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HomeMy WebLinkAbout7. Approval of Minutes: January 20, 2004 .... .. . .... ........... ..... .....w .... ..~___..-'......._._._._.,_.._...__~_....__....__.....-'_...""_......_._w._...._.--'.... ...... _.... ..._............._.. _.._.._.. ._,...~w...........~_...~... ...._.w.. ._..__...~.._...__......__.._.......~.. _..........~. '........ ......._n... .._........._ ..._.~_..._ .... ...... ...._.~....~..h.....h'........... ..... .... ..........-.-. .......-_..-.-.........,~............~............_._..._,- OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA JANUARY 20, 2004 Y'Ilf I\l DE tV Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members~, Joos, Lehman and Helkamp present. Also present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg V oxland, Finance Director; Jim Thomson, City Attorney; Mark Themig, Facilities and Recreation Director and Tracy Schaefer, Assistant to the .City Administrator. The pledge of allegiance was recited. The following item was deferred to a later meeting at the request of the applicant: Item No. 14.a. Preliminary Plat for Park Meadows located North of Valley View Road and east of Stag horn Drive. The following item was removed from the agenda. 15.F.3 City Holiday - Christmas Eve Day for City employees. Helkamp/Menden moved to approve the Agenda. Motion carried unanimously. Mayor Schmitt noted that he attended the Scott County Alliance For Leadership and Efficiency (SCALE) meeting. At the meeting, nine legislators from the State House of Representatives and the State Senate, who represent various parts of Scott County, were present to get the feelings on certain issues that various Scott County entities wanted passed on. The following item was added to the Consent Agenda. 14.D. Rezoning from Highway Business (Bl) to Central Business (B3) for Property located North of 2nd Avenue and West of Atwood Street. Helkamp/Lehman moved to approve the Consent Agenda as modified. Motion carried unanimously. Mayor Schmitt asked if there were any citizens present in the audience who wished to address any item not on the agenda. There was no response. Helkamp/Lehman moved to approve the meeting minutes for December 9, 2003. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to approve the bills in the amount of$478,435.08 plus $142,649.48 for refunds, returns and pass through for a total of$621,084.56. (Motion carried under the Consent Agenda). [The list of bills is posted on the bulletin board at City Hall for one month following approval]. . .........".......... Official Proceedings of the January 20, 2004 Shakopee City Council Page -2- LehmanlHelkamp moved to open the public hearing on annexation of approximately 42 acres of land generally located in the southwest quadrant of the intersection of STH 169 and Marystown Road/CSAH 15. Mr. Leek reported that the applicant, Midwest Commercial Development, Inc., had requested that the application for annexation of approximately 42 acres ofland in the southwest quadrant be withdrawn at this time. Mayor Schmitt called for audience participation. There was no response. Helkamp/Menden moved to close the public hearing. Motion carried unanimously. Helkamp/Lehman moved to accept the letter of withdrawal from Midwest Commercial Development, Inc. for the annexation of 42 acres located in the southwest quadrant of the intersection of STH 169 and Marystown Road/CSAH 15. Motion carried unanimously. Helkamp/Menden moved to open the public hearing on (1) The adoption of a capital improvement plan (CIP) and (2) A proposal that the City issue up to $6,000,000 of Capital Improvement Bonds to finance certain capital improvements identified in the capital improvement plan. Mr. Voxland stated that the purpose of this hearing is to adopt a capital improvement plan (CIP) established by the City in accordance with Minnesota Statutes, section 475.521 and to hold a public hearing on a proposal that the City issue up to $6,000,000 of Capital Improvement Bonds to finance certain capital improvements identified in the capital improvement plan. Mr. Voxland noted that the action tonight was to approve the CIP but not to issue or authorize the bonds tonight. Mr. V oxland noted that in the 2003 legislature a law was passed that would allow cities to issue general obligation (G.O.) bonds supported by tax levy for construction for certain types of City facilities without a referendum. One of the requirements of the new law was that the City Council had to hold a public hearing on the CIP that included the facility that was being funded by the bonds. Mr. Voxland reviewed the projected revenues and expenditures of the 2004-2009 capital improvement plan. The bond proceeds being talked about tonight were: 1) $6 million for the Public Works expansion and new building, 2) possible bond proceeds for future fire stations to be built in future years, and 3) possible bond proceeds for a park referendum for expansion to the community center. Mr. Voxland explained what funds were included in the Building Fund. He noted that the buildings being proposed for bonding were buildings that were included in the Building Fund. Mr. V ox land stated if there were no bonds there would be an expenditure from the Building Fund for the Public Works building and the Building Fund would not be able to support a ....",.....,,, ..",........,. .,....,..".......,..... ",\......."""",,,,,,,.,,.,,,...... ..,.",,,'.""'''''''''''' """,,... '''''''''',"'<>.. .. ".",'.,'",..."" .......""".,..,. . ....,."",.,."".... ... Official Proceedings of the January 20,2004 Shakopee City Council Page -3- new Public Works building for several years. Mr. Voxland noted that there had been grand openings recently for the new police station and the new library. These two buildings were completely paid for from the Building Fund. Mr. V oxland noted that this was a tentative plan not a firm budget at this time. The proposal was for a $6 million bond issue to fund constructing a Public Works facility that included the acquisition of the current SPUC building and site, the demolition ofthat building and some remodeling of the current Public Works building. Mr. Loney noted that Oertel Architects had been authorized to do a master plan concept and a preliminary cost estimate for the expansion and the new Public Works building. He noted that the concept showed a middle ofthe road concept plan. It was noted that the type equipment put into the building needed to be top of the line to improve the efficiency of staff. Jeff Oertel, Oertel Architects, noted that the concept before the Council had a lot of flexibility to it. He noted the new Public Works site was connected to the future City campus by Gorman Street. Mr. Oertel showed and explained the proposed building. He noted there was considerable room for expansion built into the plan. The overall plan had some minor remodeling renovations to the old Public Works building that would be used mostly for cold storage and shops. The new building would be geared for the main supervisors, trucks and all the plow trucks as well as administrative services. Mr. Loney added that the old Public Works building would be supplementing the needs of the Public Works Department as the City grew. Mayor Schmitt noted that parking needed to be expanded around the City campus. Mr. McNeill pointed out that there was more land owned by the City than what was shown. Mayor Schmitt asked that all parking areas be included in the plan so the entire picture could be seen. Mr. Oertel noted that originally the plan had been to expand the current Public Works building but costs had been looked at to bring the building up to code to meet ADA standards and financially it just did not make sense to expand that building into a long-term building. Mr. Oertel gave the rationale for the two buildings. Mr. Voxland went over the requirements for issuing bonds for a public building. The estimated cost of the project was $6 million. Mr. Voxland noted available public resources in other funds but noted the funding was not sufficient to meet the needs of constructing a new Public Works building without comprising the funds of the City for other areas. Mr. V oxland noted why the City did not have sufficient money in other funds for this building project. Mr. V ox land noted the City of Shakopee was slightly below neighboring cities in the overlapping debt on the debt to tax capacity basis. On the debt per capita, the indirect debt of the City of Shakopee, was slightly over the neighboring cities. The City of Shakopee was better off than neighboring Cities because the City of Shakopee had a better tax base with commercial/industrial properties. Mr. V oxland stated the amount of debt that the City has is $17 million and the overlapping debt is $56 million. This is not a high amount of debt for the City of Shakopee. ..',...,.""""",.,.".... ,...",......",,,,,,,,...,,,,,,,,.,:,,.,,.,...,,,.",,,,,, ",,,,...,,,,,,.....,,,,':,.,:,:,,.,,,,..,,.,...,,.,,....,,,..:,."""",."""",,"" ....". .....,,,,,,...,, ..,.,.....;""""" """,:,.""""