HomeMy WebLinkAbout2. Updated City Visioning Goals and Objectives
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City of Shako pee Two Year Strategy and
Action Steps
June 2008
Action Steps Parties Responsible Target Dates/Completed Additional Notes
1) Maintain Fund Balances Mayor and Council; staff In conjunction with annual This is, in essence, routine and ongoing, and has been the City's practice for
budget process (with ongoing many years. General Fund balance to be monitored for future years.
monitoring)
In the case of fund balances related to inspections revenues, the City has a
formal obligation flowing from the BA TC settlement to make sure that this
fund balance does not grow beyond a certain level. That meansthat each
year staff and the Council will have to review the impact on the fund balance
for inspections of changes in the inspections budget. For example, the
recent reduction in staffing may have a tendency to increase the inspections
fund balance.
2) Maintain Moderate Debt Levels Mayor and Council; staff In conjunction with annual Also standard practice for the City. Need to balance issuance of bonds with
budget process anticipated revenue sources.
3) Maintain a Stable City-Tax Rate Mayor and Council; staff In conjunction with annual For several years, the City's tax rate has been held at a fairly constant level,
budget process (with ongoing With the continuing slump iritheresidential developmentll1arket, staff and
monitoring) Council will need to evaluate impact of housing market values for 2008-09.
Need to continue to fund the Internal Service Funds.
2008 Legislature imposed a 3.9% cap on property tax increases for FY 09-
FY11
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4) Determine additional funding sources to increase the Park and Rec Director, City Council Ongoing Springsted Study does not include Park Reserve Fund. Park Reserve
Park Reserve Fund and Finance Director budget currently received anunanticioated $186.000 from the Vierlinq
Estates 2nd Addition. The fund remains 10w.::1t::1 deficit due to recent land
::1cquiE:ition and construction projocts. Increase in Park Reserve Fund
Balance
Dependent upon 1) new development and resulting park dedication fees, or
2) transfers in from other funds
5. Implement Recommendations from Park Fees Study Mayor and Council, Staff To City Council in April, 2008. Healthier Recreation Fund will reduce General Fund transfer needs. PRAB
Implement for remainder of 08, and staff will be workinq with Sorinqsted to obtain usable information from
and FY 09 the Fee Study. Fee Study currently qives City costs of current services but
there is no information to assist staff set fees for new oroarams. A
comoarison of other communities' fees is also needed.
Action Steps Parties Responsible Target Dates Additional Notes
1) Determine Project Staffing Requirements Department/Head Group Annually, as a part of the budget In anticipation of the 2009 budget process, the Community Development
process; and on an ad hoc basis Director will analyze the relationship between building permit activity in 2006
for specific projects. and 2007 and staffing levels. Other departments will be doing the same-
staffing as service needed~
The police department's 2008 budget provides for an additional 2 sworn
officers; bringing officer to population ratio to 1.52 officers per 1,000
residents; comparable to past service levels of these oositions. Five officers
and one Records Soecialist oosition remain unstaffed. The deoartmenthas
made some new assiqnments within its existinqstaff includinq a CSO
asSiqned as a Records Tech on a 90 Provisional aooointment. Additionally
one Records Soecialist will be a ohased retirement in June. with comoletion
in November. bringing offioor to population ratio to 1.52 officorE: per 1,000
residents; comparable to past servico lovels
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2) Determine the public's expectations of service levels Department Head group with the Annually, in conjunction with Establish base line expectations, consider doing a professional survey, if
assistance of the Communications budget process. Perhaps resources available. Currently ridership survey is underway to determine
Coord. annually through website mail transit needs. Police Services, Task Force will establish recommendations
surveys and other instruments. for police services by 6/30/08. Task force may be established to assist with
Community Center Service needs.
Police Master Planninq Task Force has recommended qoals and
obiectives.. and orioritized tasks.
