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Home My WebLink About3. 2009 Police Department Budget 3. CITY OF SHAKO PEE 2009 GENERAL FUND BUDGET Division: Police MISSION STATEMENT: It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect citizens through enforcement of the law and to work in partnership with our community to enhance the quali ty of life in the City of Shakopee. ACTIVITY: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious, or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the communi ty of its safety. Community-oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of reactive law enforcement to that of problem solving, working in partnership with our community to meet or exceed their expectations. As part of the department's efforts to provide services reflective of community need, the City Council passed a resolution to establish a Police Servic.es Master Planning Task Force. The task force was designed to provide the community's voice in an evaluation process of current and future police needs, trends and issues. The goal of the task force was to examine police service levels and priorities and produce an affordable strategic plan for a period of approximately five years. The police Services Master Planning Task Force developed a list of priorities and developed goals to serve as a Master Service Plan. It is noteworthy that the task force's priorities were similar to the priorities of the community at large, as measured in the police department's Citizen's Survey of 2005. Listed below are the goals of the Police Services Master Planning Task Force. GOALS: 1. Maintain the high level of emergency response and law enforcement 2. Maintain a high level of pro-active crime prevention 3. Recruit, retain and support a skilled workforce 4. Employ efficient and effective operations to meet service expectations and foster strong community support MEASUREMENT OF GOALS: Part I and Part II Crime clearance rate compared to metro average 2005 2006 2007 Crimes Reported 2641 3001 2805 Crimes Cleared 1238 1528 1479 Percent of Crimes Cleared 46 51 53 Metro Average Percent of Crimes Cleared 44 44 Not Available 1 Cost per call for service 2005 2006 2007 police Department General Fund $4,377,720 $4,809,020 $5,851,840 Expenditures Calls for Service 17,656 18,078 19,606 Cost Per Call for Service $247.95 $266.01 $298.47 Officers per 1000 Residents 2005 2006 2007 2008 2009 Sworn Officers (budgeted) 42 46 47 49 47 population 31,233 31,800 32,300 33,960 34,360 Officers per 1000 Residents 1. 34 1.44 1.45 1. 44 1.37 OBJECT DESCRIPTION: Salaries: police Chief, Two Captains, Eight Sergeants, One Records Supervisor, Three Investigators, Twenty-Nine Patrol Officers, Three School Resource Officers, One Multi-housing/Crime Prevention Officer, One Records Specialist, Three Records Technicians, One Chief's Confidential Secretary, and Three full-time Community Service Officers. The police department reduced one staff position by not filling a Records Specialist position. We are requesting the ability to hire three new patrol officers and staff all previously unfilled sworn positions. Supplies: Department ammunition $17,000, department training supplies, supplies related to emergency management functional exercise $12,427. Rentals: Access Fees to State and Federal Computers $7,960, Equipment Rental $4,000, Copy Machine Lease $3,530, Building Rent $161,530, Vehicle Rent $167,810. Professional Services: Job postings and Psychological Exams $14,000, Animal Control $34,600, City portion of the Scott County Computer Programmer Analyst Cooperative Agreement $16,000, Automated Pawn System (APS) $10,000, 800 MHZ maintenance fees $1,500. Dues: ~i-City Tactical Team $12,300, Joint Training Facility $36,000 2 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/21/200811:12:44 Fiscal Period: 6 I 8 Budget Report Page - 1 