......""",.".""..""..."."""", ,....,...,.. Official Proceedings of the January 20,2004 Shakopee City Council Page -4- The benefit of using bonds now was the interest rate was low; the interest rate ofG.O. Bonds was usually lower than other type bonds. It would be advantageous for the City to borrow money rather than pay cash for this project. The bonds would be supported by a tax levy. The annual debt service would be about $440,000 per year over twenty years. This amount translated to about $36.00 per year for the average household. The Council could decide yearly if they wanted to use other funds to make the debt payment and to cancel this tax levy. It was estimated the operating costs for the new Public Works building would increase by about $25,000. The proposed bonds would not exceed the cap for debt service costs and would not exceed the City's debt limit under government statutes in relation to the City's market value and bonding capacity. It was noted by Mr. Voxland these bonds would be subject to an election for approval if a petition requesting a vote on the issuance of the bonds is signed by voters equaling 5% of the votes cast in the City in the last general election and was filed with the City Clerk within 30 days after the public hearing tonight. It was noted the figures for the proposed school referendum were not included in the overlapping debt figure for the City. Mayor Schmitt called for public participation 0n the proposal that the City issue $6,000,000 in Capital Improvement Bonds to finance a new Public Works building and some minor remodeling of the current Pub lie Works building. There was none. Lehman/Helkamp moved to close the public hearing. Motion carried unanimously. Lehman/Helkamp moved to approve the Capital Improvement Plan for municipal facilities for 2004-2009. Cncl. Lehman noted it was his intention for the next four years to try and pay the debt for the Public Works project with other sources so the taxpayers would not need to see a levy on their tax statement for this project. Cncl. Helkamp was in agreement with Cncl. Lehman. He too figured that the debt payment could come from the Building Fund. Issuing the bonds was the smart thing to do at this time. Cnc1. Menden stated he would like to see more public participation in this decision process. He too figured this was a smart way to go but he would like to see the public involved. Cncl. Lehman noted that the interest rates were low and the building was needed. Motion carried unanimously. Mr. Leek presented. He noted what was proposed for final plat this evening was the first phase of the Dean Lakes residential component of the PUD. The remainder of the project would remain in Outlots at this time and would be final platted in future phases. Mr. Leek noted that many of the conditions in draft Resolution No. 6003 were conditions in the preliminary plat granted on December 9,2003 for this project. Mr. Leek stated additional comments were . . ... .. ,.. - . ,. -. ',"'-'''''' 'W,'....';1',~.'.'...,7."'.;'.'7.;"..'7......r.."T. "'n.""., '" ,""T,., ,",., ..,., :T,' ,.....,' "'T".-';';"I"<""', ", ,;, "''''-'' ",";"" (T,.', ,... . ...... . '. ,1'7'li''1".' '..-'.,l"r.-.."'...I'.............,.-.-,." ''-''.-'"'''.-..n,:',',''' r.-:''-'''~'rl'l'''''''''T'' """,";;',"'7",-';-';""""",;"I",-"""",'.',;,"nr,, ",. "./ ,,,.,~'."'/l"..,, II "",,,:,,,,;-;,,,'..7"<".':,,,,,,, "''-'', "";-,-,-/,! ,'". ,. ...... '''.',.'; .