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HomeMy WebLinkAbout4.F.2. City Council Minutes from April 21, 2015 Consent Business 4. F. 2. SH, TKOPEE TO: Mayor and City Council FROM: Lori Hensen, Deputy City Clerk DATE: 06/02/2015 SUBJECT: City Council Minutes for April 21, 2015 (F) Action Sought Approve the City Council Minutes from April 21, 2015. Attachments: CC Minutes 4-21-15 DRAFT OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South April 21,2015 SHAKOPEE MINNESOTA 7:00 p.m. 1. Roll Call Present: Mayor Brad Tabke;Councilmember Matt Lehman;Councilmember Jay Whiting;Councilmember Kathi Mocol;Councilmember Mike Luce Staff Public Works Director/Engineer Bruce Loney;City Attorney Jim Thomson;Acting City Clerk Lori Present: Hensen 2. Pledge of Allegiance 3. Approval of Agenda Mr. Loney stated that item 4.D.1. has been added to the Agenda. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to approve the Agenda as amended. Vote: 5 -0 4. Consent Business-(All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Cncl.Lehman requested 4.D.1 be removed from the Consent Agenda. A. Community Development B. Police and Fire C. Public Works and Engineering • I 1. Overhead Power Relocation within Public Alley west of Scott Street and north of 1st Street(E) Moved to approve a motion determining that the overhead power line located within a public alley west of Scott Street and north of 1st Avenue be relocated underground.(Motion carried under the Consent Agenda) 2. Approval of Quotes for Modifying the Signal at Southbridge Parkway&Old Carriage Court North(E) Moved to approve the quote from Granite Ledge Electrical Contractors,Inc. for the signal modification at Southbridge Parkway & Old Carriage Court North. (Motion carried under the Consent Agenda) 3. Award a Contract for the 2015 Street Reconstruction Project No. 2015-1,Res.No. 7566(E) Moved to approve Resolution No.7566,which accepts the bids and awards a contract for the 2015 Street Reconstruction,Project No. 2015-1 to Chard Tiling&Excavating,Inc. and approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. (Motion carried under the Consent Agenda) 4. Authorize the Execution of an Extension Agreement for the CSAH 83 Corridor Readiness Study(D,E) Moved to authorize the appropriate city officials to execute an extension agreement with Bolton& Menk,Inc. for the CSAH 83 Corridor Readiness Study. (Motion carried under the Consent Agenda) D. Personnel 1. Authorization to Enter into Separation Agreement The Council is asked to authorize the appropriate officials to enter into a Separation Agreement with Community Development Director Michael Leek. .Cncl. Lehman expressed concern over the agreement and asked for clarification as to why the seperation is happening. Mr.Thomson answered that the seperation was prompted by restructuring and as a result there was a negotiation between the employee and the Acting City Administrator. Cncl.Lehman stated that he feels like this sets a precedent that a department head can be let go for no reason,and he doesn't feel that restructuring is a valid reason. Mr. Loney stated that 2 signed copies of the Agreement were received from Mr.Leek. Cncl.Luce stated that he is happy that Mr.Leek got the deal he was seeking,but he is very disappointed to see him leave. He added that he feels Mr. Leek is more qualified than other staff to do the job. He stated that he thinks this will hurt the City in the long run and that this did not need to happen now. Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol Moved to authorize the appropriate officials to enter into the a Separation Agreement with Community Development Director Michael Leek. Vote: 3 -2 Opposed: Councilmember Matt Lehman Councilmember Mike Luce E. Parks and Recreation 1. Acceptance of TORO Giving Program Product Donation,Res.No. 7572(D) Moved to adopt Resolution No. 7572,A Resolution of the City of Shakopee,Minnesota,Accepting a TORO Centennial Giving Program Product Donation(TORO Reel Master)from The TORO Company. (Motion carried under the Consent Agenda) 2. Acceptance of Donation from Shakopee Youth Baseball Association,Res.No. 7573 (D) Moved to adopt Resolution No. 7573,A Resolution of the City of Shakopee,Minnesota,Accepting a Daktronics Scoreboard from the Shakopee Youth Baseball Association. (Motion carried under the Consent Agenda) F. General Administration 1. City Bill List(F) Moved to approve the bills and electronic funds transfers in the amount$2,135,702.71 and payroll transfers in the amount of$457,221.70 for a total of$2,592,924.41 (Motion carried under the Consent Agenda) 2. City Council Minutes from March 31,2015(F) Moved to approve the City Council Minutes from March 31,2015. (Motion carried under the Consent Agenda) 3. Transfer of Land to Shakopee Public Utilities(D) Moved to authorize the appropriate City officials to sign the attached quit claim deed transferring ownership of the City owned parcel that is the western half of the vacated Cass St. north of 1st Ave. to Shakopee Public Utilities. (Motion carried under the Consent Agenda) 4. Response to SMSC Fee to Trust Application(D) Moved to authorize the appropriate officials to sign the attached letter regarding the Shakopee Mdewakanton Sioux Community's application to move a parcel of land into trust status. (Motion carried under the Consent Agenda) 5. Approve the Temporary Beer Licenses for Shakopee Lions Club(F) Moved to approve the application and grant a temporary on-sale 3.2 percent malt liquor license to the Shakopee Lions Club,for the designated,fenced beer garden adjacent to the concession stand at Tahpah Park on May 29 from 5:00 p.m. to 10:00 p.m.,on May 30 from 8:00 a.m. to 10:00 p.m.,and on May 31 from 10:00 a.m. to 8:00 p.m.,and also grant a license for the designated,fenced beer garden between Fields 6 and 7 at Tahpah Park,on May 30 from 11:00 a.m. to 7:00 p.m.,conditional upon the Lions Club staffing two police officers on May 30 from 11:00 a.m. until 7:00 p.m. (Motion carried under the Consent Agenda) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) No one responded. 6. Public Hearings: 7. Business removed from the Consent Agenda will be discussed at this time See 4.D.1. 