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Home My WebLink About5. 2009 Administration Department Budget 5. CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the Administration Department is to provide for the day-to- day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council, and to support the work of the City's six other departments by providing effective and efficient administrative support services. ACTIVITY: The activities of the Administration Department include direction and coordination of all city departments in carrying out the policies established by the City Council, preparation of the annual budget, and making recommendations to the Council regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including payroll and benefits, and communications activities, such as the City's website and newsletter. Information technology, facilities maintenance and telecommunications are also part of the Administration Department but are funded through individual divisions elsewhere in this budget. GOALS: l. To coordinate and oversee the effective and efficient delivery of quality public services, in accordance with the policies and directives of the Mayor and City Council. 2. To administer wages, benefits and personnel policies and deliver employee training in accordance with all applicable state and federal laws. MEASUREMENT OF GOALS: l. Cost per capita of Administration Department Actual Budgeted Requested 2007 2008 2009 Total Expenditures $426,714 $516,670 $553,930 City Population 32,300 33,960 34,360 Cost per Capita $13.21 $15.21 $16.12 2. HR Administrative Costs per full-time employee Actual Budgeted Requested 2007 2008 2009 Total Expenditure $159,721 $177,380 $192,820 # of full-time employees 135.25 134.875 132.875 Cost per employee $1,181 $1,315 $1,451 OBJECT DESCRIPTION: Description of lines items. Wages & Benefits: City Administrator, Assistant City Administrator, HR Technician, .625 Office Service Worker,.5 Communications Coordinator. 1 Supplies & Services: Office Supplies $5000; Attorney for HR issues $5000; Residents Guide and other misc. advertising $1750. Other Professional Services: Sentence to Service $7200; position Valuation & Labor Negotiations $5000; Outsourced Benefits Administration $10,000; Misc. graphic design and photography $3000. Postage: Delivery of HomeTown Messenger four times/year $13,200; misc. postage and delivery costs $700. Printing/publishing: HomeTown Messenger $9,800. Software: Payroll and Timesheet Software $34,000, Communications Software (website, e-newsletter, online surveys) $2000. Training: lCMA National Conference $1,800, state managers conference (for 2) $1200, Effective Management Group participation (for 2) $1,800, Communications Coordinator training $1,000, tuition reimbursement $3,000. Misc. local training for Admin staff $700. $5000 for general city employee training (sexual harassment prevention, customer service, HR training for supervisors, etc.) . $25,150 for city-wide safety training and OSHA compliance assistance. Dues: lCMA (for 2) $1,500, MN Managers Association (for 2) $200; Metro Manager Groups (for 2) $60j Rotary $140j Misc. $200j HR-related professional organizations (SHRM & IPMA-HR) $300j Government Communicator's Organization (MAGC) $100. Travel/Subsistence: Vehicle Allowance $3600j Mileage $1,300j Meal Reimbursement $400. Subscriptions/Publications: Administration and HR Publications and Books $700. 2 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/25/2008 10:18:35 Fiscal period: 6/8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 222,233 255,859 271,955 114,448 287,060 268,530 268,530 268,530 6005 OVERTIME-FT 293 716 298 6015 WAGES - PART TIMEITEMP 4,073 23,046 21,463 27,810 27,810 27,810 6017 OVERTIME-PART TIMElTEMP 18 6002 WAGES 222,233 260,225 295,735 136,209 287,060 296,340 296,340 296,340 6100 BENEFITS 6122 PERA 12,306 15,383 17,242 8,641 18,660 20,010 20,010 20,010 6124 FICA 15,661 18,097 19,531 9,706 21,960 22,670 22,670 22,670 6135 HEALTH 22,938 27,847 25,291 10,253 22,080 27,370 27,370 27,370 6139 POST EMPLOYMENT HEALTH PLAN 1,024 1,226 1,178 402 900 900 900 900 6140 L1FE/LTD 1,009 1,194 1,172 451 1,200 1,240 1,240 1,240 W6145 DENTAL 1,142 1,418 1,472 541 1,150 1 ,440 1 ,440 1 ,440 6160 UNEMPLOYMENT 8,381 6170 WORKERS COMPENSATION 1,130 1,458 1,279 631 1,650 1,650 1,650 1,650 6180 COMPENSATED ABSENCES 9,906 5,717 19,293- 8,320 