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget -- 01000 GENERAL FUND 31 POLICE DEPARTMENT 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 2,533,237 2,902,349 3,445,731 1,695,068 3,665,090 3,805,110 3,805,110 3,805,110 6005 OVERTIME-FT 96,742 115,351 133,173 88,826 109,000 109,000 109,000 109,000 6010 PREMIUM PAY 925 713 394 1,907 1,000 1,000 1,000 1,000 6015 WAGES - PART TIMEITEMP 78 3,511 681 826 6002 WAGES 2,630,982 3,021,923 3,579,980 1,786,627 3,775,090 3,915,110 3,915,110 3,915,110 6100 BENEFITS 6122 PERA 227,188 300,087 384,771 205,258 465,890 517,540 517,540 517,540 6124 FICA 54,078 61,721 70,079 35,350 87,760 85,870 85,870 85,870 6135 HEALTH 317,865 352,222 341,923 156,804 371,330 423,480 423,480 423,480 6139 POST EMPLOYMEN:T HEALTH PLAN 13,750 15,276 16,764 7,569 17,400 17,100 17,100 17,100 6140 L1FEILTD 11,482 12,928 14,787 6,875 17,560 18,100 18,100 18,100 W 6145 DENTAL 14,606 17,742 20,680 9,799 22,270 27,360 27,360 27,360 6160 UNEMPLOYMENT 4 15 6170 WORKERS COMPENSATION 68,895 75,200 114,580 48,071 84,150 130,000 130,000 130,000 6180 COMPENSATED ABSENCES 20,936 76,972 50,317 66,560 135,200 135,200 135,200 6190 RETIREMENT BENEFIT 52,780- 6100 BENEFITS 676,025 912,164 1,013,902 469,727 1,132,920 1,354,650 1,354,650 1,354,650 6001 WAGES & BENEFITS 3,307,006 3,934,087 4,593,881 2,256,354 4,908,010 5,269,760 5,269,760 5,269,760 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 84,728 106,031 43,247 30,180 35,210 35,210 35,210 35,210 6210 OFFICE SUPPLIES 16,253 21,541 20,998 5,B37 15,500 15,500 15,500 15,500 6212 UNIFORMSICLOTHING 5,849 6213 FOOD 163 6222 MOTOR FUELS & LUBRICANTS 74,134 81,816 103,571 63,451 95,000 160,000 160,000 160,000 6230 BUILDING MAINT SUPPLIES 3,834 6,143 4,597 1,876 4,000 4,500 4,500 4,500 6240 EQUIPMENT MAINTENANCE 15,797 13,432 75,866 2,899 15,000 15,000 15,000 6250 MERCHANDISE 5 10 6201 SUPPLIES & SERVICES 194,751 228,964 248,279 110,264 149,710 230,210 230,210 230,210 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 3,655 6,253 12,034 4,003 8,000 8,000 8,000 8,000 6314 COMPUTER SERVICES 96 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/21/200811:12:44 Fiscal Period: 6 I 8 Budget Report Page - 2 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget 6315 BUILDING MAINT. 12,344 16,245 13,897 9,874 15,500 16,000 16,000 16,000 6316 EQUIPMENT MAINTENANCE 17,489 14,645 25,898 51,810 121,600 121,600 121,600 121,600 6318 FILING FEES 92 58 6327 OTHER PROF SERVICES 65,340 109,558 99,487 24,006 89,500 80,000 80,000 80,000 6300 PROFESSIONAL SERVICES 98,827 146,701 151,406 89,846 234,600 225,600 225,600 225,600 6330 COMMUNICATIONS 6332 POSTAGE 2,212 2,729 2,598 964 3,000 3,000 3,000 3,000 6334 TELEPHONE 22,830 25,541 22,817 7,307 26,000 26,000 26,000 26,000 6336 PRINTING/PUBLlSHING 4,321 4,971 7,293 3,500 7,000 7,000 7,000 7,000 6338 ADVERTISING 2,890 926 6330 COMMUNICATIONS 29,363 36,132 33,633 11,770 36,000 36,000 36,000 36,000 6350 INSURANCE 6352 LIABILITY 22,872 31,820 38,439 28,470 45,000 45,000 45,000 6354 PROPERTY 4,292 7,582 4,114 4,673 5,000 9,200 9,200 9,200 .j:l. 6356 AUTO 8,643 11,526 9,256 834 15,500 15,500 15,500 15,500 6350 INSURANCE 35,807 50,928 51,809 5,507 48,970 69,700 69,700 69,700 6360 UTILITY SERVICE 72,500 72,500 72,500 6362 ELECTRIC 32,387 35,320 42,108 15,912 36,000 6364 WATER 923 2,134 2,009 118 1,000 6365 GAS 20,647 19,848 17,303 16,470 31,000 6366 SEWER 724 1,973 1,672 38 1,000 6368 STORM 2,321 2,354 2,435 1,017 2,400 6360 UTILITY SERVICE 57,002 61,629 65,527 33,554 71,400 72,500 72,500 72,500 6400 RENTALS 6420 EQUIPMENT RENT 16,065 16,294 9,208 1,934 9,500 10,000 10,000 10,000 6425 EQUIPMENT RENT (IS FUND) 111,492 139,956 143,532 72,150 144,690 167,810 167,810 167,810 6430 BUILDING RENT (IS FUND) 180,912 138,420 142,620 72,614 146,530 161,530 161,530 161,530 6435 OTHER RENT 540 1,080 6400 RENTALS 309,009 294,670 295,360 146,698 301,800 339,340 339,340 339,340 6470 DUES/TRAININGITRAVEL 