HomeMy WebLinkAbout5.F.2. Approval of Minutes: June 16, 2008
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 16, 2008
Mayor Schmitt called the meeting to order at 6:30 p.m. with Councilors Pat Heitzman, Steve
Clay, Terry Joos and Matt Lehman (at 6:50 p.m.) present. Also present were Mark McNeill,
City Administrator; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; R.
Michael Leek Community Development Director; Bruce Loney, Public Works Director/City
Engineer; Jamie Polley, Director of Parks, Recreation and Natural Resources; Gregg Voxland,
Finance Director; Dan Hughes, Police Chief; and Rick Coleman, Fire Chief.
Mark McNeill, City Administrator, presented Council and staffwith an overview of the updated
City's Visioning goals and objectives. He then introduced Matt Stark and Dale Johnson Raney
of Springsted Inc.
Mr. Stark explained the technical portion of the electronic prioritization process ofthe workshop.
Ms. Johnson-Raney explained the survey process to staff and council. Ms. Johnson-Raney asked
the group to review by department the 69 services in the agenda packet and ask any questions
they might have.
Cncl. Lehman arrived at 6:50 p.m. and was updated on the technical and survey process of the
workshop.
Ms. Johnson-Raney and Mr. Stark facilitated the survey. Each staff person and Council member
was asked to answer three questions regarding 69 city services/functions. They were asked
whether the service/function(1) could be reduced; (2) could be eliminated; and (3) should be
improved upon. Participants used electronic keypad technology to respond to each question
using a scale of 1 to 5, where a response of 1 meant that they strongly disagreed that the
particular service or function could be reduced, eliminated or improved upon and 5 meant that
they strongly agreed that the given service or function could be reduced, eliminated or improved
upon.
After the survey, Mr. Stark and Ms. Johnson-Raney displayed preliminary results of the survey.
Mr. Stark stated that he would review the results in detail and provide a report to the City by the
following week.
Mr. McNeill stated that when he received the report, he would ask Council and staffto set up a
meeting to review the results.
Mayor Schmitt asked if there was any other business to discuss. Cncl. Lehman stated that he
finds it hard to attend meetings that are scheduled at 6:30 p.m. and asked that future meetings be
scheduled at 7:00 p.m.
Lehman/Heitzman moved to adjourn to Tuesday, June 17,2008 at 7:00 p.m. Motion carried 5-0.
The Council meeting ended at 8:15 p.m. on June 16,2008.
~J.~
~th S. Cox, City Cle
Kim Weckman, Recording Secretary