3) Implement Use of the latest Technology/Productivity Department head group with the Ongoing Telecommunications Commission recommended three IT improvements,
assistance of IT staff which have been implemented:
A. Digital Video Cameras in Police Squad Cars.
B. Higher level GIS-now has the GIS server and software installed.
C. VPN software for building division.
Community Center bulletin board & WIFI implemented at the Comm. Center.
Continue development of GIS/GPS systems and operation use of these
systems for Public Works
Current technologies undergoing implementation include:
A. Digital Video Cameras in Police Squad Cars.
B. Automated ticketing
C. 800 MHZ transition
Police technology proiects are at various sta~es of implementation.
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4) Train and hire quality employees Department head group Ongoing HR will provide personnel training opportunjties during 2008. Grouo of 5
suoervisors is startinq a series of classes on suoervisory skills. HR is
working with Recreation Staff to more efficiently hire quality part-time
employees. PW is formulating individual training plans to meet the needs of
the department.
The Police department operated at full staff for a short period of time in "07.
Currently 2 police officer positions are vacant; the Department is the hiring
process; anticipate hiring during 4/08.
Currently 5 oolice officer oositions are vacant. The oolice deoartment
comoleted it's sorinq hirinq orocess and has established and eliqible reqister
for Police Officer Position..
Action Steps
1) Coordinate Downtown interest groups-Downtown Administration coordinates updates Ongoing If Council wishes the "Vision" for this corridor. to include local input from
Partnerships, Seniors, Arts group, HPAC, Chamber, etc. of the City's Vision Statement as it affected residents, businesses and property owners in the Downtown and
relates to this goal. Community Riverfront Corridor in the same manner as the Visioning process did as an
Development provides staff to the Update, it should commit resources to a facilitated local process to achieve
HPAC and Downtown Partnership, consensus. (See also this relating to # 2 below and Goal 5 below.
and subcommittees. The Community Development Director has had some initial discussion with
the executive director of the Shakopee Downtown Partnership regarding
representatives of the broader business community along First Avenue that
should be included in such a process.
The Community Development Director is working with a subcommittee of the
Downtown Partnership to identify potential grocery users ( co-op for
example) for existing vacant spaces in the Downtown area.
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2) Look at the future of the First Ave. Corridor (Bluff to Community Development/Planning None set Direction is needed as to whether to actively undertake this effort; including
Second Ave.; Rahr to Dangerfields) a decision on accesses is needed to facilitate County resurfacing of.1 st
Avenue.
Because of the impact on future traffic levels on CR 101 /First Avenue of the
choice of a central alignment for the next river crossing and the designation
of CR 17 as a future principal arterial, the Public Works Director and the
Community Development Director continue to stress these impacts through
the formal committee processes for these two studies.
3) Provide for community entryways (monument signs, Community Development/Planning Design work is moving ahead on the CSAH 101 monument(s), and will be
clean-up for CR 69 railroad overpasses). Provide for ways /C't C '1 completed by July of 2008.
to increas~ the variety of business on 1st Ave/downtown .. I Y ouncl
CD Dir. Has met with County to identify other potential sites on county roads
for monuments; share info with the Chamber. of Commerce, who will
investigate future sponsorship of the monuments in the future. PWD is
working with Scott County to Rehab Bridge in 2011.
1) Keep the Visioning Initiative in Front of the Public Mayor and Council; Staff, Ongoing Need to show accomplishments to be tied to Visioning process. New oaQe
Communications Coordinator related to vision and Qoals added-to Citywebsite. Improve websit.e
presence.
Police Services Master Planning Task Force assisted with these steps.
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2) Use Goals & Strengths in Decision Making Processes Mayor and Council, Staff Ongoing Need to meaningfully tie goals to decisions made, especially during budget
discussion.
3) Do periodic public review of Initiative Mayor and Council, Staff Summer, 2008 Member of Steering Committee reviewed in May, 2007.
4) Maintain the Steering Committee; review progress twice Mayor and Council, Staff, Steering Do in advance of budget. Steering committee was involved in recent review. Concentrate on
annually Committee supporting existing goals.
