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HomeMy WebLinkAbout15.B.2. Purchase of Fitness Equipment for the Community Center Is.B.J, CITY OF SHAKOPEE MEMORANDUM CONSENT To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Travis Karlen, Recreation Supervisor Meeting Date: February 3, 2004 Subject: Purchase of Fitness Equipment for the Community Center INTRODUCTION At the December 16th City Council meeting, Council authorized reuse of the existing gymnastics room as a Fitness Center/Gymnastics area within the Community Center, and the purchase of new fitness equipment. Since that meeting, we have had continued discussion with our members, fitness experts, and Councilor Helkamp about the type of equipment that would best serve our current members and attract new members. Council is asked to authorize a revised equipment purchase. BACKGROUND In December, staff proposed the addition of a plate-loaded strength training circuit to compliment our existing weight-stack circuit. At that meeting, Council questioned the equipment being proposed and expressed concern about the suitability of the plate- loaded system for our clientele. As an alternative, we provided additional information on weight-stack machines that would be similar to our existing line, although more advanced. Council authorized approximately $3,000 of additional funds for that weight- stack system, in lieu of the plate-loaded machines. Si~ that meeting, we have been working with CouncHor Heikamp to further investigate typ s of equipment. This included a survey of approximately 35 Community Center me bers, in-depth discussion with two of our staff that have degrees in exercise science, and several tours of Lifetime Fitness in Savage. What we have determined since that time is that there are alternative types of equipment that will enhance our offering while not duplicate our existing equipment. (Attachment A provides a good overview of the various types of strength training equipment available.) REVISED PURCHASE PROPOSAL The revised proposal is a hybrid of the purchase approved by Council in December, with the addition of new equipment manufactured by FreeMotion. FreeMotion equipment is unique in that it provides user-defined path of motion and independent movements in a weight-stack system. This type of equipment can offer a more advanced workout for experienced users, while still be safe for less experienced users. In order to incorporate the FreeMotion items and meet the budget, we had to reduce the scope of the order. However, we believe the revised order will still make a significant improvement in our equipment line, and we can add additional pieces at some point in the future. The following is a comparison of the previously approved and revised proposal: Previous Council Authorization Revised Pro osal Quant. Price Item Quant. Price 1 $3,495.00 Precor Elli tical 2 $6,990.00 1 $2,100.00 --------- 2. $4,400.00 C bex Smith 1 $2,200.00 2 $918.00 C bex Bench 2 $918.00 2 $867.00 C bex Dumbell Rack 2 $867.00 1 set $2,500.00 Dumbells 20 Pair 1 set $2,500.00 1 $1,976.25 FreeMotion Chest 1 $2,745.00 1 $2,061.25 FreeMotion Shoulder 1 $2,745.00 1 $2,061.25 FreeMotion Row 1 $2,565.00 1 $725.00 FreeMotion S uat 1 $4,365.00 1 $3,251.25 ------- 1 $2,350.00 1 $562.50 1 $189.00 1 set N/C E ui ment Total $27,456.50 $26,646.50 Install & Freight $1,500.00 $2,190.00 Sub Total $28,956.50 $28,836.50 Tax $1,882.17 $1,874.37 Total $30,838.67 $30,710.87 BUDGET IMPACT On December 16, Council approved approximately $3,000 more than what staff proposed. We have stayed within that same funding allocation by reducing the number of pieces of equipment we would purchase. ALTERNATIVES 1. Proceed with the revised equipment purchase proposal. 2. Proceed with the previous equipment purchase proposal. 3. Direct staff to provide additional information. RECOMMENDATION Alternative #1. REQUESTED ACTION If Council concurs, move to approve the revised fitness equipment purchase from Push Pedal Pull and FreeMotion in the total amount of $30,710.87. Recreation Management - Ideas and Solutions for Recreation, Sports & Fitness Facility Mana..J Page 1 of 3 f\ I I ~ ! j I t j II ! 'orita:l:i' "~ <liit:'*',,q~'\~,,?, ii ' (ut(lf)"t~l}lenl! ~!-?~~~~ .. ;::8' . , ~~ =m.:.t.;_.....i.i......'. ...... i~..;,>....;:'J..;,.....'>",.,i}\j;'i;;;'.t;l;;w:}';_.".._I::';@@Fii A*_".,~i~, -,-' .,':'<,'../<",......,c"'.".y._,_'_,. ,_ _ _" ,_ .'_ -"*""U".,-.","'""-'''''''';:;.' '_ -- """""""':"""..""" "_'N,,,""""'l>>:,,'" .,' '_' "'''''''_,.,-' - """",)$%!~!"',"'<i,J.;~,.__ _' '_'< '_' ,__,)_ ,_,., _" \ _" . ",,_ ~'''''' .,>_ "'_< '., ,; _ .,. -, .'." " -, ,. ''" _, _z' _~, "_ ", '_"'.' ,,_'- '- '. _ '_ --"t'_ '-,. , _"<'_ '__ N"", '''' _ '" __f ,- __' ""< '-" .., f,' ,,__, ';;i" "'-_ "', " .,. .>.,' '., ,., ,-__, ,__ _'_" ., -, ,_,., -oCi Home Current Issue Buyers Guide Archives Subscriptions Advertising Info COI Blueprint for ~Printable Strength Success liIP Version Greg Highsmith Meeting the diverse and ever- changing strength-training needs of a wide range of exercisers can be a challenging task for fitness facilities. Among the fitness industry's market 2004 segments, recreational fitness JANUARY facilities traditionally have had the Scheltle FEATURES broadest ranges of member '" " m 'N k".""