6472 CONFERENCElSCHOOLlTRAINING 30,694 27,550 49,393 16,759 37,000 37,000 37,000 37,000 6475 TRAVEL/SUBSISTENCE 9,891 9,504 11,284 7,596 11,500 11,500 11,500 11,500 6480 DUES 1,390 3,602 3,832 11,472 52,300 52,300 52,300 52,300 6490 SUBSCRIPTIONS/PUBLlCATIONS 216 241 223 40 550 550 550 550 6470 DUESITRAININGITRAVEL 42,190 40,897 64,732 35,867 101,350 101,350 101,350 101,350 RSS09BUD LOGIS005 CITY OF SHAKOPEE 7/21/200811:12:44 Fiscal Period: 6 I 8 Budget Report Page - 3 Level Of Rollup 7 2005 2006 2007 6/30/2008 2008 2009 2009 2009 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget -- 6200 SUPPLIES AND SERVICES 766,949 859,920 910,746 433,S07 943,830 1,074,700 1,074,700 1,074,700 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6660 CASH SHORT-OVR/BANK FEES 8 6640 DESIGNATED MISCELLANEOUS 8 6600 MISCELLANEOUS 8 6700 CAPITAL OUTLAY 6740 EQUIPMENT 33,40S 2,116 203,744 18,093- 6700 CAPITAL OUTLAY 33,405 2,116 203,744 18,093- 6800 DEBT SERVICE CJ1 6000 EXPENDITURES 4,107,360 4,796,124 5,708,372 2,671,776 5,851,840 6,344,460 6,344,460 6,344,460 31 POLICE DEPARTMENT 4,107,360 4,796,124 5,708,372 2,671,776 5,851,840 6,344,460 6,344,460 6,344,460 01000 GENERAL FUND 4,107,360 4,796,124 5,708,372 2,671,776 5,851,840 6,344,460 6,344,460 6,344,460 Police 2009 Budget 0311 0312 0313 0314 0315 0316 Object # Description Management Patrol Investigation Dare Court Schools 6002 Wages FT - Reg. 1,367,110 1,991,300 244,800 3,770 82,860 6005 Wages OT - Reg. 14,170 42,510 7,630 10,900 - 6010 Premium Pay 1,000 6122 PERA 163,230 286,910 35,590 - 2,070 11,680 6124 FICA 46,660 29,500 3,660 - 210 1,200 6135 Health 423,480 6139 PEHP 17 ,1 00 6140 Life 18,100 6145 Dental 27,360 6170 Workers Camp 130,000 6180 Compensated Absences 135,200 Total Personnel 2,342,410 2,351,220 291,650 - 16,950 95,740 6202 Operating Supplies 31 ,21 0 6210 Office Supplies 15,500 6222 Motor Fuels & Lubricants 50,000 110,000 6230 Building Maintenance 6240 Equipment Maintenance 14,000 6310 Attorney 8,000 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance 47,390 71,710 6327 Other Prof Services 20,870 7,000 7,530 6332 Postage 3,000 6334 Telephone 26,000 6336 Printing/Publishing 7,000 6352 Liability Insurance 45,000 6354 Property Insurance 9,200 6356 Auto Insurance 15,500 6360 Utilities 6362 Electric Service 6364 Water 6365 Gas 6366 Sewer 6368 Storm 6400 Rentals 6410 LOGIS 6420 Equipment Rent 10,000 6425 Equipment Rent (IS FUND 167,810 6430 Building Rent (IS FUND) 6435 Other Rent 6472 Conf / School/Training 37,000 6475 Travel/Subsistence 11,500 6480 Dues 52,300 6490 Subscriptions/Publications 550 Total Supplies & Services 571,830 188,710 7,530 - - - 6740 Capital Expenditures Total $ 2,914,240 $ 2,539,930 $ 299,210 $ - $ 16,950 $ 95,740 6 0317 0318 0319 351 0359 361 0364 Services Facilities Code Enforc. Civil Defense Safe & Sober Animal Control Pawn Shops Total 850 39,100 75,320 3,805,110 22,890 1,090 9,810 109,000 1,000 3,350 2,710 12,000 - - - - 517,540 340 3,070 1,230 - - - - 85,870 423,480 17,1 00 18,100 27,360 130,000 135,200 27,430 45,970 95,360 - 5,269,760 4,000 35,210 15,500 160,000 4,500 4,500 1,000 15,000 8,000 - 16,000 16,000 2,500 121,600 34,600 10,000 80,000 3,000 26,000 7,000 45,000 9,200 15,500 72,500 72,500 - - - - - - - 10,000 167,810 161,530 161,530 - 37,000 11,500 52,300 550 - 258,530 - 3,500 - 34,600 10,000 1,074,700 - $ 27,430 $ 304,500 $ 98,360 $ 3,500 $ - $ 34,600 $ 10,000 $ 6,344,460 7 2009 BUDGET Est. 2009 Pay Police 2009 With COl Inc Title/Description Step 3.0% FICA PERA Police Rec Specialist A $ 50,768 $ 3,884 $ 3,427 Police Rec Specialist $ 43,152 3,301 2,913 Police Rec Specialist 3/L A 38,076 2,913 2,570 Police Rec Tech B 42,691 3,266 2,882 Police Rec Tech C 39,806 3,045 2,687 Secretary C 44,633 3,414 3,013 Records Supervisor B 59,592 4,559 4,022 Comm Serv Officer 3/4 B 28,714 2,197 1,938 Comm Serv Officer 3/4 B 28,452 2,177 1,921 Comm Serv Officer 