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HomeMy WebLinkAbout3.A. 2009 Engineering Budget 3.a.. CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: ENGINEERING MISSION STATEMENT: Provide prompt, efficient, and accurate information and engineering services to citizens, elected and appointed officials, developers, contractors, agencies, and other staff members. ACTIVITY: Conduct field investigations, collect engineering data and specify the criteria for the investigations; furnish designs, drawings, specifications and criteria for such designs; secure bids, assist in the award of contracts, oversee and inspect construction to assure compliance with the drawings and specifications; testing and approving all sanitary sewer, storm sewer and roadway construction projects; prepare all reports and studies required to preserve Municipal State Aid Funding received by the City; review all public facilities proposed in the City, Wetland Conservation Act administration, review of building permits, Right of Way Management & Permitting, provide engineering assistance to other Departments, review technical engineering material and provide for City Council, City staff, City Commissions and Committees. Goals: 1. Efficiently, but accurately, provide the services necessary to insure public improvements are designed and installed per City standards. 2. Keep public improvement project costs to within 20% of the cost estimated in the feasibility report. Measurement of Goals: Compare revenues created in Engineering Division: Budgeted 2007 2008 2009 Private Engineering $ 134,000 $ 31,000 $ 100,000 Grade Fees 8,000 200 8,000 Public projects Staff Time $ 418,000 $ 119,000 $ 360,000 (6/30/08) OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: 1 City Engineer (65%) , 1 Assistant City engineer, 1 project Engineer, 2 Engineering Technicians, 1 GIS Specialist, 1 Graduate Engineer, 1 Secretary (90%) . Operating Supplies: Includes computer software upgrades and licenses for Autocad $3,000, general operating supplies and small tools/equipment $5,000. Office supplies for drawings, ink pens for plotter and various engineering office supplies $7,000, GIS software $3,000. 1 Equipment Maintenance: Plotter repair, & survey instruments maintenance, vehicle maintenance $11,500. Professional Services: Attorney $5,000, transportation studies $10,000, GIS and pavement management software support and training $5,000, miscellaneous services $4,000. Communications: Telephone: Cellular phones and office phones for Engineering staff $5,500. Rentals: Equipment rental of vehicles $lO,O60, GPS survey equipment rental $1,000. Dues/Training/Travel: Conferences/School/Training: Inspection certification and Auto Cadd/computer training and supervisor training $8,000. Building Rental: $7,040 2 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/24/2008 9:13:55 Fiscal Period: 6 I 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 41 ENGINEERING 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 501,200 548,427 513,071 209,543 471,470 460,220 460,220 460,220 6005 OVERTIME-FT 22,408 19,819 7,683 20,000 18,000 18,000 18,000 6015 WAGES - PART TIMEITEMP 4,465 