Loading...
HomeMy WebLinkAbout7. Approval of Minutes: January 06, 2004 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SEUU{OPEE,NITNNESOTA JANUARY 6, 2004 Mayor Elect John Schmitt called the meeting to order at 7:00 p.m, Judy Cox, City Clerk, swore in Mayor-Elect John Schmitt, Council-member Elect Steve Menden and Councilors Joseph Helkamp and Matt Lehman. The meeting officially began after Mayor Elect Schmitt and Council members Menden, Lehman and Helkamp were sworn in. Absent: Council member Joos. Also present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg Voxland, Finance Director; Jim Thompson, City Attorney and Tracy Schaefer, Assistant to the City Administrator. The pledge of allegiance was recited. LehmanlHelkamp moved to approve the Agenda. Motion carried 4-0. Mayor Schmitt presented a plaque of appreciation to former Mayor, William P. Mars. Mayor Schmitt noted the many years of community volunteer work William P. Mars had performed for the City on the Planning Commission and other various boards as well as the two years Mr. Mars served as Mayor for the City of Shakopee. Mayor Schmitt noted some of the accomplishments that occurred during Mr. Mars' term as Mayor. Mr, Mars thanked the City residents, City staff and Council members for all the help that he had received from them during his years of service. Mr. Mars thanked his wife for all her sacrifices that she made while he was doing his community service work. Mayor Schmitt presented former Council member Cletus Link with a plaque of appreciation denoting the City's gratitude to him for his years of service as a council member and for volunteer service for other projects in the City of Shakopee. Mayor Schmitt noted some of Mr. Link's service accomplishments. Mr. Link thanked City staff and City employees for their helpfulness as well as wishing the new Council luck. The following items were added to the Consent Agenda. 15.F.1 The County Jail Site Parking Restrictions; 15.F.5 Council Meeting Procedures; 15.F,6 2004 Council Liaison Appointments and I5.F.7 Set Date for Growth Management Workshop. Helkamp/Lehman moved to approve the Consent Agenda as modified. Motion carried 4-0. Mayor Schmitt asked ifthere were any citizens present in the audience who wished to address any item not on the agenda. There was no response. Helkamp/Lehman moved to approve the meeting minutes for November 19, December 1, and December 2,2003. (Motion carried under the Consent Agenda). Official Proceedings of the January 6, 2004 Shakopee City Council Page -2- Helkamp/Lehmanmoved to approve the bills in the amount of $698,063.37 plus $68,989.77 for refunds, returns and pass through for a total of $767,053.14. (Motion carried under the Consent Agenda). [The list of bills is posted on the bulletin board at City Hall for one month following approval] . Cncl. Lehman reported that he attended the homecoming celebration of Chris and Sarah White when they returned to Sarah's home in Shakopee after military service in Iraq. Cncl. Lehman noted that Chris and Sarah White would be returning to Iraq for more military service. Cncl. Lehman thanked them on behalf of the City for serving their country and fighting for terrorism, Cncl. Lehman noted he also attended the Park and Recreation Advisory Commission, where Scott County went over the results of the community survey. Cncl. Lehman thanked the citizens who volunteered on the Community Survey Task Force. Cncl. Lehman would like to see a resolution of appreciation for the Community Survey Task Force. Cncl. Lehman noted that he attended the Shakopee Public Utilities (SPUC) meeting for the month of January; he noted that the Commission discussed the looping requirements per SPUC's policy and water flow around Northbridge. Mayor Schmitt recessed the City Council meeting at 7: 15 p.m. for the purpose of conducting the Economic Development Authority meeting. Mayor Schmitt re-convened the City Council meeting at 7 :20 p.m. Helkamp/Lehman moved to direct the appropriate City officials to execute the Memorandum of Understanding pertaining to the protection and management ofthe southwestern metropolitan area's ground water and surface water supplies. (Motion carried under the Consent Agenda). Mr. Loney reported on the Scott County Association for Leadership and Efficiency (SCALE) Equipment Sharing Agreement. This agreement was a way for City governments to be more efficient