-'7..... ..,.....,.... -..,.,........... .. Official Proceedings of the January 20, 2004 Shakopee City Council Page -5- received from the building official, Scott County and City Engineering. These comments have now been incorporated as conditions into draft Resolution No. 6003. Mr. Leek highlighted a few items that were ongoing items through the process and had been addressed in the draft conditions. These were: 1) specific conditions related to easements, 2) an ongoing review of drainage and utility easements by the Engineering staff, 3) possible revisions to the grading and drainage and utility easements prior to the recording of the final plat. Mr. Leek noted staffhad questions on how the landscaping details would work in this plan. Most likely some ofthe landscaping would occur in public rights-of-way and if this was the case the landscaping in the public rights-of-way needed to be approved and needed to be maintained by the association. Mr. Leek noted that City staff would like the species of landscaping units identified and presented to staff. Steve Schwanke, RLK Kuusisto, representing the planners and engineers who had been working on this project approached the podium. He noted Ryan Companies was in complete agreement with all ofthe conditions in draft Resolution No. 6003. However, he would like to ask for one minor amendment. This amendment was concerning Condition No. E.l (drainage and utility easement adjacent to all right-of-way [10 feet]). In some areas the 10' easement can be less and he was asking for the flexibility to address this with staff when necessary. He asked that this condition be removed and be based on the City Engineer's final approval. Mr. Loney gave an update to the landscaping, sidewalk, and streetscape (utility corridor) landscaping plan submitted by the applicant. He noted the applicant showed the trees in the City Boulevard and noted staff was asking the species of the trees to see if the trees were adequate or if adjustments needed to be made. The Natural Resource Director was handling this part of the landscaping plan. Mr. Loney noted the other issue was the 10-foot drainage and utility easement adjacent to the right-of-way line. Some buildings are within the 10' easements and these lots in the plat would be impacted if this requirement were allowed to stand. Mr. Loney noted there was limited green space available for landscaping and tree planting. Mr. Loney stated the streetscape needed to be identified and planned out better. The developer noted there was some footage to play with but he did not think 10 feet was possible in some cases. Mr. Loney thought perhaps some ofthe utilities would need to run in the rear of the lots (i.e. gas, electric, telephone, cable). Mr. Loney noted he needed to see a plan of where the small utilities were going and then depending on where the utility lines were put he could determine whether or not the City could live with less than 10- feet for a drainage/utility easement in certain areas. Joe Samuel, Lead Engineer on the project with RLK Kuusisto, showed the individual lots that would be impacted by the 10-foot drainage/utility easement. Mr. Samuel noted he had suggested to staff that some of the utilities follow the back alleyways. He noted the easement for the City utilities, sanitary sewer and watermain could be provided with no problem. The problem was that the standard 10 feet of drainage and utility easement adjacent to all public right-of-way was a problem for eight lots. He noted that he was talking easements not setbacks. .... ,. ..-..;.....,.....,.,.:..'.:r,'''.N;';;.'...,;.,.,...,u;-"..... . .::." , , ..m ':-.-r.',',' :";", T' n...:.t"T.-.-r,; ;':;~;;-'Tn": " "'-;:";1:',,",. ;\,; ,...~...., :1':,:,~""'rr;'r;',,"..,''-: ;':" ;'.-.-:', T:":~"':~: ;;~'..;, : ;;"..:, '. .'. ,: . ", :.: - ',.,. ""i ".-": :.,.,.:."...-..,....:.(.;...1.;.;.;.:.;;->.:..,. .:~ :'. ~.; ,.'. ...' :". . . .:. . ~. .;:-. :.;-,,;.....:..::,., ".7'(.'.~:. :.....,.....;..~......\..:..:.::....~...-;..... .....:..:.:... .... "':' -....~;:...:.:.:..,..-.~..... Official Proceedings of the January 20,2004 Shakopee City Council Page -6- Mayor Schmitt thought the amendment that was being asked for was really pushing the envelope. He was not comfortable with the request. Cncl. Lehman stated he was comfortable adding language that the engineer could decide if something less that 10 feet was okay. Helkamp/Menden offered Resolution No. 6003, A Resolution Of The City Of Shako pee, Minnesota, Approving The Final Plat Of Dean Lakes [First Addition] and moved its adoption as written. Joos/Lehman moved to amend the motion adding language to Condition E.! stating "the City Engineer had the discretion to determine if the entire 10 foot utility/drainage easement was necessary in certain locations". Motion