7,671 12,000 6017 OVERTIME-PART TIMEITEMP 241 6002 WAGES 528,314 575,916 520,754 209,543 503,470 478.220 478,220 478,220 6100 BENEFITS 6122 PERA 29,606 32,734 31,810 13,139 32,720 32,280 32,280 32,280 6124 FICA 39,955 41,462 38,018 14,855 38,530 36,590 36,590 36,590 6135 HEALTH 60,382 63,799 57,245 20,571 45,770 65,530 65,530 65,530 6139 POST EMPLOYMENT HEALTH PLAN 2,733 2,735 2,535 871 2,100 2,400 2,400 2,400 6140 LIFEILTD 2,374 2,406 2,302 847 2,180 2,330 2,330 2,330 CJS145 DENTAL 3,097 3,293 3,146 1,155 2,690 3,840 3,840 3,840 6160 UNEMPLOYMENT 10,000 6170 WORKERS COMPENSATION 4,036 5,092 1,767 762 4,480 3,000 3,000 3,000 6180 COMPENSATED ABSENCES 20,628 12,117- 5,156 11,440 18,300 18,300 18,300 6100 BENEFITS 162,811 139,405 141,979 52,200 149,910 164,270 164,270 164,270 6001 WAGES & BENEFITS 691,125 715,321 662,732 261,743 653,380 642,490 642,490 642,490 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 12,414 3,043 5,083 3,788 5,000 5,000 5,000 5,000 6210 OFFICE SUPPLIES 3,455 3,480 16,577 741 17,500 13,000 13,000 13,000 6222 MOTOR FUELS & LUBRICANTS 5,698 5,035 4,943 1,130 5,500 8,000 8,000 8,000 6230 BUILDING MAINT SUPPLIES 8,911 1,000 6240 EQUIPMENT MAINTENANCE 1,916 1,007- 3,952 152 3,500 3,500 3,500 3,500 6250 MERCHANDISE 527 1,123 399 6201 SUPPLIES & SERVICES 24,010 19,461 31,679 6,208 32,500 29,500 29,500 29,500 6300 PROFESSIONAL SEHVICES 6310 ATTORNEY 5,291 1,487 6,524 2,391 5,000 5,000 5,000 5,000 6312 ENGINEERING CONSUL TNTS 26,566 23,057 26,359 1,251 21,000 15,000 15,000 15,000 6315 BUILDING MAl NT, 18,637 427 366 2,000 2,000 2,000 2,000 6316 EQUIPMENT MAINTENANCE 959 353 2,584 10,500 8,000 8,000 8,000 6327 OTHER PROF SERVICES 2,948 1,407 532 2,180 4,000 4,000 4,000 4,000 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/24/2008 9:13:55 Fiscal Period: 6 / 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6300 PROFESSIONAL SERVICES 35,764 44,942 33,843 8,771 42,500 34,000 34,000 34,000 6330 COMMUNICATIONS 6332 POSTAGE 60 37 800 300 300 300 6334 TELEPHONE 4,475 4,918 6,775 2,011 5,500 5,500 5,500 5,500 6336 PRINTING/PUBLISHING 840 2,914 2,567 793 3,000 3,000 3,000 3,000 6330 COMMUNICATIONS 5,315 7,832 9,403 2,840 9,300 8,800 8,800 8,800 6350 INSURANCE 6352 LIABILITY 4,356 5,119 6,101 5,000 6,500 6,500 6,500 6354 PROPERTY 856 900 6356 AUTO 1,265 1,819 1,885 2,060 1,500 1,500 1,500 6350 INSURANCE 5,621 6,938 8,842 7,960 8,000 8,000 8,000 6360 UTILITY SERVICE 6362 ELECTRIC 544 ~364 WATER 48 6365 GAS 1,168 5,389 6366 SEWER 45 6368 STORM 119 6360 UTILITY SERVICE 1,924 5,389 6400 RENTALS 6425 EQUIPMENT RENT (IS FUND) 13,236 14,472 14,628 6,558 12,380 10,060 10,060 10,060 6430 BUILDING RENT (IS FUND) 5,520 5,700 3,022 6,300 7,040 7,040 7,040 6435 OTHER RENT 1,500 1,000 1,000 1,000 6400 RENTALS 13,236 19,992 20,328 9,580 20,180 18,100 18,100 18,100 6470 DUESITRAININGITRAVEL 6472 CONFERENCElSCHOOUTRAINING 5,317 6,815 8,674 3,652 10,000 8,000 8,000 8,000 6475 TRAVEL/SUBSISTENCE 522 106 76 12 1,000 1,000 1,000 1,000 6480 DUES 373 1,205 268 560 1,000 1,000 1,000 1,000 6490 SUBSCRIPTIONS/PUBLICATIONS 291 131 333 242 400 400 400 400 6470 DUES/TRAININGITRAVEL 6,503 8,257 9,351 4,467 12,400 10,400 10,400 10,400 