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5) Ensure committees and commissions are vested in the City Administrator, City Council, Ongoing
City's goals and strengths; use them during decision Department Heads
making.
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1) Initiate a welcoming package to the City Mayor and Council, Dept. heads; Monthly In lieu of welcoming letter from Mayor and Council has been drafted-can
, Communications Coord. be distributed with new student packets from ISD 720., Continue meeting
2) Encourage Communtiy events sponsored by
differentethnic groups with neighborhood groups at NNO, Engineering informational meetings,
Shakopee Showcase; etc.
3) 3. Meet with Neighborhood groups and residents Police Deoartment continues efforts with these events for summer of '08
2) Develop staff awareness/sensitivity/skills to deal Department head group Investigate diversity training for staff.
w/diversity & community attitudes. The police department has hired a bilingual staff person who has been an
asset in customer service with Hispanic populations. The PD is also assisted
by Southern Valley Alliance for Battered Women as they have hired a
bilingual advocate for women victims of domestic violence. Staff has had
contact from Russian-language church who has offered greater community
involvement
Police Deoartment has certified staff member as an interoreter for Hisoanic
oooulations.
3) Implement physical accessibility plan implementation. Recreation Supervisor Review semi-annually As budget permits for retrofits
Eg. Trails
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4) Increase Transit - Map Resources (Le., local employers, Community Development/Shakopee ~,_. . CD Director Chair Scott Transit Planning Team; Market Committee, and ','>;'~
restaurants) Transit attends all Scott Transit Review Board meetings. The UTMP update is
underway and will be brought to the Council for action in the summer of
2008.
BlueXpress schedule changes were implemented effective April 14, 2008,
and minor additional changes may be made in response to rider input.
Delivery of an additional coach for the BlueXpress is anticipated later this
year.
Planning Staff and Parks and Recreation Staff, et all st3ff are continuing to
work on a City map that will be available in print and downloadable formats.
The map will include City Features as well as Parks and Trails.
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1) Establish work plan for the following major issues: a. Community Development Dept. a. To be determined a. Comments from adjacent jurisdictions are being received and are finally
a) 2008 CompPlan Update b. Park, Rec., and N.R. Director b. Special meeting of PRAB on due in the summer of 2008, after which the Plan will be brought forward to
b) Community Center Future c. Asst CA; Dept. Heads Octobor 15#1 to discuss the Council for action pending Met Council acceptance.
c) Personnel Issues d. Community Development Dept. recommendations. Currently working on sewer plan.
d) Annexation Agreement and Phasing for Jackson e. Mayor, Council; Admin, Comm. Imolement chanoes to facility b. Concentrating on recommendations and current facility uses to best utilize
Township Devel., Engineering uses for Fall (AuQust) existing facility; possible Task Force to study
e) Major Transportation Issues f. Council Liaison; Administrator c. Ongoing c. Need to identify personnel issues; improve performance evaluation
f) SPUC/City g. City Council, P&R Director, d. To be determined process; provide better training and development of staff; part-time
Finance Director e. Varies 2/1/08 personnel policy adopted by Council 5/08
f.12/08 d. County planning staff may facilitate discussions.
e. SRF Studyon13/101/18. TH 41 River Crossing Cooridor; Transportation
Alliance projects; CR 17 study. Council Workshop heldr March .11, 2008 on
CSAH 17 study and other transportation issues.
F Work on cost savings thru greater energy efficiency projects and sharing
of resources
2) Community Center Water infiltration Park & Recreation Staff, City Bid 4/08;Recommendation to Engineering sbff has prepared ::1n RFP f{)r repairing the infiltration problem.
Enoineer. & City Council City Council 5/08. construction VI/e have currently received t>....o quoteE:._Moving fOIVl3rd with RFP to
Summer, '08 determine water infiltration d::1mage. Engineering is comp::1ring quotes to
m::1ko ::1 recommend::1tion. Council & PRAB will determine the future based
on damage assessment. Engineoring st3ff is preparing::1 RFP for repairing
the infiltr::1tion problem. The internal drain tiles system will be installed the
week of June 23, 2008. Additional items will be completed following Council
Direction on June 1 ih.