8. Recess for Economic Development Authority Meeting: Moved by Councilmember Matt Lehman,Seconded by Councilmember Jay Whiting to recess for the EDA meeting. Vote: 5 -0 9. Reconvene 10. General Business: A. Community Development B. Police and Fire C. Public Works and Engineering 1. Emerald Ash Borer Management Options Jacob Busiahn,Natural Resources Technician,presented Emerald Ash Borer Management options. Option No. 1 - "Treat best and replace remaining",for an emerald ash borer management plan for public ash trees within the City. Emerald ash borer(EAB)is a non-native invasive insect which kills ash trees.It is currently in the Twin Cities Metro area,with the closest confirmed infestation being in Bloomington,MN. Emerald Ash Borer has proven to kill all ash trees which are not chemically treated and an infestation within Shakopee is inevitable. City staff completed an inventory of City managed trees in 2014. It was determined that 1 in 3 publicly managed trees are ash. A higher percent of street trees are ash compared to park trees,as seen below. -34%of street trees are ash(1500 ash trees) -18%of park trees are ash(500 ash trees) -Certain parks have a much higher percent of ash-Riverview(100%),Hiawatha (88%),Tahpah(36%),Lions(27%). Based on the experiences of communities who have faced EAB, it is highly beneficial to take a proactive management approach versus waiting for EAB to kill trees and responding. Taking no management actions before EAB is confirmed in our community will be more expensive,and will take a much higher ecological,aesthetic,and social toll. Mr. Busiahn presented five options for managing EAB. The options include different combinations of ash removal,replanting,and chemical treatment(protecting trees).A cost/benefit analysis was performed for each option. Options considered are as follows: Option 1: Treat best and replace remaining Option 2: Treat best on high density streets and replace remaining Option 3: Remove and replace all Option 4: Remove all without replacement Option 5:No management Mr. Busiahn informed the Council that on March 9th 2015,the Parks&Recreation Board voted unanimously to recommend Option 1- `Treat the best ash trees and replace the remaining'to City Council. It protects—40%(-750)of the public ash trees and removes and replaces the remaining (1100 trees). About 140 ash trees would be removed/replaced each year for the next 8 years with this option. Those trees proposed to be protected are in general the largest most healthy ash trees. Cncl.Lehman asked what the impact on people and pets will be from the chemical used for treatment. Mr. Busiahn responded that the chemical used is injected directly into the truck of the tree so impact should be minimal. Cncl.Lehman asked if the affected trees will need to be treated indefinetely.Mr.Busiahn answered that the best way to handle the treatment is to gradually transition away from ash trees. Treating long term will only be for maintenance. Cncl.Lehman asked if all of the trees that are removed will be replaced. Mr. Busiahn responded that not all trees will be replaced,they will have to meet planting guidelines. He added that many trees within the City are planted where they should not be. Cncl.Whiting asked if most of the trees affected by Dutch Elm disease years ago were replaced with Ash trees. Mr.Busiahn answered yes most trees were replaced with Ash trees because Ash trees are very resilient. Cncl.Whiting asked if Mr.Busiahn was aware of any other Cities that are working on a public awareness programs regarding this issue. Mr. Busiahn answered that he is not aware of any programs. He added that he has been in contact with the Shakopee High School and discussed having students go door to door to educate the public. Cncl.Whiting inquired if the City treats and replaces affected trees,but homeowners do not treat their trees will if prolong the life of the problem.Mr. Busiahn answered that it would likely extent the life of private trees if the City treats all affected public trees. Cncl.Whiting asked if there is a variety of Ash tree that is resistant to Emerald Ash Borer. Mr. Busiahn answered that there are none currently in this area. Cad.Lehman asked how the City ensures can ensure the same tree canopy density in this process. Will the new trees have the same characteristics even though they are a different species. Mr. Busiahn responded that the plan proposes to replace trees on a 1 to 1 ratio with hopes of having additional funding to add more. Cncl.Lehman asked how home and business owners determine if their tree has Emerald Ash Borer. Mr. Busiahn answered that homeowners should look for a thinning canopy,a D shaped exit hole,or split bark. He added that it is very difficult to determine if a tree is affected.Mayor Tabke added that City's website has information regarding Emerald Ash Borer. Mayor Tabke asked why the cost for this year is estimated at$50,000.00 and the cost over 8-10 years is estimated to be so much higher. Mr. Busiahn answered that tree removal is already accounted for in the Public Works budget,and removal is the bulk of the cost. Mr. Loney added that the trees removed can be taken to the Shakopee Mdewanketon Organics facility for disposal. Discussion: Mayor Tabke asked what direction is needed to educate homeowners on treatment. Cncl. Lehman stated that the treatment will be done by the contractor and it was in the plan.Mr. Busiahn stated that if the Council gives the direction to have the contractor handle treatment of all trees, it can be added. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting Motion to direct staff to move forward on Option No. 1 - "Treat best and replace remaining",for an emerald ash borer management plan for public ash trees within the City. Vote: 5 -0 D. Personnel E. Parks and Recreation F. General Administration 11. Other Business Mr. Loney stated that the Quit claim deed for the MNDOT parcels has been received. He also stated that the Quiet Zone Study will be moving forward. 12. Adjourn to Wednesday May 6,2015 at 7:00 p.m. Moved by Councilmember Matt Lehman,Seconded by Councilmember Kathi Mocol to adjourn. Vote: 5 -0 Lori Hensen Acting City Clerk Heidi Emerson Recording Secretary