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Home My WebLink About5. 2009 City Clerk Budget 6 . CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public. GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Actual Budgeted Requested 2007 2008 2009 Total City Clerk Expenditures $300,735 $364,540 $309,700 City population 32,300 33,960 34,360 Cost per Capita $9.31 $10.73 $9.01 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Clerk, Deputy Clerk, Records Clerk, Receptionists (2) at ~ time. Equipment Maintenance: LaserFiche and Weblink - software maintenance and upgrades (electronic imaging) @ $6,500 and postage machine @ $300. Professional Services: Election Judges @ $8.50/hr for regular judges and @ $9.50/hr for head- judges for municipal election @ $4,300. Communications: Postage @ $10,500 and printing and publishing @ $14,200. Insurance: Liability insurance @ $2,500 and property insurance @ $850. Building Rent (IS FUND) : Building fund rental charges for city clerk division @ $13,900. 1 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/21/2008 9:15:46 Fiscal Period: 6 / 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 13 CITY CLERK 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 143,668 171,944 166,912 87,088 189,650 158,670 158,670 158,670 6005 OVERTIME-FT 462 49 121 6015 WAGES - PART TIMEITEMP 24,595 13,779 14,386 6,904 18,840 19,450 19,450 19,450 6002 WAGES 168,725 185,772 181,419 93,992 208,490 178,120 178,120 178,120 6100 BENEFITS 6122 PERA 9,538 11,119 11,552 5,871 13,550 12,020 12,020 12,020 6124 FICA 12,341 13,555 13,115 6,357 15,950 13,630 13,630 13,630 6135 HEALTH 25,688 25,293 24,494 11,110 25,910 30,130 30,130 30,130 6139 POST EMPLOYMENT HEALTH PLAN 904 1,065 1,001 457 1,050 1,050 1,050 1,050 6140 L1FE/L TO 717 843 829 386 990 1,030 1,030 1,030 6145 DENTAL 1,010 1,093 1,078 522 1,340 1,680 1,680 1,680 I\:) 6170 WORKERS COMPENSATION 838 1,243 1,012 497 880 1,100 1,100 1,100 6180 COMPENSATED ABSENCES 20,146 1,933 4,007 7,800 9,200 9,200 9,200 6100 BENEFITS 71,181 56,144 57,088 25,200 67,470 69,840 69,840 69,840 6001 WAGES & BENEFITS 239,906 241,916 238,506 119,192 275,960 247,960 247,960 247,960 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 4,074 3,217 5,943 31 5,000 6210 OFFICE SUPPLIES 23,568 2,120 1,685 212 1,750 2,250 2,250 2,250 6201 SUPPLIES & SERVICES 27,642 5,337 7,628 243 6,750 2,250 2,250 2,250 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,421 1,835 4,456 592 2,000 2,050 2,050 2,050 6314 COMPUTER SERVICES 487 357 200 1,000 1,000 1,000 6316 EQUIPMENT MAINTENANCE 4,359 3,985 5,026 7,600 7,300 7,300 7,300 6318 FILING FEES 217 105 400 300 300 300 6327 OTHER PROF SERVICES 19,963 40,917 3,682 121 25,000 5,300 5,300 5,300 6300 PROFESSIONAL SERVICES 27,230 46,737 13,737 818 35,200 15,950 15,950 15,950 6330 COMMUNICATIONS 6332 POSTAGE 2,976 8,968 10,432 4,000 10,500 10,500 10,500 10,500 6334 TELEPHONE 326 314 310 89 250 250 250 250 6336 PRINTINGIPUBLlSHING 17,586 16,803 13,048 4,931 18,000 14,200 14,200 14,200 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/21/2008 9:15:46 Fiscal Period: 6 I 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget _. 