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HomeMy WebLinkAbout3.D. Park Maintenance Budget g.~. CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: PARK MAINTENANCE MISSION STATEMENT: To provide public services in a professional, cost-effective manner in order to maintain the public investment of infrastructure in parks and public grounds. ACTIVITY: Maintain athletic fields, rinks, trails, sidewalks, parking lots, playgrounds, park building/restrooms/shelters, public grounds, downtown streetscape, trees trimming/planting. GOALS: 1. Provide quality in maintaining athletic fields in a cost-effective manner. 2. Mow and trim parks and public grounds cost effectively. PERFORMANCE MEASUREMENT: (* Does not include equipment rental rate.) 1. Cost to maintain athletic fields per capita. Actual Budgeted Requested 2007 2008 2009 Wages and materials $118,462 $235,240 $200,920 Population 32,300 33,960 34,360 Cost per capita $3.67 $6.93 $5.85 2. Mowing and trimming per acre. Actual Budgeted Requested 2007 2008 2009 Wages and supplies $46,158 $35,970 $37,860 Acres of land mowed and trimmed 404.20 404.20 411. 70 Cost of mowing and trimming per acre $114.20 $88.99 $91. 96 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Public Works Director (10%) , Public Works Supervisor (40%) 1 Park Supervisor, 7 Maintenance Operators, Secretary(30%) . Salaries - Temp: Temporary employees - ( 8 summer, 1 winter) . 1 . Operating Supplies (6202) : Flower planting ($6,000); Hockey rink repairs ($500) ; Irrigation system ($7,500) ; Athletic Field Supplies ($10,000); Garbage cans ($1,000) ;Floor mats ($3,700); Playground equipment/wood chips ($8,000) ; Picnic tables ($1,000) ; Fence supplies ($2,000) ; Youth Building ($3,500); Safety equipment ($1,500) ; Computer software and hardware ($11,500) ; Stadium Seats ($2,500) ; Small Hand Tools ($1,000) ; Vandalism ($2,500) ; Miscellaneous ($5,000) . Uniforms (6212) : ($3,900) Materials (6215): Trees/shrubs ($1,500) ; Sod/seed ($2,500) ; Ballfield aggregate ($6,000) ; Fertilizer ($9,500), Weed killer ($8,500) ; Concrete/pavers ($6,000); Concrete/paver sealer ($2,000) ; Landscape mulch ($2,000) ; Miscellaneous ($3,000) . Motor Fuels & Lubricants (6222) : Management (0621) ($43,000) . Building Maintenance (6230) : Window/door replacement ($1,500); Youth building ($2,650) ; RPZ Testing ($4,000); Miscellaneous ($5,000) . Equipment Maintenance (6240) : Vehicle maintenance ($8,000); Car/Truck Washes ($4,000). Professional Services Building Maintenance (6315) : Youth building ($4,000) . Professional Equipment Maintenance (6316) : Vehicle maintenance ($60,OOO); Equipment maintenance ($2,OOO) Pavement Preservation (6322) : Trail maintenance/overlay ($30,000). Other Professional Services (6327) : Athletic Field Light/Scoreboard Repairs ($3,OOO); Contract cleaning of Community Youth Building and park buildings ($15, 000) ; Irrigation system maintenance ($2,500); Tennis Court repairs ($30,000) ; Vandalism ($2,500); Ballfield lighting ($3,000); Miscellaneous ($2,500). Telephone (6334) Telephone ($2,OOO) Utility Service (6360) : Gas, electric, telephone for park buildings, rinks, athletic fields and youth building ($84,000). Equipment Rent - IS Fund (6425) : Equipment rent ($104,420) 2 Building Rent - IS Fund (6430) : Public Works buildings 29% ($51,060) . Other Rent (6435) Park Building & Shelter Rent ($71,680) . Satellites for ball- fields ($12,000). Conf/School/Training (6472) : ($3,500) Dues (6480) : ($100) Subscriptions/Publications (6490) : ($100) Expense Charge Back (6498) : ($62,520) Special Assessments (6620) : Assessments ($30,560) Capital Expenditures (6740) : None. 3 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/24/200816:05:11 Fiscal Period: 6 / 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget - 01000 GENERAL FUND 46 PARK MAINTENANCE 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 319,878 343,091 349,334 192,440 440,230 442,830 442,830 442,830 6005 OVERTIME-FT 6,452 4,533 15,117 2,774 16,000 16,000 16,000 16,000 6010 PREMIUM PAY 77 278 254 126 3,200 3,200 3,200 3,200 6015 WAGES - PART TIMElTEMP 44,018 52,208 58,939 16,174 65,000 52,000 52,000 52,000 6017 OVERTIME-PART TIMEITEMP 187 6002 WAGES 370,425 400,110 423,832 211,514 524,430 514,030 514,030 514,030 6100 BENEFITS 6122 PERA 18,392 21,373 23,068 12,371 34,070 34,690 34,690 34,690 6124 FICA 26,602 28,093 30,394 14,711 40,140 39,330 39,330 39,330 6135 HEALTH 52,839 49,247 44,935 22,534 58,230 62,690 62,690 62,690 6139 POST EMPLOYMENT HEALTH PLAN 2,210 1,970 2,089 1,019 2,400 2,400 2,400 2,400 ~140 L1FE/LTD 1,630 1,496 1,631 819 2,110 2,190 2,190 2,190 6145 DENTAL 2,504 2,410 2,464 1,205 3,070 3,840 3,840 3,840 6170 WORKERS COMPENSATION 7,515 8,336 13,724 4,992 9,270 15,000 15,000 15,000 6180 COMPENSATED ABSENCES 9,110 10,674 10,333 9,880 20,300 20,300 20,300 6190 RETIREMENT BENEFIT 7,540- 6100 BENEFITS 113,263 123,599 128,638 57,651 159,170 180,440 180,440 180,440 6001 WAGES & BENEFITS 483,688 523,709 552,470 269,166 683,600 694,470 694,470 694,470 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 38,406 64,968 47,945 18,221 71,240 67,200 67,200 67,200 6203 TOOLS 1,247 1,175 6210 OFFICE SUPPLIES 295 59 322 130 6212 UNIFORMS/CLOTHING 2,364 3,900 3,900 3,900 6215 MATERIALS 28,518 13,195 17,966 10,688 41,000 41,000 41,000 41,000 6222 MOTOR FUELS & LUBRICANTS 18,827 22,107 27,367 17,680 28,000 43,000 43,000 43,000 6230 BUILDING MAINT SUPPLIES 1,688 3,515 20,399 4,427 15,650 13,150 13,150 13,150 6240 EQUIPMENT MAINTENANCE 20,247 18,958 71,600 4,515 58,800 12,000 12,000 12,000 6250 MERCHANDISE 19 6201 SUPPLIES & SERVICES 109,228 123,976 185,599 58,044 214,690 180,250 180,250 180,250 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 268 124 R5509BUD LOGIS005 CITY OF SHAKOPEE. t 7/24/2008 16:05: 11 Fiscal Period: 6 I 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget _. 6315 BUILDING MAINT. 