3/4 C 27,141 2,076 1,832 Comm Serv Officer 3/4 C 27,141 2,076 1,832 Police Chief A 105,554 1,531 14,883 Police Captain A 95,218 1,381 13,426 Police Captain B 92,817 1,346 13,087 Police Sergeant 5 79,351 1,151 11,188 Police Sergeant 5 79,351 1.151 11,188 Police Sergeant 5 79,021 1,146 11,142 Police Sergeant 5 79,351 1,151 11,188 Police Sergeant 5 79,351 1,151 11 ,188 Police Sergeant 5 79,351 1,151 11,188 Police Sergeant 4 75,053 1,088 10,582 Police Sergeant 5 79,021 1,146 11,142 Detective 5 65,026 943 9,169 Detective 5 65,026 943 9,169 Detective 5 65,026 943 9,169 Detective 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 4 57,243 830 8,071 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 4 57,576 835 8,118 Police Officer 5 65,026 943 9,169 Police Officer 5 61,302 889 8,644 Police Officer 5 61 ,640 894 8,691 Police Officer 5 65,026 943 9,169 Police Officer 4 60,624 879 8,548 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 3 54,528 791 7,688 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 5 65,026 943 9,169 Police Officer 4 57,237 830 8,070 Police Officer 5 65,026 943 9,169 Police Officer 2 50,803 737 7,163 Police Officer 5 62,656 909 8,834 Police Officer 2 50,803 737 7,163 Police Officer 4 58,931 854 8,309 Police Officer 4 58,931 854 8,309 Police Officer 4 58,931 854 8,309 Police Officer 2 - - Police Officer 2 - Overtime 109,000 1,581 15,369 Field Trainng - - Other Pay 127,355 1,847 17,957 Uniforms 38,250 555 5,393 Premium Pay 1,000 15 141 Charge In - Gov Bldg 39,100 2,991 2,639 Total Police $ 3,915,112 $ 85,872 517,542 8 CITY OF SHAKOPEE POLICE DEPARTMENT DATE: June 19,2008 TO: Chief Hughes FROM: Captain Jeff Tate SUBJECT: International Association of Chief s of Police Staffing Analysis - Estimated Staffing for 2009 I applied the IACP staffing needs formula to our 2007 statistics and our projected 2008 statistics. The projected 2008 statistics produced a minimum staffing level of 41 patrol officers. METHODOLOGY The following formula is from a system devised and accepted by the IACP. The formula is intended to calculate the minimum number of patrol officers needed to cover the existing workload. It is 'a formula based on actual police service demands and not simply on population. This formula has also been endorsed by the Police Services Master Planning Task Force. Wei~htin~ of Events Incidents are first weighted by the formula to take into account the longer time necessary for a police officer to process more serious offenses. 2007 Projected Actual 2007 Totals vs. Class of Event Weighting X Events 2008 = Projected 2008 Totals events Part I crimes 4 982 1,030 3,928/ 4,120 Part II crimes 3 1,823 1,913 5,469/5,739 Accidents 2 898 915 1,796/1,830 Other 1 18,708 19,100 18,708/19,100 " 29,901/30,789 Arrests 2 7,912 8,124 15,824/16,248 Part I 238 250 Part II 1,235 1,296 DWI 360 378 Other 6,079 6,200 Total Weighted events 45,725/47,037 9 CALCULATING PATROL BEATS For the purposes of this study, a patrol beat is defined as a basic one-officer patrol shift, 10 hours a day, 365 days per year. 2007 2008 A. Total weighted events 45,725 47,037 B. The number of weighted events is multiplied by .55 hours (35 minutes) which is the average time required for handling an incident or investigation at the patrol level. 25,148 25,870 C. This total is multiplied by 3 to allow for a buffer factor to cover time spent on preventive patrol, court time, training, meetings, care of equipment, and report writing. These are 75,444 77,610 times that are not reflected in incident reports. D. The total is then divided by 3,650, which represents the number of hours necessary to staff one patrol beat (10 hours per day X 365 days=3650). This total is the number of patrol 20.67 21.26 beats required to cover existing workloads. E. The 20.67 /21.26 beats would be divided over 3 shifts and a night power shift. This averages out to 6.89/7.08 beats per 6.89 