failed with Mayor Schmitt, Cnc1s. Menden and Helkamp dissenting (amendment to the main motion). Main motion carried unanimously. Helkamp/Lehman offered Ordinance No. 694, Fourth Series, An Ordinance Of The City Of Shakopee, Minnesota, Amending Chapter 11.89 Variances, and moved its adoption. (Motion carried under the Consent Agenda). Helkamp/Lehman offered Ordinance No.695, Fourth Series, An Ordinance Of The City Of Shakopee, Minnesota, Amending The Zoning Map Adopted In City Code, Sec. 11.03 By Rezoning Land Generally Located North Of Second Avenue West, East Of Scott Street And West Of Atwood Street From Highway Business (B-1) Zone to Central Business (B-3) Zone, and moved its adoption. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to direct staff to complete phase one of the website with the former Bluestem System, Inc. programmer that is employed by Claritas Inc. and not to exceed the $50,000 allocated website budget for Phase 1. (Motion carried under the Consent Agenda). Helkamp/Lehman movedto authorize the appropriate City officials to execute the Joint Powers Agreement for 2004 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating between the City of Bumsville, Apple Valley, Lakeville, Eagan, Rosemount, Savage, Prior Lake and Shakopee. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to authorize payment of$II,OOO.OO to the Shakopee Village Homeowner's Association, Inc., owners of Parcel No.8 (P.I.D. No. 27-036048-0) and Parcel No. 9 (P.I.D. No. 27-036049-0) for easements associated with the 2003 Reconstruction Project No. 2003-3. (Motion carried under the Consent Agenda). ......, .. ,. n n. .'. ,..., :' ,,'M,,'.-r,., ;:'~ ..,..., ".".' "!,7: :7 ,..';";,.;,;,.....'\',""'.,....:':'{1"<r'.....:,,~.':'"lT..,' ''-''1''.';'", ';:;,', '!'I.',':'.,.,....',.; '-;>;<:1'1"'I1W, ; .,:,\;',,,,,,,,!~; ,"'I",~ ":.r!...' ......,,, , ; ;',1> ....'.r..;'~-".i ; ,";",,';1"{;';'.:'.-..,-;;..-.-,.;.,..,. ,"n,.","" "l"'-:',",-,:.,:""~",.,,,,,, ,:'; ;w'w;':..;', ," r; ". .'''" ...:..,""'",...',..-....; ,..., ;....., 1';:';',';-;-;',,;';',...,;";; '111't"c" ".' , (,,', ,'",,~"; .-".; ",':"11 .-.-:" ...,.. '. "n...' : .' . .. .'... ,,". . : I'.'" .n,.:n:_" "':', ., '. '.'"" - n . Official Proceedings of the January 20,2004 Shakopee City Council Page -7- Mr. Loney reported on the petition received from the developer and the ordering of improvements and plans and specifications for public improvements for Dean Lakes, Project No. 2004-4. Mr. Loney noted the petition was for the construction of Dean Lake Boulevard, Dean Lake Trail, Coneflower Lane and utility extensions (sanitary sewer, storm sewer and watermain) within the plat of Dean Lakes. This was to be a 429 improvement project. Mr. Loney noted that a reimbursement agreement had been entered into between the City and the developer of Dean Lakes to begin design of these public improvements at the developer's risk previous to this petition. WSB & Associates, me. did do the design of the proposed public improvements as part of the reimbursement agreement. Mr. Loney did note that the developer was requesting via a petition to proceed with the project of the major roads and utilities to serve the site. The estimated cost of the improvements was $4,664,520, including construction costs, engineering, contingencies, bonding and administration. Mr. Loney noted the petition was signed by 100% of the property owners ofthe Dean Lakes development and would be assessed to them 100%. Helkamp/Lehman offered Resolution No. 6000, A Resolution Declaring Adequacy Of Petition And Ordering An Improvement And The Preparation Of Plans And Specifications For Improvements To Dean Lake Boulevard, Dean Lake Trail, Coneflower Lane And Utility Extensions Within The Plat of Dean Lakes Project No. 2004-4, and moved its adoption. Motion carried unanimously. Mr. Loney reported on the approving of plans and ordering advertisement for bids for Dean Lakes Improvement, Project No. 2004-4. Mr. Loney stated that as part of the reimbursement agreement done at the developers risk, the plans had already been prepared for Project No. 2004- 4 by WSB & Associates, mc. LehmanlMenden offered Resolution No. 6002, A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For Improvements To Dean Lake Boulevard, Dean Lake Trail, Coneflower Lane And Utility Extensions Within the