Action Steps Parties Responsible Target Dates Additional Notes
1) Encourage/Educate the Public to Expand Recycling Public Works, P & R Director, Ongoing City facilities and parks building can do better job of recycling. Investigate
Communications Coordinator, whether the State requires recycling for businesses and apartments. Can
Facilities Maintenance Coordinator the City provide centralized recycling locations? PW & PR have discussed
ootions for addinQ AGG recycling containers to park facilities. Need to
identify areas for improvement.
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2) Update Stormwater Plan & Enforce Regulations Engineering As part of Comp Plan update Water Resources management plan comments received.
A Currently working towards revising and adding storm water ordinances
and scheduling a public hearing on the ordinance.
B. Currently working towards addressing all reviewing agencies' comments
concerning the proposed water resources management plan.
C. Storm Water Pollution Prevention Program (SWPPP) compliance
inspections are ongoing.
3) Adopt Natural Resources Design Standards and Natural Resources Coordinator DesiQn criteria To Council May The Natural Resources Design Standards have been approved by City
Preservation of Fragile Natural Areas, and educate the ApFil2008 COMPLETE Council and will be enforced where necessary.
Public. Ongoing De~ian Standard~ aooroveg bvthe to be presented to Pbnnina CommiE:sion
f{)lImt:inQ the Februarv E/\C meetinQ; then to Pl3nninQ Commission and Citv
Council in Aoril 2008. N::1tural ReE:ource DesiQn Criteria v:as aooroved b'l the
PlanninQ Commission and ,,,,ill bo oresented to the City Council in M::1v.
2008.
NFR Coordinator continues to Qet information to oublic throuQh the website,
recreation brochure and community educational sessions. The 2008 Arbor
Tree Sale was very successful.
NR Coordinator iE: working '....ith Telecommunic::1tions to pro'/ide the public
with inf{)rmation about the Arbor Day tree E:::1le and revised tree planning
guidelines.
4) Complete Energy Audit for "City Green Projects", and Administration and affected depts. Community Center-council SPUC energy audit received for all City Buildings. $25,000 provided in
other energy efficiencies throughout the City Organization. C't C 'j D rt t H d needs to review following Water FY08 budget
Implement the findings of the Energy Audits throughout the I y ounCI, epa men . ea s Infiltration assessment report
City facilities as resources or opportu nities become
available. Community Center Energy Audit complete Energy updates may be included
in updating the Community Center following water damage assessment.
Investigate savings from commercial energy modifications. Two different
companies have completed Energy Audits. Harris Company submitting
proposal for energy savings and equipment mntc,
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5) Work to incorporate sustainable design criteria: Planning; Natural Resources Ongoing Park and Ride has permeable parkway and bio-engineered drainage swale.
If constructed, the second park and ride site will include similar and possibly
expanded measures. Second park and ride, if constructed as part of the CR
21 project, will incorporate similar features and more.
Landscape Architect incorporating park design criteria into City's current
engineering design criteria.
Action Steps
1) Develop cooperative community-wide communications Communications Coordinator, staff Ongoing Website and Hometown Messenger moving ahead. Work with School
efforts. District and SPUC. Monument signs can also communicate Gityidentity.
Provide for community gathering points.
2) Develop plan for street design, sidewalks, and signage Engineering/Community To be determined Trail plan in place. First Avenue issue needs to be resolved. Fuller
for visual connectiveness throughout the City. Development/Landscape Architect? St./Koepper Ave. bollards and connectivity for walking to new high school,
but resolution of pedestrians on CR77 bridge needed.
Uniform park signs are beinQ desiqned and discussed with the PRAB will-be
designed ::1nd Siqns will be placed in all parks beginning with the new parks.
3) Implementimproved customer service techniques for Department head group Ongoing Customer service technique parameters to be determined.