~,' FACILITY PROFILES demographics, and their users have GUEST COLUMNS had the widest array .of experie~ce levels-from the novice and active PRODUCT SHOWCASES older adult to the intermediate and advanced exerciser-and fitness goals. Because strength training is among the fastest-growing fitness activities (with nearly 20 million frequent participants, up 53 percent over the past 10 years, according to SGMA International), recreational facilities face even more pressure to offer their users the perfect blend of fitness products. Selecting which strength machines to put in a facility is no longer as simple as opting for one product line or another. Rather, the decision involves identifying the right combination of machines for the needs of each facility's particular membership. With improving technology and an increasing breadth of products offered by equipment manufacturers, facilities can more easily satisfy their members by providing two key elements of strength training: variety and progression. Facilities should offer a mix of strength products to ensure that every exerciser, regardless of needs and experience, has the variety that is essential to obtaining optimal results as they progress in their strength training. In addition, it is important to provide machines that allow your members to progress in their exercise regime as their fitness levels increase or as their goals change. By keeping variety and progression in mind, facilities will be able to determine what mix of strength-training equipment is right for their users. Characteristics and categories Strength machines typically have three defining htt II t I 1 h ?fid 20040lGC01 1/28/04 Recreation Management - Ideas and Solutions for Recreation, Sports & Fitness Facility Mana..! Page 2 of 3 characteristics (machine or user stabilization, machine or user-defined path of motion, and dependent or independent movement) and fall within one of three main categories (selectorized, plate-loaded or free weights). These characteristics and categories are key to classifying strength- training equipment for facilities to address variety and progression in their purchasing decisions. Basic This first classification, basic, serves as a baseline for strength training and is made up of selectorized equipment. These units typically have one weight stack with a pin that allows users to select the resistance level. The machines are most commonly available in a single-station format in which one movement or muscle group is focused on per machine. Equipment in this group supports the user in the correct exercise position and defines the path of motion with the movement arms linked together. These pieces are a staple of fitness facilities because they are safe and easy to use, and they appeal to all users. They also are easy to learn how to use because most machines have instructional placards with simple visuals indicating proper form and muscle groups targeted. Weight-stack and seat adjustments are fast and easy to identify. I ntermed iate Once exercisers have mastered the basic selectorized machines, they may be looking for a change in their routine and want to incorporate machines in the intermediate classification. These machines may be selectorized or plate- loaded and offer more advanced movements. The variety they offer as compared to the basic machines add an element of variety, which helps enhance strength gains and conquer strength plateaus. Machines in this group stabilize the exercise position and define the exerciser's path of motion but offer independent motion, allowing users to move one limb at a time, both limbs simultaneously or both limbs alternately, for greater variety. Advanced -- The final classification, advanced, contains free weights and cable , . htt / / t / 1 h ?fid 20040 1 GCO 1 1/28/04 Recreation Management - Ideas and Solutions for Recreation, Sports & Fitness Facility Mana..; Page 3 of 3 motion selectorized units. With user-defined path of motion and independent movements, this equipment is for more experienced users. In some machines, the user may do exercises from a standing position or on an exercise ball, which brings in additional stabilization requirements from the user. Units in the advanced classification offer the greatest freedom of movement. This freedom requires that users practice proper technique and form, which may take extra time to learn and, for some exercisers, may be more difficult than using machines that predefine motion. To ensure safety, exercisers should be supervised by a qualified exercise specialist until they become comfortable at this level. Variety: the common denominator If all users were the same, choosing the right fitness equipment would be an easy decision. But the wide range in demographics, experience levels of those who use recreational fitness facilities and fitness needs mean that selecting the proper equipment requires planning and strategy. By providing a variety of fitness products, facilities can ensure that users with any level of experience are well served and will remain loyal customers. Greg Highsmith brings more than 18 years of engineering and product management experience to his position as senior business director, strength products, at Life Fitness, He can be reached at greg.highsmith@Jifefitness.com. Current Issue Issue Archives Search Buyer's Guide by Product Search Buyer's Guide by Company Subscribe to RM Advertise in RM Contact Us Question or comments? Emai! the webmaster. @ Copyright 2.003 Recreation Management. All rights reserved. Web Development by The Wow Factory, Inc, htt II t I 1 h ?fid 200401 QeO 1 1/28/04 FR..E..EM.OT..I...O...N™ -' For optimum. Malth,peQpleneedtol'iuitdbdrestrength, $tal:)ilizermu$~lesl:lnqln~re;;\serange()fmqtioo.Rre:eMo~i9n Is thefjl"$t ..anddnly.fuI17Ircuit. 