Plat Of Dean Lake, Project No. 2004-4, and moved its adoption. Motion carried unanimously. Mr. Loney reported on the wetland replacement plan for Dean Lakes. Mr. Loney noted some of the wetlands were being drained or filled; the wetland replacement plan submitted by the developer showed in kind wetland replacement with a greater than 2:1 ratio as required by the Wetland Conservation Act. A Technical Evaluation Panel (TEP) had reviewed the submitted plan and the plan had met their approval. This plan had also been reviewed and acknowledged by the Environmental Advisory Committee (EAC). LehmanlMenden offered Resolution No. 6006, A Resolution Approving A Wetland Replacement Plan For Dean Lakes, and moved its adoption. '.' '. . "~''':'. '."",,'. ,. ~'..."r,. ,,"'-;'.':;~''''n,,'','IY''''';"<".''''1I"1';'''''-,T,'.'',T;';<o;';'\'')")1'<':, '''''''F"'~,,.,., iT;'."" ,. ,."",.; ',;;',1'o';'1',,',rl"; ,r,','."'....r, ";"';0''''''' ~';.'"'r,~" r1.,,.,,-;,,n:'''''.1';~'', "...'Tri".,..... 1',""':':'~'''''1'''''n;-;n';;';; .'.iT;..":"':..."' ,"1"1":"";"0'1'...":,:" .",'"",,'.-. ", ,'r,-:, .;' ,;,",,";;"ri"l~, "I"',"":""':,',';',~, ":0'1", ,', .<.1",.,....;-;, ...-'rtw"':"';W,".-:,',.,"':.-.-,cr,,' 1\' "l;T,fr..'-:~..,' r:', ;':', ;,'.';':,";".'" ':"; ,":-:oc ,':':: :.:. :'.-. .; :'. , :,:' , ..":':"'... . Official Proceedings of the January 20,2004 Shakopee City Council Page -8- The Council tried to clarify the review process of the EAC on the wetland replacement plan. Mr. Loney noted that the City of Shakopee needed to pass the resolution on the wetland replacement because the City of Shakopee was the local governing unit (LGU). Motion carried unanimously. Helkamp/Lehman moved to authorize the appropriate City officials to execute the agreement between, Scott County and the City of Shakopee, for a traffic control signal system at the intersection ofCSAH 18 and Crossings Boulevard. (Motion carried under the Consent Agenda). Mr. Themig reported on the cleaning services for City facilities. He noted that with the new police building as well as the new library the City's cleaning contract increased significantly. The City expected to see some costs for specialized cleaning also. Mr. Themig noted that right now the City had two staff people to provide maintenance for all City facilities. He did state that Public Works Department did maintain all of the park buildings. The facilities lead maintenance position was created in 2003 to fill a vacancy in a custodian position and in anticipation of the new buildings coming on line. These new buildings created a need for a higher level of maintenance with all the new technical equipment. Mr. Themig noted that the facilities maintenance lead person actually surveyed other communities to see how they maintained their facilities. Mr. Themig noted that the communities that had a cleaning service and then did the work in house were much happier with the in house results. Mr. Themig noted there was a history of performance issues with the current cleaning service. Monitoring the cleaning service's performance took a significant amount of stafftime. There was much follow-up that needed to take place with the current cleaning service. Mr. Themig noted that he was recommending doing the cleaning with in house personnel by hiring three full.time staff members to provide those services. Mr. Themig noted that the ice arena was separate from other City facilities. The ice arena supervisor took care of the cleaning of that area. Mr. Themig noted that he did check into the "work force" helping with the cleaning but it was determined that the "work force" personnel probably would not fit the scope. In addition to the personnel needed the City would have to purchase cleaning equipment because the present cleaning service provided their own equipment. Mr. Themig also explained in part the position level of the cleaning personnel. Mr. Themig stated that a maintenance plan for City buildings needed to be put together. There was lot of work that needed to be done to get this plan in place. The custodians (cleaning personnel) being requested could help with this project and improve on the overall quality of the different facilities. Mr. Themig addressed the hours that buildings were to be cleaned. The hours of the cleaning/maintenance personnel was also discussed