6330 COMMUNICATIONS 20,888 26,086 23,790 9,020 28,750 24,950 24,950 24,950 6350 INSURANCE 6352 LIABILITY 2,440 2,190 2,494 444 2,300 3,000 3,000 3,000 6354 PROPERTY 854 900 6350 INSURANCE 2,440 2,190 3,348 444 3,200 3,000 3,000 3,000 6400 RENTALS 6420 EQUIPMENT RENT 693 693 977 865- 850 300 300 300 6430 BUILDING RENT (IS FUND) 11,448 5,836 11,800 13,920 13,920 13,920 6435 OTHER RENT 230 230 115 230 120 120 120 6400 RENTALS 923 923 12,540 4,971 12,880 14,340 14,340 14,340 6470 DUES/TRAININGITRAVEL 6472 CONFERENCElSCHOOLlTRAINING 1,274 351 790 295 1,300 850 850 850 6475 TRAVEUSUBSISTENCE 237 37 300 300 300 300 300 W 6480 DUES 90 95 95 95 200 100 100 100 6470 DUES/TRAININGITRAVEL 1,601 483 1,185 390 1,800 1,250 1,250 1,250 6498 EXPENSE CHARGED BACK 3,000- 3,000- 6200 SUPPLIES AND SERVICES 77,724 78,755 62,229 15,885 88,580 61,740 61,740 61,740 6500 DEPRECIATION 6600 MISCELLANEOUS 6660 CASH SHORT-OVR/BANK FEES 8 6600 MISCELLANEOUS 8 6700 CAPITAL OUTLAY 6740 EQUIPMENT 5,964 6700 CAPITAL OUTLAY 5,964 6800 DEBT SERVICE 6000 EXPENDITURES 323,594 320,670 300,735 135,085 364,540 309,700 309,700 309,700 13 CITY CLERK 323,594 320,670 300,735 135,085 364,540 309,700 309,700 309,700 01000 GENERAL FUND 323,594 320,670 300,735 135,085 364,540 309,700 309,700 309,700 Clerk 2009 Budget 0131 0132 0134 Object # Description Management Elections Imaging Total 6002 Wages FT - Reg. 155,670 3,000 158,670 6005 Wages OT - Reg. - 6015 Wages PT - Temp 19,450 19,450 6122 PERA 11,820 200 12,020 6124 FICA 13,400 230 13,630 6135 Health 30,130 30,130 6139 PEHP 1,050 1,050 6140 Life/L TO 1,030 1,030 6145 Dental 1,680 1,680 6170 Workers Comp 1,100 1,100 6180 Compensated Absences 9,200 9,200 Total Personnel 244,530 3,430 - 247,960 6202 Operating Supplies - 6210 Office Supplies 1,500 700 50 2,250 6215 Materials - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 2,000 50 0 2,050 6312 Engineering Consultants - 6314 Computer Services - 800 200 1,000 6315 Building Maintenance - 6316 Equipment Maintenance 300 - 7,000 7,300 6318 Filing Fees 300 300 6322 Pavement Preservation - 6327 Other Prof Services 4,300 1,000 5,300 6332 Postage 10,500 - 0 10,500 6334 Telephone 250 - 0 250 6336 Printing/Publishing 13,000 1,200 0 14,200 6352 Liability Insurance 3,000 3,000 6354 Property Insurance - 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent 300 - 0 300 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 13,920 13,920 6435 Other Rent 120 120 6472 Conf / School/Training 500 350 850 6475 Travel/Subsistence 300 - 0 300 6480 Dues 100 - 0 100 6490 Subscriptions/Pu bl ications - Total Supplies & Services 45,970 7,170 8,600 61,740 6740 Capital Expenditures Total $ 290,500 $ 10,600 $ 8,600 $ 309,700 4 2009 BUDGET Est. 2009 Pay City Clerk 2009 With COL Inc Title/Description Step 3.0% FICA PERA City Clerk B 79,141 $ 6,054 $ 5,342 Deputy City Clerk A 55,844 4,272 3,769 Records Clerk A 46,152 3,531 3,115 Receptionist A 38,143 2,918 2,575 Charge Out - Bldg Insp N/A (41,540) (3,178) (2,804 ) Charge Out - Rec 50% N/A (19,070) (1,459) (1,287) Total Full Time 158,670 12,138 10,710 Receptionist 59% D 19,453 1 ,488 1,313 Total Part Time 19,453 1 ,488 1,313 Total City Clerk $ 178,122 $ 13,626 $ 12,023 5