8,855 11,833 19,043 9,913 4,250 4,000 4,000 4,000 6316 EQUIPMENT MAINTENANCE 1,042 1,173 5,199 68,085 7,000 62,000 62,000 62,000 6322 PAVEMENT PRESERVATION 19,185 21,585 19,876 30,000 30,000 30,000 30,000 6327 OTHER PROF SERVICES 24,142 33,561 19,960 9,586 76,500 58,500 58,500 58,500 6300 PROFESSIONAL SERVICES 53,492 68,276 64,078 87,584 117,750 154,500 154,500 154,500 6330 COMMUNICATIONS 6334 TELEPHONE 1,659 1,276 1,353 741 3,500 2,000 2,000 2,000 6336 PRINTING/PUBLISHING 62 841 853 269 6330 COMMUNICATIONS 1,721 2,117 2,206 1,010 3,500 2,000 2,000 2,000 6350 INSURANCE 6352 LIABILITY 5,276 6,346 11,865 7,000 13,000 13,000 13,000 6354 PROPERTY 25,399 30,144 61,671 50,000 66,000 66,000 66,000 6356 AUTO 3,389 3,809 3,515 4,330 4,400 4,400 4,400 6350 INSURANCE 34,064 40,299 77,051 61,330 83,400 83,400 83,400 c.n 6360 UTILITY SERVICE 52,000 84,000 84,000 84,000 6362 ELECTRIC 10,914 15,215 35,926 19,450 6364 WATER 4,904 5,080 7,831 4,580 6365 GAS 5,555 13,107 8,277 5,681 6366 SEWER 718 1,000 704 359 6367 REFUSE 408 975 714 6368 STORM 21,968 23,147 22,755 9,262 6360 UTILITY SERVICE 44,466 58,524 76,207 39,332 52,000 84,000 84,000 84,000 6400 RENTALS 6420 EQUIPMENT RENT 1,494 527 56 6425 EQUIPMENT RENT (IS FUND) 85,152 86,664 93,792 50,840 105,700 104,420 104,420 104,420 6430 BUILDING RENT (IS FUND) 11,292 52,152 53,676 21,836 57,770 51,060 51,060 51,060 6435 OTHER RENT 3,431 5,624 55,895 114,000 90,110 90,110 90,110 6400 RENTALS 101,368 139,343 153,149 128,571 277,470 245,590 245,590 245,590 6470 DUES/TRAININGITRAVEL 6472 CONFERENCElSCHOOUTRAINING 3,039 1,335 3,498 2,374 4,500 3,500 3,500 3,500 6475 TRAVEUSUBSISTENCE 9 10 24 77 6480 DUES 30 88 40 100 100 100 6490 SUBSCRIPTIONS/PUBLICATIONS 70 59 100 100 100 6470 DUES/TRAININGITRAVEL 3,048 1,375 3,681 2,550 4,500 3,700 3,700 3,700 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/24/2008 16:05:11 Fiscal Period: 6 / 8 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6498 EXPENSE CHARGED BACK 48,385 61,598 58,000 62,520 62,520 62,520 6200 SUPPLIES AND SERVICES 347,388 482,296 623,568 317,090 789,240 815,960 815,960 815,960 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 81,878 70,923 41,754 22,993 42,210 30,560 30,560 30,560 6600 MISCELLANEOUS 81,878 70,923 41,754 22,993 42,210 30,560 30,560 30,560 6700 CAPITAL OUTLAY 6740 EQUIPMENT 14,241 42,500 - 6700 CAPITAL OUTLAY 14,241 42,500 6800 DEBT SERVICE 0)')0 EXPENDITURES 912,955 1,076,928 1,217 ,792 623,490 1,557,550 1,540,990 1,540,990 1,540,990 46 PARK MAINTENANCE 912,955 1,076,928 1,217,792 623,490 1,557,550 1,540,990 1,540,990 1,540,990 01000 GENERAL FUND 912,955 1,076,928 1,217,792 623,490 1,557,550 1,540,990 1,540,990 1,540,990 Park 2009 Budget Object 0621 0622 0623 0624 0625 0626 0627 0628 Manage- Park Mow/ Athletic Park Eq Park # Description ment Maint Trim Fields Maint Rinks Snow Buildings 6002 Wages FT - Reg. 186,110 22,200 11 ,100 66,600 8,880 13,760 17,760 33,300 6005 Wages OT - Reg. 1,500 2,000 2,500 1,000 5,500 500 6010 Premium Pay 3,200 6015 Wages PT - Temp 2,500 3,000 22,000 6,000 1,000 2,000 500 6122 PERA 13,030 1,840 2,230 5,070 670 1,000 1,710 2,320 6124 FICA 14,790 2,080 2,530 