7.08 shift, plus the power shift. CALCULATING THE NUMBER OF OFFICERS TO STAFF ONE BEAT To determine the number of patrol officers necessary to cover a single beat, we must subtract the number of hours an officer is unavailable for duty, because of days off, vacation, holidays, sick leave, etc. from 3,650 (10 hours per day X 365 days = 3650). The remaining hours represent the net hours an officer is actually available for patrol. That figure can then be used to calculate the number of officers required to staff a beat and the total number needed to adequately staff the force. AVAILABILITY FACTOR Days Off (40 hour work week) 1,560 Vacation 87 Holidays 92 Sick 58 Total hours unavailable for patrol 1,797 When the number 1,797 is subtracted from the 3,650 the result shows that each officer provides 1,853 hours on duty per year. 10 To determine the number of patrol officers necessary to staff one beat, the figure 3,650 is divided by the 1,853. The resulting ratio is 1.97 officers to staff one beat. When the Officer / Beat Ratio is calculated using 2007 statistics (20.67 x 1.97), the result is patrol 40.71 officers. Using projected 2008 statistics (21.26 x 1.97); the result is that 41.88 patrol officers are needed to staff the patrol schedule in 2009. CONCULSION Under the current departmental structure, an increase to 41 patrol officers would require the addition of 3 officers, bringing the total number of sworn staff to 52. City staff estimates the 2008 population level at 33,623 and a population in excess of 33,900 for 2009. Using a 2009 population estimate of 33,900, the resulting officer to resident ratio is 1.53 officers per 1,000 residents. This is the same staffing ratio as was originally requested in the preparation of our 2008 budget. 2005 2006 2007 2008 2009 Sworn Officers (budgeted) 42 46 47 49 52 Population 31,233 31,800 32,300 33,623 33,900(est) Officers per 1,000 1.34 1.44 1.45 1.45 1.53 This proposed minimum-staffing level is appropriate based both on the IACP staffing methodology and the City's independent staffing analysis, which called for more than 1.5 officers per 1,000 residents. The proposed addition of 3 officers is consistent with staffing levels previously approved by City Council and meets goals established by the Police Services Master Planning Task Force. The proposed staffing increase allows the police department to maintain its current service levels and work toward meeting those goals and objectives established by the Police Services Master Planning Task Force. The police department's 2008 staffing analysis had called for 51 sworn officers. The 2009 analysis calls for 1 more officer than was asked for during the 2008 budget process, based on the department's workload. Finally, the department is currently operating with 44 sworn staff members. This results in 1.30 officers per 1,000 residents. 11 City of Shakopee Budget Improvement Package Prepared by: Captain Jeff Tate Department: Police Date: June 23, 2008 Instructions --- for each employee position or promotion that has not been filled, or otherwise specifically authorized by Council (not just budgeted), the following information should be provided: Position Title: Police officers (three) Description of need: The police department is currently operating with 44 sworn officers. We have a 2008 budgeted staff of 48 sworn officers, with an additional officer budgeted for October 1,2008. This brings the total number of budgeted sworn staff for 2008 to 49 sworn staff members. A recent staffing needs assessment (see attached) supports a staff level of 41 sworn officers. That number added to the positions of Chief, two captains and eight sergeants equals a total of 52 sworn officers, one more position than was requested for in 2008. The IACP staffing formula has been endorsed by the Police Services Master Planning Task Force and reflects the number of staff needed to