14,500 14,500 14,500 6100 BENEFITS 73,496 72,339 47,872 30,626 75,920 89,780 89,780 89,780 6001 WAGES & BENEFITS 295,729 332,564 343,607 166,835 362,980 386,120 386,120 386,120 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 56 2,838 109 50- 2,000 2,000 2,000 6210 OFFICE SUPPLIES 1,539 7,921 4,491 1,435 17,000 3,000 3,000 3,000 6222 MOTOR FUE:LS & LUBRICANTS 377 475 6240 EQUIPMENT MAINTENANCE 96 96 27 300 6201 SUPPLIES & SERVICES 2,069 11,330 4,627 1,385 17,300 5,000 5,000 5,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 15,567 7,885 4,644 1,608 5,000 5,000 5,000 6316 EQUIPMENT MAINTENANCE 567 1,184 1,590 300 6327 OTHER PROF SERVICES 14,016 13,727 14,799 7,949 22,200 2.5,200 25,200 25,200 6300 PROFESSIONAL SERVICES 30,151 22,796 21,033 9,557 22,500 30,200 30,200 30,200 6330 COMMUNICATIONS 6332 POSTAGE 59 5,325 2.2,500 13,900 13,900 13,900 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/25/2008 10:18:35 Fiscal Period: 6 / 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6334 TELEPHONE 1,721 1,905 2,733 1,098 2,500 2,750 2,750 2,750 6336 PRINTING/PUBLISHING 2,653 3,842 2,206 5,006 11,600 11,900 11,900 11,900 6338 ADVERTISING 458 1,500 1.750 1,750 1,750 6330 COMMUNICATIONS 4,374 6,204 4,999 11.429 38,100 30,300 30,300 30,300 6350 INSURANCE 6352 LIABILITY 2,430 2,921 3,119 2,600 4,200 4,200 4,200 6356 AUTO 514 30 40 30 40 40 40 6350 INSURANCE 2,944 2,951 3,159 2,630 4,240 4,240 4,240 6360 UTILITY SERVICE 6400 RENTALS 6410 LOGIS/SOFTWARE 21,237 21,145 24,633 16,226 30,000 36,000 36,000 36,000 6425 EQUIPMENT RENT (IS FUND) 624 624 6430 BUILDING RENT (IS FUND) 11.448 5,836 11,780 13,920 13,920 13,920 ~400 RENTALS 21,861 21,769 36,081 22,062 41,780 49,920 49,920 49,920 6470 DUESITRAININGITRAVEL 6472 CON FERENC E1SCHOOUTRAINING 4,121 5,901 9,491 1,927 26,000 39,650 39,650 39,650 6475 TRAVEL/SUBSISTENCE 1,851 2.463 1,751 990 2,200 5,300 5,300 5,300 6480 DUES 1,326 2,555 1,699 3,020 2,580 2,500 2,500 2,500 6490 SUBSCRIPTIONS/PUBLICATIONS 124 468 267 272 600 700 700 700 6470 DUES/TRAININGITRAVEL 7,422 11,387 13,208 6,209 31,380 48,150 48,150 48,150 6200 SUPPLIES AND SERVICES 68,820 76.437 83,106 50,642 153,690 167,810 167,810 167,810 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 15,107 15,009 6700 CAPITAL OUTLAY 15,107 15,009 6800 DEBT SERVICE 6000 EXPENDITURES 379,656 424,010 426,714 217.477 516,670 553,930 553,930 553,930 12 CITY ADMINISTRATOR 379,656 424,010 426,714 217.477 516,670 553,930 553,930 553,930 Admin 2009 Budget 0121 0123 0125 Object # Description AdlTlinistration Human Res Communications Total 6002 Wages FT - Reg. 179,220 89,310 268,530 6005 Wages aT - Reg. - 6015 Wages PT - Temp 27,810 27,810 6122 PERA 12,100 6,030 1,880 20,010 6124 FICA 13,710 6,830 2,130 22,670 6135 Health 27,370 27,370 6139 PEHP 900 900 6140 Life 1,240 1,240 6145 Dental 1 ,440 1 ,440 6170 Workers Comp 1,650 1,650 6180 Compensated Absences 14,500 14,500 Total Personnel 252,130 102,170 31,820 386,120 6210 Office Supplies 2,000 1,000 2,000 5,000 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 5,000 5,000 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance - 6327 Other Prof Services 7,200 15,000 3,000 25,200 6332 Postage 200 500 13,200 13,900 6334 Telephone 2,750 2,750 6336 Printing/Publishing 1,600 500 9,800 11,900 6338 Advertising 500 1,250 1,750 6352 Liability Insurance 4,200 4,200 6356 Auto Insurance 40 40 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOG IS 34,000 2,000 36,000 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 13,920 13,920 6435 Other Rental - 6472 Conf I School/ Training 5,500 33,150 1,000 39,650 6475 Travel/Subsistence 5,000 300 5,300 6480 Dues 2,100 300 100 2,500 6490 Subscriptions/Pu bl ications 300 400 700 Total Supplies & Services 44,810 90,650 32,350 167,810 6740 Capital Expenditures - Total $ 296,940 $ 192,820 $ 64,170 $ 553,930 5 2009 BUDGET Est. 2009 Pay Administration 2009 With COL Inc Title/Description Step 3.0% FICA PERA City Administrator A $ 122,282 $ 9,355 $ 8,254 Asst City Administrator D 72,405 5,539 4,887 Office Serv Worker PT D 24,519 1,876 1,655 HR Technican B 58,964 4,511 3,980 Comm Co-ord - 1/2 C 27,810 2,127 1,877 Car Allowance N/A 3,600 275 243 Charge Out Govt Build N/A (3,620) (277) (244 ) Charge Out Info Tech N/A (3,620) (277) (244 ) Charge Out EDA N/A (1.000) (77) (68) Charge Out Telecom N/A (5,000) (383) (338) Total Administration $ 296,340 $ 22,669 $ 20,002 6