5,750 760 1,130 1,930 2,620 61261CMA 6135 Health 62,690 6139 PEHP 2,400 6140 Life 2,190 6145 Dental 3,840 6170 Workers Comp 15,000 6180 Compensated Absences 20,300 Total Personnel 327,550 31 ,120 37,860 85,920 11,310 16,890 28,900 39,240 6202 Operating Supplies 13,000 8,000 21,500 500 3,700 6212 Uniforms 3,900 6215 Materials 10,500 20,500 6222 Motor Fuels & Lubricants 43,000 6230 Building Maintenance 10,500 6240 Equipment Maintenance 12,000 6310 Attorney 6312 Engineering Consultants 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance 2,000 60,000 6322 Pavement Preservation 6327 Other Prof Services - 1,000 39,000 15,000 6332 Postage 6334 Telephone 2,000 6336 Printing/Publishing 6352 Liability Insurance 13,000 6354 Property Insurance 66,000 6356 Auto Insurance 4,400 6360 Utility Service 20,000 20,000 40,000 6365 Gas 6367 Refuse 6400 Rentals 6410 LOGIS 6420 Equipment Rent 6425 Equipment Rent (IS FUND) 104,420 6430 Building Rent (IS FUND) 51,060 6435 Other Rent 12,000 71,680 6472 Conf / School/ Training 3,500 6475 Travel/Subsistence 6480 Dues 100 6490 Subscriptions/Publications 100 6497 Fleet Charge Back 6498 Expenses Charged Back 62,520 6620 Special Assessments 30,560 Total Supplies & Services 397,560 39,500 115,000 72,000 500 - 140,880 6740 Capital Expenditures - Total $ 725,110 $ 70,620 $ 3i~B60 $ 200,920 $ 83,310 $ 17,390 $ 28,900 $ 180,'120 0629 0630 0632 0633 0635 0636 0637 0640 2009 Youth School Bldg & Playground Down- Tree Building Trail Maint Fields Grounds Maint Vandalism town Total 13,320 10,750 4,440 8,880 13,320 12,430 5,330 14,650 442,830 500 2,500 16,000 3,200 4,000 500 6,000 500 4,000 52,000 1,170 760 300 630 1,300 870 360 1 ,430 34,690 1,320 860 340 720 1 ,480 990 410 1,620 39,330 - 62,690 2,400 2,190 3,840 15,000 20,300 19,810 12,870 5,080 10,730 22,100 14,790 6,100 24,200 694,470 3,500 500 8,000 2,500 6,000 67,200 3,900 1,500 2,000 6,500 41,000 43,000 2,650 13,150 12,000 - - - 4,000 4,000 62,000 30,000 30,000 1,000 2,500 58,500 - 2,000 - 13,000 66,000 4,400 4,000 84,000 - - - - - 104,420 51,060 6,430 90,110 3,500 - 100 100 - 62,520 30,560 1,500 20,580 30,000 3,500 8,000 5,000 12,500 846,520 - - - $ 21.3-10 $ 33,450 $ 35,080 $10,730 $ 25.6?0 $ 22,790 Ii: 11 .100 $ 36,700 1,540,990 " 2009 BUDGET Est. 2009 Pay Park 2009 With COL Inc Title/Description Step 3.0% FICA PERA Maintenance Supervisor A $ 66,534 $ 5,090 $ 4,491 Maintenance Worker 8 51,035 3,904 3,445 Maintenance Worker 8 51,035 3,904 3,445 Maintenance Worker 8 51,035 3,904 3,445 Maintenance Worker 8 51,035 3,904 3,445 Maintenance Worker 8 51,035 3,904 3,445 Maintenance Worker 6 46,382 3,548 3,131 Maintenance Worker 3 42,010 3,214 2,836 Charge in Street N/A 21,000 1,607 1,418 Charge in Shop - Secretary N/A 12,180 932 822 Charge in Engineering N/A 4,300 329 290 Charge In Facilities - Youth E N/A 10,750 822 726 Charge out Pool N/A (3,000) (230) (203) Charge out Street N/A (11,000) (842) (743) Charge out Fire Dept N/A (1,500) ( 115) (101 ) Total Park Maintenance $ 442,831 $ 33,875 $ 29,892 9