maintain an acceptable level of service to the members of the community. As part of the 2008 budget process the police department, using the same IACP formula, asked for 51 sworn officers. This was an increase of four officers. The police department was authorized to hire two officers in 2008, which results in an authorized strength level of 49 sworn officers. The department has conducted a hiring process and completed a background however, Staff is waiting on authorization from City Council to fill vacant positions. All costs.to fill the position (include salary, benefits, training, equipment, and any other costs needed to fully supply the position for FY09): A. Step 1 salary: $48,628.00 X3 $145,884.00 B. Benefits: $20,315 .00 $60,945.00 C. Initial uniform/equipment purchase: $1.500.00 $4.500.00 Subtotal: $70,443.00 $211,329.00 Total: $211,329.00 12 An additional $720.00 would also be needed per officer should the proposed officer elect to participate in the pay-for-performance plan over the longevity plan and if the officer had a Bachelor's degree. An additional $360.00 would also be needed if the officer also had a Master's degree in ajob related field. Impact on City Service Levels by Funding the Position: The Shakopee Police Department continues to be a leader in Scott County for the amount of work product produced and population. Demands on the police department continue to increase. The Police Services Master Planning Task Force recently prioritized services and outlined goals and objectives for the police department. As we found in both our community survey and with the Police Services Master Planning Task Force, maintaining an adequate staffing level is a priority. The addition of three officers allows the department to continue with the service levels it currently provides while also allowing for proactive policing measures. 13 City of Shakopee Budget Improvement Package Prepared by: Craig Robson, Captain Department: Police Date: June 24, 2008 Instructions --- for each employee position or promotion that has not been filled, or otherwise specifically authorized by Council (not just budgeted), the following information should be provided: Description of need: One of the Police Services Master Planning Task Force's goals was to maintain the high level of emergency response and law enforcement. A function of emergency response defined by the Task Force was Emergency Management. They felt that the police department should continue efforts to plan, respond, recover and mitigate natural and man-made disasters, emergencies, and threats. An objective of the previously listed goal was to maintain the City's Emergency Management function with an emphasis on preparation, coordination and testing of capacities. The police department has conducted table-top and functional exercises and would like to complete its three year Emergency Management training cycle with a full scale exercise. All costs to fill the position (include salary, benefits, training, equipment, and any other costs needed to fully supply the position for FY09): Wages: City Administration (1) $225 Engineering / GIS (3) $750 Fire Department (50) $3,000 Finance Department (2) $435 City IT (1) $222 Park and Recreation Dept. (2) $415 Police Department (15) $4,230 Public Works (13) $2,650 Miscellaneous $500 Total: $12,427 14 Impact on City Service Levels by Funding the Position: The primary responsibility to provide services in the wake of natural and man-made disasters, threats and emergencies rests on the shoulders of local government. The public perception of government, in the in the wake of Hurricane Katrina, was that an uncoordinated response made things worse. On the other hand, the coordinated response led by the City of Minneapolis to the 35W Bridge Collapse was regarded as a major success. The after-action report from the Department of Homeland Security heralded pre-event planning and training as the foundation of a competent response. 