landscape Designer, vacant Building Inspector and Police Records Technician) and two new unfilled police officer positions budgeted in 2008. He also discussed other areas in the budget that could be charged out to other entities. Mr. McNeill said that Council will still have to cut $165,000 from the budget for 2009. Captain Craig Robson presented Council with the 2009 Police Department general fund budget. Captain Robson outlined the Police Department's Mission Statement, Employee Expectations, and the Master Service Plan goals and expectations. Captain Jeff Tate presented Council with the 2009 Police Department proposed budget. An increase in the budget is due to the cost of fuel and the rising cost of ammunition. Captain Tate outlined the police department's division of captains, investigators, officers and office staff. Captain Tate also summarized the calls for service, arrest data, and case clearance for the City of Shakopee. He noted that the police department has been limited on proactive actions that have been undertaken in the past due to less sworn officers. (There are three vacant police officer positions from 2007 and two unfilled police officer positions that were budgeted for 2008.) Official Proceedings of the July 24, 2008 Shakopee City Council Page -2- Chief Hughes presented Council with the needs for 2009. Chief Hughes stated that the police department is going to reduce a Records Specialist position, transfer a CSO to the Records Unit, fill vacant Police Officer positions, and transfer the Drug Task Force Commander back into the department. There was a consensus of Council members that Chief Hughes should proceed with bringing three candidates for police officer to Council for hiring, to bring the total number of officers to 47. Gregg V oxland, Finance Director, presented Council with the Finance Department budget. Mr. Voxland discussed the increase in budget due to personnel costs, auditing contract increase of 5% and the assessing contract with the County which will increase by 20%. Judy Cox, City Clerk, presented Council with the City Clerk 2009 budget. Ms. Cox stated that the 2009 budget is decreased from $364,540 in 2008 to $309,700 for 2009. The major reasons for the decrease are due to 90% of the Records Clerk salary that will be charged to the Building Department's BATC account and the decrease in compensation for election judges because there is only a local election next year. Mayor Schmitt asked ifthere was any other business to discuss. No one responded. Heitzman/Lehman moved to adjourn to Tuesday, July 29,2008 at 7:00 p.m. Motion carried 4-0. The Council meeting ended at 8:29 p.m. on July 29,2008. hlJ,C?c ~dith s. Cox ity Clerk Kim Weckman Recording Secretary