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Home My WebLink About4. 2009 Finance Department Budget Lt. CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET DIVISION: FINANCE MISSION STATEMENT: Provide accurate and current financial and statistical data to internal departments and the City Council in a timely manner. Manage the City's financial assets effectively and efficiently. ACTIVITY: The major activities of the Finance Department encompass, accounts payable, cash management, accounts receivable, financial reports, special assessments, annual financial report, budget, insurance and many other of lesser importance. GOALS: l. Provide accurate and timely information to management. 2. Complete the preparation of the City's budget and CAFR cost effectively. 3. Provide quality overall financial services. MEASUREMENT OF GOALS: l. Cost per capita of Finance Dept. expenditures: (without lodging tax) Actual Budgeted Requested 2007 2008 2009 Total Finance Expenditures $520,260 $570,090 $618,690 City population 32,300 33,960 34,360 Cost Per Capita $ 16.11 $ 16.79 $ 18.01 Lodging tax not included in performance measures $200,000. OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Finance Director, Senior Accounting Clerk, Accounting Clerk. Professional Services: Auditing services $37,500, County TNT notices $3,000, investment safe keeping fees $4,000 and cash manager fees $60,000 both offset by revenue, misc. services as needed $2,000, assessing contract with the county $159,480 and county special assessment fees $1,000, OPEB update in 2010. Rentals: LOGIS 1 RS509BUD LOGIS005 CITY OF SHAKOPEE 7/21/200811:13:13 Fiscal Period: 6 I 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final ____~?ject Code I Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 15 FINANCE 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 159,002 173,505 174,729 96,773 202,490 211,950 211,950 211,950 6005 OVERTIME-FT 1,426 3,000 1,500 1,500 1,500 6002 WAGES 159,002 173,505 176,155 96,773 205,490 213,450 213,450 213,450 6100 BENEFITS 6122 PERA 8,917 10,396 10,976 6,089 13,360 14,410 14,410 14,410 6124 FICA 11,673 12,421 12,962 6,577 15,720 16,340 16,340 16,340 6135 HEALTH 18,849 18,699 18,396 9,517 22,390 25,650 25,650 25,650 6139 POST EMPLOYMENT HEALTH PLAN 868 891 845 394 900 900 900 900 6140 L1FE/LTD 758 805 774 386 930 970 970 970 6145 DENTAL 920 1,019 1,046 530 1,150 1,440 1,440 1,440 6170 WORKERS COMPENSATION 685 743 975 517 840 1,100 1,100 1,100 I\:) 6180 COMPENSATED ABSENCES 23,138 5,136 6,376 5,200 10,900 10,900 10,900 6100 BENEFITS 65,809 50,110 52,350 24,009 60,490 71,710 71,710 71,710 6001 WAGES & BENEFITS 224,811 223,615 228,506 120,782 265,980 285,160 285,160 285,160 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 415 480 167 572 6210 OFFICE SUPPLIES 2,780 5,088 2,023 879 5,000 3,000 3,000 3,000 6201 SUPPLIES & SERVICES 3,195 5,568 2,190 1,451 5,000 3,000 3,000 3,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 362 477 50 40 600 300 300 300 6316 EQUIPMENT MAINTENANCE 242 456 330 500 500 500 500 6320 LODGING TAX 188,166 190,648 61,159 200,000 200,000 200,000 200,000 6327 OTHER PROF SERVICES 400,878 226,730 236,114 48,276 241,300 266,980 266,980 