City employees
4) Pedestrian Crossings Jr. High sidewalks; Bollards on Fuller/Scott
5)Work with the Chamber or the community groups on City Council, Department Heads Ongoing Partnership needed with Chamber on community promotions
special events or community projects
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Action Steps Parties Responsible Target Dates Additional Notes
1) Hold Neighborhood Meetings All departments, . depending on Dependent on project timelines Neighbofhoo(j meetings are routinely held fOr PUDs, road and public works
specific purpose for the meeting(s) for each case projects, and park development planning purposes.
National Night Out and Neighborhood Watch also well established.
Should the City establish neighborhood planning committees? If so,
additional staffing needs should be a part of the discussion
Police Deoartment completed its Citizen's Academy and other events are
uocominQ throuahout the summer.
2) Provide more opportunities for residents to.. obtain Department head group; Quarterly newsletter in 2008 E-newsletter. provided in '08 budget. First direct mail City newsletter sent in
information (newsletter, cable, webstreaming, stuffers, Communications Coordinator March.with. second issue in June.. First eoisode of TV show - Shakooee
Town Hall Meetings). Sootliqht aired throuQhout Aoril. Work on June eoisode is underway. Direct
mail newsletter inaugural iSE:ue to be sent end of March, 08.
Webstreaming became operational 8/07 .
Shakopee Transit/the City has initiated a quarterly transit newsletter, on-
bus alerts and website information regarding new and or changing transit
alternatives for residents.
Recreation will offer on-line registration in 2008.
The Police Department is using the city website to disseminate emergency
management information aswell as crime prevention materials and reward
flyers, and list servs for Crime Prevention tips. It anticipates a monthly
activity report on-line in 08.Efforts are onqoinQ and continuinQ.
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3) Support Community Initiatives (Le., Arts Org/Events; Mayor and Council, staff Ongoing City departments participate in the Shakopee Showcase.
Shakopee Showcase; Derby Days; National Night Out)
Community Development Director is a part of the Committee that annually
.. hosts the "Great Scott" event; as well and the Downtown Partnership's
Business Development Committee.
Recreation staff working closely with DerbyDay committee to move event
to Huber Park. Staff also organizes teen events at Derby Days.
City Staff puts a lot of time and resources into this event without and are
not considered a sponsor of Derby Days.
The police department. actively participates in all of the listed events and
often tailors their staff deployment around them. The police department
also reaches out to youth through its Explorer Program.
Efforts are onQoinQ and continuinQ.
4) Identify and reach out to City's diverse population mix, Staff, ISD 720 Ongoing Housing Commission not related to reaching this goal. Need to work with
(investigate Housing Commission) churches on how to better make non-native populations aware of City
services and opportunities; have established contact at Russian language
church.
Need to look at incorporating language training opportunities; work more
closely with ISD 720.
Recreation offering a Spanish-language aerobics class and distributed
bilingual flyers.
The police have a well-established link to the rental community through
their Multi-Housing Officer.
Efforts are onQoinQ and continuinQ.
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5)Continueto provide trails to connect the different areas of P & R Director, PW Director Ongoing As development/funding permits
the City as well as connecting people to public areas.
1) Continue to Support a Negotiated Agreement, including Mayor and Council; City Ongoing As late as Winter 2007, the City was continuing to seek additional
Fee to Trust Administrator with other staff as meetings with the SMSC. City is appealing decision of BIA in Federal
needed Court. With the departure of the head of the BIA, and winding down of this
federal administration, the appeal has not been answered by the
overnment, and appears to be on hold.
2) Continue to Seek Cooperation on Issues of Mutual See above. See above See above
Interest
3) Expand Partnerships w/Scott Co. & Others Mayor and Council,; City Ongoing
Adm inistrator
4) Facilitate Development of Non-Tribal Lands Around Council with staff assistance Ongoing; dependent upon Tribal acquisitions of former Shutrops property has changed tribal property
SMSC Lands. residential. market demands boundaries.
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