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Home My WebLink About13.B.1. Award of Contract on Beckrich Park Estates and Kristal Estates, Project No. 2007-10-Res. No. 6775 !3, ,~.1, CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider Awarding a Contract for the Beckrich Park Estates and Kristal Estates Sewer and Water Improvements, project no. 2007-10 DATE: May 20, 2008 INTRODUCTION: Attached is Resolution No. 6775, which accepts the bids and awards a contract for the Beckrich Park Estates and Kristal Estates Sanitary Sewer and Water Improvements, Project No. 2007-10. BACKGROUND: On March 5, 2008, City Council adopted Resolution No. 6737, which approved the plans and specifications and authorized staff to advertise for bids for the Beckrich Park Estates and Kristal Estates Sanitary Sewer and Water Improvements, Project No. 2007-10. On April 29, 2008, a bid opening was held for the Beckrich Park Estates and Kristal Estates Sanitary Sewer and Water Improvements Project, in which there were nine bids opened for this improvement project. The bids are summarized in the attached resolution. From the bid opening, the apparent low bidder is S.M. Hentges & Sons, Inc. with a bid of $552,770.63. The Engineer's estimate for this project is $650,000.00. The feasibility study contained a construction cost estimate of approximately $713,169.99 and a project cost estimate of approximately $891,451.87. Adding a 5% contingency to the actual low bid and 25% indirect costs, the estimated project cost is approximately $725,511.45, which is below the estimated project cost in the feasibility study. If Council awards the contract, staff is also requesting a contingency amount equal to 5% of the contract to cover minor change orders and quantity adjustments that may occur on the project. At the time of writing this memo, Shakopee Public Utilities Commission (SPUC) has received 23 of 34 property owner's signatures for the Water Service Agreements and have 6 property owners indicating they will sign. It is anticipated that more signatures of the agreement will be received and an update will be presented at the Council meeting. Attached is a list of municipal water agreement signatures dated May 14, 2008. These owners that do not sign up for service will have their water service turned off once the system is hooked up to the municipal water system. The Beckrich Park Estates properties have a common private system, thus everyone connected to this system must convert to the SPUC system requirements. Also attached is an extension agreement with WSB & Associates, Inc. on surveying work needed for this project. ALTERNATIVES: 1. Accept the low bid of S.M. Hentges & Sons, Inc. and adopt Resolution No. 6775. 2. Reject the low bidder and award to another bidder. 3. Reject all bids and rebid. 4. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 5. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to perform construction staking service on the Beckrich Park Estates and Kristal Estates improvements. 6. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1 No. 4 and No. 5 in order for this project to commence. ACTION REQUESTED: 1. Offer Resolution No. 6775, A Resolution Accepting Bids on the Beckrich Park Estates and Kristal Estates Sanitary Sewer and Water Improvements Improvements, Project No. 2007-10 and move its adoption. 2. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 3. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to perform construction staking service on the Beckrich Park Estates and Kristal Estates improvements. Bruce Loney, P Public Works Director BLlpmp ENGR/2007-PROJECTBECKAICH-PARK./ W ORD/MEM-6775//AWARD-CONTRACT RESOLUTION NO. 6775 A Resolution Accepting Bids For For The Beckrich Park Estates and Kristal Estates Addition Sanitary Sewer and Water Improvements Project No. 2007-10 WHEREAS, pursuant to an advertisement for bids for the Beckrich Park Estates and Kristal Estates Addition, Project No. 2007-10, bids were received, opened on Apri129, 2008, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount S.M. Hentges & Sons, Inc. $552,770.63 Northdale Construction, Inc. $585,164.98 Latour Construction, Inc. $585,217.67 Minger Construction, Inc. $589,652.94 Kuechle Underground, Inc. $601,946.20 Chard Tiling & Excavating, Inc. $613,481.15 S.R. Weidema, Inc. $663,490.77 Burschville Construction, Inc. $667,434.34 Ryan Contracting Company $691,809.40 WHEREAS, it appears that S.M. Hentges & Sons, Inc., P.O. Box 69, Jordan, MN 55352 is the lowest responsible bidder for the Beckrich Park Estates and Kristal Estates Sanitary Sewer and Water Improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with S.M. Hentges & Sons, Inc. in the name of the City of Shakopee for the Beckrich Park Estates &Kristal Estates Sanitary Sewer and Water Improvements Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2008. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/2008-PROIECTSBECKRICH-PARK/ WORD/RES6775-AWARD-CONTRACT ' I I 5/14/2008 BECKRfCH PARK ESTATES II Municipal Water Service Praject I, II N E ~ ~ o ~ c~i rn o ~ ~ ~ U.. J ~ ~ t3 C ,Q' U O ~ ~ it G to y ~ •C ~ i0 O Q ~ 0 Ste hen and Dawn Plonski 511 2832 Timothy J. and Lois A. Walters 5/1 5/6 516 516 5'~~ 2833 5/14 ~ Dallas M. and Loretta L. Grekoff 511 2834 David C. and Tamera M. Ki ht 5{1 516 516 ~~t0 2835 5/14 Jerome A. and Yvonne K. Jenny 511 516 516 5!6 515 2836 5114 7 /1 I i is Menden 5/1 Y 517 517 517 517 283 5 4 Edwin R. and Rosal A Robin H. and Ma S. Herbon 5/1 516 5i6 516 2838 ' Robert L. and Diane M. Stoer 511 5/14 5114 5114 2839 Leslie P. and Lisa L. Ginther 5/1 518 518 518 2840 Steven and Beth Ann Schneider 5!1 516 516 516 wt3 2841 5/14 I! William N. and Ma J. Nichols 5/1 5113 5113 5113 2842 Steven A. and Yvonne D. Gunter 5!1 515 515 2843 Anthon R. and L nette K. Stacker 5/1 518 518 5114 5:11-1 2844 5114 Dale R. and Janice N. Dahike 511 Y 5/13 5113 5113 2845 David F. and Pamela L Webster 5/1 2846 ~ 1 2847 Cla tan D. and Jode(I V. Kirkland 511 5112 5 12 Y Steven P. and Sherrie B. Consoer 511 518 5/8 518 5;0 2$48 5/14 Charles T. and Charlotte A. Schwen 511 2849 A.L. Furrie 5/1 Y 519 5i9 519 2850 Daniel T. and Virginia R. Fos(id 511 5113 5113 5113 2851 Christo her J. and Carolyn A. Ruff 511 518 518 518 51FS 2852 5/14 ~ Robert H. and Tamm J. Stoks 5/1 517 517 517 2853 William J. and Susan E. Weckman 511 5112 5/12 5112 5112 2854 5/14 John J. and Kimberl A. Green 511 Y 517 5l7 517 5I7 2855 5/14 J. Brad and Sharon A. Komarek 5/1 2856 Terrance J. and Diane L. Joos 511 516 51`I 2857 5/14 Crai F. Dickson 511 2858 Randy L. Busch 511 5114 5114 5f14 5114 2859 5/14 Dale W. and Beverly A. Rudolph 5/1 5/8 518 5l8 2860 Marsha C. Behrens 5/1 2861 Darrin E. and Am S. Ahrens 5/1 2862 Daniel P. and JanefE E. McBeain 5/1 2863 Brad A. and Ste hanie C. Stuwe 5/1 5/14 5/14 5114 5114 2864 5/14 Bruce A. and Rebecca B. Ga(dberg 511 2865 I f p r ~ I i w~ & Associates, tnc. Infrastructure 1 Engineering 1 Planning 1 Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Te1:763-541-4800 Fax:763-541-1700 May 14, 2008 Mr..leff Weyandt, PE Assistant City Engineer City of Shakopee 129 Holmes Street S. Shakopee, MN 55379-1376 Re: Extension Agreement for Professional Services Construction Surveying Services Beekrich Park Estates Utility Improvements Shakopee, MN Dear Mr. Weyandt: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for construction surveying services for the above-referenced project. We propose to provide the following construction surveying services for this project: • Attend pre-construction conference • Provide stakes as needed for removals • Provide line and grade stakes as needed for sanitary sewer • Coordinate wye locations with field representative • Provide line and grade stakes as needed for watermain, gate valves, and hydrants • Provide line and grade stakes for curb and gutter replacement • Provide cut-sheets for all survey stakes • Provide as-built survey data including top nut of hydrant elevations, curb stops, top of casting and invert elevations. WSB is proposing to complete the work as described above on an hourly basis in accordance with our fee schedule with anot-to-exceed fee of $14,500.00. Additional staking that may be required due to lost stakes and addendums would be billed at our normal hourly rate of $140.00 per hour fora 2-person survey crew. We are available to start on this work when needed and we will be available as needed through the duration of this project. The City of Shakopee agrees to reimburse WSB & Associates, Inc., for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Minneapolis 1St. Cloud Equal Opportunity Employer i~:~r.E7rrarxorosats^si,~,x~~r~ur~t.;d,r~,~r•..arps~astros~rdo.~ Mr. Jeff Weyandt May 14, 2008 Page 2 If you have any questions concerning the work plan or fee as discussed herein, please feel free to contact me at 763-287-7181. We look forward to working with you and greatly appreciate the opportunity to assist you and your staff in the completion of this project. Sincerely, WSB & Associates, Inc. Gity Administrator City Clerk Steven V. Ische, PLS Principal/Survey Group Manager Mayor Date P:ILE7TER PROPOSALSLShakopeel$eckrich Park Estatesl05/408extltr.doc