by sharing resources with other City's and utilizing other Cities equipment in non- emergency situations.' Scott County prepared a list of equipment for sharing that other City's could share. These Cities are Belle Plaine, Jordan, Elko, New Market, New Prague, Prior Lake, Savage and Shakopee and the County of Scott. This agreement sets out the procedures, conditions and guidelines to allow City's to request a piece of equipment. It was noted that the requestor (person using the equipment) would do the maintenance. Mr. Loney noted that a piece of equipment could be asked for but it did not need to be released. Each City needed to maintain their own Workman's Compensation insurance and there was no charge for use for any of the equipment on the list compiled by Scott County for SCALE. Mr. Loney stated currently there is an arrangement between Scott County and the City of Shakopee to borrow some equipment on a minor basis, This agreement did formalize borrowing procedures between all the Cities in Scott County and the County of Scott, Official Proceedings of the January 6, 2004 Shakopee City Council Page -3- Cncl. Lehman stated he would like to see the maintenance records corne back for a piece of equipment that was shared so all records for this piece of equipment could be updated. Most of Shakopee's equipment was leased and turned back and it was important that those records be kept up. Cnc1, Lehman would also like to see tracking done on the equipment. Mr. Loney stated that staff could work on this request. Mr. Loney noted some types of equipment that may be shared. Cncl. Menden liked this type thinking and wondered if SCALE could be expanded. Mr. McNeill, City Administrator, addressed this comment. LehmanlHe1kamp moved to authorize the appropriate City Officials to execute the SCALE equipment sharing agreement with the County of Scott and the Cjties of Belle Plaine, Jordan, Elko, New Market, New Prague, Prior Lake, Savage and Shakopee. Motion carried 4-0. Helkamp/Lehman offered Resolution No. 5998, A Resolution Of The City Of Shakopee, Minnesota, Accepting A $3,500 Laser Radar From The Minnesota State Patrol Operation Nightcap, and moved its adoption. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to direct that the two-hour parking restrictions on the block surrounding the law enforcement center be removed, until the project is completed. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to approve the application and grant a Tattoo License to Kristina Bennett, Body Art, 205 South Lewis Street. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to authorize the transfer of the remaining balances in the 1998A improvement Debt Service fund to the Capital Improvement Fund. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to designate the Shakopee Valley News as the official newspaper for the City of Shako pee for the year 2004. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to endorse the policies for council meeting procedures as described in the memo dated December 30,2003 from John Schmitt, Mayor. (CC Document No. 341). (Motion carried under the Consent Agenda). Helkamp/Lehman moved to approve the appointments to the various 2004 City Council Liaison positions as outline in the memo dated January 5, 2004 from John Schmitt, Mayor. (CC Doc. No. 342), (Motion carried under the Consent Agenda). Official Proceedings of the January 6, 2004 Shakopee City Council Page -4- HelkamplLehman moved to set a workshop meeting for Monday, January 26, 2004 at 7:00 p.m. in the Council Chambers to discuss growth management. (Motion carried under the Con~ent Agenda). Mr. McNeill noted part of the orientation for newly elected officials was to take a tour of the various City buildings. All spouses and any interested residents were invited to attend the tour also. The date of Saturday, January 24 from 9:00 a.m. to noon was suggested. Lehman/Helkamp moved to establish a City tour of various City buildings for Saturday, January 24th at 9:00 a.m. Motion carried 4-0. Cncl. Menden noted he would like to see a workshop on goals and objectives for the City. Mr. McNeill addressed this concern and noted he would follow up. Lehman/Helkamp moved to adjourn to Tuesday, January 20, 2004, at 7:00 p.m. at City Hall in the Council Chambers. Motion carried 4-0. The meeting adjourned at 7:33 p.m. 11 ,ceLl1^0 d ~f Judith S. Cox City Clerk Carole Hedlund Recording Secretary \