9Unt$tJrClte~fun~lotlal.tr?lnll1g eqUjpmeotinthelndustry__.alloWII}~...pe()pletotraln the. way theylive.CClpable ofoper?tinginCl~ra91~onCllfi~ed lsplated mannery~tp.roVldil1Sthe Vf;r$at1li~Usf@and c;lubbWtiers desire, FreeMotion..equipment.en8p1es..user$.to..praeticewhat the expetfsarepreaph1ng ......fi.loctlc:>O<t1 JOtegrated.t~il1iflg. fil [iJ ~,..,,.....~ CHEST..GtFM6000 WIDTH HEIGHT 73th 185 ern LENGTH 71 in 180Clll EFFECTlVERESISTAl'lCE1 ann- 1OQI01>, 4S:5l<g 2atrrl$- 200 Ibs. CONF1(>UAATIONS. 50 KSlps. 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CONF'lGUMTION....5.50.x5Iol;. OO~:r06x10 lb$; O\lEMl.,LWE($l-i1'SOi:r Ib$, CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Travis Karlen, Recreation Supervisor Sherry Dvorak, Recreation Supervisor Meeting Date: December 16,2003 Subject: Fitness Expansion/Gymnastics Reorganization INTRODUCTION City Council is asked to authorize reuse of the existing gymnastics room as a Fitness Center/Gymnastics area within the Community Center, and the purchase of new fitness equipment. BACKGROUND Cardia/Strength Training Equipment The original plans for the Community Center called for the cardio equipment and the strength equipment to be placed in the downstairs hallway opposite of the gymnastics room. Due to space constraints, this was not possible so a change was made to convert a storage room into the strength room and to leave the cardio equipment in the original area. Both spaces areas have reached their maximum capacity with the following eqUIpment: Unit Date Purchased Free Climber December 1995 Stairmaster 4000 PT (2) Spinnaker 3600RC (2) Nordic Trac 10 Cvbex Strenqth Stations , Free Climber 4400 PT February 1998 Treadmill (2) December 1998 2 Cybex Strenqth Stations EFX Elliptical March 2003 EFX Full Body Elliptical (2) Precor C 846 Upright Bike (2) Treadmill Gymnastics Room The downstairs gymnastics room was designated for gymnastics and aerobics programs during the planning stages. The room was specifically designed so the gymnastics equipment could remain up at all times, and the matting area be used for aerobic classes. However, over the course of times, users began to complain about the padded floor while participating in aerobics. Therefore, aerobics was moved out of the gymnastics room to the multi-purpose room. (Since then, it has been held at the Youth Building, Sweeney Elementary and the Community Center East Gym.) The gymnastics room provides space for four sessions of gymnastics each year. Each session uses 15 hours of time per week. Over the past three years, we have attempted to utilize this space for other activities. As a result, other users of this area include the high school cheerleaders and the local boxing club for another 10 hours per week. Need for Enhanced Fitness Facilities In the winter 2003, staff conducted a survey of Community Center members that showed an interest in additional cardio and strength training equipment. With fewer cardio pieces and more demand, we purchased the following equipment in March: One Treadmill Two Upright Bikes Two Elliptical Machines One Stationary Elliptical Machine Even with this additional equipment, the most frequent request we hear from members (as well as potential new members) is that they would like more cardio and strength training equipment. DISCUSSION The Shakopee Community Center is not alone in the need to expand their current fitness areas. Three other community centers have found the need to expand their fitness areas to meet the needs of their users. Maplewood Community Center expanded their fitness area just four years after opening their facility by adding an upper level addition. This allowed them to double their original space and to add more equipment. Shoreview Community center just completed a $5 million fitness center expansion that includes a 10,000 sq. ft. cardio and strength training room and three new fitness studios. Chaska, which already expanded their fitness area in 1996, is now contemplating improvements that will allow them to expand again. They are considering a $1.8 million dollar renovation in which they would modify their small gym into two levels. The small gym would be located on the second level of the new area and the wellness studio, exercise and strength area would be on the main level. From our research on other community centers, fitness is what drives the increase in memberships to a facility and increases revenue. In addition to structural changes, other centers have experienced considerable growth in the wellness programs such as Pilates, Yoga, Tai-Chi Kickboxing, and strength training. Proposed Changes Room Use Staff is proposing to change the existing layout of the gymnastics room to be more versatile for the needs of all the user groups, including gymnastics, aerobics and fitness. The proposed room reconfiguration would include a cardio/strength area in the front portion of the room, and aerobics studio/gymnastics/fitness area in the back. Aerobics and gymnastics would both