by Mayor Schmitt and Mr. Themig. .... Official Proceedings of the January 20,2004 Shakopee City Council Page -9- Cncl. Joos suggested talking with Shakopee Public Utilities regarding doing some cleaning/grass cutting for them to recoup some of the Cities investment in the cleaning services. Mr. Themig stated that the City had worked with the cleaning services contractor and the performance issues had not improved. The addition of the new police building and the new library were also considerations in the recommendation to do the cleaning in house. Helkamp/Menden moved to authorize staffto proceed with transitioning cleaning service from contracted to City staff by approving the Custodian position description and advertising for three custodian positions. Motion carried unanimously. (CC Document No. 343) Helkamp/Lehman offered Ordinance No. 693, Fourth Series, An Ordinance Pertaining To The Sale Of Consumer Fireworks, Amending Section 10.38 Of The City Code, and moved its adoption. (Motion carried under the Consent Agenda). Helkamp/Lehman offered Resolution No. 6004, A Resolution Of The City Of Shako pee Allowing The Recording OfRLS No. 184 And The Conveyance Of Property That Is A Part Of The Dean Lakes PUD By Reference To The RLS, and moved its adoption. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to extend the probation of Community Service Officer T.J. Baker to August 4, 2004. (Motion carried under the Consent Agenda). Helkamp/Lehman moved to approve the application and grant a massage center license to Craig Ballard dba Salon St. John at 705 East First Avenue. (Motion carried under the Consent Agenda). Helkamp/Lehman offered Resolution No. 5999, A Resolution Changing The March 2, 2004 Council Meeting Date, and moved its adoption. (Motion carried under the Consent Agenda). encl. Lehman noted that he attended Scott County's County Road 21 open house. He noted that the plans presented did not show County Road 21 being six lanes all the way. Cncl. Lehman noted that there were a couple of options that did make some sense. He noted that he also attended a railroad study committee meeting. Cncl. Helkamp noted that he attended the Scott County Alliance for Leadership and Efficiency (SCALE) meeting. He noted that the State legislators that were in attendance at the SCALE meeting were given a list of the State policies that SCALE members supported. He noted that the Scott County jail was moving forward and should be back on schedule. Cncl. Helkamp noted that everyone was invited to attend the Scott County Comprehensive Plan update. . ......:...,;..... .' .... ... . ,...~... ."....;.,; ", . . . d Official Proceedings of the January 20,2004 Shakopee City Council Page -10- Cnc1. Menden noted he attended the School Board meeting and heard the growth predictions were holding true. Cncl. Menden noted there would be a public information meeting on the school bond issue Thursday, January 29,2004 at 7:00 p.m. at the High School and February 10, 2004 at 7:00 p.m. at Sun Path School. Cncl. Menden also noted that he attended the Environmental Advisory Committee (EAC) meeting where the West Dean Lake wetland replacement plan was discussed and noted that there may be some possible changes to the Woodland Management Ordinance. Cncl. Joos noted that he attended a Shakopee Public Utilities Commission (SPUC) meeting as well as attending a railroad signalization meeting. He felt the railroad committee had come up with a pretty good proposal with the final goal of having all the railroad crossings signalized. Cncl. J 008 noted the railroad would be coming before the Council with some recommendations. A recess was taken at 9:00 p.m. Mayor Schmitt re-convened the City Council meeting at 9:12 p.m. Mr. McNeill asked the City Council to recess for an executive session to discuss labor negotiations. Lehman/Helkamp moved to recess to an executive session to discuss labor negotiations. Motion carried unanimously. Mayor Schmitt re-convened the meeting at 9:46 p.m. Mr. McNeill noted that no action had been taken during the executive session where labor negotiations were discussed. Lehman/Helkamp moved to adjourn to Monday, January 26,2004, at 7:00 p.m. at City Hall in the Council Chambers. Motion carried unanimously. The meeting adjourned at 9:48 p.m. ~~.~ City Clerk Carole Hedlund Recording Secretary