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Home My WebLink About5.C.3. Fuller Street Trail Extension, Project No. 2009-1 s.c- ~, CITY OF SHAKOPEE Memorandum TO: Mayor & City Council COt~SENT Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Fuller Street Trail Extension, Project No. 2009-1 DATE: July 1, 2008 INTRODUCTION: This agenda item is to authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to. provide engineering services for the Fuller Street Trail Extension. BACKGROUND: Scott County and Mn/DOT have allocated funds to help pay for the costs associated with extending the existing trail on the east side of Fuller Street, south of T .H. 169, north to Vierling Drive. City staff will prepare the trail portion of the plans and is requesting that an extension agreement with WSB & Associates, Inc. be approved for design of the trail segment on the bridge over T.H. 169 and obtain all required Mn/DOT permits and variances. ALTERNATIVES: 1. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services for the Fuller Street Trail Extension. 2. Do not authorize the appropriate City officials to execute an extension agreement to provide engineering services for the Fuller Street Trail Extension. 3. Table for additional information. RECOMMENDATION: Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services for the Fuller Street Trail Extension. ACTION REOUESTED: Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide engineering services for the Fuller Street Trail Extension, Project No. 2009-1. ~~ Jeff Weyandt, P.E. Assistant City Engineer JW/pmp ENGR/2009-PROJECTS/FULLER- TRAillWORD/EXT.AGREEMENT .. WSB & Associates, Inc. Infrastructure II Engineering I Planning I Construction 701 Xenia Avenue South Suite 300 Minneapolis. MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 June 26, 2008 Mr. Bruce Loney, P.E. Public Works Director/City Engineer City of Shakopee 129 Holmes Street South Shakopee,1fN 55379-1376 Re: Extension Agreement for Professional Services Provide Engineering Services Fuller Street Bridge Modifications Shakopee, MN Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering services for the above-referenced proj ect. Weare proposing to complete the work as detailed in the attached Work Plan, Exhibit A. The attached work plan describes the approach and tasks proposed to be completed by WSB & Associates, Inc. (WSB) for the design and plan preparation for retrofitting a pedestrian sidewalk on the east side ofthe Fuller Street Bridge over Hwy. 169. It should be noted that the work plan includes engineering design services for bridge analysis, plans, and bridge specifications, along with project coordination with City staff. It is WSB's understanding that the design survey work is complete, and no Feasibility Report will be required. It is further understood that the City of Shakopee will provide to WSB the trail construction and profile plans for the trails leading to the bridge. No further field surveys will be required. The City will also handle the coordination and agreements needed with MnlDOT and other utility coordination. WSB is available, if requested by the City, to provide the on-site construction management and inspection. Weare proposing to complete the design portion of this work, as described in the attached work plan, on a cost-reimbursable basis not to exceed $14,250 with an additional $5,100 in optional services if a State Aid variance will be required for the sidewalk in accordance with our current fee schedule. It is proposed that all work under the design portion ofthe contract would be considered complete after the bridge plans and specifications are approved by the City Council. . Minneapolis II St. Cloud Equal Opportunity Employer P,IL&1TElt I'ROPOSAJ.SI9"zh>pet!lF,.11us:r~lLTR--Uoney.(}61'08.dQC Mr. Bruce Loney, P.E. June 26, 2008 Page 2 The City of Shakopee agrees to reimburse WSB & Associates, Inc. for these services in accordance with Section IV ofthe Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, Donald W. Sterna, PE City Administrator Vice President City Clerk Mayor Date sm P:\LElTER PROPOSA1..CjlSllakopeelFuJler SlreeIILTR-bloney.062S08.doc WORK PLAN EXHIBIT A Extension Agreement for Professional Services To Provide Engineering Services Fuller Street Bridge Modifications Task 1. Project Management This work plan is based on our understanding of the project and our past experience on similar projects. The work plan will function as a tool for scheduling and managing the work effort, as well as for controlling costs. We propose the following tasks: Meetings with City staff, MnlDOT,.and others, as required, to discuss the project, contact approving agencies, determine data required, inspect the site, and determine project requirements. The work involved with this task includes actively managing the project progress, budget, and allocation ofWSB resources to ensure the project is delivered on time and on budget. Our approach stresses early and regular communication with affected agencies and with the City staff so that there are no surprises. Task 2. Field Surveys The City has completed all surveys for this project. If an additional survey is required, this work would be on a cost-reimbursable basis. Task 3. Geotechnical Investigation The City will provide any subsurface investigation for the trails on each side of the bridge. Task 4. Bridge Design WSB bridge engineering staff will perform the following required tasks in order to design the bridge sidewalk modifications: . WSB will perform a structural capacity analysis of bridge beams for the anticipated additional sidewalk loads. . WSB will prepare the bridge modification plans and special provisions. . WSB will submit final bridge plans, bridge special provisions, and bridge construction costs estimates to Mn/DOT for review and approval from the City. Exhibit A - Work Plan Page 1 P:ILETTER PROPOSALSlSha""ptc\Fuller S"""\WORK PLAN.doc Task 5. Construction Cost Estimate WSB will determine pay items, quantities, and an opinion of estimated costs for the bridge portion ofthe project. The City will incorporate bridge pay items, quantities, and costs into the City's overall project plans and specifications. All trail approaches to the bridge, quantities, estimates, and final plans including erosion control plans will be prepared by the City. Task 6. Permits WSB will be responsible for securing the necessary permits from MnJDOT for work within MnlDOT's right-of-way. Task 7. Product f Deliverables / Services WSB will deliver the following items: . Bridge approach grade coordination with City staff . Meetings - Two staff meetings - One Mn/DOT Meeting - One Council Meeting . Signed and approved bridge construction plans . Bridge special provisions/specifications . Final engineer's estimate for bridge construction costs . Permits - MnJDOT Optional Services Variance Request - The proposed sidewalk retrofit to the existing bridge may require a variance from current bridge standards, thereby, requiring a variance request to be prepared. If authorized in writing by the City, WSB would prepare a sidewalk width variance for submittal to Mn/DOT State Aid. This would not exceed $5,100 to complete. Additional Services Construction Services - WSB considers construction management observation and staking to be additional services to this proposal. WSB has the experitmce and staff available to assist the City with the construction if desired. Exhibit A - Work Plan Page 2 P:\LETTER PROPOSALS\Shakopec\Fullcr srrccL\WORK PLAN.doc ESTIMATED FEES Extension Agreement for Professional Services To Provide Engineering Services Fuller Street Outlet Pedestrian Bridge Modifications The proposed fees associated with providing the scope of services as outlined herein are summarized as follows: Pro' ect management $2,400 Field surveys $0 Preliminary Bridge Design $4,150 Bridge Final Design, Plans, Special Provisions, and Cost Estimate $6,950 Permit Preparation $500 Expenses $250 Estimated Design Fee $14,250 ~:e. . State Aid Variance $5,100 Total Cost $5,100 The rates proposed are based on our 2008 rate schedule, which is attached, P:\LETTER PROPOSALS\%akopcc\Fuller StrC<:l\ESTIMATED FEES.doc