6498 EXPENSE CHARGED BACK 8,000- 6,674 13,200 8,000 10,000 10,000 10,000 6200 SUPPLIES AND SERVICES 82,449 116,020 132,034 31,866 132,840 118,800 118,800 118,800 6500 DEPRECIATION R5509BUD LOGIS005 CITY OF SHAKOPEE 7/24/2006 9:13:55 Fiscal Period: 6 I 6 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 36,075 6700 CAPITAL OUTLAY 36,075 6800 DEBT SERVICE 6840 DEBT SERVICE INTEREST 6000 EXPENDITURES 773,574 867,415 794,766 293,609 786,220 761,290 761,290 761,290 41 ENGINEERING 773,574 867,415 794,766 293,609 766,220 761,290 761,290 761,290 01000 GENERAL FUND 773,574 867,415 794,766 293,609 786,220 761,290 761,290 761,290 CJ1 Engineering 2009 Budget 0411 412 413 0419 5000 5500 Object # Description Management County Proj Transportation ROW MGT Eng Projects Eng DevProjects Total 6002 Wages FT - Reg. 142,670 23,010 23,010 32,220 110,450 128,860 460,220 6005 Wages OT - Reg. 15,000 3,000 18,000 6015 Wages PT - Temp 6122 PERA 9,640 1,550 1,550 2,170 8,470 8,900 32,280 6124 FICA 10,920 1,760 1,760 2,460 9,600 10,090 36,590 6135 Health 65,530 65.530 6139 PEHP 2,400 2.400 6140 Life 2,330 2,330 6145 Dental 3,840 3,840 6160 Unemployment - 6170 Workers Comp 3,000 3,000 6180 Compensated Absences 18,300 18,300 Total Personnel 258,630 26,320 26,320 36,850 143,520 150,850 642,490 6202 Operating Supplies 5,000 5,000 6210 Office Supplies 13,000 13,000 6222 Motor Fuels & Lubricants 600 500 500 2,900 2,500 1,000 8,000 6230 Building Maintenance 6240 Equipment Maintenance 3,500 3,500 6310 Attorney 5,000 5,000 6312 Engineering Consultants 5,000 10,000 15,000 6314 Computer Services 6315 Building Maintenance 2,000 2,000 6316 Equipment Maintenance 8,000 8,000 6327 Other Prof Services 4,000 4,000 6332 Postage 300 300 6334 Telephone 1,000 1,000 2,500 1,000 5,500 6336 Printing/Publishing 1,000 2,000 3,000 6352 Liability Insurance 6,500 6,500 6354 Property Insurance - 6356 Auto Insurance 1,500 1,500 6360 Utility Service 6365 Gas 6367 Refuse - 6410 LOGIS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) 10,060 10,060 6430 Building Rent (IS FUND) 7,040 7,040 6435 Other Rent 1,000 1,000 6472 Conf / School/Training 8,000 8,000 6475 Travel/Subsistence 1,000 1,000 6480 Dues 1,000 1,000 6490 Subscriptions/Publications 400 400 6498 Expenses Charged Back 10,000 10,000 Total Supplies & Services 94,900 500 10,500 3,900 7,000 2,000 118,800 6740 Capital Expenditures - Total $ 353,530 $ 26,820 $ 36,820 $ 40,750 $ 150,520 $ 152,850 $ 761,290 6 2009 BUDGET Est. 2009 Pay Engineering 2009 With COL Inc Title/Description Step 3.0% FICA PERA PW Director/City Eng A 105,554 $ 8,075 $ 7,125 Asst City Eng A 84,192 6,441 5,683 Project Eng A 73,067 5,590 4,932 Graduate Eng B 59,592 4,559 4,022 Eng Tech IV A 67,684 5,178 4,569 Eng Tech III A 62,728 4,799 4,234 GIS Specialist C 55,410 4,239 3,740 Secretary - 90% A 45,691 3,495 3,084 Car Allowance N/A 5,400 413 365 Charge out Storm N/A (38,000) (2,907) (2,565) Charge out Sewer N/A (38,000) (2,907) (2,565) Charge out Bldg Insp N/A (5,000) (383) (338) Charge out Street N/A (10,300) (788) (695) Charge out Shop N/A (3,500) (268) (236) Charge out Park Maint N/A (4,300) (329) (290) Total Engineering $ 460,218 $ 35,207 $ 31,065 7