15 , .t j ON -(;1'1- hL\, tit Sbakopee Police Department 2009 Budget II Shakopee Police Department 2009 Budget Mission Statement . Provide services with integrity and professionalism, . Protect citizens through enforcement of the law, and . Work in partnership with our community to enhance the quality of life in the City of Shakopee. tit Shakopee Police Department 2009 Budget Employee Expectations . Safety . Honor . Pride . Integrity . Be Nice - Golden Rule . . Shakopee Police Department 2009 Budget ~ Police Services Master Planning Task Force ~~! Established by Council Resolution Ten member panel Educated on current procedures and operational ievels of the police department ~o=:::.c1 Tasked to develop a Master Service Plan to help determine future police service ...---- ievels e Shakopee Police Department 2009 Budget Master Service Plan . Maintain the high level of emergency response and law enforcement . Maintain a high level of pro-active crime prevention . Recruit, retain and support a skilled workforce . Employ efficient and effective operations to meet service expectations and foster strong community support tit Shakopee Police Department 2009 Budget Supplies and Services k.. ........',. ""'" II ,~ f":":c,,, ,~,.~,~ <<:eX . ":',,;:J:xAt::t:,;,,, /i;.~/.U~ <:Jtz'/:',;1:~:'tt2;;L . Increases Related To .Increased cost of fuel and energy -Increased cost of ammunition . . e Shakopee Police Department 2009 Budget Sh2ll:~ Calls For Sendee ByYear 25.QOO 2<1.000 15,000 10,000 5,000 "'" "'" - 2007 " Shakopee Police Department 2009 Budget 200'1 Calls For Service " Shakopee Police Department 2009 Budget Calls for Service Comparison 2000 12,642 8,875 8,477 3,577 3,760 3,500 2001 13,213 9,061 8,001 3,534 3,356 3,853 2002 13,866 9,504 8,898 3,330 3,417 4,333 2003 14,695 9,820 10,055 3,951 3,_ 4,503 2004 15,926 10,744 9,853 3,957 3,585 4,944 2005 17,409 10,962 9,161 4,087 3,477 5,617 2006 18,333 11,9Sl 9,493 3,922 3,778 5,067 2007 19,606 13,279 11,009 4,769 3,801 5,580 ~ " Shakopee Police Department 2009 Budget Shakopee Police Department Traffic Citations Issued Does Not lnctude OWl " Shakopee Police Department 2009 Budget Shakopee Police Department Arrest Comparison 3,000 " Shakopee Police Department 2009 Budget Shako pee Police Department Crimes Cleared . , e Shakopee Police Department 2009 Budget Use of Force Incidents - 2007 . 43 total Use of Force Reports . 72% involved alcohol or drugs . Taser used in 14 incidents . 5 involved officers sustaining injuries " Shakopee Police Department 2009 Budget Street Crimes Unit Proactive Focus . Repeat Offenders I Sex Offenders . Property Crimes . Warrant Service . Park Patrols . Case follow-up " Shakopee Police Department 2009 Budget Street Crimes Unit Results . Probation violators . Significant investigations I cases cleared . New mobility and flexibility within Patrol . Increased clearance rate . Partnerships . Sustainability? . , " Shakopee Police Department 2009 Budget Trends - Six Month Outlook 2008 . YTD arrests down . Traffic citations down . Clearance rate down . Proactive measures reduced . Officer I Population ratio reduced " Shakopee Police Department 2009 Budget Department Reorganization . Reductions - % Time Records Specialist Position . Transfers - Provisional Appointment of CSO to Records Unit . Vacant Police Officer Positions . Drug Task Force Commander transfer e I Shakopu~~:r=mt I , . e Shakopee Police Department 2009 Budget Additional Staff - 3 Officers . IACP Staff Formula (as used in past years) . Using current population, officer I resident ratio is: . 44 officers = 1,30 per 1,000 residents . 47 officers = 1,39 per 1,000 residents . 49 officers = 1.45 per 1,000 residents . 52 officers = 1,54 per 1,000 residents . Shakopee Police Dept. is #1 in the county for work produced, calls for service, arrests, and growth