The URL can be used to link to this page

Home My WebLink About12.E. Authorize Construction of Bleacher Seating at Schleper Stadium , CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeil, City Administrator From: Sherry Dvorak, Recreation Supervisor Meeting Date: May 20, 2008 Subject: Request for Approval of Construction of Bleacher Seating at Schleper Stadium INTRODUCTION The City Council is asked to consider a request from the 2008 State Amateur Baseball Tournament Committee for the construction of bleacher seating at Schleper Stadium. BACKGROUND In January of 2004, the Minnesota Amateur Baseball State Board awarded Shakopee and Chaska to be the co-hosts of the 2008 State Tournament. Since that time, members of the community came forward and organized the 2008 State Tournament Committee (Shakopee Amateur Baseball). Jeff Jonckowski, Dave Pass and Bill Schleper serve as the Shakopee Tri-chairs for the tournament. These three individuals, along with several other key volunteers have been working diligently with City Staff to be ready for the tournament taking place August 14-16, August 21-24 and August 28- September 1. Tournament organizers have met with city staff on projects that should be completed prior to the tournament. The completed projects are listed below: • Construct walkway between stadium seating and field • Re-construct infield, pitching mound and batter's box • Construct platform seating along 1St baseline. • Removal of old batting cage and construction of new cage in left field. • Painting of concession stand • New light control box • New netting in front of stadium seating • Installing baby changing stations in restrooms Projects such as power washing cement walkways, painting dugouts and bathrooms, power washing exterior buildings, and fixing seating in the stadium are on schedule to be completed prior to the start of the tournament. Some of these projects have been budgeted through the Parks Division; others will be completed by the amateur baseball teams and volunteers. Last November, Kevin O'Brien, of Greystone Construction, also serving as the Facilities Chairperson for the tournament brought forward a project that would enhance the stadium not only for the tournament, but for regular games too. The new bleachers would have a seating capacity of 80-100 people. Scope of Proiect Greystone Construction will furnish and erect a raised bleacher east of the third base dugout (Attachment #1). The total project cost is $29,800.00. The project would consist of the following: • Excavation and grading • Poured concrete footings • Treated lumber structure • Maintenance free (composite material} floor boards, seat boards and stair treads • Pipe railing with chain link fence • Metal enclosure panels • Poured concrete sidewalk and viewing area in front to provide same site lines which are handicapped accessible. Greystone Construction estimates about 3 weeks to complete the project. Payment for Proiect The Tournament Committee will pay Greystone Construction $18,000.00 at the conclusion of the tournament, with the remaining $11,800.00 credited to advertising during the tournament. The City will not be responsible for financial payment to Greystone Construction. The Tournament Committee receives revenue from the tournament from concessions, adverting sales and souvenirs. Revenues from these sources and all tournament expenses will be split 50-50 between Shakopee and Chaska. Based on past tournaments, the committee is comfortable with designating the $18,000 for this project. To date, the committees have already sold approximately $50,000 in ad sales. The Tournament Committee would be utilizing volunteer labor to help construct portions of the project to help keep the costs lower. Greystone Construction would supervise work and do all structural construction. Volunteer workers would follow the same guidelines that were taken when the Community Playground was constructed. The Tournament Committee presented the construction of the bleachers to the Parks and Recreation Advisory Board on May 12. The Parks and Recreation advisory Board is supportive of the project and is recommending the project be authorized. Staff from the Parks Division has been involved with the discussions on this project and also support it with the building materials being used. The project has also been reviewed by the City's Building Department. It should be noted that the Tournament Committee expects to use portions of the revenue to pay back the City for some of the improvements to the Stadium that have been completed in getting ready for the tournament. By committing the $18,000 necessary for the bleacher seating the return donation, to the City will be reduced. Over the past several years, the amateur baseball teams have taken an active approach in making improvements to the field and stadium. Both the City and the Shakopee School District have benefited from their efforts. Once the project is completed the structure would be donated to the City. RELATIONSHIl' TO VISION D. Vibrant, resilient and stable REQUESTED ACTION The Parks and Recreation Advisory Board recommend that the City Council approve the construction of elevated bleacher seating at Schleper Stadium. Should the City Council concur, the completed project would be accepted formally as a donation at a future meeting. I"g +x - - .rc. naY ~ * is sgx d ~ 'i S .u ~ r~ e ~ a v~ rb, y{ ~ a r ~ ~ r ~ w~ ~ ' ~ ~ w.. w ~ ~ a ; ~ ~ ~ ' ~ ~ ~ ~ ~ ~ y' i < u~ ~ ~ ; t ' ~ ~ ~ ~ ~ F n ,F ~ Y b . ~ ~ a ~ << ,a a ~ ~a , a~ ,y ~r ~~+,V. ~ ~ ~ ~ e ~ s, 9g , v . i ~,t ~ ~ , F ~ . ,xh~, ~w r . ~ ~,r.. ~ ~ oFa tir ,u u I ~e~~~ s ~ ,Y ~~F v , p, ~s ti _ ~ ~ ,a ~ a ~,Y.<, ' , r 3~ ~ ~ ~ ~ ~ , I ~ ~ , r~ ~ ,i J S tC« y F~ ~k ~ ~ u, ~ r y' ~ ~ 1a4jJ~ - d . ~ v/ _ ~z ,?a:i k $ L 43 4 ~R`2 fi 1'o-:` N` ~ ~ W Q; , fi. ~ ~ . a .n. >i t~ ~i , x ~ ~ ~ b r,~ r i I 4 C~. ~ ~ k i y k k`~ v 4~i ti n, "t i ~M y= ~ ; a ~ a ~ ~y 3 ; ~ v ~ ~ 1