continue to be year round programs, alternating times to accommodate both activities during peak seasons. The only modification to the room at this time would be the purchase of protective flooring for the weight equipment area. We have researched several different types of protective flooring and have quotes for 1" interlocking matting that would protect the wood floor and its subfloor. Although it won't block noise, the existing curtain would provide a natural divider between the spaces. " i\erobics!Fitness Cardio/Strength Gymnastics i\rea Area Existing / Cardio Area "- Gymnastics Proqram Restructurinq The current gymnastics program, which consists of levels from toddler/parent classes through an intermediate level, would need to be restructured to focus on preschool and tumbling programs. These levels have been the most popular in the past. In a survey conducted this summer, parents were asked how they feel about the present program, and how they might feel if we moved them to a different location within the Community Center or restructured the program. The results of the survey were very positive. The majority of respondents noted that they would still register for the program if it were to be restructured or moved to another area. A restructured program would still utilize the balance beams, mats, and vault. Equipment that would not be used (trampoline, uneven bars, and large mat) would be stored at the Youth Building until a space can be found to expand the program once again in the future. One of the main concerns parents expressed was the ability to watch their child while in class. To address this concern, parents would be invited into the room at certain times to see. how their child is progressing. Equipment Purchase In order to ensure that the new fitness area has a balanced combination of cardio equipment and strength equipment, staff would recommend that the following equipment be purchased: . Total Body Elliptical (cardio) . Seated Calf (strength) . Stair Climber (cardio) . Leg Press (strength) . Smith Machine (2) (strength) . Assisted Chin Dip (strength) . Adjustable Bench (2) (strength) . Leg Raise/Dip (strength) . Advanced Chest (strength) . Olympic Weight Plates Sets (2) . Shoulder (strength) . Dumbbell Rack (2) . Row Machine (strength) . Set of 5-100 Ibs Dumbbells The strength training pieces use weight plates, but aren't considered "free weights" because the plates are used on fixed machines. This equipment would compliment our existing strength training circuit, and would provide two more of our most popular cardio pieces. We have received quotes from Push Pedal Pull and Second Wind Exercise for the proposed equipment: Company Brand Quote Warranty & Set-u p Service Included 2nd Wind Combination of $27,126 2-Year Parts No Life-Fitness Life-Fitness, and Labor Hoist, and Lifetime on Nautilus Frame Push Pedal Pull Precor $27,894 2-Year Parts Yes 1-Year Labor 5- Year Warranty on Display and Fan Motor Although Push Pedal Pull is slightly more than 2nd Wind, Push Pedal Pull is our desired vendor because they sell Precor equipment, which is the same equipment we purchased earlier this year. (Push Pedal Pull is the only vendor of Precor equipment in Minnesota.) We have been very satisfied with the equipment and they offer the best warranty on fans and motors, which tend to fail more frequently. In addition, Push Pedal Pull carries Cybex, which is the brand of strength equipment that we currently have in the Community Center. 2nd Wind does not carry Cybex therefore their brand of strength equipment would not fit as well with the equipment that currently exists. Push Pedal Pull would also help us coordinate setup of the equipment for most efficient use by our members. BUDGET IMPACT We have budgeted $35,000 for fitness enhancements in 2004. $27,894 would be used for the purchase of fitness equipment, and $4535 is needed to add flooring material to protect the floor under the cardio and weight machines. This would allow up to $2,500 for miscellaneous items, such as stretching mats, televisions, and audio transmitters. Council approved an increase in the cost of a membership as part of the 2004 Fee Schedule if the fitness enhancement were made. With the number of membership units we currently have, we estimate an additional $27,000 in membership revenue from this fee increase. There is also the potential for revenue over and above this amount by attracting new members with the enhanced equipment, which would be part of a marketing program we would undertake. Revenue from the restructuring of the gymnastics program would be slightly less than proposed in the 2004 budget. However, the expense of operating the class would decrease as well. RECOMMENDATION The Parks and Recreation Advisory Board reviewed the proposal for the fitness area expansion and the reorganization of the gymnastics program at their November meeting., They recommended the concept of the expansion and the purchase of new equipment and also recommended the restructuring of the gymnastics program and expansion of the fitness area. REQUESTED ACTION If Council concurs, move to 1. Approve the concept of restructuring the gymnastics program and re-use of the gymnastics space as a fitness and gymnastics space. 2. Approve the purchase of new cardio and strength equipment from Push Pedal Pull in the amount of $27,894.