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Home My WebLink About15.A.1. Emergency Vehicle Preemption System IS: fI./. CITY OF SHAKOPEE Fire Department CONSEt1T Memorandum TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Terry Stang, Fire Chief BY: Dan Hughes, Chief of Police W SUBJECT: Emergency Vehicle Preemption System DATE: January 26,2004 INTRODUCTION: The Council is asked to consider approving WSB Engineering to perform the installation design and obtain quotes for the installation of the City's Emergency Vehicle Preemption System (EVPS). BACKGROUND: The EVPS allows emergency vehicles with emitters to control EVPS equipped signaled intersections, allowing emergency vehicles to pass through intersections safely and unimpeded by other vehicle traffic. In essence, it allows the emergency vehicle to have a green light. Shakopee's Fire and Police vehicles have been equipped with these emitters and are currently using them at intersections that are equipped with these systems. There are two intersections that are not equipped with EVPS. They are: 1. Scott Street & County Road 69 2. County Road 101 & Stagecoach Road Scott County currently has plans to remove the signal at Scott Street & County Road 69 in the spring of 2004. This would be done in conjunction with the signaling redesign at County 69 & Fuller Street. If this signal is removed, County Road 101 & Stagecoach Road would be the only remaining intersection that would not have the EVPS. Staff recommends that WSB begin the installation design for County Road 1 0 1 & Stagecoach Road, and further recommends that quotes be obtained for the equipment and installation into the semaphore systems. January 26, 2004 1 Emergency Vehicle Preemption System BUDGET IMPACT: The Fire Department has $40,000 budgeted for this expense in the 2004 capital expenditure budget. ACTION REQUESTED: If the Council concurs, they should, by motion, authorize the appropriate city officials to enter into an agreement with WSB for the installation design of the EVPS system for County Road 101 & Stagecoach Road, and obtain quotes for the equipment and installation. DH:pm Attachments: 1. Quotes letter dated January 14,2004, from WSB & Associates January 26, 2004 2 Emergency Vehic1e Preemption System " "A WSB & Associates, Inc. January 14, 2004 Mr. Dan Hughes Police Chief City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Estimate of Cost to Provide Engineering Services 2004 EVP Design and Construction Dear Mr. Hughes: According to our Agreement for Professional Services with the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering services for the above-referenced project. We are proposing to complete the work as detailed on the attached scope of services (Exhibit A). The attached work plan describes the approach and tasks proposed to be completed by WSB. It should be noted that the work plan includes design and construction services for EVP systems at: . CSAH 101 at Stage Coach Road Payment of services would be completed based on the following schedule: Ran e Cost Not to Exceed 1. Preliminary Design $500 $1,000 $1,000 2. Final Design $1,500 $2,000 $2,000 3. Construction Surveying $1,000 $2,000 $2,000 Total $3,000 $5,000 $5,000 The costs for all services will be on a cost-reimbursable basis with a not-to-exceed cost. It is proposed that all work under the contract would be considered complete after final acceptance and testing ofthe EVP systems. 4150 Olson Weare available to begin the work plan as soon as authorized by the City, and we anticipate to Memorial Highway complete the project according to the following schedule, assuming that we receive the notice Suite 300 to proceed on January 20,2004. Minneapolis Minnesota 55422 763-541,4800 763,541.1700 FAX Minneapolis, St. Cloud ' Equal ORPItWlfM/(Yp~~ml5hakopee\2002 EVP Design\Ol1404 dh,doc Mr. Dan Hughes City of Shakopee January 14, 2004 Page 2 We would propose to complete the project according to a tentative schedule noted as follows: Notice to Proceed...... ..................... ........................................ ....................... January 20, 2004 Meeting with City and/or County................................................... Week of February 2,2004 Preliminary Design Submittal.................................... ...................... ...............March 12, 2004 Meeting with City and/or County to Review Preliminary Design ..................March 29,2004 Final Design and Specification Submittal...........................................................April 9, 2004 Meeting with City and/or County to Review Final Design................ Week of April 26, 2004 Plans Approved by City Council/Order Ad for Bid.............................................May 4,2004 Ad for Bid ................................................................................ May 7 through May 28,2004 Open Bids ... ... ......... ...... ... ....................................................... ..... ...... .............. ..... June 2, 2004 A ward Contract.. ........................................................................................ ........ June 15, 2004 Construction .................................. .... .... '.' ... ................. ............ ......July through August, 2004 This schedule assumes that no unforeseen issues arise and the coordination and review by Scott County and Mn/DOT occurs with no delays. The City of Shakopee agrees to reimburse WSB & Associates for these services in accordance with Section N of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, WSB & Associates, Inc. l?kDf~~ Bret A. Weiss, P.E. President City Administrator cc: Charles T. Rickart, WSB City Clerk Mayor Date sm ; Task 1 - Preliminary Desiglt A. Data Collection Available data will be collected from the City of Shakopee, Scott County, and Mn/DOT as necessary to complete the preliminary and final design for the EVP systems. This data will include, but is not limited to: . Existing street plans . Survey data . As-built signal plans . Traffic volume information The City of Shakopee and Scott County will be responsible to provide as-built plans of the intersections for use in plan development (Electronic format if available). B. Preliminary EVP Design A preliminary EVP design will be developed for: . CSAH 101 at Stage Coach Road The preliminary plan will include the development of base mapping showing the location of the new EVP equipment. The plans will be reviewed by the City of Shako pee and Scott County. The preparation of a Signal Justification Report (SJR) is not included in this scope of work since the addition ofEVP is a minor change to the traffic signal systems. C. Meetings It is assumed that up to two meetings will be held with City Staff and/or Scott County Staff to present the preliminary plans and to receive their comments. City of Shakopee Estimate of Cost to Providing Engineering Services 2002 EVP Design WSB Proposal No. 011-020 Page 1 Task 2 - Final Design A. Final EVP Design Following comments from the City and County on the preliminary EVP design, a final design will be completed incorporating all comments. The design of the EVP systems will be in conformance with all applicable state and local electrical codes, the federal and state manuals on Uniform Traffic control Devices (MUTCD) and the Minnesota Department of Transportation (Mn/DOT) State Aid Standards. The final design will include: . Detail sheets . Intersection layouts . Wiring diagrams B. Bid Proposal WSB will prepare a set ofEVP System Special Provisions (Division SS) for review by the City and County. Following approval of the special provisions, WSB will assemble the bid proposal. Fifteen (15) sets of the bid proposal will be supplied to the City. C. Plan Approval WSB will assist the City in obtaining plan review and approval from Scott County and Mn/DOT. The plans will be submitted to State Aid for a compliance review. D. Opinion of Cost An opinion of cost will be developed for major components for the EVP system. E. Meetings/Coordination Two meetings will be held with the City of Shakopee Staff and Scott County Staff to review the final design and obtain comments on the final design. This task also includes coordination of the projects with Mn/DOT and the utility companies, assisting the City with advertising the projects, and a prebid conference ifnecessary. City of Shakopee Estimate of Cost to Providing Engineering Services 2002 EVP Design WSB Proposal No. 011-020 Page 2 Task 3 - Constructioll Services A. Preconstruction Conference WSB will assist the Cityin a preconstruction conference with the representatives from the successful bidder and utility companies. It is assumed that WSB will take the lead and send out the notices for this conference. B. Shop Drawing Review All shop drawings from the contractor will be submitted through the City and be reviewed by WSB to determine their adequacy prior to the ordering of equipment. C. Construction Observation WSB will assist the City with the day-to-day observation as needed. D. Final Inspection WSB will conduct a final observation following the completion of the construction. This will include reviewing a final checklist with the contractor, testing ofthe EVP systems, and reviewing all new components ofthe EVP system. City of Sltakopee Estimate of Cost to Providing Engineering Services 2002 EVP Design WSB Proposal No. 011-020 Page 3