266,980 6300 PROFESSIONAL SERVICES 401,482 415,829 426,812 109,804 442,400 467.780 467,780 467,780 6330 COMMUNICATIONS 6334 TELEPHONE 429 433 418 120 500 450 450 450 6336 PRINTINGIPUBLlSHING 594 2,221 1,568 191 2,SOO 2,000 2,000 2,000 6330 COMMUNICATIONS 1,023 2,654 1,986 310 3,000 2,450 2,450 2,450 6350 INSURANCE R5509BUD LOGIS005 CITY OF SHAKOPEE 7/21/200811:13:13 Fiscal Period: 6 I 8 Budget Report Page- 2 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget 6352 LIABILITY 4,002 4,493 5,184 444 4,000 6,200 6,200 6,200 6356 AUTO 10 10 10 10 10 10 6350 INSURANCE 4,002 4,503 5,194 444 4,010 6,210 6,210 6,210 6400 RENTALS 6410 LOGIS/SOFTWARE 37,342 34,910 36,603 23,280 38,800 42,200 42,200 42,200 6430 BUILDING RENT (IS FUND) 8,580 4,378 9,000 10,440 10,440 10,440 6400 RENTALS 37,342 34,910 45,183 27,658 47,800 52,640 52,640 52,640 6470 DUES/TRAININGITRAVEL 6472 CONFERENCEISCHOOLlTRAINING 200 200 295 1,000 500 500 500 6475 TRAVEL/SUBSISTENCE 405 473 487 129 550 600 600 600 6480 DUES 245 210 255 315 350 350 350 350 6470 DUES/TRAININGITRAVEL 850 883 1,037 444 1,900 1,450 1,450 1 ,450 6498 EXPENSE CHARGED BACK 10,000- 10,000- W 6200 SUPPLIES AND SERVICES 437,893 454,347 482,402 140,112 504,110 533,530 533,530 533,530 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6660 CASH SHORT-OVR/BANK FEES 8 81- 0 27- 6640 DESIGNATED MISCELLANEOUS 8 81- 0 27- 6600 MISCELLANEOUS 8 81- 0 27- 6700 CAPITAL OUTLAY 0 6800 DEBT SERVICE 0 6840 DEBT SERVICE INTEREST 6000 EXPENDITURES 662,712 677,882 710,907 260,867 770,090 818,690 818,690 818,690 15 FINANCE 662,712 677,882 710,907 260,867 770,090 818,690 818,690 818,690 01000 GENERAL FUND 662,712 677,882 710,907 260,867 770,090 818,690 818,690 818,690 Finance 2009 Budget 0151 Object # Description Management Total 6002 Wages FT - Reg. 211,950 211,950 6005 Wages OT - Reg. 1,500 1,500 6015 Wages PT - Temp - 6122 PERA 14,410 14,410 6124 FICA 16,340 16,340 6135 Health 25,650 25,650 6139 PEHP 900 900 6140 Life 970 970 6145 Dental 1 ,440 1 ,440 6170 Workers Comp 1,100 1,100 6180 Compensated Absences 10,900 10,900 Total Personnel 285,160 285,160 6210 Office Supplies 3,000 3,000 6215 Materials - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 300 300 6312 Engineering Consultants - 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance 500 500 6318 Filiing Fees - 6320 Lodging Tax 200,000 200,000 6322 Pavement Preservation - 6327 Other Prof Services 266,980 266,980 6332 Postage - 6334 Telephone 450 450 6336 Printing/Publishing 2,000 2,000 6352 Liability Insurance 6,200 6,200 6356 Auto Insurance 10 10 6360 Util ity Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS 42,200 42,200 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 10,440 10,440 6435 Other Rent - 6472 Conf / School/Training 500 500 6475 Travel/Subsistence 600 600 6480 Dues 350 350 6490 Subscriptions/Publications - Total Supplies & Services 533,530 533,530 6740 Capital Expenditures Total $ 818,690 $ 818,690 4 2009 BUDGET Est. 2009 Pay Finance 2009 With COL Inc Title/Description Step 3.0% FICA PERA Finance Director A $ 105,554 $ 8,075 $ 7,125 Sr Accounting Clerk A 55,844 4,272 3,769 Accounting Clerk A 50,556 3,868 3,413 Total Finance $ 211,954 $ 16,215 $ 14,307 5